HomeMy WebLinkAboutAGENDA REPORT 2007 0801 CC REG ITEM 10EMOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
100 E
City Council Meeting
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BY:
FROM: Mary K. Lindley, Parks, Recreation, & Com ity Services Director /�
BY: Jennifer Mellon, Senior Management Analyst.
DATE: July 20, 2007 (Meeting of August 1, 2007)
SUBJECT: Consider Approval of Amended Household Hazardous Waste Event
Agreement between the City of Moorpark and the City of Camarillo
BACKGROUND
On March 22, 2005 Council approved an agreement between Moorpark and Camarillo
for monthly household hazardous waste (HHW) event participation in Camarillo held at
the MSE Environmental, Inc. site. The term of the agreement extends to June 30, 2010.
Clean Harbors, the vendor that contracts with Camarillo to run the HHW events, has
renegotiated their contract and increased the per - vehicle fee. The 2005 agreement with
Camarillo stated that throughout the term of the Agreement City of Moorpark would be
charged a per - vehicle fee of $75.00 with a $5.00 administrative fee per participant and
that Camarillo will notify the City of Moorpark of material changes in their contract with
Clean Harbors.
DISCUSSION
At the Camarillo City Council Meeting of July 25, 2007 a revised agreement for HHW
services with Clean Harbors was approved.
The amendment reads that in no event shall the Moorpark be charged a cost per
vehicle fee in excess of the amount currently charged to Camarillo under the Contract.
Presently this increase amounts to $2.00 per vehicle effective August 1, 2007; the per
vehicle increase brings the total Moorpark cost to $82.00 ($77.00 per participant plus
$5.00 administrative fee) and should have an annual fiscal impact of under $500.00.
STAFF RECOMMENDATION
Approve Amended Household Hazardous Waste Event Agreement between the City of
Moorpark and the City of Camarillo, subject to final language approval by the City
Manager and the City Attorney, and authorize the Mayor to sign the amendment.
Attachment A: Amendment
000124
ATTACHMENT A
FIRST AMENDMENT TO AGREEMENT REGARDING HOUSEHOLD
HAZARDOUS WASTE COLLECTION PROGRAM
(AGREEMENT NO. 2005 -13)
This FIRST AMENDMENT TO AGREEMENT REGARDING
HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM (AGREEMENT
NO. 2005 -13) ( "First Amendment ") is entered into by the City of Camarillo
( "Camarillo ") and the City of Moorpark ( "Moorpark "), and is effective as of August 1,
2007.
RECITALS
A. Camarillo and Moorpark have entered into that certain AGREEMENT
REGARDING HOUSEHOLD HAZARDOUS WASTE COLLECTION
PROGRAM (AGREEMENT NO. 2005 -13) ( "Agreement ") effective as of
April 13, 2005.
B. Unless otherwise indicated in this First Amendment, all terms have the
meaning ascribed to such terms in the Agreement.
C. The parties desire to amend [Section 2 of Article 31 of the Agreement to
increase the maximum Cost Per Vehicle to the level currently paid by
Camarillo to the Contractor.
AGREEMENT
Amendment to [Section 2 of Article 31 . [Section 2 of Article 31 of the
Agreement is amended and restated to read as follows:
"2. Allocation of Event Costs
Camarillo will use the Record to determine and allocate Contract
Costs for a specific Quarter. Contract Costs will be represented as the
Cost Per Vehicle, determined by dividing the total Quarter Event costs
equally by the number of Participants per jurisdiction utilizing the facility
during the specific Quarter.
Moorpark will reimburse Camarillo the Cost Per Vehicle for the
number of Moorpark Participants. In no event will the Cost Per Vehicle
exceed the amount then currently being charged by the Contractor to
Camarillo under the Contract. Moorpark must also pay Camarillo a Cost
Per Vehicle Administration Fee of $5.00 per vehicle for Moorpark
Participants.
CAM #4817 -5665 -4593 ri
First Amendment to Agreement
Agreement No. 2005 -13A
000125
Camarillo will promptly notify Moorpark of material changes in
Camarillo's Contract, including but not limited to, cost changes, materials
accepted, Participant rules, scheduling, and personnel changes.
Whenever possible, Camarillo will provide Moorpark with at least 45 days
advance notice in writing prior to the effective date of any changes in
Camarillo's Contract.
Camarillo must provide Moorpark with a summary of the Record
and a copy of the Contract invoice at the time of invoicing. Upon request,
Camarillo will promptly make the full Record available to Moorpark for
inspection and audit of the Program."
2. Ratification of Agreement. The parties hereby ratify all the terms and
conditions of the Agreement as amended by this First Amendment.
[Signatures on the Following Page]
2
CAM #4837 -5665 -4593 vi
First Amendment to Agreement
Agreement No. 2005 -13A
000126
THE UNDERSIGNED REPRESENTATIVES OF THE PARTIES execute this First
Amendment effective as of the date first set forth above.
CITY OF CAMARILLO
By
Jerry Bankston, City Manager
ATTEST:
By
Deborah A. HarringtonZOity Clerk
CITY OF MOORPARK
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
CAM 04837 -5665 -4593 v
First Amendment to Agreement
Agreement No. 2005 -13A
00012;