HomeMy WebLinkAboutAGENDA REPORT 2017 0419 CCSA REG ITEM 10E ITEM 10.E.
CITY OF MOORPARK,CALIFORNIA
City Council Meeting
MOORPARK CITY COUNCIL ACTION.
AGENDA REPORT
TO: Honorable City Council
FROM: Deborah S. Traffenstedt, Assistant City Manager `.DST
DATE: April 12, 2017 (CC Meeting of 04/19/2017)
SUBJECT: Consider Revising Policy 3.9, Including Revising the Policy Title to
Authorization for City Manager to Approve Employment Agreements and
Retirement Incentive Agreements
BACKGROUND AND DISCUSSION
Policy 3.9, Employment Agreement Approval, currently authorizes the City Manager to
approve an employment agreement fora new management employee and prior to promotion
or reclassification, consistent with the authority granted in Chapter 2.12, City Manager, and
Chapter 2.56, Personnel System, of the Moorpark Municipal Code and the provisions of State
law. The proposed policy amendment includes adding authority for the City Manager to sign
an early retirement incentive agreement not to exceed $10,000. The revisions to Policy 3.9
are shown with legislative format in Attachment 1.
Pursuant to Municipal Code Section 2.12.120, the City Manager is authorized without prior
approval to execute contracts up to a maximum of$50,000 for which a budget appropriation
has already been approved by the City Council. Typically an early retirement incentive of a
total value not exceeding $10,000 can be funded out of salary and benefit savings without an
additional budget allocation, or money could be included at the time of the regular fiscal year
budget adoption if needed. The purpose of providing an early retirement incentive is to
facilitate an early retirement for an employee at a higher salary level,and who may have
higher cost benefits no longer offered to new employees. For example, the City no longer
pays longevity pay or a retirement health savings benefit for new employees, and there is a
different California Public Employees Retirement System (CaIPERS) retirement benefit for
new employees that has a lower cost for the employer in comparison to the "Classic"
CaIPERS retirement benefit.
If the City Council approves the revisions to Policy 3.9,staff will incorporate the updated policy
into the City Council's Policies Resolution at the time of the next comprehensive update,
which is intended to be scheduled before the end of the current fiscal year.
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Honorable City Council
April 19, 2017, Regular Meeting
Page 2
FISCAL IMPACT
No fiscal impact is anticipated.
STAFF RECOMMENDATION
Approve revised Policy 3.9, and direct staff to incorporate the revised Policy 3.9 into the next
comprehensive update of the City Council Policies Resolution.
Attachment: Draft revised Policy 3.9
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Honorable City Council
April 19, 2017, Regular Meeting
Page 3
ATTACHMENT
Policy 3.9: Authorization for City Manager to Approve Employment Agreements
App- evatand Retirement Incentive Agreements
The City Manager shall have the authority to require and approve an employment agreement
for a new management employee and prior to promotion or reclassification of a current
management employee, consistent with the authority granted in Chapter 2.12, City Manager,
and Chapter 2.56, Personnel System, of the Moorpark Municipal Code, and consistent with
the provisions of State law, including but not limited to California Government Code Section
3511.2 and Section 53243 et seq. and any section amendatory or supplementary thereto.
For a promotion of an employee with an existing employment agreement, the City Manager
shall have the authority to approve retaining prior employment agreement language for
continuing grandfathered benefits that do not conflict with the City's Management Benefits
Resolution and State law.
The City Manager shall have the authority to approve a retirement incentive agreement for an
employee that may include a mutual general release for a total value not to exceed $10,000.
A retirement incentive agreement for a higher amount shall require City Council approval.
This policy does not apply to a claim settlement, which is addressed in Policy 3.2.
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