HomeMy WebLinkAboutAGENDA REPORT 1997 0402 CC REG ITEM 10G 2i
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AGENDA REPORT CI Y OF MOORPARK,CALIFORNIA
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To: The Honorable City Council ACTION: a � .7�
From: Dirk Lovett, Assistant City Engineer
Prepared By Anthony Cooper, Civil Engineer BY. J �'�r
Date: March 21, 1997 (Council Meeting of April 3, 1997)
Subject: Notice of Completion of the 1995 Overlay Project.
BACKGROUND
On May 15, 1996, the City Council awarded a contract to Nye & Nelson for the construction
of an asphalt overlay on a number of streets throughout the City, including: Magnolia Street,
Goldman Avenue, Flory Avenue, Tierra Rejada west of Spring Road and Spring Road south of
Peach Hill Road. Construction began on June 21, 1996. Final Punch list repairs were
completed on January 6, 1997.
DISCUSSION
A. Quantity Adjustments
The quantities of bid items required to complete the project was less than the engineer's
estimate of quantities stated in the bid documents. The resultant cost reduction is
summarized as follows: \
Bid Amount: $ 780,848.40
Quantity Adjustment $ (37,745.121
Adjusted Costs $ 743,103.28
B. Change Orders
Six construction change orders were issued for this project, totaling $18,805.48. A brief
description of these Change Orders is as follows:
(1) Additional grading was done on the west side of Magnolia street due to the
relocation of the proposed sidewalk. In addition, it was necessary to remove and
replace additional curb, gutter and sidewalk on the east side of the street because
of poor existing drainage.
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(2) Additional asphalt removal, asphalt placement and pavement fabric was deemed
necessary during construction of Flory Avenue and Spring Road to remedy
deteriorated asphalt.
(3) 400 lineal feet of asphalt berm was installed on the north side of Old Los Angeles
Avenue to better drain the newly widened street and protect the toe of the existing
slope.
(4) Repair of severely alligator cracked asphalt at the City Hall parking lot and at
Arroyo Vista Park Access Road was added to the contract.
(5) A concrete driveway and steps were placed at a residence 'on the west side of
Magnolia Street because of sidewalk being relocated further west than originally
planned.
(6) A deduct change order was authorized by the contractor to reimburse the City
inspector for overtime hours. This overtime was a result of the contractor's
request to work on the weekends.
A cost summary of the above described Contract Change Orders is as follows:
Approved Final Actual
Item Amount ($) Cost ($)
C.O. #1 $ 9,000.00 $ 4,364.16
C.O. #2 $34,000.00 $ 1,725.00
C.O. #3 $ 2,283.00 $ 2,077.60
C.O. #4 $ 8,606.72 $ 8,606.72
C.O. #5 $ 2,816.00 $ 2,816.00
C.O. #6 $ (784.00) $ (784.00)
Total $57,361.72 $18,805.48
C. Fiscal Impact
1. Total Contract/Actual Construction Cost: The final contract construction costs
for the project are summarized as follows:
Approved Actual
Item Amount ($) Adjustment ($) Cost ($)
Bid Amount: 780,848.40 (37,745.12) 743,103.28
C.O. #1 9,000.00 (4,635.84) 4,364.16
C.O. #2 34,000.00 (32,275.00) 1,725.00
C.O. #3 2,283.00 (205.40) 2,077.60
C.O. #4 8,606.72 8,606.72
C.O. #5 2,816.00 2,816.00
C.O. #6 (784.00) $ (784.00)
Total 838,210.12 (74,861.36) $761,980.76
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2. Total Project Costs: An estimate of the total project costs for the A/C Overlay
contract is as follows:
Element Cost ($)
• Design [94-044, 96-002] 93,927
• Printing, Advertising, etc. 500
• Construction 761,981
• Construction Engineering 90.000
Total 1,053,000
3. Multi-Year Costs: Costs for this project have been incurred over several years.
A summary of these costs are as follows:
Prior Total
Element Years FY1996/97 Project ($1
Design * 97,427 0 97,427
Construction * 162,000 761,981 923,981
Admin & Inspection * 10,000 59,500 69,500
Total * 269,427 821,481 1,090,908
Notes: * Includes Sub-Drain Project.
4. FY 1996/97 Budget: The amount of the appropriations and
budget for the subject project for FY 1996/97 is as follows:
• Local Transportation Fund [203.801.8004.000.9903] $ 820,000
• Federal STP Grant [244.801.8004.000.9903] $ 480,000
• NRA [410.801.8004.000.9903] $ 100,000 ***
Total $ 1,400,000
Notes: *** Construction costs related to improvements constructed on Goldman
Avenue, Flory Avenue and Magnolia Avenue and non street related work.
5. STP Grant: The City has received a Federal Surface Transportation Program (STP) grant in the amount
of $480,000 to fund the majority of the costs related to the improvements constructed on Tierra
rejada Road and Spring Road.
6. SB-821 Funded Improvements: A portion of the FY 1995/96 SB-821 Bicycle / Pedestrian facilities
grant monies ($40,000) funded the sidewalk improvements constructed on Magnolia Street.
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7. Budget Adjustment: It is the intent of staff to prepare a resolution adjusting the FY 1996/97
Budget to reflect actual costs and funding sources for this project A summary of that future
proposed action is as follows:
Current Proposed Revised
Funding Source Account No. Budget ($) Change ($) Budget ($)
Local Trans Fund 203.801.8004.000.9903 820,000 (535,000) 285,000
Federal STP (ISTEA) 244.801.8004.000.9903 480,000 0 480,000
SB-821 242.801.8804.000.9903 0 7,000 7,000
MRA 410.801.8004.000.9903 100,000 (50,000) 50,000
Total 1,400,000 (578,000) 822,000
D. Final Inspection and Acceptance
The City Engineer has completed a final inspection of the
project and has found the work to be acceptable. At this time
it would be appropriate for the City Council to accept the
project as completed, direct the City Clerk to file a Notice of
Completion and authorize release of the retention.
RECOMMENDATION
Staff recommends that the City Council take the following actions:
1. Accept the work as complete;
2. Instruct the City Clerk to file a Notice of Completion for
the project; and,
3 . Authorize the release of the retention upon satisfactory
clearance of the thirty five (35) day lien period.
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