HomeMy WebLinkAboutAGENDA REPORT 2007 0912 CC SPC ITEM 06DIT b D.
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AGENDA REPORT ACTION; -AA&e Z 9!tda
TO: The Honorable City Council aY`•-° ---_ --
FROM: Mary K. Lindley, Parks, Recreation, & Community Services Direct r�
DATE: August 27, 2007 (Special Meeting of September 12, 2007)
SUBJECT: Consider Award of Contract for the Expansion of Arroyo Vista
Recreation Center
SUMMARY
The City Council is being asked to award the contract to McCarthy Construction
Development for the expansion of the Arroyo Vista Recreation Center (AVRC) and
adopt the attached resolution, amending the FY 2007/08 budget to fund the expansion
costs. Additionally, the Council is asked to amend the City's agreements with Picon and
Pacific Materials Laboratory (PML) Inc., for work associated with the expansion project.
BACKGROUND
On April 18, 2007, the City Council approved the plans and specifications for the Arroyo
Vista Recreation Center Project. Due to funding issues, staff was directed to revise the
Scope of Work for construction to the expansion of the Recreation Center and
improvements to existing structures, excluding the expansion of the gym, which would
be considered at a future date. The April 18, 2007, Agenda Report identified the
estimated cost for the expansion of the recreation center as $2,202,233 and described
the revised Scope of Work, Phase 1, as follows:
Phase 1 — Recreation Center Expansion
• Addition of a 1,596 sq. ft. activity room with a hand sink,
cabinets /counters, and room divider (matches existing Activity
Room)
• Addition of a 487 sq. ft. conference room with a hand sink,
cabinets, and counters.
• Addition of a 300 sq. ft. storage room for chairs /tables and other
recreation equipment.
• Two 92 sq. ft. staff offices within the existing building.
• Addition of a hand sink in the existing activity room.
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Honorable City Council
September 12, 2007
Page 2
• Repairs to one wall in the existing activity room due to water
damage.
• Replacement of the carpeting throughout the recreation center.
• Replacement of the roofs over the two existing covered walkways
between the recreation center and gym.
DISCUSSION
The formal bidding process was concluded on August 14. The City received two bid
proposals: 1) McCarthy Construction Development Inc., for $1,344,202.00 and 2) Cal
Pac Engineering for $1,520,000.00. McCarthy Construction is the lowest qualified
bidder. Staff has performed the necessary background check on the company and is
recommending that the Council authorize the execution of an agreement with McCarthy
Construction.
The City has an agreement with PICON (Phil Vein) in an amount not to exceed $39,310,
for project coordination and administrative services through the pre- construction phase.
To continue these services through construction closeout phase, staff is requesting that
the Council authorize an amendment to the agreement, expanding the Scope of
Services at an additional cost not to exceed $40,410.00.
Staff is also recommending that the Council authorize an agreement with PML at a cost
not to exceed $49,964.00 for soils, geotechnical and inspection services.
With the adoption of the FY 2007/08 Budget, the Council allocated a project budget of
$2,202,233 for the expansion of the Recreation Center. Of that amount, $414,124 has
been spent to date, leaving a project balance of $1,788,109.00. The funding source
identified in the FY 2007/08 Budget is the Park Improvement Fund — Community Zone.
The current fund balance in the Community Zone is approximately $2,320,000. It is
anticipated that the Zone will receive an additional $1,200,000 in revenue within the
fiscal year, creating a balance of $3,520,000. Other projects in the FY 2007/08 Budget
to be funded by the Community Zone include: AVCP parking lot and soccer field lights,
swings for east end of park, backflow devise relocation, and replacement water pump
enclosure at a cost of $433,000. At this time, as long as the projected revenue is
received, there appears to be sufficient funds to complete the approved capital projects.
STAFF RECOMMENDATION
Authorize the City Manager to execute agreements with: McCarthy Construction
Development, at a cost not to exceed $1,344,202.00; PML, at a cost not to exceed
$49,964.00; and amend the agreement with PICON for an additional cost not to exceed
$40,410.00, subject to final language approval of the City Manager and City Attorney.
SACommunity Services\ADMINISTRATIVE \CC Reports \2007 \9 -12 -07 (AVRC Construction Contract Award).doc
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