HomeMy WebLinkAboutAGENDA REPORT 2007 0718 CC REG ITEM 10F M94 10' �-
CITY OF MOORPARiK.CALIFORNIA,
City Council Meeting
of --- 4,19007
ACTION: i2w� _ .�.�.a 4,4-A&
MOORPARK CITY COUNCIL sY: fie-,.
AGENDA REPORT
TO: Honorable City Council
FROM: Yugal K. Lail, City Engineer/Public Works Director
to-
DATE: June 26, 2007 (CC Meeting of 07-18-07)
SUBJECT: Consider Notice of Completion for the Construction of the Los
Angeles Avenue/Tierra Rejada Road Parkway Improvement Project
(Project 8033)
DISCUSSION
A. Background
In September of 2005 the City Council directed staff to proceed with design
development for the subject project and staff retained the services of a landscape
architect. The project plans were completed and in December of 2006 the City
Council approved the plans and specifications and authorized staff to advertise the
project for construction bids. In February of 2007 a construction contract, in the
amount of$514,292.40, was awarded to Tropical Creations, Inc.
B. Project Scope
The location and limits of the project are generally described as follows:
I Street Side Limits T e
Los Angeles Ave. ; South E/O_Butter Creek to Tierra Re�ada Rd. ; Parkwa
Los Angeles Ave. —[__ ( South Tierra Rel a Rd. to E/O Maureen Ln. Parkway
Tierra Rejada Rd. _ L. A Ave to Courtne�r V __ Median
r Tierra Reiada Rd_ 3 West I L. A Ave to S/O Harvester
*Reconstruction of the existing median landscaping just south of Los Angeles Avenue.
S:\Public Works\Everyone\Staff Reports\2007\July\LA_TR_Pkwy_Comp.doc 000211
Honorable City Council
July 18, 2007
Page 2
C. Changes
1. Quantity Adjustments: As is typical with public works construction projects,
the actual quantities required for the job differed from the engineer's estimate
set forth in the bid documents. This project required more quantities of certain
bid items resulting in an increase to the contract price of$828.40.
2. Change Orders: There were three (3) Contract Change Order approved for this
project, listed and generally described as follows:
Description Amount($)
1 Vine Pockets 6,570.00
2 Change pop-up sprinklers to bubbler (400.00)
3 Additional pavers 17,024.17
Total 23,194.17
D. Fiscallmoact
1. Construction Contract Cost The total final construction contract amount is
as follows:
Description _ Amount ($)
Bid Amount 514,292.40
Quantity Adjustments 828.40 i
Change Orders 23,194.17
i Total 538,314.97
2. Total Prect Cost Total project costs are summarized as follows:
Prior Years FY 06/07 Total
Description Cost ($) Est. Cost ($) Approproiations $
Design 9,008 24,992 34,000
Construction 36,899 ** 538,315 575,214
fInspection 0 20,000.00 20,000
- Total 45,907 583,307.00 629,214.00
*Prior year construction costs were for the replacement of parkway trees and related
hardscape on the east side of Tierra Rejada Road, south of Los Angeles Avenue.
3. Current Budget. The current FY 06/07 Budget is as follows:
By Work Category:
Description Prior Year Costs FY 06/07 Budget Total Appropriations
Design $9,008 $24,992 $34,000
Construction $36,899 $583,260 $620,159
Inspection $0 $4,000 $4,000
Total $45,907 $612,252 $658,159
SAPublic Works\Everyone\Staff Reports\2007\July\LA_TR_Pkwy_Comp.doc 000212
Honorable City Council
July 18, 2007
Page 3
By Fund:
Fund Prior Year Costs FY 06/07 Budget Total Appropriations
2150: Trees & Landscape $14,462 $17,538 $32,000
2300:AD84-2 $7,315 $0 $7,315
2501: L A Ave AOC $6,162 $594,714 $600,876
2605: Gas Tax $17,968 $0 $17,968
Total $45,907 $612,252 $658,159
6. Budget Surplus: The estimated budget surplus for the project is summarized
as follows:
...................................................................................................................................................................................................................................................................................................................................................................................................................................
Project 8033
FY 06/07 Less FY 06/07 Est. Budget
Element Budget M Est. Actual ($) Surplus
9601 - Design 24,992 (25,246) (254)
9620-Construction 583,260 (555,853) 27,407
9650- Inspection 4,000 (3,500) 500
Total 612,252 (584,599) 27,653
...................................................................................................................................................................................................................................................................._..._...._........................._......................._.........................._.._......._..................................
.....................
Note: Surplus appropriations will remain in the funding sources when the project is
closed-out.
E. Final Inspection and Acceptance
The City has completed a final inspection of the project and has found the work to
be acceptable. At this time it would be appropriate for the City Council to accept
the project as complete so that the City Clerk may record the Notice of Completion
to start the final lien period. If no Stop Notices are received from subcontractors or
suppliers, the ten percent retention will be released thirty-five (35) days after the
date of the recordation of that notice.
It should be noted that the above cited contract costs include twelve (12) monthly
payments of$620 ($7,440 total), to be paid to the contractor over the next year, for
providing maintenance to the subject landscaping during the warranty period.
STAFF RECOMMENDATION
Accept the work as complete and direct the City Clerk to record the Notice of
Completion.
CADocuments and Settings\mjohnston\Local Settings\Temporary Internet Files\OLK20\LA_TR_Pkwy_Comp.doc 000218