The URL can be used to link to this page

Home My WebLink AboutAGENDA REPORT 2007 0606 CC REG ITEM 10F rrEM 10• F. City Council meeting -;1007 AGTION: llo��.t�-,�.�d a� IA- v aoa:Z 98 MOORPARK CITY COUNCIL Ry:�-- AGENDA REPORT TO: Honorable City Council FROM: Deborah S. Traffenstedt, Administrative Services Director/City Clerk Prepared by: Blanca Garza, Deputy City Clerk Wq- DATE: May 16, 2007 (CC Meeting of 6/06/2007) SUBJECT: Consider Resolution Authorizing the Destruction of Certain Records BACKGROUND AND DISCUSSION Government Code Section 34090, et. seq., authorizes the destruction of City records that are no longer required, with the approval of the legislative body by resolution and the written consent of the City Attorney. The City Attorney's written consent is included with the attached draft resolution. The records that are intended to be destroyed are shown on the list attached to the resolution and are Chronological Correspondence Files. The proposed destruction of records is consistent with the City Council's approved Records Retention Schedule and/or state law. STAFF RECOMMENDATION Adopt Resolution No. 2007- Attachment: Draft Resolution RESOLUTION NO. 2007- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS WHEREAS, Government Code Section 34090, et. seq., authorizes the destruction of City records, documents, instruments, books, or papers after the same are no longer required, with the approval of the legislative body by resolution and the written consent of the City Attorney. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council finds that the records set forth in Exhibit "A", attached hereto, are older than two years; do not affect title to real property or liens thereon; are not court records or matters of pending or threatened litigation; are not minutes, ordinances or resolutions of the City Council or any board or commission of the City; and are not records required to be kept by statute. SECTION 2. The City Council also finds that the City Attorney and the City Clerk have given written consent to the destruction of said records, as shown on Exhibit "A". SECTION 3. The City Council hereby authorizes the City Clerk to destroy the City Records listed in Exhibit "A". SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 6th day of June, 2007. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachment: Exhibit"A" Resolution No. 2007- Page 2 EXHIBIT "A" RECORDS DESTRUCTION CONSENT Location Description of Record Dates Storage Chronological Correspondence Files 1994 - 1997 Richard Hare, Deputy City Manager Storage Chronological Correspondence Files 2000 - 2001 Julie C.T. Hernandez, Senior Management Analyst Citation: California Government Code, Section 34090 Consent to Destruction: Hugh iley Assistant City Manager Location Description of Record Dates Storage Chronological Correspondence Files 2/1995— 9/1997 Yolanda Barrera, Personnel Technician Citation: California Government Code, Section 34090 Consent to Destruction: Deborah S. Traffenstedt Administrative Services Director/City Clerk Consent to Destruction: Joseph ontes City Attorney Deborah S. Traffenstedt City Clerk 0 C 0 10 Resolution No. 2007- Page 3 EXHIBIT "A" RECORDS DESTRUCTION CONSENT Location Description of Record Dates Storage Chronological Correspondence Files 11/1989 — 12/2004 Ken Gilbert, Public Works Director Storage Chronological Correspondence Files 10/99-12/04 Mike Matthews, Senior Management Analyst Storage Chronological Correspondence Files 6/2000 - 12/2004 Bob Morgenstern, Public Works Supervisor Central Files Chronological Correspondence Files 12/2003— 12/2004 Brad Miller, City Engineer Citation: California Government Pode, Section 34090 Consent to Destruction: Yugal Lall City Engineer/Public Works Director Location Description of Record Dates Storage Chronological Correspondence Files 1/1996 — 12/1997 Carol Ghens, Senior Center Coordinator Citation: California Government Code, Section 34090 r� Consent to Destruction: / ry Li dley Park , Recreation 8� ommunity Services Director Consent to Destruction: Josep . Montes City Attorney Deborah S. Traffenstedt City Clerk Resolution No. 2007- Page 4 EXHIBIT "A" RECORDS DESTRUCTION CONSENT Location Description of Record Dates Storage Chronological Correspondence Files 1995 - 1996 Jaime Aguilera, Community Development Director Storage Chronological Correspondence Files 5/1996 — 2/1999 Nelson Miller, Community Development Director Central Files Chronological Correspondence Files 4/2001 -12/2004 Laura Stringer, Administrative Services Manager Storage Chronological Correspondence Files 12/1997 — 10/2001 Wayne Loftus, Planning Manager/ Director Storage Chronological Correspondence Files 5/1998 — 10/2001 John Libiez, Principal Planner Storage Chronological Correspondence Files 5/1996— 10/1997 Shannon Magana, Code Enforcement Intern Storage Chronological Correspondence Files 2/1997 —4/1997 Sandra Messa-Lavitt, Independent Contractor Citation: California Government Code, Section 34090 Consent to Destruction: jBa o an u ty Dev ent Director Consent to Destruction: Josep . Montes City Attorney Deborah S. Traffenstedt City Clerk €Z s -A