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HomeMy WebLinkAboutAGENDA REPORT 2007 0718 CC REG ITEM 09D ITEM q .-D. CITY OF MOORPARK,CALIFORNIA City Council Meeting Of ACTION: AeA" V 410 MOORPARK CITY COUNCIL ay, W,. AGENDA REPORT REPORT TO: Honorable City Council FROM: Hugh R. Riley, Assistant City Manage DATE: July 12, 2007 (CC Meeting of July 18, 2007) SUBJECT: Consider Additional Design Fees for the City Hall, Library, and Civic Center and Amendment of FY 2007-08 Budget BACKGROUND One of the City Council's top ten priority projects is the development of a new Civic Center and City Hall. City Council selected GKK Architects for the design of the new Civic Center and City Hall in 2005 for a total contract price of $762,276.00. In subsequent periods a number of master plan designs for the Civic Center were presented and an Ad Hoc Committee (Mayor Hunter and Council Member Millhouse) was established to work with staff to refine the design and address a number of issues. This Ad Hoc Committee was reappointed (Mayor Hunter and Councilmember Mikos) after the City Council reorganized in December 2006. In January 2007 when the City had assumed operational control of the County Library, GKK Works was directed to integrate a new City Library into the Campus Master Plan which increased their total contract to $812,326.00. As a result, a Campus Master Plan with a building site design concept incorporating the new permanent facilities on High Street was prepared by GKK Architects and approved by the City Council on May 16, 2007. DISCUSSION In order to include these expanded requirements, GKK-Works is requesting a overall design fee increase of $1,140,031 for the 35,000 square foot City Hall and a 25,000 square foot Library. For the City Hall, the fee will cover the costs of redesigning the existing parking area, researching the use of sustainable design and its use in the building, incorporating the additional changes made to the City Hall design and including these additions in the construction documents. The architect has also included the preparation of models and virtual fly through animation for both buildings. Staff believes these design tools provide better access and understanding of the design process for the Council and the public as we present these very significant public projects. For the library this fee will include a Space Needs Study utilizing a special 000145 Honorable City Council July 18, 2007 Page 2 consultant with expertise in the design and space planning of libraries, conceptual design and design drawings, and presentation boards. The fee will not include construction drawings and bid documents for the Library. Because of the high public profile of this project the architect has also included costs for probable additional board or commission presentation meetings and for possible meetings with the user groups, It is estimated that the construction cost for the City Hall and all site work including the redevelopment of the existing civic center parking facilities will be approximately $ 20 million. The probable construction cost for the new library based on the initial concepts for the building will be $ 8.4 million. It should be noted that since the approval of the initial design services agreement with GKK-Works in November 2004, there have been significant increases in construction costs as well as design and supporting consultant costs. Staff feels that the significant expansion in the scope of the project and its high public profile justifies the fee increase. If Council approves this fee increase, GKK Works' amended contract amount will be $1,952,357. Each of the added phases is discussed in more detail below. EXPANDED PROJECT SCOPE — GKK's scope of design and construction proposes additional design work for the new 25,000± square foot Library building. In addition, the scope of the City Hall project was increased to include the design of the trellis at the public plaza, and redesign of the current Civic Center parking areas adding parking spaces and improving vehicle turning radii. The Library will be designed to a level of completion for integration of utility locations and loads, and horizontal and vertical controls into the Campus Master Plan infrastructure in order to minimize disruption to the new City Hall and Campus when the Library is constructed. GKK will provide design presentation materials for the Library that are suitable for public display and publication to obtain voter bond approval. This information will be provided both in color hard copy mounted on presentation boards and in computer digital format. The fee increase does not contemplate all stages of the Library construction project. The additional fees for these stages will be discussed and added at a later date as part of the Library construction project. DESIGN QUALITY — It is important that the City Hall and Library facilities design stand out as civic landmarks differentiated from the adjacent High Street and Moorpark Avenue commercial design. In addition to the GKK internal design team the professional services of Lighting and Signage/Graphics consultants are included as appropriate to achieve a landmark-quality design. 000146 Honorable City Council July 18, 2007 Page 3 SUSTAINABLE DESIGN —The City Hall and Library design will incorporate state-of-the- art sustainable design practices including innovative demonstration features. GKK will address life-cycle energy costs, maintenance and operations issues, and aid the City in obtaining sustainable design grants and rebates. For an optional fee, GKK will develop documentation to obtain LEED Certification from the U.S. Green Building Council (USGBC). LABOR AND EXPENSE COST INCREASES — The additional fees that are requested include professional labor rate increases for GKK and subconsultants, and increases in the cost of project expenses that have occurred in the approximately two and one-half years since the original contract was approved. OTHER EXTRA SERVICES — Several extra services are recommended to complement and complete the Civic Center design. They are presented here for Council information. At this time, these optional services are not included in the overall fee increase discussed above. Water Feature Design — $50,000.000 — A water feature is recommended for the plaza/courtyard between the new City Hall and Library Buildings. City Hall LEED Certification for Sustainable Design — $75,000.00 — Sustainable design certification under the LEED program of the U.S. Green Building Council (USGBC) is recommended to document City Hall design and construction as a demonstration of a sustainable design project. Nationwide there are currently 122 local government, and 116 state and federal LEED certified projects. LEED certification is currently required in the cities of Calabasas, Long Beach, Pasadena, Santa Monica, and Los Angeles. City Hall Furniture Design & Selection — $43,750.00 — Design and selection of City Hall furniture to complement the building design. Alternately, furniture design and selection may be performed directly by the city's furniture vendor with coordination by GKK Architects. The total cost for these optional services would add an additional $168,750 to the project design costs. The overall fee increase was not included in the FY 2007/2008 budget. Staff has included a request to amend the budget for the project. Staff is also in the process of identifying grants that could be used to offset the design costs of the library and LEED certifications on both buildings. 00014'7 Honorable City Council July 18, 2007 Page 4 STAFF RECOMMENDATION (ROLL CALL VOTE) 1. Approve Amendment to GKK Works agreement authorizing the additional $1,140,031 request for additional fees to perform expanded design and construction services for the Civic Center, City Hall and Library, as outlined in this report. 2. Authorize the City Manager to approve the addition of the optional fee categories outlined above, totaling $168,750, at a later date. 3. Adopt Resolution 2007- amending the 2007-2008 Capital Improvement Budget. Attachment 1: Old vs. New Fees Attachment 2: Design Fees — By Building/By Discipline/By Phase Attachment 3: Work Plan Attachment 4: Design Schedule Attachment 5: Amendment No.3 to Agreement for Architectural Services Attachment 6: Resolution No. 2007- 000148 ATTACHMENT 1 Moorpark City Hall & Library Old vs. New Fees 6/6/2007 Current Invoiced/ Updated Contract Contract Paid Contract Increase City Hall&Site Work 10-Phase I Space Needs Study 16,142.00 16,142.00 16,142.00 - 20-Phase 11 Prelim Site/Campus Plan 58,236.00 58,236.00 58,236.00 30-Phase III Conceptual Design(Schematics-Old Scope) 171,052.00 29,078.84 29,078.84 (141,973.16) 30-Phase IIIA Conceptual Design(Schematics-New Scope) 296,020.00 154,046.84 _ 40-Phase IVA Design Development 33,402.00 256,660.00 223,258.00 50-Phase IVB F&V Construction Document/Permit Approval 270,588.00 _ 591,840.00 321,252.00 60-Phase VI Bidding and Award 43,008.00 - 30,800.00 (12,208.00) 70-Phase VII Construction Administration 123,760.00 - 275,640.00 151,880.00 90-Phase VIII Close-out 25,588.00 - 23,810.00 (1,778.00) Subtotal-City Hall&Site Work 741,776.00 103,456.84 1,578,226.84 836,450.84 Reimbursable Expense 2,500.00 - 29,500.00 27,000.00 Extra Services(Model&Fly Through Animation) 18,000.00 -_ 18,000.00 Subtotal-Reimburseables and Extra Services 20,500.00 - 47,500.00 27,000.00 Additional Services No. 1 -Master Planning 22,650.00 22,650.00 22,650.00 - Additional Services No.2-Master Planning 27,400.00 27,400.00 27,400.00 Subtotal-Additional Services 50,050.00 50,050.00 50,050.00 - Library - Space Needs Study 28,860.00 28,860.00 Concept Design(Schematics) 123,440.00 123,440.00 Design Development 107,080.00 107,080.00 Reimbursable Expense 5,200.00 5,200.00 Extra Services(Model&Fly Through Animation) 12,000.00 12,000.00 Subtotal-Library 276,580.00 276,580.00 Total(before optional Extra Services) 812,326.00 153,506.84 1,9529356.84 1,140,030.84 Other Extra Services Water Feature Design 50,000.00 50,000.00 _ City Hall-US Green Building Council LEED Certification 75,000.00 75,000.00 City Hall-Furniture Design&Selection 43,750.00 43,750.00 Subtotal 168,750.00 168,750.00 Total after optional Extra Services 812,326.00 153,506.84 2,121,106.84 1,308,780.84 000149 City of Moorpark Civic Center ATTACHMENT 2 gkkworks Design Fees-By Building/By Discipline/By Phase June 6,2007 CITY HALL,LIBRARY,&SITE WORK-COMBINED Space Concept Design Construction Bid/ Construction Needs Study Design Development Docs/Permit Award Admin Close-Out Total gkkworks Architecture 11,760 136,360 110,440 248,240 7,000 163,690 7,610 685,100 Interior Design - 7,600 7,600 15,200 - 4,750 - 35,150 Specifications - - 7,000 10,000 - - - 17,000 Cost Estimating 7,500 13,500 10,000 - 31,000 Subtotal gkkworks 11,760 151,460 138,540 283,440 7,000 168,440 7,610 768,250 Page+Moris Library Programming 15,700 1,600 1,600 - - - - 18,900 Psomas Civil - 48,300 59,800 78,300 9,200 17,300 5,800 218,700 Professional Design Landscape - 10,800 22,900 30,500 1,500 4,400 1,000 71,100 Mactec Geotechnical - 35,700 - - - - - 35,700 Saiful/Bouquet Structural - 40,400 46,300 72,500 3,200 32,200 1,600 196,200 Gotama Mechanical/PlumtNng - 24,800 24,800 31,700 2,400 12,000 1,600 97,300 Electrical - 19,800 19,800 25,400 2,000 9,500 1,300 77.800 Low Voltage - 4,900 4,900 6,300 500 2,400 300 19,300 HLB Lighting - 8,800 11,700 20,500 2,900 11,700 2,900 58,500 SKA Design Signage&Graphics - 12,700 16,100 15,000 600 4,600 600 49,600 MCB Acoutics - 27,000 - - - - - 27,000 AudioNisual 13,200 - 13,200 Subtotal Consultants 15,700 248,000 207,900 280,200 22,300 94,100 15,100 883,300 Non-Reimbursable Expenses 1,400 20,000 17,300 28,200 1,500 13,100 1,100 62,600 Grand Total 28,860 419,460 363,740 591,840 30,800 275,640 23,810 1,734,150 CITY HALL&SITE WORK Space Concept Design Construction Bid/ Construction Needs Study Desion Development Docs/Permit Award Admin Close-Out Total gkkworks Architecture - 73,120 59,360 248,240 7,000 163,690 7,610 559,020 Interior Design - 3,800 3,800 15,200 - 4,750 - 27,550 Specifications - - 4,000 10,000 - - - 14,000 Cost Estimating 4,500 6,000 10,000 20,500 Subtotal gkkworks 81,420 73,160 283,440 7,000 168,440 7,610 621,070 Page+Moris Library Programming - - - - - - - - Psomas •Civil - 48,300 59,800 78,300 9,200 17,300 5,800 218,700 Professional Design Landscape - 10,800 22,900 30,500 1,500 4,400 1,000 71,100 Mactec Geotechnical - 24,200 - - - - - 24,200 Saiful/Bouquet Structural - 23,700 29,000 72,500 3,200 32,200 1,600 162,200 Gotama Mechanical/Plumbing - 15,900 15,900 31,700 2,400 12,000 1,600 79,500 Electrical - 12,700 12,700 25,400 2,000 9,500 1,300 63,600 Low Voltage - 3,200 3,200 6,300 500 2,400 300 15,900 HLB Lighting - 8,800 11,700 20,500 2,900 11,700 2,900 58,500 SKA Design Signage&Graphics - 12.700 16,100 15,000 600 4,600 600 49,600 MCB Acoutics - 27,000 - - - - - 27,000 Audio/Visual 13,200 13,200 Subtotal Consultants 200,500 171,300 280,200 22,300 94,100 15,100 783,500 Non-Reimbursable Expenses - 14,100 12,200 28,200 1,500 13,100 1,100 70,200 Total 296,020 256,660 591,840 30,800 275,640 23,810 1,474,770 LIBRARY Space Concept Design Construction Bid/ Construction Needs Study Design Development Docs/Permit Award Admin Close-Out Total gkkworks Architecture 11,760 63,240 51,080 - - - - 126,080 Interior Design - 3,800 3,800 - - - - 7,600 Specifications - - 3,000 - - - - 3,000 Cost Estimating 3,000 7,500 - 10,500 Subtotal gkkworks 11,760 70,040 65,380 - - - - 147,180 Page+Moris Library Programming 15,700 1,600 1,600 - - - - 18,900 Psomas Civil - - - - - - - - Professional Design Landscape - - - - - - - - Mactec Geotechnical - 11,500 - - - - - 11,500 Saiful/Bouquet Structural - 16,700 17,300 - - - - 34,000 Gotama Mechanical/Plumbing - 8,900 8,900 - - - - 17,800 Electrical - 7,100 7,100 - - - - 14,200 Low Voltage - 1,700 1,700 - - - - 3,400 HLB Lighting - - - - - - - SKA Design Signage&Graphics - - - - - - - - MCB Acoutics - - - - - - - - AudioNisual Subtotal Consultants 15,700 47,500 36,600 - - - 99,800. Non-Reimbursable Expenses 1,400 5,900 5,100 - - - - 12,400 Total 28,860 123,440 107,080 - - 259,380 000150 Moorpark City Hall&Libra --- - -- Work Pla;June Last Update: 6,2007 C11 HeII& SCHEMATIC DESIGN->> DESIGN DEVELOPMENT»»> 2007 Weeks: 6/28 7/5 7/12 7/19 7/26 8/2', 819 8/16 8/23'. 8/30 9/6 9113 9/20 9/27 10/4 10/11 10/18 10/25 11/1 11/8'. 11/15 11/22 Position Rate 1 2' 3 4 5 6'. 7 8 9 10 11 12� 13 14 15 16 17 18 19 20 21 22 Steve Wagner $190 Hrs: 0 0 0 0 6 6 6 6 2 2 2 2'� 2 2 4 4 4. 4 4 4 4 4 Pdncl I/Pr t Marra r $: 1,140 1,140 1,140 1,140 380 380 380 380 380 380 760 760 760 760 760 760 760 760 Edmund Einy $175. Hrs: 0 0 0 0 6, 6 6 6 2 2 2 2 2 2 2 2 2', 21 2 2' 2 2 Director ofDesign $: 1,050 1,050 1,050 1,050 350 350 350 350 350 . 350 350. 350 .350 350 350 350 350 350 Amit Bhargava 8160 Hrs: 0 0' 0 0 6 6' 6 6 4. 4 4 4, 4 4 6 6 6 6 6 6 6 6 Project Architect $: 960 960 960 960 640 640 640 640 640 640 960 960 960 960 960 960 960 960 Bevan Mitchell $135 Hrs: 01 0 01 0, 40 40 401 401 10 101 101 101 101 10 81 81 8-. 81 8 8'� 6 8 Senior Des firer $: 5,400 5,400 5,400 5,400 1,350 1,350 1,350 1,350 1,350 1,350 1,080 1,080 1,080 1,080 1,080 1,280 1,080 1,080 TBD $110 Hrs: 0 0� 0 0 0 0 0 0 0 0 0 0 0 0 20 20 20, 20 20 20' 20 20 JobCe Captain $: 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 Scott Brady $95 Hrs: 01 0 0 0 40 40'. 40 40 10 10 10 10, 10 10 20 20 20 20 20 20 20 20 Project Designer $: 3,800 3,800 3,800 3,800 950 950 950 950 950 950 1,900 1,900 1,900 1,900 1,900 1,900 1,900 1,900 D TBD $85 Hrs: 0 0� 0 01 0 0 0 0 0 0 0 0' 0 0 0 01 0! 0 0 01 0 0 CAD Support $: - - - - - - - - - - - Geneva Pickering $B5 Hrs: 01 0 0 01 2. 2 21 21 2 2! 21 2 21 2 21 2j 2 21 21 2 21 2 Admin Support 170 170 170 170 170 170 170 170 170 170 170 170 170 170 170 170 170 170 D Architecture-Weekly Totals: Hrs: 0 0 0 0 100 100. 100 100 30 30 30 30, 30 30 62I 62 62. 62 62 62 62 62 0 $: 0 0 0 0 12,520 12,520 12,520 12,520 3,840 3,840 3,840 3,840 3,840 3,840 7,420 7,420 7,420 7,420 7,420 7,420 7,420 7,426 \T� Architecture-Phase Totals: Hrs 580 496 2 $73 120 $59 360 Lauren Dossey Hrs: 0 0, 0 0 0 0, 0 0 0 0 0 0 20 20 0 0 0 0 0 0 20 20 o Interior Desl ner $95 $: - - - - 1,900 1,900 - - - - - 1,900 1,900 M Interior Design-Phase Totals: Hrs: 1 40 40 Z $: $3,800 $3,800 Carol Johnson $125. H$,s: 0 0. 0 0 0 0'. 0 0 0 01 01 0 0 0 0 0 0 0 0 0 16 16 S 7ficetlons writer : - - - - - - 2,000 2,000 W Hrs: 0 1 32 Specifications-Phase Totals: $: $0 $4,000 Tom Jicha $125. Hrs: 0 0 0 0 0 0 0 0 0 0 12 12 6 6 0 0 0 0 0 0'. 24 24 Cost Estimator $: - - - - - 1,500. 1,500 750 750 3,000 3,000 Cost Estimating-Phase Totals: Hrs: i $4,500 36 48 $, $6,000 Weekly Totals-Net: Hrs: 0 0 0 0 100 100 100 100; 30. 30 42 42 56 56 62 62 62 62 62 62 122 122 $: 0 0 0 0 12,520 12,520 12,520 12,520 3,840 3,840 5,340 5,340 6,490 6,490 7,420 7,420 7,420 7,420 7,420 7,420 14,320 14,320 Hrs: Phase Totals-Net: : $81,420 $73,160 O O O N VV IA Moor ark Ci Hall&Libra Work Plan Last Update:June 6,2007 _ _ - Clt HeII&Sit. CONSTRUCTION DOCUMENTS»»> Weeks: 11129 12/6' 12113 12/20 12/27 1/3 1/10 1/17 1/24 1/31 2/7 2/14 2/21 2/28 3/6 3/13 3/20 3/27 Position Rate 23 24 25 26 27. 28. 29 30 31 32 33 341 35 36 37 381 39 40 Steve Wagner $190 Hrs: 8 8 8 8 8'. 8, 8 8 8� 8 8 8' 8 8 8 8', 8 8 Pdnc 1/P tMe 'r $: 1,520 1,520 1,520 1,520 1,520 1,520 1,520 1,520 1,520 1,520 1,520 1,520 1,520 1,520 1,520 1,520 1,520 1,520 EdmundEiny Hrs: 01 0 0 0 0 0 0 0 0'., 0 0 0 0 0 0 0'. 0 0 Director of Design $175 $., _ - _ Amit Bhargava 1 $160 Hrs: - 81 81 81 8 8 81 81 8 81 8 - 8 - 8 - 8 - 8 - 8 - 8 - 8 Project Architect $: 1,280 1,280 1,280 1,280 1,280 1,280 1,280 1280 1,280 1,280 1,280 1,280 1,280 1,280 1,280,1 1;280 1;280 1,280' an Mitchell $135. Hrs: 4 4 4 4 4 4 4 4 4 0 0 0 01 0 0 0 0 0 SeniorDeslrw $: 540 540 540 540 540 540. 540 540 540 - - - - - TBD 1 $110 Hrs: 40 40 40 40 40' 40', 40 40 40. 40 40 401 40 40 40 40! 40 40 Job Captain $: 4,400 4,400 4,400 4,400 4,400 4,400 4,400 4,400 4,400 4,400 4,400 4,400 4,400 4,400 4,400 4,400 4,400 4,400 Scott Brady $95 Hrs: 40 40. 40 40 40 46 40 40 40. 40 40 40'. 40 40 40 40 40 40 Project Designer $: 3,800 3,800 3,800 3,800 3,800 3,800 3,800 3,800 3,800 3,800 3,800 3;800 3,800 3,800 3,800 3,800 3,800 3,800 TBD $85 Hrs: 0 0' 0 0 0 0 0 0 0 0 0� 40' 401 401 4UI 40 401 40 CAD Support $: 3,400 3,400 3,400 3,400 3,400 3,400 3,400 Geneva Pickering $85 Hrs: 2 2 2 2 2'. 2 2 2 2 2 2 2 2 2 2 2 2 2 AdminSupport 170 170 170 170 170 170 170 170 170 170 170 170 170 170 170 170 170 170 Architecture-Weekly Totals: Hrs: 102 102. 102 102 102'. 102 102 102 102' 98 98 138 138 138 138 138 136 138 $: 11,710 11,710 11,710 11,710 11,710 11,710 11,710 11,710 11,710 11,170 11,170 14,570 14,570 14,570 14,570 14,570 14,570 14,570 Architecture-Phase Totals: Hrs' 2080 Lauren Dossey Hrs: 0 0 0 0 0 0 0 40 40 0 0i 0 0 0 0 0 40 40 InterlorDest ner $95 $: 3,800 3,800 - - - 3,800 3,800 Interior Design-Phase Totals: Hrs: 160 Carol Johnson 1 $125 Hrs: 01 0 0 01 0 0 01 01 0' 0 01 0 01 01 01 0 401 40 S 1/fcat7ons Writer $: - - - - 5,000 5,000 Specifications-Phase Totals: Hrs 80 Tom Jicha $125 Hrs: 01 0. 01 0 0 0 01 01 0. 01 0 0 01 0 01 0 401 40 Cost Estimator - - - - - 5,000 5 000 Cost Estimating-Phase Totals: Hrs 80 Weekly Totals-Net: Hrs: 102 102 102 1021 102 102'. 1021 1421 142 981 98 138 1387 1381 1381 138' 2581 258 $: 11,710 11,710 11,710 11,710 11,710 11,710 11,710 15,510 15,510 11,170 11,170 14,570 14,570 14,570 14,570 14,570 28,370 28,370 Phase Totals-Net: Hrs' (80 sheets @ 30 hr/sheet) 2400 Q Q Q U't Moorpark City Hall&Libra Work Plan Last Update:June 6,2007 Crt Hall Slte PLAN CHECK»»> CORRECTIONS&BACK CHECK»»> BIDDING A AWARD»»> CONSTRUCTION CLOSE-OUT Weeks: 4/3 4/10 4/17 4/24 5/1 5/8 5/15 5122 5/29 6/5 6112 6/19 6/26 7/3 7/10 7/17 69 Weeks Position Rate 41 42 43 44 45 46 47 48 49 50 51 52 53� 64 55 56 Total- Weekly Total Totals Steve Wagner $190 Hrs: 21 2 21 2 2 2 21 2 11 1. 1 11 1 11 11 1 1 OOT 1.4 16 352 PrinctwillProfect Ma er $i 380 380 380 380 380 380 380 380 190 190 190 190 190 190 190 190 19,000 275 3,040 66,880 Edmund Einy $175 Hrs: 0 0' 0 - 0 0 0'. 0 0 0 0 0 0 0, 0 0 0 0 0.0 0 52 Director of Design - - - 9,100 Amit Bhargava 1 $160 Hrs: 0 - 0 37 - 8 8 - 8 - 8 - 1 - 1 - 11 11 1 11 11 1 507 0.7 0 330 Project Architect $ 1,280 1,280 1,280 1,280 160 160 160 160 160 160 160 160 8,000 116 52,800 Devan Mitchell $135 Hrs: 0 0 0 0 0, 0 0 0 ul 0 01 01 0 01 01 0 501 0.7 0 370 Senior Designer $: - - - 6,750 96 49,950 TBD $110 Hrs: 2 2 2 2 20 20 20 20 4 4 41 41 4 4 j 41 11047 16.0 40 2144 Job Captain $: 220 220 220 220 2200 2,200 2,200 2,200 440 440 440 440 440 440 440 440 121,440 1,760 4,400 235,840. Scott Brady $95 Hrs: 0 0'. 0 0 0 0 0 0 0 0. 0 0 0. 0 0 0 0 0.0 0 1100 Pro t De ner $: 104,500 TBD $85 Hrs: 0 0 0 0 0 0, 0 0 0 0'i 0 0 0. 0 0 0 0 0.0 0 280 CAD Support $: - - - - 23,800 Geneva Pickering 1 $85 Hrs: 01 0 01 0 2, 2 21 2 11 1 11 11 1 11 11 1 1001 1.4 2 190 Admin Support $: 170 170 170 170 85 85 85 85 85 85 85 85 8,500 123 170 16.150 Architecture-Weekly Totals: Hrs: 4 4' 4 4 32 32 32 32 7 7 7 7 7 7 58 7 7 20.3 $: 600 600 600 600 4,030 4,030 4,030 4,030 875 875 875 875 875 875 875 875 2,372 7,610 Architecture-Phase Totals: Hrs. I 1 1 2224 56 14041 4818 $248,240 7,000 16300 49 920 Lauren Dossey 1 Hrs: 0 0 0 0 0' 0 0 0 0 0'. 0 0 0'I, 0 0 0 50 0.7 0 296 Interior Desi ner $95 $: - - 4,750 69 27,550 Interior Design-Phase Totals: Hrs: 1 1 160 1 1 1 1 1 0 $: $15,200 $0 Carol Johnson $125 Hrs: 01 0 01 0 0 0, 01 0 01 0 01 01 0 01 01 0 F7-o0 0 112 Specifications Writer $: - - - - - 14,000 Specifications-Phase Totals: Hrs: 80 0 $: $10,000 $0 Tom Jicha $125 Hrs: 01 0 01 0 0 0 0 0 01 0 01 01 0 01 01 0 0 0.0 0 164 Cost Estimator - - - - - 20,500 Cost Estimating-Phase Totals: Hrs: 80 0 $: $10,000 $0 Weekly Totals-Net: Hrs: 4 4 41 32. 32 321 32 71 7 71 71 7 7r- 71 7 21.1 $7 600 600 600 6001 4,030 4,030 4,030 4,030 875 875 875 875 875 875 875 875 2,441 Phase Totals-Net: Hrs: 1 1 2544 1 1 1 1 1 56 1454 58 5384 $: $283,440 $7000 $168440 $7,610 1621,070 �k k,.�,./o - - O O O N CA Cj Moorpark City Hall&Ubrar ---_ Work Plan Last Update: June 6,2007 Library SPACE NEEDS STUDY»»> SCHEMATIC DESIGN»»> DESIGN DEVELOPMENT»»> 2007 --- - --- _Weeks: 6/28 7/5 7/12 7/19 7/26 812 8/9 8/16 8/23 8/30 916 9113 9/20 _ 9/27 10/4 10/11 10/18 10/25 11/1 11/8 11/15 11/22 --- - - - -_ --_. -._- _._- _.- Position Rate 1'. 2 3 - 4 5� 6 7 8 9 10 11 12 13 14 -15 16. 17 18 19 20 21 22 Totals Steve Wagner $190 Hrs: 8' 8 8 8 2 2 2 2 6 6 6 6 6 6 4 4'.. 4. 4 4 4 4 4 108 Princl llPro ect Manager $.. 1,520 1,520 1,520. 1,520 380 360 380 360 1,140 1,140 1,140 1,140 1,140 1,140 .760 760 760 760 760 760 760 760 20,520 Edmund Einy $175 Hrs: 2 2 2 2 2. ----27---27 2 6 6 6 6 6 6 1 1 1 1 1 1 1 1 60 Director Of Design $: 350 350 350 350 350 350 350 350 1,050 1050 1,050 1050 1,050 1,050 175 175 175 175 175 175 175 175 10,500 Amit Bhargava $160 Hrs: 0 0 0 0 0', 0 0 0 8 8 8': 8 8 8 4 4 4. 4 4 4', 4 4 80 Pr ' t Architect $: 1,280. 1,280 1,280 1,280 1,280 1,280 640 640 640 640 640 640 640_. 640 12,800 Devon Mitchell $135 Hrs: 01 0 0 0 0' 01 0 0 30 30 301 30 30 30 4 4 4 4 4 4'! 4 4 212 Senior Designer $: 4,050 4,050 4,050 4,050 4,050 4,050 540 540 540 540 540 540 540 540 26,620 Jo $110 Hrs: 0' 0 0 0 0 0 0 0 0 0 0. 0 0 0 20 20. 20 20 20 20 20 20 160 Job Captain $: - 2,200 2,200 2,200 2,200 2;200 2,200 2,200 . 2;200 17600 Scott Brady Hrs: 0 0 0 0 0 0 0 0 30 30 30 30 30 30 20 20' 20' 20 20 20' 20 20 340 Project Designer $95 $: - 2,850 2,850 2,850 2,850 2,850 2,850 . 1,900 1,900 1,900 1,900 1,900 1,900 1,900 1,900 32,300 TBD 1 $85 Hrs: 0 0' 0 0 0', 0 0 0 0 0 0 0 0 0 0 0' 01 0 0 0 0 0 0 CAD Su $: - - - - - - - - - - - - - Geneva Pickering Hrs: 2 2 2 2 21 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2�. 2 2 44 Adm/nSu rt $85 $: 170 170 170 170 170 170 170 170 170 170 170 170 170 170 170 170 170 170 170 170 170 170 3,740 Architecture-Weekly Totals: Hrs: 12 12 121 121 6 6 61 6 821 821 82. 821 821 82 551 55 55 551 551 55 551 55 1004 $.- 2,040 2,040 2,040 2,040 900 900 900 900 10,540 10,540 10,540 10,540 10,540 10,540 6,385 6,365 6,385 6,385 6,385 6,365 6,385 6,365 126,080 Architecture-Phase Totals: Hrs 1 1 72 1 492 1 1 1 1 440 $.- $11,760 $63,240 $51,080 Lauren Dossey $95 Hrs: 0 0. 01 01 0. 01 01 0 01 01 0 01 201 20 01 0'. 0 01 01 0, 201 20 80 tnterforDesigner $: 1,900 11900 1,900 11900 7,600 Interior Design-Phase Totals: Hrs: 0 1 1 1 1 40 1 40 $; 0 $3,800 $3,800 Carol Johnson $125 Hrs: 0 0' 0 0 0 0 0 0 01 0 0, 01 0 0 0 0 0 0 01 0 72 12 24 Hlcat/ons Writer $: 1,500 1,500 3,000 Specifications-Phase Totals: Hrs: 0 0 24 $.- 0 $0 $3,000 Tom Jicha $125 Hrs: 0 0 0 0 0 0 0 0 0 0 0 0 12 12 0 0 0'; 0 0 0' 40 20 84 Cost Estimator $: - - 1,500 1,500 - - 5,000 2,500 10,500 Cost Estimating-Phase Totals: Hrs: 1 24 60 $: 0 $3,000 $7,500 Weekly Totals-Net: Hrs: 12 12. 12 12, 6 61 61 6 821 82 82 82 114, 114---55-F-55 55 55 55 55 127 107 $.- 2,040 2,040 2,040 2,040 900 900 900 900 10,540 10,540 10,540 10,540 13,940 13,940 6,385 6,365 6,385 6,385 6,385 6,365 14,785 f2,285 Phase Totals-Net: Hrs: 1 1 72 1 1 1 559---7 1 1 1 564 1192 $; $11,760 $70 040 $65,380 147,180 $11.760 $70,040 $65,360 $747,780 O O uu0 VR� gkk orkl City of Moorpark Updated: 6/6/07 City Hall & Library Design Schedule 2008 2009 20 I. ID Task Name Duration Start Finish a Jun':Jul Aug', e Oct o Dec Jan a Ma lr a Jun 1. Jul Aug e Oct: o De Jan a Mar .Apr,. a Jun Jul Aug e Oct o DecJan 1 Notice to Proceed O days Wed 6/27/07 Wed 6/27/07 1: 6/27 2 8 wks Thu 6/28/07 Wed 8/22/07 '2 - .....................Programmmg-Library - 3 City Mtg No.1 0 days Wed 7/11/07', Wed 7/11/07 3 7/1 4 i; 12 wks Thu 7/12/07 Wed 10/3/07,....-; 4 ._......... ......... ----_.-.. ......... ----...-.. ...---...... .---------- --....---- ..........--------- Schematic Design(SD)-City Hall -- -..._............. ................. ...... .. - _..... .. _............ .............. 5 City Mtg No.2 0 days Wed 7/25/07 Wed 7/25/07 5 7 25 6 City Mtg No.3 0 days Wed 8/8/07 Wed 8/8/07' 6 /8 ...... .... ............- 7 City Mtg No.4 0 days Wed 8/22/07 Wed 8/22/07 8 Finalize Programming-Library 6 wks Thu 8/23/07 Wed 10/3/07 8 .....- -............_- 9 Schematic Design(SD)-Library 6 wks Thu 8/23/07 Wed 10/3/07 9 10 City Mtg No.S O days Wed 9/5/07 Wed 9/5/07 10 1 i Preliminary Cost Estimates 2 wks Thu 9/8/07 Wed 9/19/07. 11 .. 12 City Mtg No.6 0 days Wed 9/19/07 Wed 9/19/07: 12 /19 . ................. ..... ....... - ... _....... ..... . .. .........1--- .. .... -..-- ..... 13 City Council Presentation and Approval 0days Wed 10/3/07' Wed 10/3/07; 13 10/3 D ....... ....._ .. ......... - .. ........ ......... ...... 14 Design Development(DD)-City Hall 10 wks Thu 10/4/07', Wed 12/12/07 1 15 Design Development(DD)-Library 10 wks Thu 10/4/07 Wed 12/12/07 1 ..... 16 City Mtg No.7 0 days Wed 10/17/07 Wed 10/17/07 1 1 10/1 ............ 17 City Mtg No.8 0 days Wed 10/31/07 Wed 10/31/07 17 10/11 18 City Mtg No.9 0days Wed 11/21/07 Wed 11/21/07 18 1121 19 Update Cost Estimates 3 wks Thu 11/22/07 Wed 12/12/07. 19 Z ... ....- _. ------ ... 20 City Review 3 wks Thu 11/22/07 Wed 12/12/07 20 y 21 City Mtg No.10-DD Approvals 0 days Wed 12/12/07 Wed 12/12/07 21 12/12 22 Construction Documents(CD)-City Hall 18 wks Thu 12/13/07 Wed 4/16/08 22 .... 23 City Mtg No.11 0 days Wed 1/9/08 Wed 1/9/08 1/9 24 City Mtg No.12 0 days Wed 2/13/08 Wed 2/13/08 24 �/13 _. - - 25 City Mtg No.13 0 days Wed 3/19/08' Wed 3/19/08 25 119 26 :Update Cost Estimates 4 wks Thu 3/20/08 Wed 4/16/08 26 27 City Review 4 wks Thu 3/20/08 Wed 4/16/08 27 ....... ......... _... _....... .. _.. - 28 City Mtg.No.14-CD Approvals 0 days Wed 4/16/08 Wed 4/16/08 28 4/16 29 Plan Check Review 4 wks Thu 4/17/08 Wed 5/14/08 29 30 'Corrections&Back Check 4 wks Thu 5/15/08 Wed 6/11/08 30 . .........._ ........_ ..... - ............ 31 Council Presentation&CD Approval 0 days Wed 6/25/08 Wed 6/25/08 31 6/25 .......... ........... .... ..... ........... .......... . - ....... . ...... 32 Bidding&Award 8 wks Thu 6/26/08 Wed 8/20/08 32 .. ........ 33 Construction-City Hall 16 mons Thu 8/21/08 Wed 11/11/09 33 34 Construction Complete 0 days Wed ll/11/09 Wed l l/11/09 34♦ 11/11 o _ Library: Programming/SD/DD Design Task ( -j City Task o City Hall: SD/DD/CD/Construction 070518_Moorpark_Design_Sched --- Page 1 of 1 ATTACHMENT 5 THIRD AMENDMENT TO AGREEMENT FOR SERVICES THIS THIRD AMENDMENT TO THE AGREEMENT FOR SERVICES ("Third Amendment"), is made and entered into this day of June, 2007, ("the Effective Date") between the City of Moorpark, a municipal corporation, hereinafter referred to as "CITY", and GKK Works, a California Corporation, hereinafter referred to as "ARCHITECT". WITNESSETH: WHEREAS, November 4, 2004, the CITY and the ARCHITECT entered into an Agreement for architectural design and consulting services for a new City Hall/Civic Center; and WHEREAS, in October 2006, the CITY and the ARCHITECT entered into a First Amendment to the Agreement for Services for additional master planning work; and WHEREAS, in May 2007, the CITY and the ARCHITECT entered into a Second Amendment to the Agreement for Services for additional master plan and design work; and WHEREAS, the ARCHITECT needs to increase their fees due to an expanded scope of work; and WHEREAS, the CITY wishes to amend the Agreement for Services a third time to reflect this fee increase. NOW, THEREFORE, in consideration of the mutual covenants, benefits, and premises herein stated, the parties hereto agree as follows: CITY does hereby appoint ARCHITECT in a contractual capacity to perform the services in accordance with the terms and conditions hereinafter set forth in Exhibit "A", for a not to exceed fee of $1,140,030.84, with the authorities, and responsibility ordinarily granted to this type of architectural work. In addition, the City Manager is authorized to approve optional services for an additional fee not to exceed $191,750, as needed to complete the scope of work. All other terms and conditions of the original agreement shall remain in full force and effect. [SIGNATURES ON PAGE 2] Professional Services Agreement Page 1 of 2 Third Amendment Between City of Moorpark and GKK Works 000156 ARCHITECT CITY OF MOORPARK GKK WORKS By: By: Steven Kueny Stephen B. Wagner, AIA City Manager Government Studio Lead Date: Date: ATTEST: Deborah S. Traffenstedt, City Clerk Attachment: Exhibit A — Architects Proposal and Fee Sheets Professional Services Agreement Page 2 of 2 Third Amendment Between City of Moorpark and GKK Works O001S'i ATTACHMENT 6 RESOLUTION NO. 2007 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 2007/2008 CAPITAL IMPROVEMENT PROJECT BUDGET BY ALLOCATING $1,308,781 FROM THE CITY HALL FACILITIES FUND FOR ADDITIONAL ARCHITECTURAL DESIGN FEES WHEREAS, on June 20, 2007, the City Council adopted the budget for Fiscal Year 2007/2008; and WHEREAS, on July 18, 2007, the City Council authorized Additional Architectural Design services for the Civic Center Campus project; and WHEREAS, a budget amendment is required to fund these costs. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That a budget amendment in the amount of $1,308,781, as described in Exhibit "A" attached hereto, is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original Resolutions. PASSED AND ADOPTED this 18th day of July, 2007. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Exhibit A— Budget Amendment Resolution 000158 EXHIBIT A BUDGET AMENDMENT FOR CITY HALL FACILITIES FUND CITY MANAGER'S DEPARTMENT FY 2007-08 FUND ALLOCATION FROM: Fund Account Number Amount City Hall Facilities Fund 4001-5500 $ 1,308,781.00 Total $ 1,308,781.00 DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS: Account Number Current Budget Revision Amended Budget 4001.2100.2007.9601 $ 665,161.00 $ 1,308,781.00 $ 1,973,942.00 $ - $ - Total $ 665,161.00 $ 1,308,781.00 $ 1,973,942.00 Approved as to Form: 000159