HomeMy WebLinkAboutAGENDA REPORT 2017 0419 CCSA REG ITEM 10F ITEM 10.F.
CITY OF MOORPARK,CALIFORNIA
City Council Meeting
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MOORPARK CITY COUNCIL '_ �"
AGENDA REPORT
TO: Honorable City Council > ,,
FROM: Sean Corrigan, City Engineer/Public Works Director
DATE: April 13, 2017 (CC Meeting of 04/19/17)
SUBJECT: Consider Plans and Specifications and Authorization to Advertise for
Bids for Asphalt Overlay of Sections of Spring Road, Princeton Avenue,
Poindexter Avenue, and Gabbert Road (Project 8093)
BACKGROUND
The City of Moorpark uses five methods for pavement preservation, maintenance, and
reconstruction: 1) crack fill, 2) slurry seal, 3) Asphalt Rubber Aggregate Membrane
(ARAM), 4) asphalt overlay, and 5) reconstruction. Each method is progressively
employed to rejuvenate the roadway surface. The method used for each road is based on
the condition of the roadway pavement. Roads in optimum condition receive a crack
fill/slurry seal. Roads in non-optimum condition receive ARAM or asphalt overlays. Roads
in the worst condition will be reconstructed. The City applied for and received a Federal
grant to construct an asphalt overlay of sections of Spring Road, Princeton Avenue,
Poindexter Avenue, and Gabbert Road (Attachment 1). The last road to receive an
asphalt overlay was Alderbrook Street, which was completed in FY 2012/13.
City Council previously approved the Plans and Specifications for this project on July 20,
2016. However, as those plans went through two reviews at Caltrans, the agency kept
adding new requirements for the portion of Princeton Avenue that lies within the State
Highway 118 right of way. This unnecessarily delayed an otherwise straightforward
maintenance project. Accordingly, staff has: deleted that work from the design; revalidated
the CEQA Categorical Exemption; received an approval, of the reduced scope from the
Ventura County Transportation Commission; and submitted a new Request for
Authorization for Construction to Caltrans. That request is pending State and Federal
Highway Administration approval.
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Honorable City Council
April 19, 2017
Page 2
DISCUSSION
A. Scope of Work
The proposed project consists of asphalt pavement edge grind, and placement of
approximately 2,430 tons of rubberized asphaltic concrete. As a condition of the
Federal grant, the City will maintain the same number of travel lanes, and therefore
striping will be replaced in kind. Manhole and water valve covers will be adjusted to
the new pavement surface as required. An agreement between the City and Ventura
County Waterworks District No. 1 (VCWWD) provides that VCWWD will reimburse
the City for the costs to adjust their sewer manholes and water valve covers.
The design of the project complies with applicable requirements of the Standard
Specifications for Public Works Construction, California Department of Transportation
(Caltrans) standards, and other Federal requirements. The City Engineer/Public
Works Director has reviewed the record for Project 8093, including the plans and
specifications. It is the City Engineer/Public Works Director's professional opinion that
the plans and specifications relating to Project 8093, were designed in accordance with
reasonable, professional engineering judgment, and with due consideration for public
safety. Copies of the plans and specifications for the project have been placed in the
City Council Conference Room. The public may review the documents at the public
counter at City Hall.
B. Federal Requirements
Since this project is partially funded with Federal money, the entire project must
adhere to Federal laws and regulations. One regulation requires that the City have
Federal authorization to proceed with construction (E-76 authorization form). City
staff will advertise the project when the E-76 is received.
C. Project Schedule
The anticipated project schedule is as follows:
Advertise for Bids 06/30/2017*
Bid Opening 07/25/2017
Award of Construction Contract 08/16/2017
Notice to Proceed 08/29/2017
Project Completion 10/01/2017
* Advertisement date is contingent upon receiving a Caltrans E-76. Each subsequent
milestone is dependent on this date. If the E-76 is received earlier than this estimated
schedule the process will be accelerated.
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Honorable City Council
April 19, 2017
Page 3
FISCAL IMPACT
The Federal Grant is a reimbursement type grant. The City will submit periodic invoices to
Caltrans Local Assistance for reimbursement. The current project budget is as follows:
Fund FY 2016-17 Budget Project 8093 (M0021)
2603 Local Funding $ 132,584
2609 Federal Grant $ 575,167
Total $ 707,751
The estimated project costs are summarized below:
Description Cost
Design/Engineering (In-House) $ 0
Construction of Streets* $556,969
Construction Engineering $108,255
Total $665,224
*Includes construction contingency
STAFF RECOMMENDATION
Approve the plans and specifications for the subject project and authorize staff to advertise
for construction bids after receiving a Caltrans Construction Authorization (E-76).
Attachment: Exhibit Map
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Attachment
Exhibit Map
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