HomeMy WebLinkAboutAGENDA REPORT 1996 0515 CC REG ITEM 07G //L/
ITEMY b
.f � c.,,__,
AGENDA 12EPOI2111 :' =,..-r ? '
C7CTY ®F WIC)OI E' .I e of 5— •
A
TO: The Honorable City Council CY 1
FROM: Kenneth C. Gilbert, Director of Public Works
DATE: May 3, 1996 (CC Meeting: 5-15-96)
SUBJECT: Consider Bids for the Construction of the 1995 Asphalt
Overlay Project
BACKGROUND
On April 3 , 1996, the City Council approved the plans and
specifications for the subject project and authorized staff to
advertise for receipt of bids.
DISCUSSION
A. General Description
The subject project calls for the construction of minor repairs
and then the construction of an asphalt overlay (with
reinforcing fabric) on the following streets:
1) Tierra Rejada Road from Los Angeles Avenue southerly and
easterly to a point just west of Spring Road;
2) Spring Road from Peach Hill Road to Tierra Rejada Road;
3) Old Los Angeles Avenue from the rail crossing located east
of the Collins Drive freeway interchange, easterly to the
City Limit;
4) Flory Avenue from Third Street to Los Angeles Avenue;
5) Goldman Avenue; and,
6) Magnolia Street from Charles Street to High Street.
The work to be done on Magnolia Street includes the
construction of a new curb, gutter and sidewalk on the west
side of the street. It is recommended that this upgrade be
funded by the Moorpark Redevelopment Agency (MRA) .
acovly.awd
,I
96- 0-7
Asphalt Overlay Project
May 1996
Page 2
B. CCB Participation
1 . Payment In-Lieu of Slurry Seal: California Community
Builders (CCB) and the City had agreed to jointly fund the
cost of a project to Slurry Seal Tierra Rejada Road. That
portion of the project within PC-3 was to be funded by CCB.
When it was decided to defer the appplication of slurry
seal, CCB paid the City $40,961 in lieu of the slurry seal
treatment, said amount to be credited to future A/C Overlay
costs.
2 . Sub-Drain Project: Prior to proceeding with the subject
project it was necessary to install a system of subdrains
along selected portions of Tierra Rejada Road, to prevent
subsurface water intrusion into the roadbed. The costs for
that portion of this work which was constructed within PC-3
was offset by a payment from California Community Builders
(CCB) in the amount of $90,000. The construction of this
project is nearing completion. The cost of this work has
been charged to the subject 1995 Asphalt Overlay Project.
A summary of the total anticipated costs for the project is
as follows:
From From
Description CCB ($) 011 ($) Total ($)
Design 0 3,000 3,000
Construction 162,000 162,000
Construction Contingency (20%) 0 32,400 32,400
Contract Admin / Insp 0 10,000 10,000
Sub-Total 0 207,400.00 207,400
Partial Funding from CCB 90,000 (90.000) 0
Net Total Cost to City 90,000 117,400.00 207,400
3 . Total CCB Payments: The total amount of CCB payments which
have been credited to overall project costs (Sub-Drain and
A/C Overlay) is $130,961 ($40,961 + $90,000) .
C. Bid Results
Bids for the subject project were received and opened on May 6,
1996. A tabulation of the bid results is attached as Exhibit 1.
The apparent low bidder is Nye & Nelson with a total bid of •
$789,504.40. The Engineer's Estimate was $1,205,674.12 .
acovly.awd
Asphalt Overlay Project
May 1996
Page 3
D. Oualifications
It has been determined that the apparent low bidder, Nye &
Nelson, Inc. , is qualified to perform the work. Said bidder
has confirmed their bid and their desire to proceed with the
construction of the project.
E. Schedule
Construction should begin in June and be completed in August.
F. Fiscal Impact
1. STP Grant: The City has received approval of a grant for
Federal Surface Transportation Program (STP) funds in the
amount of $480,000 for the subject project. In February
1996, the City Council approved the Master Agreement and
Program Supplement related to this grant. The receipt of
these grant funds is expected at or near the end of
construction.
2. A/C Overlay Costs: An estimate of the total project costs
for the A/C Overlay contract is as follows:
Estimated
Element Cost ($)
• Design [94-044, 96-002] 93 ,927
• Printing, Advertising, etc. 500
• Construction 789,505
• Construction Contingency (10%) 79,068
• Admin & Inspection 90,000
Total 1,053,000
3 . Total Project Cost Summary: An estimate of the total
project cost (including the Sub-Drain Project) is as
follows:
Element Amount ($)
• Sub-Drain 207,400
• A/C Overlay 1 ,053 ,000
Total 1,260,400
4. Current Budget: The amount of the appropriations and budget
for the subject project for FY 1995/96 is as follows:
• Fund 014: Federal STP Grant 480,000
• Fund 011: Local Transportation Fund 1,020,000
Total 1,500,400
acovly.awd
00011U
Asphalt Overlay Project
May 1996
Page 4
5. Revised Budget: As implied by the schedule mentioned above,
actual invoices for the construction of the subject project
are not anticipated to be presented for payment until next
fiscal year. Accordingly, is recommended that the budget
and appropriations for this project be as follows:
Ref. Prior Total
Element Years FY1995/96 FY1996/97 Project ($1
Design 70,514 26,913 0 97,427
Construction * 162,000 789,505 951,505
Construction Contingency 32,400 79,068 111,468
Admin & Inspection 10,000 90,000 100,000
Total 70,514 231,313 958,573 1,260,400
' Funding
Fund 014: STP Grant 480,000 480,000
Fun 011: LTF *** 70,514 231,313 378,573 680,400
MRA ** 100,000 100,000
Total 70,514 231,313 958,573 1,260,400
Notes:: * Sub Drain Project.
** It is recommended that construction costs related to the proposed improvements on
Goldman Avenue, Flory Avenue and Magnolia Avenue be funded by the Moorpark
Redevelopment Agency (MRA).
*** Includes $130,961 from CCB.
6. Budget Amendment: To provide for the project funding as
described above, it will be necessary to amend the
appropriations and budget as follows:
Current Proposed Revised
Description Budget ($) Change ($1 Budget ($)
FY 1995/96
• 14-142-903-0028 480,000 (480,000) 0
• 11-142-903-0028 1,020,000 (770,000) 250,000,
1,500,000 1,250,000 250,000
FY 1996/97
• 14-142-902-0028 0 480,000 480,000
• 11-142-903-0028 0 420,000 420,000
• 01-170-903-0028 0 100,000 100,000
0 1,000,000 1,000,000
Two Year Total 1,250,000
acovly.awd ;
Asphalt Overlay Project
May 1996
Page 5
RECOMMENDATION
Staff recommends that the City Council take the following actions:
1. Amend the appropriations and Budget for the subject project as
follows:
a. FY 1995/96
• 014-142-903-0028: From $480,000 to $0 ($480,000 decrease) ;
• 011-142-903-0028: From $1,020,000 to $250,000 ($770,000decrease);
b. FY 1996/97
• 014-142-903-0028: From $0 to $480,000;
• 011-142-903-0028: From $0 to $420,000;
• 001-170-903-0028: From $0 to $100,000 .
$1,000,000
2. Award a contract to Nye & Nelson, Inc. in the amount of
$789,504 .40 for the construction of the subject project.
3 . Approve a contingency in the amount of ten percent (10%) of the
bid and authorize the City Manager to approve additional work,
if required, for an amount not to exceed said amount.
4. Authorize the City Manager to sign necessary contract
documents.
acovly.awd
Exhibit 1 (1 of 4)
_ r
CITY OF MOORPARK Bidder VENDOR 1 VENDOR 2
Bid Results -*- -.,
May 6, 1996 NAME: Nye & Nelson Sully-Miller
ADDRESS; Engineer's Estimate P. 0. Box 756 3555 Vineyard Ave
Asphalt Overlay CITY, STATE: Ventura, CA 93002 Oxnard, CA 93030
Project PHONE NUMBER: (805) 654-1682 (805) 981-4275
CONTACT PERSON: Ruric Nye David McCracken
„-r
ITEM DESCRIPTION Est Qty Units UNIT $ TOTAL BID UNIT $ TOTAL BID UNIT $ TOTAL BID
r
1 Traffic Control 1 LS 15,000.00 15,000.00 10,000.00 10,000.00 22,800.00 22,800.00
2 SawCutting 450 LF 2.00 900.00 1.75 787,50 2.00 900.00
3 Adj. Monuments 4 EA 400.00 1,600.00 165.00 660.00 245.00 980.00
4 4" Sidewalk 1,917 SF 3.50 6,709.50 3.50 6,709.50 3.00 5,751.00
5 Curb & Gutter 745 LF 12.00 8,940.00 14.00 10,430.00 16.00 11,920.00
6 Driveway 798 SF 4.00 3,192.00 5.00 3,990.00 6.00 4,788.00
7 PMB 325 CY 36.00 11,707.20 40.00 13,008.00 30.00 9,756.00
8 Signing & Striping 1 LS 43,988.73 43,988.73 27000.00 27,000.00 26,000.00 26,000.00
9 Adj. Manholes 48 EA 300.00 14,400.00 185.00 8,880.00 170.00 8,160.00
10 Adj. Valve-Covers 78 EA 150.00 11,700.00 155.00 12,090.00 130.00 10,140.00
11 Tree Root Barrier 74 LF 14.85 1,098.90 20.00 1,480.00 40.00 2,960.00
12 Cold Planing 326,120 SF 0.14 45,656.80 0.12 39,134.40 0.14 45,656.80
13 Remove Curb 746 LF 5.00 3,730.00 6.00 4,476.00 8.00 5,968.00
14 Remove Existing PCC 72 CY 26.00 1,872.00 60.00 4,320.00 135.00 9,720.00
15A A/C: C3-AR-4000/8000 11,942 Ton 45.00 537,390.00 30.00 358,260.00 32.50 388,115.00
15B A/C: ARHM-GG 1,871 Ton 60.00 112,260.00 57.00 106,647.00 52.00 97,292.00
16 Surface Prep 930,891 SF 0.20 186,178.20 0.006445 6,000.00 0.06 55,853.46
17 Crack Sealing 1 LS 9,600.00 9,600.00 10500.00 10,500.00 8,500.00 8,500.00
18 A/C Fill Areas 1 LS 9,600.00 9,600.00 6000.00 6,000.00 9,700.00 9,700.00
19 Pavement Fabric 103,432 $Y 0.75 77,574.00 0.75 77,574.00 0.39 40,338.48
20 Weed Control 1 LS 1,000.00 1,000.00 4500.00 4,500.00 6,000.00 6,000.00
21 Remove Exist A/C 22 CY 25.00 560.00 45.00 1,008.00 140.00 3,136.00
22 Manhole Type II 1 EA 2,651.59 2,651.59 3100.00 3,100.00 5,500.00 5,500.00
23 18" RCP 52 LF 46,67 2,426.84 75.00 3,900.00 70.00 3,640.00
24 24" RCP 18 LF 61.52 1,107.36 93.00 1,674.00 140.00 2,520.00
25 Caltranms Permit 1 LS 12,000.00 12,000.00 550.00 550.00 525.00 525.00
26 Construction Survey 1 LS 10,000.00 10,000.00 1250.00 1,250.00 2,500.00 2,500.00
0901t3
Exhibit 1 (2 of 4)
CITY OF MOORPARK Bidder VENDOR 1 VENDOR 2
Bid Results
March 29, 1996 NAME: Nye & Nelson Sully-Miller
ADDRESS: Engineer's Estimate P. 0. Box 756 3555 Vineyard Ave
Morpark Avenue CITY, STATE: Ventura, CA 93002 Oxnard, CA 93030
Spring Road PHONE NUMBER: (805) 654-1682 (805) 981-4275
Storm Drain CONTACT PERSON: Ruric Nye David McCracken
--
ITEM DESCRIPTION Est Qty Units UNIT $ TOTAL BID UNIT $ TOTAL BID UNIT $ TOTAL BID
27 Replace Loops 69 EA 255.00 17,595.00 200.00 13,800.00 210.00 14,490.00
28 Earthwork 1 LS 2,100.00 2,100.00 24700.00 24,700.00 17,000.00 17,000.00
29 Cement Treated Base 290 CY 90.00 ' 26,100.00 50.00 14,500.00 72.00 20,880.00
30 Adjust Meter 2 EA 100.00 200.00 100.00 200.00 100.00 200.00
31 A/C R&R 1,375 SF 13.00 17,875.00 5.00 6,875.00 8.00 11,000.00
32 Catch basin 1 LS 8,960.00 8,960.00 5500.00 5,500.00 6,500.00 6,500.00
33 Release 1 LS 1.00 1.00 1.00 1.00 1.00 1,00
I 1,205,674.12 II 789,504.40 II 859,190.74
r
09011
Exhibit 1 (3 of 4)
CITY OF MOORPARK Bidder VENDOR 3 VENDOR 4
Bid Results 7 .c
May 6, 1996 NAME: Antler Construction Professional Pipeline
ADDRESS; P.O.Box 3617 45326 Trevor Ave.
Asphalt Overlay CITY, STATE: Simi Valley, CA 93093 Lancaster, CA 93534
Project PHONE NUMBER: (805) 527-7424 (805) 949-9799
CONTACT PERSON: Sherry Giddings Mark Norris
ITEM DESCRIPTION Est Qty Units UNIT $ TOTAL BID UNIT $ TOTAL BID UNIT $ TOTAL BID
1 Traffic Control 1 LS 60,786.00 60,786.00 55,000.00 55,000.00 0.00
2 Sawcutting 450 LF 2.65 1,192.50 1.50 675.00 0.00
3 Adj. Monuments 4 EA 140.00 560.00 250.00 1,000.00 0.00
4 4" Sidewalk 1;917 SF 2.40 4,600.80 2.70 5,175.90 0.00
5 Curb & Gutter 745 LF 11.50 8,567.50 15.30 11,398.50 0.00
6 Driveway 798 SF 3.50 2,793.00 3.85 3,072.30 0.00
7 PMB 325 CY 40.00 13,008.00 24.00 7,804.80 0.00
8 Signing & Striping 1 LS 27,660.00 27,660.00 37500.00 37,500.00 0.00
9 Adj. Manholes 48 EA 176.00 8,448.00 290.00 13,920.00 0.00
10 Adj. Valve Covers 78 EA 140.00 10,920,00 210.00 16,380.00 0.00
11 Tree Root Barrier 74 LF 40.00 2,960.00 49.00 3,626.00 0.00
12 Cold Planing 326,120 SF - 0.12 39,134.40 0.12 39,134.4Q 0.00
13 Remdve Curb 746 LF 9.35 6,975.10 7.78 5,803.88 0.00
14 Remove Existing PCC 72 CY 82.50 5,940.00 50.00 3,600.00 0.00
15A A/C: C3-AR-4000/8000 11,942 Ton 31.50 376,173.00 31.27 373,426.34 0.00
15B A/C: ARHM-GG 1,871 Ton 60.00 112,260.00 62.37 116,694.27 0.00
16 Surface Prep 930,891 SF 0.07 60,507.92 0.07 65,162.37 0.00
17 Crack Sealing 1 LS 14,850.00 14,850.00 19000.00 19,000.00 0.00
18 A/C Fill Areas 1 LS 2,675.00 2,675.00 38000.00 38,000.00 0.00
19 Pavement Fabric 103,432 SY 0,75 77,574.00 0.80 82,745.60 0.00
20 Weed Control 1 LS 4,775.00 4,775.00 12800.00 12,800.00 0.00
21 Remove Exist A/C 22 CY 175.00 3,920.00 72.00 1,612.80 0.00
22 Manhole Type II 1 EA 2,585.00 2,585.00 3200.00 3,200.00 0.00
23 18" RCP 52 LF 165.00 8,580.00 45.00 2,340.00 0.00
24 24" RCP 18 LF 170.50 3,069.00 70.00 1,200.00 0.00
25 Caltranms Permit 1 LS 550.00 550,00 10000.00 10,000.00 0.00
26 Construction Survey 1 LS 5,170.00 5,170.00 9700.00 9,700.00 0.00
= .- =
000115
Exhibit 1 (4 of 4)
r
CITY OF MOORPARK Bidder VENDOR 3 VENDOR 4
Bid Results
March 29, 1996 NAME: Antler Construction Professional Pipeline
ADDRESS: P.O.Box 3617 45326 Trevor Ave.
Morpark Avenue CITY, STATE: Simi Valley, CA 93093 Lancaster, CA 93534
Spring Road PHONE NUMBER: (805) 527-7424 (805) 949-9799
Storm Drain CONTACT PERSON: Sherry Giddings Mark Norris
ITEM DESCRIPTION Est Qty Units UNIT $ TOTAL BID UNIT $ TOTAL BID UNIT $ TOTAL BID
4 T f-_
27 Replace Loops 69 EA 203.50 14,041.50 230.00 15,870.00 0.00
28 Earthwork 1 LS 17,400.00 17,400.00 19850.00 19,850.00 0,00
29 Cement Treated Base 290 CY 40.00 11,600.00 105.00 30,450.00 0.00
30 Adjust Meter 2 EA 100.00 200.00 320.00 640.00 0.00
31 A/C R&R 1,375 SF 6.75 9,281.25 4.80 6,600.00 0.00
32 Catch basin 1 LS 12,485.00 12,485.00 7500.00 7,500.00 0.00
33 Release 1 LS 1.00 1,00 1.00 1.00 0.00
- I 931,242.97 II 1,020,943 16 II 0.00
1 6