HomeMy WebLinkAboutAGENDA REPORT 2007 0620 CC REG ITEM 09A n7EM q . A .
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MOORPARK CITY COUNCIL By-
AGENDA REPORT
TO: Honorable City Council
FROM: Johnny Ea, Finance Director
DATE: June 7, 2007 (City Council Meeting of June 20, 2007)
SUBJECT: Consider Resolution Adopting an Operating and Capital
Improvements Budget for the City of Moorpark for the Fiscal Year
2007/2008.
SUMMARY
On May 16, 2007 the City Manager presented to the City Council his recommended
Operating and Capital Improvement Budgets for the Fiscal Year 2007/2008. The
Council held a public meeting to discuss the budget on May 23, 2007. State law
requires adoption of a budget prior to June 30, 2007.
DISCUSSION
On May 23, 2007 the City Manager presented his proposed Operating and Capital
Improvement Budgets for the City of Moorpark. During deliberation of the proposed
budget, the City Council directed staff to make several changes to the budget. These
include:
City Council
• Utilized General Fund (1000) instead of the Community Development Fund
(2200) for Local Agency Formation Commission (LAFCO) in an amount of
$7,500;
• Increased conference & meeting allowance by $2,500 from the General Fund
(1000);
• Deleted Social Services account by $1,500 from the General Fund (1000);
Administrative Services
• Added $20,000 for contract file organization from the General Fund (1000);
Honorable City Council
June 20, 2007
Page 2
• As reported at the May 23, 2007 workshop, the budget includes $20,000 for a
possible position upgrade. At this time, it's recommended that the Council
approve the modification of the 3/4 time Secretary I position to a full time
Secretary II position.
City Attorney
• Decreased Legal Services Retainer by $13,800 from the General Fund (1000);
• Increased Legal Services — Non Retainer by $13,800 from the General Fund
(1000);
Community Development
• Increased staffing costs by $20,000 from the Community Development Fund
(2200);
• Added transfer of $300,000 from the General Fund (1000) to the Community
Development Fund (2200);
Parks, Recreation & Community Services
• Moved Coastal clean up event and activities in an amount of $300 (Fund 5001)
from the Parks, Recreation & Community Services Department-Solid Waste
Division to Public Works Department-NPDES Division (Fund 1000);
• Deleted Facility Technician Vehicle by $25,000 (will be purchased by end of FY
06/07) from the General Fund (1000);
• Deleted Park Ranger program by $40,000 from the Park Maintenance Fund
(2400);
Public Works
• Added transfer of $150,000 from the General Fund (1000) to the Gas Tax Fund
(2605).
Public Safety
• Decreased overtime budget amount by$20,565 from the General Fund (1000).
• Deleted the DARE Officer position and replaced with a HSRO Deputy. There is
no fiscal impact as the budget remains at $191,435 for the HSRO Deputy.
• Deleted Dare program supplies by $10,000 from the General Fund (1000).
Capital Improvement Projects
• Deleted Tierra Rejada Road Medians capital project by $470,000 from the
General Fund (1000). This project will be considered at a future date.
• Deleted the proposed Parking Lot Gate and Lights at Monte Vista Park (Project
Number 7809) in the amount of $25,000 from the Park Maintenance Fund
(2400). The remaining $25,000 for this project from the Park Improvement Fund
(2113) will be used for landscaping improvements.
0:11L 4 5
Honorable City Council
June 20, 2007
Page 3
Other Changes (Per Honorable City Council action on June 6, 2007 meeting)
• Added auto allowance ($2,400), cell phone allowance ($840) and cell phone
purchase ($125) for a total of $3,365 from the Community Development Fund to
coincide with the newly created Planning Director Position (promoted from
Planning Manager).
• Deleted the Landscape/Parks Maintenance Superintendent vehicle by $7,500
from the General Fund (1000) and $22,500 from the Park Maintenance Fund
(2200) for a total of reduction $30,000 (will be purchased by the end of FY
06/07).
Assessment District Changes
• Since the May 23, 2007 budget workshop, Assessment District revenue
projections have been updated to reflect the Assessment Engineer's projected
levy amounts. The table below summarizes transfers to cover fund deficits for
FY 06/07 as well as the next two fiscal years (transfers are made for actual
deficits of the prior fiscal after the completion of the audit):
Fiscal Year Aggregate Transfer From Transfer From Gas
Deficit General Fund Tax Fund
2300: Lighting & 0 $125,951
Landscaping
2305 (*) Landscaping 4,839 4,839
Total FY 06/07 ( based on FY $135,629 $4,839 $130,790
05106 actual deficits
2300: Lighting & 0 $170,407
Landscaping
2305 (*) Landscaping 5,331 5,331
2310 (*****) Landscaping 10,657 10,656
$202,382 $15,988 $186,394
Total FY 07/08 (based on
estimated FY 06/07 deficits
2300: Lighting & 0 $259,994
Landscaping
2305 (*) Landscaping 8,977 8,977
2307 (**) Landscaping 1,547 1,547
2308 (***) Landscaping 3,052 3,052
2309 (****) Landscaping 208 208
2310 (*****) Landscaping 25,745 25,744
Total FY 08/09 (Based on FY $339,050 $39,528 $299,522
07108 projected deficits
Honorable City Council
June 20, 2007
Page 4
Notes: (") District 5: Tierra Rejada Rd. Parkways: Peach Hill Rd. to SCE Easement.
District 7: Parkway North Side of LA Ave., east of Gabbert Rd.
(`**) District 8: Home Acres Buffer.
District 9: Parkway at Condor Drive and Princeton Ave.
(*****) District 10: Mountain Meadows.
Prior to May 23, 2007, the FY 07/08 aggregate Lighting and Landscape District (LLD)
deficit was projected at $108,988. It's now projected at $202,382. Of this amount,
$186,395 has been budgeted as a transfer out from the Gas Tax Fund to LLD in FY
07/08 to fund the LLD deficits consistent with Council action in funding deficits in prior
years as outlined below.
In prior years the LLD deficits were funded as follows:
• Citywide Lighting and Landscaping — 100% Gas Tax
• Districts Landscaping — 50% Gas Tax and 50% General Fund
Changes in Inter-Fund Transfers
• As a result of the $40,000 savings from the deletion of the Park Ranger program,
$25,000 savings from the deletion of the Parking Lot Gate and Lighting at Monte
Vista Park and another $22,500 savings from the deletion of the Landscape/Park
Maintenance Superintendent vehicle (75% of total cost) that were budgeted
under the Park Maintenance Fund (2400), a total of $87,500 has been reduced
from the original recommended transfer for a net transfer of $1,279,827 from the
General Fund (1000) to cover the projected deficit in the Park Maintenance Fund
(2400).
• The TDA Fund (2603) transfer to the Gas Tax Fund (2605) has been reduced by
$90,925. This is made possible by the $150,000 transfer from the General Fund
(1000) to the Gas Tax Fund.
The projected surplus for the General Fund in FY 2007/08 after the changes above is
$271,141. This only about 1.8% of total projected General Fund revenues. As you
recall, total revenue includes $2.0 million of Cost Plan allocation transfers from other
funds. As noted above, $299,522 may be needed to fund the projected FY 07/08 LLD
deficits in FY 08/09 since the Gas Tax Fund will not have a fund balance.
If the City Council concurs with the changes to the City Manager's recommended
budget as noted in this staff report, staff recommends that the City Council adopt the
attached resolution. The final budget document with the referenced changes has been
provided to the City Council under separate cover as well as made available to the
public on the City's Home Page, at City Hall and the Moorpark Library.
Honorable City Council
June 20, 2007
Page 5
STAFF RECOMMENDATION (Roll Call Vote)
Adopt Resolution No. 2007-
Attachment: Resolution No. 2007-
Changes to Recommended Budget per 5/23/07 Budget Workshop
RESOLUTION NO. 2007-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, ADOPTING THE OPERATING AND
CAPITAL IMPROVEMENTS BUDGET FOR THE CITY OF MOORPARK
FOR THE FISCAL YEAR 2007/2008
WHEREAS, on May 16, 2007 the City Manager's Recommended Budget for
Fiscal Year 2007/2008 was submitted to the City Council for its review and
consideration; and
WHEREAS, the City Council has provided the opportunity for public comment at
a public meeting held on May 23, 2007, and conducted detailed review of expenditure
proposals; and
WHEREAS, as the result of the reviews and analysis, expenditure proposals and
revenue projections have been modified as needed.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The Operating and Capital Improvements Budget for Fiscal Year
2007/2008 (beginning July 1, 2007) for the City of Moorpark containing operating and
capital expenditures and anticipated revenues as identified in Exhibit "A" to this
resolution attached hereto and incorporated herein, shall be adopted as the City of
Moorpark's Operating and Capital Improvements Budget for Fiscal Year 2007/2008.
SECTION 2. The City Manager is authorized to amend the capital improvement
budget for the 2007/2008 Fiscal Year at the conclusion of the 2006/2007 Fiscal Year
when a final accounting of project costs during the 2006/2007 Fiscal Year is complete
and continuing appropriations are determined as long as the total project appropriation
authorized by the City Council is not exceeded.
SECTION 3. The City Manager is authorized to approve appropriation transfers
within departments and within individual funds as required to provide efficient and
economical services, as long as the total department appropriation and fund
appropriation authorized by the City Council is not exceeded.
Resolution No. 2007-
Page 2
SECTION 4. Except as otherwise provided in this resolution, amendments to the
appropriations in Fiscal Year 2007/2008 Operating and Capital Improvements Budget
shall require Council action by resolution.
SECTION 5. The City Manager is authorized to make such emergency
appropriations as may be necessary to address emergency needs of the City, provided
that the appropriation is presented to the City Council at its next regular meeting for
ratification.
SECTION 6. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 20th day of June, 2007.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibit "A"
Resolution No. 2007-
Page 3
Exhibit A
Operating and Capital Improvements Budget
For the City of Moorpark
Fiscal Year 2007/2008
Provided Separately
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