HomeMy WebLinkAboutAGENDA REPORT 1995 0405 CC REG ITEM 08F _ /4" 3 3
"OOPPAPK. CALIFOPN V.
City Council M ling
AGENDA REPORT of 199
I TY OF MOORPARK ACTION:
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TO: The Honorable Cit Council
FROM: Kenneth C. Gilbert, Director of Public Works
DATE: March 22, 1995 (Council Meeting 4-5-95)
SUBJECT: Consider Authorization to Advertise for Receipt of Bids
for the Construction of Conduits for Decorative Street
Lights on High Street
DISCUSSION
A. Background
The City Council previously approved the conceptual design for
the installation of decorative street lights on High Street
between Moorpark Avenue and Spring Road. That action included
the approval of the type of street light, the spacing, wattage
and related matters.
B. Design
The Southern California Edison Company (SCE) has prepared, at no
cost to the City, a design for the installation of an
underground conduits system to provide energy to the proposed
street lights. A copy of that design has been distributed to
the City Council by separate Memo. A summary of that design is
as follows:
1. Forty-five (45) decorative street lights to be installed.
2. Six (6) existing street lights to be removed.
3. A number of wooden power and street light poles will be
removed.
4. Certain existing SCE power line will be placed
underground.
5. Conduits will be placed for the future undergrounding of
certain Pacific Telephone facilities which will allow for
the removal of additional wooden poles.
6. The number of street crossings have been limited to one
per block.
7. The street lights located near the boardwalk are to be
placed on the south side of the boardwalk.
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8. One street light will be installed within the street
right-of-way in front of the La Playita Restaurant. This
light will require the deletion of one perpendicular
parking space in front of the restaurant. The street
light will be protected with bollards.
9. The conduit will rise above grade at each street light
location. SCE will then immediately construct the street
light foundations and install the street lights.
10. The location of all of the proposed street lights has been
marked on the sidewalk.
C. Decorative Lighting System
Approximately three years ago the City constructed a project to
extend the storm drain on High Street to the east and to install
certain additional sidewalks. That project included the
installation of a decorative lighting conduit system to all of
the pepper trees on the north side of the street between Bard
Street and Magnolia Street. It is the intent of staff to add to
the design prepared by SCE, plans for the additional conduits to
all of the remaining tree wells on High Street. When in place,
this conduit system will allow for the installation of a low
voltage electrical system to feed decorative lighting which may
be placed in the street trees on High Street.
D. Procurement of Street Lights
In order to meet the schedule described below, it will be
necessary to proceed with the procurement of the street lights
at this time. In this way it will be possible for SCE to
construct the foundations and install the street lights
immediately after the conduit risers are in place. The
estimated cost for the procurement of the street lights is
$95,500.
E. SCE Owned Lights
All of these street lights will be owned by SCE and will be
billed under the LS-1 rate in the same manner as the majority of
the street lights in the City.
F. Fiscal Impact
The budget for FY 1994/95 included funding by the Moorpark
Redevelopment agency for this project in the amount of $100,000.
It will be necessary to increase that appropriation and budget
amount. It is recommended, however, that this budget adjustment
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and additional appropriation be deferred until the award of
contract. A summary of anticipated costs and budget
requirements is as follows:
1 . Project Cost Estimate:
Amount ($)
Purchase of Street Lights: 95,500
Conduit Construction Project
Street Lights 50,000
Decorative Lighting 10 ,000
60,000
Contract Administration 5,000
Inspection 7 ,500
Total Project 168,000
2. Budget Amendment
[01-170-903-0319] : Budget ($)
Current Addition Revised
Total Project 100,000 68,000 168,000
F. Schedule
A tentative schedule for the construction of this project is as
follows:
• SCE design complete: 3-22-95
• City Council Approves Plans & Authorizes
advertising for receipt of bids: 4-05-95
• Open Bids 6-06-95
• Award Contract: 6-21-95
• Commence Construction: 7-01-95
• Construction Complete: 8-20-95
• Lights installed and operational: 8-20-95
• Country Days Celebration: 10-07-95
RECOMMENDATION
Staff recommends that the City Council take the following actions:
1. Approve the plans for the subject projects and authorize staff
to revise said plans to include the addition of a separate
conduit system for decorative lighting to all tree wells;
2. Authorize staff to advertise for receipt of bids for the subject
project; and,
3 . Authorize payment to SCE, not to exceed $100,000, for the
procurement of the street lights.
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