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TO: Honorable City Council
!0,FROM: Yugal K. Lail, City Engineer/Public Works Director Prepared by: Shaun Kroes, Management Analyst yy,, hzry��
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DATE: July 5, 2007 (CC Meeting of 07-18-07)
SUBJECT: Consider Ventura County Transportation Commission Memorandum of
Understanding for Commuter Bus Services
SUMMARY
The City Council is being asked to approve a Memorandum of Understanding (MOU)with
the Ventura County Transportation Commission (VCTC) for a Trapeze Paratransit
Scheduling and Dispatch Project.
BACKGROUND
During last year's VCTC Human Service Transportation & Transit Service Coordination
Study, VCTC investigated the installation of Trapeze, a software program that will enable
paratransit providers to track their scheduled trips,vehicles, etc.VCTC agreed to purchase
the software and hardware program and have it installed on all paratransit provider
services in Ventura County, including Thousand Oaks, Simi Valley, and Moorpark. Gold
Coast Transit (formally South Coast Area Transit) already has Trapeze installed on its
service vehicles.
DISCUSSION
The City of Moorpark uses MV Transportation, Inc., to provide curb-to-curb paratransit
services for Moorpark residents with an ADA card, and Moorpark seniors aged 62 and
over. VCTC would install the GIS tracking system on MV's vehicles and install computer
monitoring stations at MV Transportation's dispatch office and at City Hall. Trapeze will
enable MV Transportation dispatch to schedule trips more efficiently,track service vehicles
on their way to and from a passenger's destination, and provide on-time performance
reports. The City Hall work station would enable City staff to monitor service vehicles much
like the current Nextbus tracking system for the fixed-transit buses. Staff can use the
program to review previous trips and have accurate vehicle information when responding to
CADocuments and Settings\mjohnston\Local Settings\Temporary Internet Files\OLK20\Trapeze MOU.doc 000214
Honorable City Council
July 18, 2007
Page 2
passengers concerns about missed and/or delayed trips. The system will also help the
City to ensure that the paratransit drivers are using the most efficient routes available when
providing trips.
VCTC will provide 100% of the cost of the project implementation including hardware,
software, license fees, installation charges, training and annual wireless communications
costs for a period of five years. VCTC has not yet determined how the project will be
funded after five years, but it could mean using local Transportation Development Act
(TDA)funds. Moorpark's estimated annual contribution is$16,893, after the first five years
of free service.
VCTC has previously committed to this project. The new request for an MOU is in
response to Federal Transportation Administration (FTA) requirements as VCTC attempts
to utilize another funding source for the project to increase available funds.
STAFF RECOMMENDATION
Authorize the City Manager to sign the MOU.
Attachment
1 MOU for Trapeze Paratransit Scheduling and Dispatch Project.
SAPublic Works\Everyone\Staff Reports\2007\July\Trapeze MOU.doc 000215
Attachment 1
MEMORANDUM OF UNDERSTANDING
TRAPEZE PARATRANSIT SCHEDULING AND DISPATCH PROJECT
This Memorandum of Understanding ("this Memorandum"), dated , 2007 is
entered into in the County of Ventura, California, by the City of Moorpark ("City/Agency")
and the Ventura County Transportation Commission, organized under the laws of the
State of California ("VCTC"), with reference to the following facts:
WHEREAS, the VCTC has determined through a countywide cooperative study that
paratransit services in the County would benefit greatly by sharing a single scheduling
and dispatch system where service providers can easily exchange passenger and
vehicle location information (the "Project"); and
WHEREAS, the VCTC has agreed to provide funding for a countywide
implementation and annual wireless communication costs through Federal and State
monies; and
WHEREAS, the VCTC has agreed to manage the implementation of the Project
through the use of a private vendor or vendors; and
WHEREAS, the "City/Agency' has participated in the countywide study and concurs
with its findings; and
WHEREAS, the "City/Agency" has agreed to host in its facility and vehicles
hardware and software to enable the Project and to maintain such hardware and
software in good working order for the life of the Project.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. Subject to continued funding and in compliance with all laws and regulations
governing the Project, VCTC will provide 100% of the cost of Project implementation
including hardware, software, license fees, installation charges, training and annual
wireless communications costs for a period of five years.
2. VCTC will provide Project management and oversight during the implementation
phase of the Project including mobile installations and training.
000216
Trapeze MOU
Page 2
3. The City/Agency will host computer hardware and software in its facilities and to
have mobile data terminal (MDTs) and associated communication and tracking
equipment installed in its paratransit vehicles. The City/Agency also agrees retain all
Project hardware owned by VCTC and software owned by the vendor on-site or in
City/Agency vehicles for the life of the Project in good working order and repair.
4. The City/Agency will provide high-speed intemet connections as required to enable
the transfer of Project related data between the City/Agency and central servers hosted
by the Project vendor or its subcontractor.
WHEREFORE, the parties have executed this Memorandum as of the date first
noted above by a person duly authorized to sign on behalf of that party.
VENTURA COUNTY CITY/AGENCY OF MOORPARK
TRANPORTATION COMMISSION
By: By:
Joe DeVito, Chair Steven Kueny, City Manager
ATTEST: ATTEST:
By: By:
Deborah Traffenstedt, City Clerk
APPROVED AS TO FORM:
By:
Mitchel B. Kahn, VCTC Counsel
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