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HomeMy WebLinkAboutMIN 2017 0405 CC SA REG MINUTES OF THE CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK Moorpark, California April 5, 2017 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on April 5, 2017, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 6:38 p.m. 2. PLEDGE OF ALLEGIANCE: Administrative Service Manager, Brian Chong led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Mikos, Pollock, Simons, Van Dam, and Mayor Parvin. Staff Present: Steven Kueny, City Manager; Kevin Ennis, City Attorney; Deborah Traffenstedt, Assistant City Manager; Ron Ahlers, Finance Director; David Bobardt, Community Development Director; Jeremy Laurentowski, Parks and Recreation Director; Sean Corrigan, City Engineer/Public Works Department; Brian Chong, Administrative Services Manager; Atanas Beltchev, Information Systems Manager; Captain John Reilly, Sheriff's Department; and Maureen Benson, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: A. Proclamation Declaring April 2017 as DMV/Donate Life California Month. Mayor Parvin presented Ellen Garner with a proclamation declaring April 2017 as DMV/Donate Life California Month. 5. PUBLIC COMMENT: None. Minutes of the City Council/Successor Agency Moorpark, California Page 2 April 5, 2017 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: CONSENSUS: It was the unanimous consensus of the Council to pull Items 10.E. and 10.F. from the Consent Calendar for individual consideration upon the request of Councilmember Simons. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Mikos reported on having attended an Executive Committee meeting of the Economic Development Collaborative of Ventura County on April 5 where the first quarter report of the year on the Small Business Development Center indicates capital infusion amounts and business start-ups in the county are already ahead of targets. Councilmember Mikos reported she had recently hiked the Serenata trail to see the vernal pool and recommended this activity in order to view the many flowers and actual water in the vernal pool due to the recent rainfall. Councilmember Pollock reported on March 29 he spent time with Moorpark Police detective and the gang units and observed their investigative procedures. He stated the community is fortunate that every gang member is known and visited regularly by law enforcement. Councilmember Pollock reported on March 28 he spent time in the field with Code Compliance Technician, Mack Douglass, and his supervisor, Joseph Fiss, who summarized the compliance cases they are working on. Councilmember Pollock reported on recent proposed legislation Senate Bill SB-1 for transportation funding, which will make electric car owners pay their share along with those who purchase gas and pay a tax. He stated if this bill passes Moorpark's share would be about $800,000 a year to spend to maintain streets in Moorpark. Councilmember Pollock reported on March 31 he attended a meeting of the Environmental Quality Committee of the League of California Cities where several pending items of legislation were discussed such as the SB-231 Hertzberg Bill, which would re-define storm drains as sewers for the purposes of Proposition 218, allowing certain utilities to have a fee structure for tax purposes, and helping with NPDES emissions into the storm drain system. He also said SB-541 will set water capture designs for school districts. Minutes of the City Council/Successor Agency Moorpark, California Page 3 April 5, 2017 Councilmember Pollock reported he attended a meeting of the Morning Rotary Club, which will sponsor a new event on May 29 called "Field of Valor" at Tierra Rejada Park. Councilmember Simons stated, as a member of the Board of the Moorpark Boys and Girls Club, he volunteered time at the Noontime Rotary Club's Civil War Reenactment event. He stated supporting this event benefits many as it brings dollars to charities in Moorpark. Councilmember Simons announced the Moorpark Boys & Girls Club will be having their annual auction on May 20 and to visit their website for more information. Mayor Parvin made the following Parks and Recreation Department announcements: Teens are invited to sign up for Volunteer Days in April. April 8th Egg Hunt event preparations April 15th Egg Hunt event April 22nd Beautify the parks Mayor Parvin announced the annual Easter Egg Hunt will be on April 15th at Arroyo Vista Community Park from 10:00 a.m. to 1:00 p.m. Mayor Parvin announced sellers are needed for the annual Community Yard Sale scheduled for May 6th at Arroyo Vista Community Park. Applications are available at AVRC or online. Mayor Parvin announced she gave the State of the City Address on March 21, which is now available to view on the Government Channel and the City's website. Mayor Parvin reported over the past two weeks she had attended six ad hoc committee meetings, the Moorpark Chamber of Commerce breakfast meeting, the Women's Fortnightly Annual Spring Luncheon, four Joint City Council/Commission/Board meetings, an Administrative meeting of the Ventura Council of Governments, the Gold Ribbon Stake Holders meeting at Moorpark High School, and last night attended the Moorpark Dental Care business expansion ribbon cutting ceremony. Mayor Parvin congratulated the Moorpark Rotary on the Civil War Reenactment, where many Moorpark residents and students learn about American history. 8. PUBLIC HEARINGS: None. Minutes of the City Council/Successor Agency Moorpark, California Page 4 April 5, 2017 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Retaining Wall Design for Princeton Avenue Widening Project. Staff Recommendation: Authorize staff to proceed with the current design and approve the option of adding irrigation and vines to the walls Mr. Corrigan gave the staff report. There were no speakers. A discussion followed among the Councilmembers and staff regarding the need for a graffiti deterrent surface on the walls and also for an item to return to the Council for consideration of a guard rail or bumper of some kind to protect portions of the wall from errant vehicles. MOTION: Councilmember Pollock moved and Councilmember Mikos seconded a motion to authorize staff to proceed with the current design for the retaining wall for the Princeton Avenue Widening Project and to approve the option of adding irrigation and vines to the walls. Mayor Parvin requested the graffiti deterrent and guard rail/bumper be added to the motion. AMENDED MOTION: Councilmember Pollock moved to amend the motion and Councilmember Mikos seconded the amendment to include the graffiti deterrent surface on the walls and for an item to return to Council for consideration of a guard rail or bumper to protect portions of the wall from damage. The motion carried by unanimous voice vote. B. Consider Agreement with Oakridge Geoscience for Geological Testing and Evaluation of Proposed Library Site. Staff Recommendation: Approve Agreement and authorize the City Manager to sign the Agreement, subject to final language approval of the City Manager. ROLL CALL VOTE REQUIRED Mr. Laurentowski gave the staff report and stated at the Joint City Council/Planning Commission meeting it was recommended by Councilmember Simons that the future City Hall building site be included in the testing and evaluation. Mr. Laurentowski provided the increased costs for adding the City Hall site to the evaluation. There were no speakers. MOTION: Councilmember Mikos moved and Mayor Parvin seconded a motion to approve the Agreement with Oakridge Geoscience for Geological Testing and Minutes of the City Council/Successor Agency Moorpark, California Page 5 April 5, 2017 Evaluation of the proposed Library site, as amended to add the City Hall site, and authorize the City Manager to sign the Agreement, subject to final language approval of the City Manager. The motion carried by unanimous roll call vote. C. Consider Administrative Leave and Annual Leave Accrual Restoration, a Temporary Increase of the Maximum Annual Leave Accrual Limit, and Annual Leave Cash-Out for the Information Systems Manager. Staff Recommendation: 1) Prior to a motion to approve the benefits adjustment, the Mayor shall make an oral summary report as follows: "The staff recommendation is to provide compensation in the form of fringe benefits to the Information Systems Manager involving the restoration of Administrative Leave and Annual Leave, a temporary increase in the maximum accrual limit for Annual Leave, and cash-out of Annual Leave. The total value of the Annual Leave cash-out is $8,724.98." 2) Approve the Information Systems Manager Administrative Leave and Annual Leave accrual restoration, a temporary increase in the maximum Annual Leave accrual limit, and Annual Leave cash-out as discussed in the agenda report. Ms. Traffenstedt gave the staff report. There were no speakers. Mayor Parvin made the following announcement: "The staff recommendation is to provide compensation in the form of fringe benefits to the Information Systems Manager involving the restoration of Administrative Leave and Annual Leave, a temporary increase in the maximum accrual limit for Annual Leave, and cash-out of Annual Leave. The total value of the Annual Leave cash-out is $8,724.98." MOTION: Councilmember Pollock moved and Councilmember Mikos seconded a motion to approve the Information Systems Manager Administrative Leave and Annual Leave accrual restoration, a temporary increase in the maximum Annual Leave accrual limit, and Annual Leave cash-out as discussed in the agenda report. The motion carried by unanimous voice vote. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Van Dam moved and Councilmember Mikos seconded a motion to approve the Consent Calendar with the exception of Items 10.E. and 10.F. which were pulled for individual consideration. The motion carried by unanimous roll call vote. A. Consider Minutes of Special City Council/Successor Agency Meeting of March 15, 2017. Staff Recommendation: Approve the minutes. Minutes of the City Council/Successor Agency Moorpark, California Page 6 April 5, 2017 B. Consider Minutes of Regular City Council/Successor Agency Meeting of March 15, 2017. Staff Recommendation: Approve the minutes. C. Consider Warrant Register for Fiscal Year 2016/17 — April 5, 2017. Staff Recommendation: Approve the warrant register. D. Consider Resolution Amending Resolution No. 2016-3505 Regarding Permit Application Review and Processing Fes and Deposits by Restoring Sections That Were Unintentionally Omitted, and Finding This Action Exempt from the California Environmental Quality Act. Staff Recommendation: Adopt Resolution No 2017-3588, amending Resolution No. 2016-3505. ROLL CALL VOTE REQUIRED G. Consider Amendment No. 10 to Agreement with Venco Western, Inc., to Increase Contingency for Irrigation Repairs Related to Recreational Trail Project at Arroyo Vista Community Park (C0018) and Maintenance Services at the City's Parks, and Resolution Amending the Fiscal Year 2016/17 Budget. Staff Recommendation: 1) Approve Amendment No. 10 to increase Venco's Contingency by $45,000, and authorize the City Manager to execute Amendment No. 10, subject to final language approval by the City Manager; and 2) Adopt Resolution No. 2017-3589, amending the FY 2016/17 Budget for additional contingency costs. ROLL CALL VOTE REQUIRED H. Consider Amendment to Agreement No. 3 with Mariposa Landscapes, Inc. Staff Recommendation: Approve Amendment No. 3 to increase the annual compensation from $256,795 annually to $464,350 annually, subject to final language approval by the City Manager. ROLL CALL VOTE REQUIRED Consider Agreement with Taylor Tennis Courts, Inc. and; Resolution Amending the Fiscal Year 2016/17 Budget. Staff Recommendation: 1) Approve moving initial appropriation of $29,500.00 from Arroyo Vista Community Park Property Maintenance account (1000-541-R0030-5300.0) to Arroyo Vista Community Park Multi-Use Court Renovation account (1000-541-M0034-53000); 2) Authorize the City Manager to sign the Agreement, subject to final language approval by the City Manager; and 3) Adopt Resolution No. 2017-3590, amending the FY 2016/17 Budget. ROLL CALL VOTE REQUIRED The following items were pulled for individual consideration. E. Consider Amendment No. 1 to Professional Services Agreement with CivicPlus for Website Design, Support, Maintenance, and Hosting. Staff Recommendation: Authorize the City Manager to sign Amendment No. 1 to the Agreement, subject to final language approval by the City Manager. Minutes of the City Council/Successor Agency Moorpark, California Page 7 April 5, 2017 In response to Council questions, Mr. Chong outlined the particulars of the contract with CivicPlus and the features of the actual services offered. There were no speakers. MOTION: Councilmember Simons moved and Councilmember Mikos moved to authorize the City Manager to sign Amendment No. 1 to the Agreement with CivicPlus, subject to final language approval by the City Manager. The motion carried by unanimous voice vote. F. Consider Amendment No. 1 to Agreement for Professional Services between the City of Moorpark and Nobel Systems. Staff Recommendation: Authorize the City Manager to sign Amendment No. 1 to the Agreement, subject to final language approval by the City Manager. In response to Councilmember Simons, Mr. Beltchev described the particulars of the GIS system provided by Nobel Systems and the number of departments in the City which use this system for multiple purposes. MOTION: Councilmember Simons moved and Councilmember Pollock seconded a motion to authorize the City Manager to sign Amendment No. 1 to the Agreement with Nobel Systems, subject to final language approval by the City Manager. The motion carried by unanimous voice vote. 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) None. 12. CLOSED SESSION: Mr. Kueny requested the City Council go into closed session for discussion of one case under Item 12.A, one case under Item 12.B, and Items 12.C, 12.F, 12.G, and 12.H. on the agenda. Mr. Ennis announced that for the one case under Item 12.A, the facts and circumstances regarding this matter involve a potential claim for fees. MOTION: Mayor Parvin moved and Councilmember Mikos seconded a motion to adjourn to closed session for discussion of one case under Item 12.A, one case under Item 12.B, and Items 12.C, 12.F, 12.G, and 12.H. on the agenda. The motion carried by unanimous voice vote. The time was 7:43 p.m. The City Council reconvened back into open session at 7:50 p.m, prior to the start of the closed session, and Mr. Kueny announced that one additional case would be heard under Item 12.B. Minutes of the City Council/Successor Agency Moorpark, California Page 8 April 5, 2017 MOTION: Mayor Parvin moved and Councilmember Mikos seconded a motion to add one additional case under Item 12.B to the items to be discussed in closed session. The motion carried by unanimous voice vote. The time was 7:50 p.m. A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation (Pursuant to Paragraphs (2) or (3) of Subdivision (d) of Government Code Section 54956.9: (Number of cases to be discussed - 4) B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation (Pursuant to Paragraph (4) of Subdivision (d) of Government Code Section 54956.9: (Number of cases to be discussed — 4) C. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Pursuant to Paragraph (1) of subdivision (d) of Government Code Section 54956.9) County of Ventura and City of Fillmore vs City of Moorpark and Broad Beach Geologic Hazard Abatement District (Case No. 56-2016-00479937- CU-WM-VTA) F. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Pursuant to Government Code Section 54956.8) Property: APNs 500-0-281-465, 500-0-281-545, 500-0-292-015, 500-0-292-035, and 500-0-292-195 East of Moorpark College and North of the SR-118 in the City of Moorpark, CA City Negotiator: Steven Kueny, City Manager Negotiating Parties: The City of Moorpark and Waste Management of CA Under Negotiation: Price and terms of payment G. (SUCCESSOR AGENCY) (Pursuant to Government Code Section 54956.8) Property: APN 512-0-090-115 City Negotiator: Steven Kueny, City Manager Negotiating Parties: The City of Moorpark and Apricot Lane Farms Under Negotiation: Price and terms of payment Minutes of the City Council/Successor Agency Moorpark, California Page 9 April 5, 2017 H. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Pursuant to Government Code Section 54956.8) Property: APNs 500-0-281-165, 500-0-180-145, 500-0-180-155, 500-0- 180-195, 500-0-292-135, 500-0-292-215, 500-0-292-225, 500-0-120-065, 500-0-170-135, 500-0-180-125, 500-0-180-135, 500-0-180-165, 500-0- 180-175, 500-0-180-185, 500-0-180-205, 500-0-180-215, 500-0-180-225, 500-0-180-235, 500-0-180-255, 615-0-110-205, 615-0-110-215, and 615- 0-150-185, North and East of Moorpark College and North of the SR-118 City Negotiator: Steven Kueny, City Manager Negotiating Parties: The City of Moorpark and Coastline RE Holdings Under Negotiation: Price and terms of payment Present in closed session were Councilmembers Mikos, Pollock, Simons, Van Dam, and Mayor Parvin; Steven Kueny, City Manager; Kevin Ennis, City Attorney; Deborah Traffenstedt, Assistant City Manager; David Bobardt, Community Development Director; Jeremy Laurentowski, Parks and Recreation Director; Jessica Sandifer, Program Manager; and Brian Chong, Administrative Services Manager. Mr. Chong left the meeting at 8:10 p.m. Councilmember Simons left the meeting at 8:26 p.m., after recusing himself from discussion of Item 12.G. The Council reconvened into open session at 9:11 p.m. Mr. Kueny stated one case under Item 12.A, two cases under Item 12.B, and Items 12.C, 12.F, 12.G, and 12.H. were discussed and there was no action to report. 13. ADJOURNMENT: Mayor Parvin adjourned the meeting at 9:11 p.m. Jar ice S. Parvin, Mayor ATTEST: Itt. �, . Maureen Benson, City Clerk \-6 ••=, �;