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HomeMy WebLinkAboutAGENDA REPORT 1985 1118 CC REG ITEM 08C L.d._s idOORPARK a__ � , ALBERT PRIETO STEVEN KUENY Mayor PK c4`„° City Manager JAMES D.WEAK `�z CHERYL J. KANE Mayor Pro Tema� City Attorney THOMAS C. FERGUSON �0%44 NIALL FRITZ Councilmember • Director of DANNY A. WOOLARD oo:�V Community Councilmember .. / . Development LETA YANCY-SUTTON 1,. ,5` R. DENNIS DELZEIT Councilmember City Engineer DORIS D. BANKUS JOHN V.GILLESPIE City Clerk Chief of Police JOHN C. GEDNEY MEMORANDUM City Treasurer TO - The Honorable City Council FROM - Steven Kueny, City Manager : `_ DATE : November 13, 1985 SUBLTECT : Community Development Block Grant (CDBG) Entitlement Program - Cooperation Agreement Revisions BACKGROUND: Ventura County has informed the City that we must approve a new Cooperation Agreement incorporating the revisions required by the Housing and Urban Development (HUD) Department of the Federal government. Items 1, 2, 3 and 5 of the attached letter from HUD to Ventura County must be included in actions taken by Moorpark. The changes are not substantive in nature; they reflect the rigidity of the federal requirements that necessitate the use of a standard format. A copy of the originally approved agreement with the revisions shown is attached. RECOMMENDED ACTIONS: 1. Rescind approval of the Agreement entitled: "COOPERATION AGREEMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM", approved by the City Council on August 5, 1985. 2. Adopt Resolution No. 85- , (a) approving cooperation agreement; (b) authorizing Mayor to sign said Agreement; and (c) authorizing City Manager to perform other necessary actions to accomplish City participation in the Program. SK:ddb attachments 799 Moorpark Avenue Moorpark, California 93021 (805)529-6864 . °es U.S. Department of r.dualng and Urban Development - s* * Los Angeles Area Office,Region IX OM. 1-. 0 1; 1615 West Olympic Boulevard Los Angeles, California 90015-3801 OCT 15 1985 Mr. Richard Wittenberg Chief Administrative officer County of Ventura Attn: Ms. Peggy Daniels 800 So. Victoria Avenue Ventura, California 93009 Dear Mr. Wittenberg: SUBJECT: Community Development Block Grant Program Grant No: B-86-UC-06-0507, County of Ventura Request for Revision to Cooperation Agreements We have completed our review of your County' s Cooperation Agreements. The agreements will have to be revised and re-executed in the following areas: 1. Paragraph 2' of line 2 of the Cooperation Agreements states "Community renewal and/or lower income housing assistance activities." The instructions specify community renewal and lower income housing assistance. (CPD Notice 85-5, pager,— Section D.2.). 2. Paragraph 6 of the Cooperation Agreements must be modified to reflect the fact that neither the cities nor the county may terminate or withdraw from the Agreements. Delete everything after "to qualify as an urban county." (CPD Notice 85-5, Sections C, D. 4, and G). 3. Paragraph 9 of the Cooperation Agreements must be modified to reflect the fact that the cities are absolutely ineli- gible for separate entitlement grants during the 3-year qualification period. Delete everything after "County Qualifications." (CPD Notice 85-5, Section G). 4. The Resolution submitted by the City of Fillmore requires the Mayor to sign the Cooperation Agreement not the City Manager. 5. Evidence of authorization by the governing bodies of both the county and the six cities, executed by the proper officials, must be submitted along with the Cooperation Agreements. The only certified resolutions submitted were from the Cities of Ojai and Fillmore. (CPD Notice 85-5, Section D). • (tc{ 2 ,olaQle.`�e.� rte' Please submit the Cooperation Agreements and Resolutions within. \ 'Pt c_ dayT of the receipt of this letter. If a delay is experienced, k'" L,ror please advise this office. Should there be any questions regarding the ;e, above, please contact your Community Planning and Development pp U • Representative Ms. Jean Prohoroff, at (213) 251-7246. \. Sincerely 2:444' erbert L. Roberts Director Community Planning and Development Division, 9.4C s • , . • COOP=RATION AGREEMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM THIS AGREEMENT, made and entered into this 5th day of August, 1985, by and between the COUNTY OF VENTURA, a political subdivision of the State of California (hereinafter called and the CITY OF MOORPARK , a municipal corporation located within Ventura County (hereinafter "CITY") , WITNESSET H: WHEREAS, the United States Department of Housing and Urban Development (hereinafter "HUD" ) has notified COUNTY that it is considered to have the. required qualifications (determination of essential powers) to participate in the Community Development Block Grant (CD3G) program as an urban county as that term is defined in title I of the Housing and Community Development Act of 1574 , as amended; and WHEREAS, the CDBG cualification pro1cess requires that following HUD' s determination that. a county possesses the essential powers to participate in the CDBG program as an urban _ county, that the units of general local government within the county be. notified of their opportunity to participate in the county' s program by entering into a cooperation agreement with the designated urban county; and WHEREAS, such cooperation agreements provide that the unit of general local government and the county will cooperate in co7munity development andlie.6 housing assistance activities and that the area and population of the unit of general local covernment will be included with that of the County by HUD in determining funding levels ; and WHEREAS, COUNTY has notified CITY of the opportunity to participate in COUNTY' S CDBG program; and WHEREAS, CITY desires to participate in and be a part cif COUNTY' S CD3G program; NOW, THEREFORE, it is mutually agreed between COUNTY and - CITY as follows : 1 . CITY shall participate in COUNTY' S CDBG program during Federal fiscal years 1986 , 1987 , and 1988 . (The Federal Fiscal year is a twelve month period commencing October 1 and con- tinuing through and including the following September 30) . 2 . COUNTY and CITY shall cooperate to undertake , or assist in undertaking, community renewal and k-E- lower income housing ESSiSZE7:CE activities, specifically "urban renewal and publicly assisted housing" . • C.•^-'-N_Y, as Grantee , shall have the final resoons-bilizv _ __ ====r-.:.._• c eligibility cf projects and for annually filing - -..a - Statements „ith 4 . CITY shall undertake all actions necessary. to carry out a community development program and the approved Housing Assis- tance Plan and comply with all CD3G program requirements and applicable Federal and State laws and regulations . s. COUNTY is expected to receive funding for the CD3G program HUD. These funds will be distributed to cities on a per capital allocation formula based upon total urban county popu- lation as sot forth in Attachment "A" of this Agreement. In an effort to fairly allocate reimbursement for aEinistrative costs incurred by CITY under this Agreement, it is understood that in addition to the allocation in the foregoing, CITY will be entitled to receive an amount for its administra- tive expenses . This amount will be a percentage, not in excess 0: in C: CITY'S total annual share of funds from COUNTY for the _•erfor'-ante of this Agreement. 6 . This agreement shall remain in effect through the 1988 CDBG program year (a program year is the twelve month period commencing July 1 and continuing through and including the following June 30) . Neither COUNTY nor CITY shall terminate or withdraw from this agreement, unless COUNTY fails to qualify as an urban county. ' f • . .^ _ _ -_ _ +— . 7. COUNTY and CiTY hereby assume the obligation to take all required actions to comply with the provisions of Title Vi of the Ci:-il Rights Act of 1964 , Title VIII of the Civil Rights Act of 1968, Section 109 of Title I of the Housing and Community Development Act of 1974 , and any and all other applicable laws, regulations, and orders . 8. COUNTY and CITY shall not obstruct the implementation of the approved three year housing assistance plan during the three program years for which COUNTY is seeking to qualify as an urban county. 9 . CITY understands and agrees that as part of COUNTY ' S CDBG program it kill not be eligible for a CDBG_ entitlement or eligible to apply for grants under the Small Cities or State CD3G Programs for the three year period of COUNTY' s c_ualifi- cation, - - - - 10 . COUNTY shall assume no liability for the negligence of . CITY or anv officer, employee, or agent , thereof, and CITY shall holt COUN7v Free and harmless from any loss, damage, or liability _rise out of the performance of this Agreement, except _s ..=h-rw se be nrovided herein. • CITY shall indemnify COUNTY in the amount of any CITY _t-_ under this Agreement which is determined by HUD to be ' _-__o:c_, _= such amount is charged against the COUNTY or with- held from COUNTY ' S share of funds under the: Act. CITY shall assume no liability for the negligence of cr a.ny officer, employee , or agent thereof, and COUNTY . _ . hc_d C7TY free and harmless for any loss , damage, __ liability that may arise out of the performance of this Agreement, except as may otherwise be provided herein. • COUNTY shall indemnify CITY in the amount of any COUNTY excenditure under this Agreement which is determined by HUD to be improper, if such amount is charged against the CITY or withheld from CITY ' S share of funds under the Act. 11 . _his agreement may only be modified by an instrument in writing executed by COUNTY and CITY and approved by HUD. 12 . n y and all notices -sent pursuant to, or in furtherance of the pu__poses of, this agreement shall be deemed delivered if personally served upon the Chief Administrative Office of COUNTY or upon the City Manager' s Office of CITY or if sent via the United States Postal Service, postage prepaid, directed to COUNTY, addressed as -follows: Chief Administrative Office County of Ventura 800 S. Victoria Avenue Ventura, California 93009 or directed to CITY, addressed as follows: City Manager City of Moorpark 799 Moorpark Avenue Moorpark, California 93021 13 . .For each Federal fiscal year during the term of this Agreement, COUNTY and CITY shall enter into a Supplemental Agree- ment which will have a term coinciding with said fiscal year and enumerate erate the project (s) CITY will implement with its entitlement funds . Said Supplemental Agreement shall set forth the time schedule for completion of said project(s) . If substantial compliance with the completion schedule, . due to unforeseen or uncontrollable circumstances, cannot be met by CITY, the schedule for the project (s) may be extended. If substantial progress toward completion of a project (s ) is not made during the term of the Supplemental Agreement, the entitlement funds associated with the project (s) may' be reprogrammed by COUNTY afterG_prcP_ iate notice is given CITY. I a) 1:: $-4 0 v 1 I ..-1 U . 'U 1J U U) •.I (1) r. 14 •.•1 (1.1 \ 4.1 .C: a) 4-1 U .0 I) 4-1 U E W 4-I •.1 a) 0 • u) W H 'U � O � \ a) .1: 1J 1-1 'U '.1 ,q > O •.1 U '•I •U 'UUI•r1 • .1 1.4 .0 U) a) A: , 1-1 1-1 I) I.", Win •U U) 1-) (Y. 'a) (1.1 u) a) to C. U u) A l-1 •-1 1 .-I (u I-1 H 1-) O, al U .-+ 4-1 U •.I , W In 1; .C: -: '.1 4-1 (II .N •.1 U 41 a) :i 1-) a) ✓ r 1-1 C u I, • > )-I •.-1 •.1 f. IJ 6-I a) IJ IU N (I, W nl O O E" C .c: a) 0 '0 .c 11 C: G a) W >. \. 'U a: 11 lJI '--' I; 0 >-) LI O .-S 1J 4J (U 4J 'O H • rU 4a 'U 1-1 •1 C ••-1 W W C ! ).... a) . C Cl. rd W 1J 1-1 11 rd LD •• u •.1 ' a) al .C. E c: UI a) 0 >.'.1 .c: • 4 6-I u) W a) .1; .i-• >1 U (11 Ix U X a) Id a) O -, 61 UI U) U) 'O 1) u) UI c -•I (1) U — .4.: -.( .t. •.1 a) 4) 11 IJ LI 4J 4J .0 U U Ul 11 .IJ . 0 W •.I U >. N lI . •1'1.1: W .1) 1).41 • 1: U) U I) U) U • --• 11 'U a) I: 1) 0,11-1 1: W •1: u) l) I) 0 O r: 1) rU . 1 (1) a) 11 11 u) .1 1.0 U) .I-I W -.0 1 .I 0 11 [° > f11 a) 1 6) 11 IA a) 0 0 I.I W O,. I -) UI Gl ( 41141 I .Ll .1 IJ A.4 DIU W ••I •.1 UI 111 W �4 \ U) .r: 3 W h UI :1: a) 1 .r. L1Q,Iill \ I) •. � v 1 .0 : . '(.) 1) .-I W a1 I i .(: a) a) .>. u) a) per,, I) I) .C: C: 11) .1- 0 ;4 • :1 •.1 .0 4-I ..-I •-1 I') O ' 2+ I. :S ..I •..I 1U V. O t-. pi pi O U :1 >1 U 1 ' I) '� � • '0 0 (•'1 UI I I 1)4 • ► 1' UI r: u 1j) ' ):: • I 1 U • '4 • 1 :-.. if W 1 I )r a) O H '/w l) (1) .0 3 I (1) 1) ) 11,.6) ►� (1 '1 ,'ll :1 Ill IJ '+1 W `1 ul 1: 1; I: Il 11 ..1 ('• •• H UJ '� ';C1 �I' II, ;I 6) al :1 UI 11 I-I . • 'II II U 11 4I .1: :i U in /4 • e• t v 1`� 1 • ..\. x * . • . ATTACHMENT A ?Y 1986-88 CDBG ENTITLEMENT PROGRAM % of Total Urban County Population* Population 43 , 693 21 . 5 2 . F±1licre 10, 278 5 . 1 Moorpark 13 , 921 6 . 9 Ojai 7 , 589 3 . 7 5 . Port Hueneme 20 , 368 10. 0 6 . Santa Paula 22, 681 11. 2 7 . Unincorporated 84, 560 41 . 6 Total 203 , 090 100 . 0 -Based on 1-1-85 Department of Finance population estimates. • RESOLUTION NO. 85- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, APPROVING THE "COOPERATION AGREEMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM" WITH THE COUNTY OF VENTURA. WHEREAS, the U. S. Department of Housing and Urban Development has identified this City as authorized to be included in the County of Ventura's Urban County Community Development Block Grant Program entitlement, pursuant to Title I of the Housing and Community Development Act of 1974, as amended; and WHEREAS, that Act requires the execution of a Cooperation Agree- ment between this City and County of Ventura; and WHEREAS, this agreement allows this City's population to be included with Ventura County's to determine a basic grant amount; and WHEREAS, it is the intention of this City to enter into such an agreement with Ventura County to cooperate in undertaking, or assisting in undertaking, essential community development and housing assistance activities, specifically urban renewal and publicly assisting housing in the incorporated areas of this City; and WHEREAS, Ventura County is expected to receive funding for the Community Development Block Grant Program HUD, and these funds will be distributed to cities on a per capita allocation formula; and WHEREAS, in an effort to fairly allocate reimbursement for adminis- trative costs incurred by this City under this Agreement, it is understood that in addition to the per capita allocation in the foregoing, this City will be entitled to receive an amount for its administrative expenses; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Moorpark 1. Elects to participate in the Community Development Block Grant program for the three program years commencing with 1986-87 •• and continuing through Fiscal Year 1988-89, in accordance with the regulations established by the Act; and 2. Directs the Mayor to sign the required agreements; and 3. Authorizes the City Manager of this City to execute and/or perform all other appropriate actions necessary to accomplish the purpose of this resolution. PASSED AND ADOPTED this 18th day of November, 1985. ATTEST: Mayor of the City of Moorpark, California City Clerk (cvnr .