HomeMy WebLinkAboutAGENDA REPORT 1996 0515 CC REG ITEM 07F a pit-, 6,89
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AGENDA RE PORT C `
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TO: The Honorable City Council AciioNi.:5171/4
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FROM: Kenneth C. Gilbert, Director of Public Works 'IL 4r
DATE: May 3, 1996 (Council Meeting 5-15-96)
SUBJECT: Consider Authorizing Recordation of the Notice of
Completion for the Construction of the Tierra Rejada Road
Subdrainage System
DISCUSSION
A. Background
In January 1995, the City Council awarded a contract to CNN
Paving, Inc. , in the amount of $162,521 , for the construction
of the subject project.
B. Project Description
The subject project provides for the installation of a
subdrainage system along the north and south side of Tierra
Rejada Road, at the locations shown on the map attached as
Exhibit 1 .
C. Project Status
The construction of the subject project has been completed.
The traffic signal has been accepted and has been added to the
list of traffic signals maintained by the City's traffic signal
maintenance contractor.
D. Change Orders
Change Order 11: Extremely wet subsurface conditions in
certain areas caused the initial trenches dug in those areas to
fail . Those trenches were back-filled with slurry and new
trenches were excavated a few feet away. The total cost of the
various extras related to this incident was $4 ,674. 32.
Change Order 12: Subsequent subsidence in some of the trench
failure areas required the construction of additional asphalt
skin patching at a cost of $450.00.
Quantity Adjustments: It should also be noted that the actual
quantity of materials required was much less than the estimated
quantities set forth in the bidding documents. The total cost
savings related to reduced quantities is $13 ,446.40.
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Tierra Rejada Road Subdrain
May 1996
Page 2
E. Fiscal Impact
1 . Project Cost Accounting: The cost for this project have
been charged to the 1995 Asphalt Overlay Project (11-142-
903-0028) as the first element of work required by that
project.
2 . Construction Costs: A summary of the construction costs are
as follows:
Element Cost ($)
• Bid Amount 162 ,521 . 00
• Quantity Adjustments (13 , 446.40)
• Change Orders 5,124. 32
Total 166, 298.92
3. Total Project Costs: A preliminary estimate of project
costs is as follows:
Element Cost ($)
• Design 2 ,490
• Printing, Advertising, etc. 500
• Construction 166 , 299
• Admin & Inspection 12 .864
Total 182,453
4. CCB Participation: California Community Builders (CCB) has
paid the City $90,000 to cover the cost of that portion of
the project constructed within PC-3 . This payment was one
of a number of agreed upon prerequisites to the City's
acceptance of the Tierra Rejada Road improvements.
5. Project Funding Summary: The funding for this project is
summarized as follows:
Funding Source Amount ($)
• CCB Share 90,000
• City Share [11-142-903-0028] 92 .453
Total 182 ,453
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Tierra Rejada Road Subdrain
May 1996
Page 3
6. Budget: The budget for the 1995 Asphalt Overlay Project,
which includes the subject work, was recently amended as
follows:
Current Proposed Revised
Description Budget ($) Change ($) Budget ($)
FY 1995/96
• 14-142-903-0028 480,000 (480,000) 0
• 11-142-903-0028 1,020.000 (770,000) 250,000
1,500,000 1,250,000 250,000
FY 1996/97
• 14-142-902-0028 0 480,000 480,000
• 11-142-903-0028 0 820,000 820,000
• 01-170-903-0028 0 100,000 100.000
0 1,400,000 1,400,000
Two Year Total 1,650,000
RECOMMENDATION
Staff recommends that the City Council take the following actions:
1 . Accept the subject work as completed.
2 . Instruct the City Clerk to file the Notice of Completion for
the project.
3. Authorize the release of the retention upon satisfactory
clearance of the thirty five (35) day lien period.
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