HomeMy WebLinkAboutAGENDA REPORT 1996 0515 CC REG ITEM 07E ITEM • en •
AGENDA REPORT
Man( OF MOORPARIG
TO: The Honorable City Council A ,TloiN:,�{�S int,,�y/
FROM: Kenneth C. Gilbert, Director of Public Works rT� /AI��``���" �1
DATE: May 3, 1996 (Council Meeting 5-15-96)
SUBJECT: Consider Authorizing Recordation of the Notice of
Completion for the Installation of a Temporary Traffic
Signal at the Intersection of Moorpark Road and Tierra
Rejada Road
DISCUSSION
A. Background
1 . In June of 1995, the City Council considered possible
construction of the subject project. The City Council
directed the City Traffic Engineer to prepare a report
assessing the need for such improvements.
2 . In July of 1995, subsequent to considering that report, the
City Council approved the project and directed staff to
proceed with design.
3. An engineering firm was retained and the project design was
prepared.
4. In September of 1995, the staff purchased the traffic signal
controller for the project. In that this is a temporary
traffic signal, the City sought from the County of Ventura
and later received assurances that, in the event the traffic
signal is removed, the controller would be purchased from
the City at ninety percent (90%) of its purchase price.
5. In addition, City and County staff worked to develop a
Cooperative Agreement providing for County of Ventura
participation in one-third ('/a) of the cost of the project.
In February that Agreement was approved by the City Council
and later approved by the County of Ventura.
6. In December of 1995, the City Council approved the project
design and authorized staff to advertise for receipt of
bids.
7. On February 7, 1996, the City Council awarded a contract to
TDS Engineering, Inc. , in the amount of $25,995, for the
construction of the subject project.
8. On April 3, 1996, the City Council approved an increase in
the contract price to $30,195, to cover the cost of certain
additional required work.
mpk tr6.0op
00101
Temporary Traffic Signal
Moorpark Road & Tierra Rejada Road
May 1996
Page 2
B. Project Description
The purpose of this project is to address traffic congestion on
the south leg of the intersection. It is understood that the
County of Ventura is proceeding with a project for the
reconstruction and realignment of Moorpark Road. If the
ultimate road alignment for this project causes the
intersection with Tierra Rejada Road to be relocated to the
west, the subject traffic signal will be removed.
The project design calls for the installation of traffic
detector loops for north bound traffic and for west-to-south
left turn traffic. The project also calls for the installation
of a left-turn GREEN ARROW for west-to-south left turn traffic
and a right-turn GREEN ARROW for north-to-east right turn
traffic.
C. Project Status
The construction of the subject project has been completed and
the traffic signal has been accepted. The contractor is
required to provide for the maintenance of the traffic signal
for a period of one year. At the completion of that
maintenance phase, the traffic signal will be added to the list
of traffic signals maintained by the City's traffic signal
maintenance contractor. The County of Ventura will fund one-
third of the cost of all future maintenance.
D. Fiscal Impact
1. Revised Construction Cost: Base on the above change, the
revised construction cost estimate is as follows:
Element Amt (5)
• Bid Amount 25,995
• Change Order #1 4 .200
Total 30, 195
2. Total Project Cost Estimate: A revised estimate of the
total project cost is as follows:
Estimated
Element Cost CS)
• Design 4 ,040
• Printing, Advertising, etc. 500
• Traffic Signal Controller 5,778
• Construction 30, 195
• Admin & Inspection 4 .000
Total 44,513
mpk tr6.cmp
000102
Temporary Traffic Signal
Moorpark Road & Tierra Rejada Road
May 1996
Page 3
3 . Participation by the County of Ventura: The County of
Ventura has agreed to fund one-third (1/2) of the cost of the
project. For this purpose, project costs is defined as
total actual construction costs, including any change
orders, plus twenty-five percent (25%) to cover all design
and construction engineering costs. The estimated amount of
the County's share of project cost is as follows:
Estimated
Element Cost ($)
• Total construction costs 30,195
• Plus 25% 7 .549
Sub-Total 37,744
• County share (1/2) 12,569
In addition, when and if the traffic signal is removed, the
County has agreed to purchase the controller for an amount
equal to ninety percent (90%) of the City's cost.
4. Budget: The FY 1995/96 Budget for the subject project [Acc.
# 26-142-903-0413 ] is summarized as follows:
Description Amount (S)
Initial Budget 70,000
Change: February 1996 (28,000)
Change: April 1996 8 .000
Current Budget 50,000
5. Net Cost Analysis: An analysis of the net cost to the City
for the subject project is as follows:
Description Amount (S)
Total City Costs 44,513
Less County Share (12.569)
Sub-Total 31,944
Less Future Reimbursement for a (5 . 200)
Traffic Signal Controller
Net City Costs 26 ,744
Note a: $,5778 x 0.9 = $5,200 from County.
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• Temporary Traffic Signal
Moorpark Road & Tierra Rejada Road
May 1996
Page 4
RECOMMENDATION
Staff recommends that the City Council take the following actions:
1 . Accept the subject work as completed.
2. Instruct the City Clerk to file the Notice of Completion for
the project.
3. Authorize the release of the retention upon satisfactory
clearance of the thirty five (35) day lien period.
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