HomeMy WebLinkAboutAGENDA REPORT 2017 0405 CCSA REG ITEM 10F ITEM 10.F.
CITY OF MOORPARK,C,AL.OFORN.'
City Council Meeting
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AGENDA REPORT BY:
TO: Honorable City Council
FROM: Atanas Beltchev, Information Systems Manager
DATE: March 24, 2017 (CC Meeting of 4/5/17)
SUBJECT: Consider Amendment No. 1 to Agreement for Professional Services
between the City of Moorpark and Nobel Systems -
BACKGROUND
On March 14, 2014, the City entered into a three-year Agreement with Nobel Systems
for using Nobel's GeoViewer GIS professional subscription services. That agreement
will expire on April 14, 2017.
DISCUSSION
In 2014, the City.entered into an Agreement for Professional GIS Services with Nobel
Systems. As outlined in the said agreement, Nobel Systems set up all accounts and
staff has been utilizing the GeoViewer application to retrieve GIS data, which is
acquired and updated by Nobel. For the past three years, the overall performance of the
system, accuracy of the data and users' experience remained satisfactory.
In 2016, the City, in its desire to streamline the internal processes and to provide better
customer service to the public, started the implementation of a new unified software
system that will include permitting and code compliance modules. During the ongoing
implementation, staff became aware of the requirement of the new system for
integration with City's GIS services. At this time, staff is conducting research and
evaluating multiple options for proper and reliable connection between the two systems.
Staff may need to acquire a different GIS solution in order to most effectively implement
full integration.
The Agreement for Professional Services between the City of Moorpark and Nobel
Systems will expire on April 14, 2017, and staff is requesting a one-year extension of
the Agreement. The termination language in the agreement allows the City to terminate
with or without cause with 30 days written notice.
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Honorable City Council
April 5, 2017, Regular Meeting
Page 2
FISCAL IMPACT
Funding for the Nobel Systems GeoViewer subscription services has been included in
the FY 2016/17 budget and no additional appropriation is requested.
STAFF RECOMMENDATION
Authorize the City Manager to sign Amendment No. 1 to the Agreement for Professional
Services between the City of Moorpark and Nobel Systems, subject to final language
approval by the City Manager.
Attachment: Amendment No. 1
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AMENDMENT NO. 1
AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN
THE CITY OF MOORPARK AND NOBEL SYSTEMS
This Amendment No. 1 to the Agreement between the City of Moorpark, a
municipal corporation ("City"), and Nobel Systems, a corporation ("NOBEL" and/or
"CONSULTANT"), for subscription based GIS services ("Agreement"), is made and
entered into the day of April, 2017.
RECITALS
WHEREAS, on March 14, 2014, the City and NOBEL entered into an Agreement
to have NOBEL provide subscription GeoViewer services; and
WHEREAS, the term of the Agreement expires on April 14, 2017, and the City
and NOBEL now desire to amend the Agreement to extend the term and payment
schedule for an additional period to April 14, 2018; and
WHEREAS, the City and NOBEL now desire to document said agreement to
extend the term and payment schedule by jointly approving Amendment No. 1 to the
Agreement.
NOW, THEREFORE, it is mutually agreed by and between the parties to the
Agreement as follows:
I. Section 6.1, TERM OF AGREEMENT, is amended by replacing this section in its
entirety as follows:
6.1 Term of Agreement. This Agreement is effective upon execution, and will
continue in effect until April 14, 2018, and the Agreement may be renewed by the
mutual written consent of NOBEL and CITY.
II. Exhibit D is hereby replaced in its entirety with the Revised Exhibit D attached to
this Amendment No. 1, to revise the payment schedule and the Term expiration date.
III. Remaining Provisions:
Except as revised by this Amendment No. 1, all of the provisions of the
Agreement shall remain in full force and effect.
Amendment No. 1 to Agreement between City of Moorpark and Nobel Systems. Page 1 6 2
In Witness Whereof, the parties hereto have caused this Amendment No. 1 to be
executed the day and year first above written.
CITY OF MOORPARK CONSULTANT
Steven Kueny Michael Samuel
City Manager President
Attest:
Maureen Benson, City Clerk
Attachment: Revised Exhibit D
Amendment No. 1 to Agreement between City of Moorpark and Nobel Systems. Page 2 6 3
EXHIBIT D
Subscription License Fees
Subscription License Fees:
GeoViewer, GeoViewer Public $15,900 Per Year
and GeoViewer Mobile
Term: 4 Years
Payment Schedule: $15,900 Annual Payment- Due
on April 14, 2014
Payment Schedule: $15,900 Annual Payment - Due
on April 14, 2015
Payment Schedule: $15,900 Annual Payment- Due
on April 14, 2016
Payment Schedule: $15,900 Annual Payment- Due
on May 15, 2017
Payment Terms Net 30
Fixed (one time) Costs -Year One:
Import CITY provided data into $4,000 Upon implementation
GeoViewer Platform (Project
Setup)
Training $2,000 Upon completion
Billing Rates for Optional.Services
Subscription License Fees:
Project Manager $150.00 Per Hour
Technical Manager $150.00 Per Hour
Lead Software Architect $130.00 Per Hour
Programmer $100.00 Per Hour
Project Advisor $0.00 Per Hour
Payment Terms Net 30
NOTES:
A. All applicable Subscription License Fees, Data Services Fees and Client Services
Fees shall be invoiced annually, as noted above. All Optional Services fees shall be
invoiced monthly in the month following the period the service was rendered.
B. All invoices are due upon receipt and are payable in accordance with the payment
schedule noted above. Any invoice not paid within thirty (30) days of its scheduled
payment date shall be considered past due.
C. Term expires April 14, 2018.
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Amendment No. 1 to Agreement between City of Moorpark and Nobel Systems. Page 3