HomeMy WebLinkAboutAGENDA REPORT 1995 0405 CC REG ITEM 08NCity of Moorpark
AGENDA REPORT
ITEM
� -7 LI
CIty C ttng /
t gv�,
':�'TIONt•
TO: The Honorable City Council
FROM: Christine Adams, Community Services Direct
DATE: March 17, 1995 (Meeting of April 5, 1995)
SUBJECT: Consider Request of W.O.M.E.N to use Community
Center and Cable Equipment for Miss Moorpark and
Miss Teen Moorpark Pageant on May 6, 1995,
BACKGROUND
Women of Moorpark Enjoying Networking (W.O.M.E.N.) have approached
the City regarding the use of Uhe Apricot and Citrus Rooms from
May 4 - 6, 1995, for the Misr, Moorpark and Miss Teen Moorpark
Pageant and related rehearsals. Any profit from the event is to be
deposited into the scholarship ''.und to benefit students from both
Moorpark High School and Commun •.y HigIJI School.
Consistent with the City's staraciard f`e schedule, W.O.M.E.N. fall
into Group Classification I, an a: sL, .Yc, would be required to pay
the City $25.00 per hour for use- o` the Apricot Room, $25 per hour
for the Citrus Room, and a set-.ap `ee of $42 and $36, respectively
for each room. A $300 cleariln(I deposit is also required of this
group classification for an-, -p, ent.iai damages or excessive clean
up required by the City.
The organization will require 'flirty .ne (31) total rental hours,
(14 hours for the Apricot Room and 17 hours for the Citrus Room),
plus the set --up charge for ea l,_ coon Total charges would equal
$853.00, plus the required $30'j ( c.l.e n ng deposit.
W.O.M.E.N.
has requested that t - e sitar lard fees be
waived with the
exception
of the $25.00 pe 1
hcuz. janitorial
fees for only
seventeen
(17) hours total, an_,
the s- curity deposit
waived. The
seventeen
hours are hours _n � .Kc -ess DE when the
City has staff
already scheduled t.o work at
C'_'omm:_nity Center.
W.O.M.E.N. has
requested
that the event be
radeotaped and televised on the
community
access cable channel
Charin =l 8) at ir_'s
expense and on
the government. access cable :ha i
LE- (' annel 10 )
In the matter of the request tc h,1'7e t ie pageants televised, staff
recommends that W.O.M.E.N. :r-k: di ectly with Ventura County
Cablevision and Mountain Mead, -�, `.a,lavision for permission to
00063
J/ G J/ J J
have the program broadcast on -a publl.i access channel. As the
City has served as co- sponsor of this event in the last two years,
it would be appropriate !.o iii the pageant on the City's
government channel, and staff will. coordinate a broadcast on
Channel 10 at their cost. ideomax charges $150 for their
videotaping services.
At the December 17, 1993 City :ouncil Meeting, Council approved
the use of the Community Centei by W,O.M.E.N. for the 1994 Miss
Moorpark and Miss Teen Moorpark Pageant. The Council directed
staff to charge W.O.M.E.N. only ianitoiial fees of $17.00 per hour
and not require a security deposit, as Lt was determined that the
event could be co- sponsored by !:I-Ie (71Lt ,' . (The direct costs to the
City are now calculated at $2`)J)( pe hour, but in 1993, these
costs were calculated at $17.0:` per hour.) W.O.M.E.N. was to work
directly with Videomax for the Vi(Jeot.aping service at W.O.M.E.N. 's
expense. The Council at that brie elected to allow for televising
on the City government channel A representative from W.O.M.E.N.
has informed staff that the S .,- ;i pE :i hour fee for 17 hours is
acceptable to the organization.
RECOMMENDATION
1) Consistent with City Counci: action in prior years, that the
City Council approve City c(_- sponsorship and the request by
W.O.M.E.N. to use the Citrus and Apricot Rooms on May 4 - 6 for
the Miss Moorpark and Miss Teen Moorpark Pageant, and charge
W.O.M.E.N. for direct cost :)nl., f:):r -7 hours at $25.00 per hour,
for a total fee of $425.00.
2) That the City Council d -rect staff to coordinate with
W.O.M.E.N. and Videomax to work out necessary arrangements for the
videotaping of the pageant, at W.,.M E.N.'s expense; and further
coordinate the telecast of the activity on Channel 10 and
coordinate any rebroadcasts of the pageant on the community access
channel ( Channel 8.) with Ven , u t ; C (unt , Lablevi s ion .
00064