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HomeMy WebLinkAboutAGENDA REPORT 1997 0402 CC REG ITEM 10FITEM /0. F CITY OF MOORPARK CITY COUNCIL AGENDA REPORT TO: The Honorable City Council FROM: Donald P. Reynolds Jr., Administrative Services Manager" DATE: March 25, 1997 SUBJECT: Consider the Status of the Chamber Circus Event, May 27 and 28, 1997 On March 10, 1997, the Council was provided a summary of the proposed circus event sponsored by the Chamber of Commerce this May. The event is being punned for the vacant lot on the south side of Los Angeles Avenue, across from the Town Center, for two days, with two shows each at 4:30 and 7:30 P.M. Staff has been working with the Chamber at its weekly event meetings, to finalize the details. As described by the Chamber March 10, the marketing and outreach for the circus is well underway, but there are several concerns related to the of the event stIN pending resolution. Informally, staff has requested that the traffic cdrexliofiion be provided with ingress from Park Lane, and egress onto Moorpark Avenue. The Chamber needs to gain approval from one property owner to make this occur. Other concerns include the use of turning lanes from Los Angles Avenue during the 4:30 rush hour, dust control and clean -up. Once as of these details are resolved, staff will proceed to develop more specific conditiom for the temporary use. Estimated costs for the project, especially those concerning traffic control and parking, will be finalized at this time. City costs for the 1995 circus event (which occurred on one day rather than two) were tied specifically to traffic control. The City did not seek reimbursement for planning the event, and decline to co- sponsor. The City Council did agree to air a reduction in police costs, (an exception to the applicable rates established by Resolution 94- 1049), saving the Chamber $702.88, for a total cost to the Chamber of $1,020.12. In conjoiction with this approval, the Chamber was permitted to use a volunteer police group, "Explorers ", to coordinate parking. Pursuant to the March 10 letter from the Chamber, a similar proposal will be prepared for Council consideration when the specific details are completed. This should occur in time for the April 16, or May 7 Council agenda. Receive and file this report. w 1 � -A'ARER OF C WMERCE March 10, 1997 Patrick Hunter, Mayor City of Moorpark 799 Moorpark Avenue Moorpark, CA 93021 Dear Mayor Hunter: The following letter is a formal request of the City of Moorpark to consider co- sponsoring the Chamber of Commerce "The Circus Is Coming To Moorpark" event. In order to raise funds from the event, it would be truly appreciated if the City would co- sponsor by waiving permit fees, and reducing the cost of police, This was done in 1995 and was a great success. The Moorpark Chamber of Commerce is proud to announce, "The Circus Is Coming To Moorpark ". The Chamber is sponsoring the Two day appearance by the highly acclaimed Carson & Barnes Five -Ring Circus. There will be four shows, one at 4:30 p.m. and one at 7:30 p.m., each day. The Carson & Barnes Circus is the "Biggest Big Top on Earth" and features exotic performing animals, somersaulting, trapeze artists, rings of horses and ponies, 100 thrilling acts from 17 nations, PLUS, at no extra charge, a traveling zoo featuring 20 elephants. For your information, no carnival is attached to this event, it is an entirely family oriented circus. The entire community will be invited out to see the raising of the "Big Top" and the set -up of the circus arena. Tickets for the event will be sold through school groups i.e. PTA's (as fund- raisers for them), and at businesses around town (who will be selling tickets for the Chamber). Tickets will also be donated to organizations in Moorpark, i.e. H.E.L.P., Moorpark Food Pantry, Boys & Girls Club, and the MUSD Pre - school Program. This event will be a great community activity and will also serve as a fund- raiser for the Chamber. As the major sponsor for the circus, the Chamber is required to find a suitable site, file for all necessary permits (zoning, fire, health, building & safety, etc.) and arrange for trash hauling, water, parking and advertising and ticket sales. Sponsorships will be necessary in order to cover all the costs involved. The police fees are estimated to be $1,300, plus a donation for cadets if used. The Chamber members will come through as poster and ticket sponsors. Therefore, we would like to invite the City of Moorpark to also be a sponsor for this exciting event. RECEIVED MAR 121997 CC (_Q�J in,e�� �J e n� C S CITY n MOO.RpgRK 225 W. LOS ANGELES AVENUE ♦ MOORPARK, CALIFORNIA 93021 ♦ (805) 529 -0322 ♦ FAX(805)529 -5304 E -MAIL mpkcoc @adnetsol.com March 10, 1997 City of Moorpark Page 2 The City's sponsorship could include the waiving of any City fees and only charging the Chamber the $35.00 to $40.00 hourly rate for the deputies, etc. At this point in time, Sgt. Hindman is working on an estimate of the need for sheriffs deputies, reserve officers and cadets for traffic control. As a sponsor, the City would be mentioned in advertising wherever possible, and the nights of the event, the ring- master would announce the City as a co- sponsor along with the Chamber. Perhaps the Council members would like to ride an elephant? With the City's support and the strong helping hands of many people and groups throughout our community, the circus will again be a tremendous success. Thank you for your time in considering this matter. The Chamber looks forward to working in partnership with the City. Sincerely, MOORPARK CHAMBER OF COMMERCE Li a Plaks President cc: Councilmember Debbie Rodgers Teasley Councilmember Bernardo Perez Councilmember Chris Evans Councilmember John Wozniak City Manager Steve Kueny Enclosures . r t sue' FACT SHEET Fedex: 700 N. 8th, Hugo, OK 74743. Main PO Box J, Hugo OK 74743, Phone 405-326-3173, Fax: 405-326-7466 The Biggest Big Top on Earth - Carson & Barnes 5-Ring Wild Animal Circus. America's only large tent circus, sponsored by local civic and community service organizations, leaving a portion of the income in your community for local uses. Performances last year raised more than $800,000 for these local sponsors. THE WORLD'S LARGEST TENT CIRCUS... This claim is based on: more rings ... only 5-ring show on the road. more elephants ...approximately 20, both Asian and African. more animals ...approximately 100 exotic and domestic animals, including giraffe, rhinoceros, hippopotamus, camels, liger, tigers, lions, llamas, equine and many others. more human performers ...approximately 100, including artists from the United States, Mexico, China, Peru, Argentina, Italy and around the world. more acts ...aerial, acrobatic, juggling, clowns and animals. Everything that you would expect from the biggest circus in America. more motor vehicles ...forty-four show owned transports, eighty-eight vehicles in all to transport the animals, equipment and artists. longest tent ...from stake-line to stake-line the big top is 396 feet by 146 feet -- a big, beautiful polyvinyl Circus Tent. The tent is larger than a football field and this full and complete, traditional American big top show requires an area as large as 3 football fields for complete set-up. AMERICA'S LAST BIG TRADITIONAL CIRCUS... What is a traditional American Circus? multiple rings ...Carson & Barnes Circus has five rings of non-stop action. under a big top ...Carson & Barnes boasts the biggest big top on earth. with a free zoo ...Carson & Barnes Circus is proud of it's large and varied educational exhibit of animals. This zoo or menagerie is open for free on circus morning to anyone who wants to watch the animals arrive and be unloaded, watered fed and cared for. moving nearly every day...Carson & Barnes Circus is in great demand. We travel to a new community nearly every day, raising the massive big top each morning, putting on 2 performances and then tearing down the circus every night. In some of the larger communities the circus is invited to stay for 2 days to accommodate the larger population and big crowds, but generally the show performs in a different town each and every day. traditional music ...Carson & Barnes has maintained traditional circus music incorporated into a state of the art sound and lighting system. Prices: Before Circus Day - Adults $8.00 (ages 12 & above), Children $4.00 (ages 2-11). At the Box Office at the Circus on Circus Day - Adults $9.00, Children $5.00 For an additional charge, tickets can be upgraded to reserved and preferred seating on circus day at the circus. Under the biggest BIG TOP on earth! MMIA PARTICIPATION - Working Media Representatives are ALWAYS WELCOME at the Carson b Barnes Circus. Your stories are limitlad only by your imagination. Of course, we prefer workft with you in a way to assure that the story is pulNishedlaired prior to our arrival in your community. This helps to publicize the circus and to assure that as many as possible have the opportunity to experience the show. Some of the ways that we have worked with the media in the past: • Our route can be provided to you. Send a reporter out to the Circus to spend a day on the show. Watch the set -up, eat a meal in the circus cookhouse, get made up as a clown and perform in the show. This gives the reporter -- and the public via your media -- a true behind- the - greasepaint look at the circus. • Send your automotive reporter to the show. The reporter is given an extended elephant ride and writes a tongue -in- cheek story comparing the latest Elephant Model to other vehicles that he/she has covered. • For the electronic media, send do a live remote from the circus lot in the morning and cover the set -up. Depending upon the schedule, a reporter can broadcast from the back of an elephant. We are also pleased to arrange for interviews with some of the following circus personalities. Because of the hectic nature of one day stands and the myriad of responsibilities that many of the persons have, not all will be available at any given time. The interviews can be conducted in advance of circus day over the phone or can be scheduled on circus day. • John Moss III- Circus Ringmaster. John is a Tennessee native, and his deep voice and Southern Style add a special dignity to the performance. His father is a noted circus press agent, and John Moss III can give you a well rounded overview of the Circus. • Luciana Loyal - 7th Generation Bareback Rider, featured in a Comedy Bareback Act. A portion of Luciana's act was featured last year on America's Funniest Home Video's -- and her act always receives a huge reaction. Luciana has performed with the show all of her life and can give a detailed interview in English, Spanish or Italian. • Shenanigans the Clown - An office manager who gave up the security of a great 9 to 5 job to tour the USA as a clown. She also serves as a nurse to the members of the troupe, sometimes referred to as Doctor Mom. • Hans Werner Edling, animal supervisor & trainer. Hans is an American Citizen, born and trained in Germany. He has worked with a wide variety of animals, including elephants, lions, tigers, leopards, American Bison, and an Arctic Wolf, on shows such as Circus Wigiams in Germany and Ringling Bros. Circus, Toby Tyler Circus, Tarzan Zerbini Circus, Siegfried & Roy Illusions in the USA and Canada. Mr. Edling's first and only love is for the animals that he has worked with, and cared for, for the last 30 years of his life. • Popcorn the Clown is a special individual who is a natural born clown. He has not attended "Circus College" but has learned through experience. Inventive, colorful and interesting, Popcorn can fill you in on life in the Circus. • DR & Isla Miller have owned and operated the circus since 1937. Depending upon their schedule they may be available to talk about their many years of circus ownership. If you have the time to sit and listen to stories from someone who loves the circus, who started as circus performer at the age of 6 back in 1922, who is a recognized and honored expert on the Circus, then DR Miller is a great interview. • Others who might be available: Israel Rosales (performance director), members of the Rosales Family Troupe (wheel of death, juggling, hair hang), members of the Ramirez Flying Trapeze Troupe, Hazel Frazier (Cookhouse Supervisor) and others'depending upon what issues you want to cover. Special Language Requirements - We have artists that can conduct interviews in English, Spanish, German, Italian or Chinese, depending upon your needs and your audience. To arrange for interviews in advance or for more information, please call our home office at 405- 326 -3173. A special note about Animal Rights: There are various well financed animal rights groups that have targeted the traditional big top circus for extinction. They have sent out reams of unfounded allegations or half truths about the circus business in general and Carson & Barnes Circus in particular. When we arrive on the circus lot in the morning, the animals are unloaded, watered and fed. They are on display nearly all day long for the public and the media to view. Circus Manager, James K. Judkins is always available to speak to you about the issue of animal rights and the responsible use of animals on the circus. We will not engage in a direct confrontation with any representative or cell of an animal rights group -- they only resort to name calling and unfounded allegations. We always co- operate with local, state and federal animal inspectors and your local humane society. Before you print or air any unfounded allegations from the Animal Rights Groups we ask you to always give us the opportunity to present the facts.