HomeMy WebLinkAboutAGENDA REPORT 2007 1107 CC REG ITEM 10N rFEM 10. N.
City Council Meeting
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MOORPARK CITY COUNCIL ACtioN:
AGENDA REPORT
To: The Honorable City Council
From: Roger O. Blais, Parks, and Landscape Manager
Date: October 29, 2007 (Meeting of November 7, 2007)
SUBECT: Consider Resolution Amending the FY 2007/08 Budget for Purchase
of a Ford E-350 Commercial Van
DISCUSSION
With the adoption of the FY 2006/07 Budget, the Council approved the new position of
Facilities Technician in the Parks, Recreation and Community Services Department and
allocated funds ($25,000) to purchase a 2007 E-350 Commercial Van. Staff solicited
bids from new car dealers in May. The low bidder was Vista Ford at a cost of .
After waiting 30 days for delivery of the van, Vista Ford notified staff that they would not
be able to provide the van as specified in the bid proposal. They had one 2007 van with
no rear window. The remaining bidders also indicated that they did not have 2007 vans
with the specifications requested. As a result, staff rewrote the bids specifications for a
2008 van and solicited new bid proposals and received three responses. The responses
are as follows:
Bidder Proposal Amount
Don Kott Ford $21,916.95
Vista Ford $22,061.50
Simi Valley Ford $22,915.04
Galpin Ford and Santa Paula Ford did not respond to the City's request for proposals.
The low bidder is Don Kott Ford, with a purchase price approximately $2,000 greater
than the previous low bidder.
Once the van is purchased, it will be retrofitted with interior cabinets and shelves to
accommodate tools and supplies. Staff estimates the retrofit work will cost
approximately $5,000 and an additional $1,000 will be needed for safety equipment
such as warning lights.
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Honorable City Council
November 7, 2007
Page 2
The allocated funds were not spent in FY 2006/07. To complete the necessary
purchase, staff is recommending that the Council amend the FY 2007/08 budget by
appropriating $27,000 from the General Fund Reserve Balance to the facilities
expenditure budget.
STAFF RECOMMENDED (Roll Call Vote)
Adopt Resolution No. 2007-
Attachment A: Resolution
RESOLUTION NO. 2007-
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF MOORPARK, CALIFORNIA, AMENDING THE
FISCAL YEAR 2007/08 BUDGET TO ALLOCATE
$27,000 FROM THE CITY GENERAL FUND (1000) TO
PARKS, RECREATION & COMMUNITY SERVICES
FACILITIES EXPENDITURE BUDGET ACCOUNT
WHEREAS, on June 20, 2007, the City Council adopted the budget for
Fiscal Year 2007/08; and
WHEREAS, a staff report has been presented to said Council requesting a
budget amendment allocating $27,000 from the City General Fund for the
purchase of new facilities vehicle identified as Ford E-350 Commercial Van.
WHEREAS, Exhibit "A" hereof describes said budget amendment and its
resultant impacts to the budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
MOORPARK DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment allocating $27,000 from the City
General Fund for the purchase of Ford E-350 Commercial Van more particularly
described in Exhibit "A" attached hereto is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution
and shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 7th day of November, 2007.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibit A
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Resolution No. 2007-
EXHIBIT A
Budget Revision
A. Fund Allocation:
Fund No. Fund Name Amount
1000.5500 General Fund $27,000
B. Budget Appropriation:
BUDGET NUMBER BUDGETED REVISION NEW
BUDGET
1000.7620.0000.9505 0 $27,000 $27,000
Approved as to form:
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