HomeMy WebLinkAboutAGENDA REPORT 1993 0224 CC ADJ ITEM 08L s
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ITEM
AGENDA I PORT
To: The Honorable City Council
From: Ken Gilbert, Director of Public Works
Date: February 12, 1993 (Meeting 2-17-93)
Subject: Authorization to Advertise for Receipt of Bids for the
Tierra Rejada Road Re-alignment/Widening Project
At the time of the distribution of the attached staff report,
the plans and specifications were still being finalized. It is
the intent of staff to make the plans and specifications
available the City Council next week. If it appears that it
be necessary for the City Council to continue the February
11. dalgP meeting to February 24, 1993, it would be the
recommendation of staff to continue this matter to that date.
This action will not delay the proposed project schedule.
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AGENDA REPORT
To: The Honorable City Council
From: Ken Gilbert, Director of Public Works
Date: February 10, 1993 (Meeting 2-17-93)
Subject: Authorization to Advertise for Receipt of Bids for the
Tierra Rejada Road Re-alignment/Widening Project
OVERVIEW
This requests authorization to advertise for receipt of bids for
the construction of the subject project.
BACKGROUND
At the meeting on January 6, 1993, the City Council directed that
the plans and specifications for the Tierra Rejada Road Widening
Project be revised and readied for public bid.
DISCUSSION
A. Project Design
The plans and specifications are now complete. The current
project now provides for the following:
• A full four lane divided highway.
• Bike lanes on both sides of the roadway.
• All utilities will be relocated by each utility company per
the City's schedule upon confirmation of contractor's
construction schedule.
• Full median improvements with concrete curbs and gutters from
the end of the existing median located approximately 400 feet
west of Spring Road to Moorpark Road.
• Spring Road street improvements sufficient to allow for
adequate transitions to full signalization improvements at
the intersection of Spring Road and Tierra Rejada Road.
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• Temporary Asphalt curbs in the median at the future
intersection of Science Drive.
• Curb and gutter on the north side of Tierra Rejada Road west
of Spring Road along the Embassy frontage.
• Since Watt declined to fund construction of curb and gutter
on the south side of Tierra Rejada Road along the frontage of
that property, these improvements have been deleted from the
project and replaced by drainage facilities sufficient to
adequately convey storm flows.
• Street lights to be constructed in manner consistent with the
street lighting design to the west (See Section E below) .
B. Utility Relocation
The Engineer has conducted meetings with all utility company
representatives. Currently, the utility companies are procuring
materials and scheduling manpower to meet the anticipated
schedule for the project. Upon the contractor's submittal of an
approved construction schedule, the Engineer will provide the
utility companies with confirmed dates for their respective
relocations.
The plans and specifications call for three phases of
construction. At the end of each of these phases, the City's
contractor will cease construction efforts to allow for the
construction/relocation of certain portions of certain utilities
prior to commencing the next phase of construction.
C. Traffic Control
Schedule I of the bid package calls for three Bid Alternates for
different traffic control plans, which are described as follows:
Alt. 'A' : Roadway open to two-way traffic at all times;
Alt. 'B' : Complete roadway closure.
The award of contract may be based on any one of these
alternates. Subsequent to bid opening the cost/benefit of these
alternatives will be evaluated.
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D. Camrosa Water Line
Schedule II of the bid package calls for a bid for the
relocation of a water main owned by the Camrosa Water District.
This work has been included in the bidding documents in
accordance with provisions in a Settlement Agreement with the
District. Subsequent to the receipt of bids, a determination
will be made regarding the inclusion of this work in the City's
Contract. If the work is not included, it will be done by the
Camrosa Water District or their contractor. As you may recall,
the provisions of the Settlement Agreement require the City to
pay for the cost of said relocation up to a maximum amount of
$90,000.
E. Street Lights
The plans and specifications call for the construction of street
lighting conduits. The actual installation of street lights
would be done by Southern California Edison at City cost. At
the time of the writing of the this report, the actual cost of
this installation had not been determined.
The bidding documents also allow for the deletion of the street
lighting conduits from the Scope of Work. A final
recommendation on this element of the project will be provided
with the bid results.
F. City Council Review
Plans and specifications for the subject project have been made
available to the City Council under separate memo. One of the
actions recommended below, is the approval of these documents.
G. Fiscal Impact
1. Construction Cost Estimate: The Engineer's estimate for the
construction of all the work contained in Schedule IA (with
a traffic control plan requiring the roadway to be open to
two-way traffic at all times) is $1.9 million. Total
estimated construction cost for the relocation of the Camrosa
Water District at waterline (Schedule II) has been estimated
by the District to be $115,000. The total estimated cost for
a Contract including both Bid Schedules would be slightly
more than $2 million.
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2. Utility Relocations: The following is a summary of
anticipated City payments to utilities for their relocation
efforts as stipulated in the Settlement Agreements:
• Southern California Edison 128,900 *
• Pacific Bell 388,600
• Shell Oil Company 182.500
Total $700,000
* Estimate
3. Re-imbursement from UWC: Pursuant to the terms of a
Settlement Agreement between the City and Urban West
Communities (UWC) , UWC shall reimburse the City for one-half
of the cost of this project, said payment to be repaid to UWC
as a credit to future AOC fees or repaid as AOC fees are
collected from others.
4. Total Project Cost Estimate: The following is the estimated
cost of the total project exclusive of right-of-way and legal
costs:
Prior Year FY
Element Expenses 1992/93 Total
Design
UWC **
CAA (Embassy) 4,000
Willdan 52,000
Sub-Total 56,000 86,000 142,000
Construction 2,000,000 2,000,000
Construction Eng.
Contr. Admin. 40,000
Inspection 110,000
Surveying 50,000
Soils Test 70,000
Sub-total 270,000 270,000
Contingency (10t) 236.000 236.000
Sub-total 56,000 2,592,000 2,648,000
Utility Relocation 700,000 700,000
Sub-Total 56,000 3,292,000 3,348,000
Less UWC Share (50t) 28,000 1,646,000 1,674,000
TOTAL 28,000 1,646,000 1,674,000
Note: ** Cost of prior design effort subject to re-inbursenent to be determined.
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5. Budget: The following is a re-cap of the funds budgeted for
this project for Fiscal Year 1992/93:
Fund Total
03 -- Gas Tax Funds 1,445,000
15 -- SB 821 (Bicycle
Facilities Grant)
Inspection 55.000
TOTAL 1,500,000
6. Grants: Project funding includes funds from two grants
sources summarized as follows:
a) SB-821: [$55,000] The City has received approval of a
State grant for additional pavement surface to provide for
Bike Lanes.
b) State-Local Transportation Partnership Program: The
maximum grant amount under this program is $325,900. One
of the requirements of this grant is the local match not
include State Gas Tax funds. This will require a budget
amendment to change this funding source to TDA funds (Fund
11) .
7. Budget Amendment: As discussed above, it will be necessary
to amend the funding sources for this project. A draft of
the tentative revised budget figures are set forth below. It
is recommended that action on the budget amendment be
deferred to the date bids are considered.
Current Increase /
Fund Budget (Decrease) Total
03 -- Gas Tax Funds 1,445,000 (1,445,000) 0
11 -- TDA Funds 0 1,269,100 1,269,100
State Local Partnership 0 325,900 325,900
15 -- SB 821 (Bicycle Facilities Grant) 55,000 0 55,000
TOTAL 1,500,000 150,000 1,650,000
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8. Budget Carryover: It is anticipated that only a portion of
the project costs will be expended this Fiscal Year and that
those expense expected to be incurred next fiscal year will
be included in next years budget.
9. Available TDA Funds (Fund 11) : The projected year end fund
balance for Fund 11 is $1,234,000. An additional $500,000±
in TDA revenues is anticipated next fiscal.
H. Schedule
The following schedule is anticipated for the Tierra Rejada Road
Widening Project:
Advertise for bids: February 17, 1993
Distribute plans and specifications: February 18, 1993
Prebid conference: March 9, 1993
Public bid opening: March 18, 1993
Award of Contract: April 7, 1993
Start of Construction: May 3, 1993
The total length of the project if the above alternate A is
awarded is estimated at nine months.
RECOMMENDATION
Staff recommends that City Council approve the plans and
specifications for the subject projects and authorize staff to
advertise for receipt of bids.
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