HomeMy WebLinkAboutAGENDA REPORT 2017 0419 CCSA REG ITEM 10B CITY OF talOORPARII,CALIFORNIA
City Council Meeting
AC11OW: ITEM 10.B.
®. MINUTES OF THE CITY COUNCIL AND
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� GGESSOR AGENCY OF THE REDEVELOPMENT AGENCY
OF THE CITY OF MOORPARK
Moorpark, California. April 5, 2017
A Regular Meeting of the City Council of the City of Moorpark and the Successor
Agency was held on April 5, 2017, in the Council Chambers of said City located at 799
Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by
the City Council unless otherwise noted.
1. CALL TO ORDER:
Mayor Parvin called the meeting to order at 6:38 p.m.
2. PLEDGE OF ALLEGIANCE:
Administrative Service Manager, Brian Chong led the Pledge of Allegiance.
3. ROLL CALL:
Present: Councilmembers Mikos, Pollock, Simons, Van Dam, and
Mayor Parvin.
Staff Present: Steven Kueny, City Manager; Kevin Ennis, City Attorney;
Deborah Traffenstedt, Assistant City Manager; Ron Ahlers,
Finance Director; David Bobardt, Community Development
Director; Jeremy Laurentowski, Parks and Recreation
Director; Sean Corrigan, City Engineer/Public Works
Department; Brian Chong, Administrative Services Manager;
Atanas Beltchev, Information Systems Manager; Captain
John Reilly, Sheriffs Department; and Maureen Benson, City
Clerk.
4. PROCLAMATIONS AND COMMENDATIONS:
A. Proclamation Declaring April 2017 as DMV/Donate Life California Month.
Mayor Parvin presented Ellen Garner with a proclamation declaring April
2017 as DMV/Donate Life California Month.
5. PUBLIC COMMENT:
None.
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Minutes of the City Council/Successor Agency
Moorpark, California
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6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
CONSENSUS: It was the unanimous consensus of the Council to pull Items 10.E. and
10.F. from the Consent Calendar for individual consideration upon the request of
Councilmember Simons.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND
MAYOR:
Councilmember Mikos reported on having attended an Executive Committee
meeting of the Economic Development Collaborative of Ventura County on April
5 where the first quarter report of the year on the Small Business Development
Center indicates capital infusion amounts and business start-ups in the county
are already ahead of targets.
Councilmember Mikos reported she had recently hiked the Serenata trail to see
the vernal pool and recommended this activity in order to view the many flowers
and actual water in the vernal pool due to the recent rainfall.
Councilmember Pollock reported on March 29 he spent time with Moorpark
Police detective and the gang units and observed their investigative procedures.
He stated the community is fortunate that every gang member is known and
visited regularly by law enforcement.
Councilmember Pollock reported on March 28 he spent time in the field with
Code Compliance Technician, Mack Douglass, and his supervisor, Joseph Fiss,
who summarized the compliance cases they are working on.
Councilmember Pollock reported on recent proposed legislation Senate Bill SB-1
for transportation funding, which will make electric car owners pay their share
along with those who purchase gas and pay a tax. He stated if this bill passes
Moorpark's share would be about $800,000 a year to spend to maintain streets in
Moorpark.
Councilmember Pollock reported on March 31 he attended a meeting of the
Environmental Quality Committee of the League of California Cities where
several pending items of legislation were discussed such as the SB-231
Hertzberg Bill, which would re-define storm drains as sewers for the purposes of
Proposition 218, allowing certain utilities to have a fee structure for tax purposes,
and helping with NPDES emissions into the storm drain system. He also said
SB-541 will set water capture designs for school districts.
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Minutes of the City Council/Successor Agency
Moorpark, California
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Councilmember Pollock reported he attended a meeting of the Morning Rotary
Club, which will sponsor a new event on May 29 called "Field of Valor" at Tierra
Rejada Park.
Councilmember Simons stated, as a member of the Board of the Moorpark Boys
and Girls Club, he volunteered time at the Noontime Rotary Club's Civil War
Reenactment event. He stated supporting this event benefits many as it brings
dollars to charities in Moorpark.
Councilmember Simons announced the Moorpark Boys & Girls Club will be
having their annual auction on May 20 and to visit their website for more
information.
Mayor Parvin made the following Parks and Recreation Department
announcements: Teens are invited to sign up for Volunteer Days in April.
April 8th Egg Hunt event preparations
April 15th Egg Hunt event
April 22nd Beautify the parks
Mayor Parvin announced the annual Easter Egg Hunt will be on April 15th at
Arroyo Vista Community Park from 10:00 a.m. to 1:00 p.m.
Mayor Parvin announced sellers are needed for the annual Community Yard
Sale scheduled for May 6th at Arroyo Vista Community Park. Applications are
available at AVRC or online.
Mayor Parvin announced she gave the State of the City Address on March 21,
which is now available to view on the Government Channel and the City's
website.
Mayor Parvin reported over the past two weeks she had attended six ad hoc
committee meetings, the Moorpark Chamber of Commerce breakfast meeting,
the Women's Fortnightly Annual Spring Luncheon, four Joint City
Council/Commission/Board meetings, an Administrative meeting of the Ventura
Council of Governments, the Gold Ribbon Stake Holders meeting at Moorpark
High School, and last night attended the Moorpark Dental Care business
expansion ribbon cutting ceremony.
Mayor Parvin congratulated the Moorpark Rotary on the Civil War Reenactment,
where many Moorpark residents and students learn about American history.
8. PUBLIC HEARINGS:
None.
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Moorpark, California
Page 4 April 5, 2017
9. PRESENTATION/ACTION/DISCUSSION:
A. Consider Retaining Wall Design for Princeton Avenue Widening Project.
Staff Recommendation: Authorize staff to proceed with the current design
and approve the option of adding irrigation and vines to the walls
Mr. Corrigan gave the staff report.
There were no speakers.
A discussion followed among the Councilmembers and staff regarding the
need for a graffiti deterrent surface on the walls and also for an item to
return to the Council for consideration of a guard rail or bumper of some
kind to protect portions of the wall from errant vehicles.
MOTION: Councilmember Pollock moved and Councilmember Mikos seconded
a motion to authorize staff to proceed with the current design for the retaining
wall for the Princeton Avenue Widening Project and to approve the option of
adding irrigation and vines to the walls.
Mayor Parvin requested the graffiti deterrent and guard rail/bumper be
added to the motion.
AMENDED MOTION: Councilmember Pollock moved to amend the motion and
Councilmember Mikos seconded the amendment to include the graffiti deterrent
surface on the walls and for an item to return to Council for consideration of a
guard rail or bumper to protect portions of the wall from damage. The motion
carried by unanimous voice vote.
B. Consider Agreement with Oakridge Geoscience for Geological Testing
and Evaluation of Proposed Library Site. Staff Recommendation:
Approve Agreement and authorize the City Manager to sign the
Agreement, subject to final language approval of the City Manager. ROLL
CALL VOTE REQUIRED
Mr. Laurentowski gave the staff report and stated at the Joint City
Council/Planning Commission meeting it was recommended by
Councilmember Simons that the future City Hall building site be included
in the testing and evaluation. Mr. Laurentowski provided the increased
costs for adding the City Hall site to the evaluation.
There were no speakers.
MOTION: Councilmember Mikos moved and Mayor Parvin seconded a motion to
approve the Agreement with Oakridge Geoscience for Geological Testing and
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Moorpark, California
Page 5 April 5, 2017
Evaluation of the proposed Library site, as amended to add the City Hall site, and
authorize the City Manager to sign the Agreement, subject to final language
approval of the City Manager. The motion carried by unanimous roll call vote.
C. Consider Administrative Leave and Annual Leave Accrual Restoration, a
Temporary Increase of the Maximum Annual Leave Accrual Limit, and
Annual Leave Cash-Out for the Information Systems Manager. Staff
Recommendation: 1) Prior to a motion to approve the benefits
adjustment, the Mayor shall make an oral summary report as follows:
"The staff recommendation is to provide compensation in the form of
fringe benefits to the Information Systems Manager involving the
restoration of Administrative Leave and Annual Leave, a temporary
increase in the maximum accrual limit for Annual Leave, and cash-out of
Annual Leave. The total value of the Annual Leave cash-out is $8,724.98."
2) Approve the Information Systems Manager Administrative Leave and
Annual Leave accrual restoration, a temporary increase in the maximum
Annual Leave accrual limit, and Annual Leave cash-out as discussed in
the agenda report.
Ms. Traffenstedt gave the staff report.
There were no speakers.
Mayor Parvin made the following announcement: "The staff
recommendation is to provide compensation in the form of fringe benefits
to the Information Systems Manager involving the restoration of
Administrative Leave and Annual Leave, a temporary increase in the
maximum accrual limit for Annual Leave, and cash-out of Annual Leave.
The total value of the Annual Leave cash-out is $8,724.98."
MOTION: Councilmember Pollock moved and Councilmember Mikos seconded
a motion to approve the Information Systems Manager Administrative Leave and
Annual Leave accrual restoration, a temporary increase in the maximum Annual
Leave accrual limit, and Annual Leave cash-out as discussed in the agenda
report. The motion carried by unanimous voice vote.
10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED)
MOTION: Councilmember Van Dam moved and Councilmember Mikos seconded a
motion to approve the Consent Calendar with the exception of Items 10.E. and 10.F.
which were pulled for individual consideration. The motion carried by unanimous roll
call vote.
A. Consider Minutes of Special City Council/Successor Agency Meeting of
March 15, 2017. Staff Recommendation: Approve the minutes.
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Moorpark, California
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B. Consider Minutes of Regular City Council/Successor Agency Meeting of
March 15, 2017. Staff.Recommendation: Approve the minutes.
C. Consider Warrant Register for Fiscal Year 2016/17 — April 5, 2017. Staff
Recommendation: Approve the warrant register.
D. Consider Resolution Amending Resolution No. 2016-3505 Regarding
Permit Application Review and Processing Fes and Deposits by Restoring
Sections That Were Unintentionally Omitted, and Finding This Action
Exempt from the California Environmental Quality Act. Staff
Recommendation: Adopt Resolution No 2017-3588, amending Resolution
No. 2016-3505. ROLL CALL VOTE REQUIRED
G. Consider Amendment No. 10 to Agreement with Venco Western, Inc., to
Increase Contingency for Irrigation Repairs Related to Recreational Trail
Project at Arroyo Vista Community Park (C0018) and Maintenance
Services at the City's Parks, and Resolution Amending the Fiscal Year
2016/17 Budget. Staff Recommendation: 1) Approve Amendment No. 10
to increase Venco's Contingency by $45,000, and authorize the City
Manager to execute Amendment No. 10, subject to final language
approval by the City Manager; and 2) Adopt Resolution No. 2017-3589,
amending the FY 2016/17 Budget for additional contingencyycosts ROLL
CALL VOTE REQUIRED
H. Consider Amendment to Agreement No. 3 with Mariposa Landscapes, Inc.
Staff Recommendation: Approve Amendment No. 3 to increase the
annual compensation from $256,795 annually to $464,350 annually,
subject to final language approval by the City Manager. ROLL CALL
VOTE REQUIRED
Consider Agreement with Taylor Tennis Courts, Inc. and; Resolution
Amending the Fiscal Year 2016/17 Budget. Staff Recommendation: 1)
Approve moving initial appropriation of $29,500.00 from Arroyo Vista
Community Park Property Maintenance account (1000-541-R0030-53000)
to Arroyo Vista Community Park Multi-Use Court Renovation account
(1000-541-M0034-53000); 2) Authorize the City Manager to sign the
Agreement, subject to final language approval by the City Manager; and 3)
Adopt Resolution No. 2017-3590, amending the FY 2016/17 Budget.
ROLL CALL VOTE REQUIRED
The following items were pulled for individual consideration.
E. Consider Amendment No. 1 to Professional Services Agreement with
CivicPlus for Website Design, Support, Maintenance, and Hosting. Staff
Recommendation: Authorize the City Manager to sign Amendment No. 1
to the Agreement, subject to final language approval by the City Manager.
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Moorpark, California
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In response to Council questions, Mr. Chong outlined the particulars of the
contract with CivicPlus and the features of the actual services offered.
There were no speakers.
MOTION: Councilmember Simons moved and Councilmember Mikos moved to
authorize the City Manager to sign Amendment No. 1 to the Agreement with
CivicPlus, subject to final language approval by the City Manager. The motion
carried by unanimous voice vote.
F. Consider Amendment No. 1 to Agreement for Professional Services
between the City of Moorpark and Nobel Systems. Staff
Recommendation: Authorize the City Manager to sign Amendment No. 1
to the Agreement, subject to final language approval by the City Manager.
In response to Councilmember .Simons, Mr. Beltchev described the
particulars of the GIS system provided by Nobel Systems and the number
of departments in the City which use this system for multiple purposes.
MOTION: Councilmember Simons moved and Councilmember Pollock
seconded a motion to authorize the City Manager to sign Amendment No. 1 to
the Agreement with Nobel Systems, subject to final language approval by the
City Manager. The motion carried by unanimous voice vote.
11. ORDINANCES: (ROLL CALL VOTE REQUIRED)
None.
12. CLOSED SESSION:
Mr. Kueny requested the City Council go into closed session for discussion of
one case under Item 12.A, one case under Item 12.B, and Items 12.C, 12.F,
12.G, and 12.H. on the agenda.
Mr. Ennis announced that for the one case under Item 12.A, the facts and
circumstances regarding this matter involve a potential claim for fees.
MOTION: Mayor Parvin moved and Councilmember Mikos seconded a motion to
adjourn to closed session for discussion of one case under Item 12.A, one case under
Item 12.B, and Items 12.C, 12.F, 12.G, and 12.H. on the agenda. The motion carried by
unanimous voice vote. The time was.7:43 p.m.
The City Council reconvened back into open session at 7:50 p.m, prior to the
start of the closed session, and Mr. Kueny announced that one additional case
would be heard under Item 12.B.
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Minutes of the City Council/Successor Agency
Moorpark, California
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MOTION: Mayor Parvin moved and Councilmember Mikos seconded a motion to add
one additional case under Item 12.B to the items to be discussed in closed session.
The motion carried by unanimous voice vote. The time was 7:50 p.m.
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation (Pursuant to Paragraphs (2) or (3) of
Subdivision (d) of Government Code Section 54956.9: (Number of cases
to be discussed -4)
B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation (Pursuant to Paragraph (4) of Subdivision (d) of
Government Code Section 54956.9: (Number of cases to be discussed —
4)
C. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
(Pursuant to Paragraph (1) of subdivision (d) of Government Code Section
54956.9)
County of Ventura and City of Fillmore vs City of Moorpark and Broad
Beach Geologic Hazard Abatement District (Case No. 56-2016-00479937-
CU-WM-VTA)
F. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Pursuant to Government Code Section 54956.8)
Property: APNs 500-0-281-465, 500-0-281-545, 500-0-292-015,
500-0-292-035, and 500-0-292-195 East of Moorpark College and North of
the SR-118 in the City of Moorpark, CA
City Negotiator: Steven Kueny, City Manager
Negotiating Parties: The City of Moorpark and Waste Management of CA
Under Negotiation: Price and terms of payment
G. (SUCCESSOR AGENCY)
(Pursuant to Government Code Section 54956.8)
Property: APN 512-0-090-115
City Negotiator: Steven Kueny, City Manager
Negotiating Parties: The City of Moorpark and Apricot Lane Farms
Under Negotiation: Price and terms of payment
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Minutes of the City Council/Successor Agency
Moorpark, California
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H. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Pursuant to Government Code Section 54956.8)
Property: APNs 500-0-281-165, 500-0-180-145, 500-0-180-155, 500-0-
180-195, 500-0-292-135, 500-0-292-215, 500-0-292-225, 500-0-120-065,
500-0-170-135, 500-0-180-125, 500-0-180-135, 500-0-180-165, 500-0-
180-175, 500-0-180-185, 500-0-180-205, 500-0-180-215, 500-0-180-225,
500-0-180-235, 500-0-180-255, 615-0-110-205, 615-0-110-215, and 615-
0-150-185, North and East of Moorpark College and North of the SR-118
City Negotiatdr: Steven Kueny, City Manager
Negotiating Parties: The City of Moorpark and Coastline RE Holdings
Under Negotiation: Price and terms of payment
Present in closed session were Councilmembers Mikos, Pollock, Simons, Van
Dam, and Mayor Parvin; Steven Kueny, City Manager; Kevin Ennis, City
Attorney; Deborah Traffenstedt, Assistant City Manager; David Bobardt,
Community Development Director; Jeremy Laurentowski, Parks and Recreation
Director; Jessica Sandifer, Program Manager; and Brian Chong, Administrative
Services Manager. Mr. Chong left the meeting at 8:10 p.m. Councilmember
Simons left the meeting at 8:26 p.m., after recusing himself from discussion of
Item 12.G.
The Council reconvened into open session at 9:11 p.m. Mr. Kueny stated one
case under Item 12.A, two cases under Item 12.B, and Items 12.C, 12.F, 12.G,
and 12.H. were discussed and there was no action to report.
13. ADJOURNMENT:
Mayor Parvin adjourned the meeting at 9:11 p.m.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
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