HomeMy WebLinkAboutAGENDA REPORT 1995 0405 CC REG ITEM 09AAGENDA REPORT
TO: Honorable City Council /
FROM: Richard Hare, Deputy City Ma#age
DATE: March 17, 1995 (CC Meeting 4/5T9'5)
9.A.
ITEM _
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SUBJECT: Consider Ordinance No. " Making Revisions to Ordinance No. 9
Regarding the Imposition of Building Permit Fees to Provide
Police Facilities
The City Council on 3/15/95 set a public hearing for April 5, 1995 to consider the amendment of
Ordinance No. 9 and the adoption by resolution of increased building permit fees for the future
construction of a police station.
Ordinance No. 9, which authorized the imposition of fees to fund a future police facility, was
originally adopted in 1984 and the calculation of fees enacted by this ordinance were developed
by Ventura County in July 1983 and have not been updated since. The language of Ordinance
No. 9 was also copied from the county and does not reflect City references. The staff has
proposed technical amendment of the language to be consistent with the City's nomenclature.
Other than these technical amendments, the basic concepts, formulas and authorities of Ordinance
No. 9 remain the same.
At the meeting of 3/15/95, Councilmember Hunter inquired about the exclusion of custodial
facilities from the calculation of construction costs. The original county ordinance and the
current City ordinance omit the cost for construction of 6,450 square feet of custodial (jail or
detention) facilities. Staff has researched this exclusion but has not been able to determine the
reason for the exclusion. It is surmised that the county anticipated the jail function would be a
centralized function at a central location. It is the opinion of the Moorpark Police Department
and staff that custodial facilities will be required in the future police station. At issue is whether
or not the cost or a portion of the cost for the construction of custodial facilities should be
included in the proposed police facilities fees. At this time they are excluded in the ordinance and
resolution.
The attached resolution updates the building permit fees imposed by this ordinance. The values
described in Ordinance No. 9 are specified, as they relate to the City of Moorpark in the year
2010, which is projected to be when it will be necessary to construct a police station for the City.
Ventura County established the cost of constructing a 28,400 square foot (sf) police facility minus
the cost of 6,450 sf of custodial space, but including land acquisition, site preparation and
landscaping cost to be $4,816,413. The current fees as applied to all new construction are as
follows:
updated 3/17195 pdfacfee.rpt
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Current Police Facilities Fees
Single family dwelling: $83.58 times the total number of dwelling units
Multi - family dwelling: $54.16 times the total number of dwelling units
Mobile home: $55.54 times the total number of dwelling units
Non - residential: $ 05 per square foot
These fees have not been adjusted to reflect the increase in construction costs since the adoption
of the fees. Staff has not been able to obtain the original calculations of costs made by the county
in 1983. A new engineering study would merely increase the costs and decrease the funds
available to fund a police station. Absent the actual architectural, landscape and site design along
with an engineer's estimate of the cost to purchase the property and construct a police facility,
staff is recommending the use of an index annually to adjust the construction cost of a police
station.
As a comparison, the Fire Facility Fees as amended in 1992 for a less costly structure illustrate
that the present fees require adjustment. The County fees arc!
Fire Facility Fees
Single family dwelling: $232.15 times the total number of dwelling units
Multi - family dwelling: $170.95 times the total number of dwelling units
Mobile home: $139.07 times the total number of dwelling units
Non - residential: $ .11 per square foot
Mean's Square Foot Costs 1995, which is a standard construction industry reference, was used to
compare the average per square foot construction costs and percentage change from 1983. The
index in 1983 for Santa Barbara which is the closest referenced city was 88.8. The January 1995
index is 119.1. There has therefore been an increase of 134 percent. Staff also reviewed the
index for Riverside which was 152 percent, but has selected the Santa Barbara index because of
the similar characteristics to the Moorpark region.
Applying the indexed increase (134 %) to the construction cost calculated and adopted by the
county in 1983 results in a new cost of $6,454,000. When combined with the projected 34,000
population of the City in 2010, (which does not include SP8 Messenger) and the expected
construction of 9,989,000 square feet of non - residential construction, the following new fees are
recommended: (Preceding figures were rounded to nearest 1.,000)
updated 3/17/95 pdfacfee.rpt
00673
Recommended Police Facilities Fees
Single family dwelling: $392.40 times the total number of dwelling units
Multi- family dwelling: $254.29 times the total number of dwelling units
Mobile home: $260 74 times the total number of dwelling units
Non - residential: $ 19 per square foot
Projected Funds from Recommended Fees
Single family dwelling units 5,320 x $392.40 = $2,087,568
Multi - family dwelling: 2,242 x $254.29 = $ 570,118
Mobile home: It is estimated that there will be no increase.
Non - residential: 4,805,780 sf x $ 19 = $ 913,098
Total Collected
$3,570,784
Thus far, only $450,000 has been collected in police facilities fees and when combined with the
projected funds the City will have $4,020,784 to construct a facility which is estimated to cost
$6,454,000. This represents sixty -two percent of the projected cost.
In order to keep the fees current, it is suggested that the Mean's Index be used each year to
update the fees. Annual updating using the Mean's Index would avoid the need to make a
significant increase in any one year to catch up to the trend index.
Administration Fee
Section 6 authorizes the City Council to amend the fee charged for administration of the building
permit fee. It is estimated that this fee requires approximately twenty minutes to process. Based
on the composite rate of $78 per hour the recommended administration fee established by the
resolution would be $25.
Recommendation
Introduce the Ordinance for first reading.
2. Approve Resolution 95-
Attachments: Redlined Ordinance No. 9
Resolution 95- Rescinding Resolution 83-46, Respecting Administration Fees
for Police Facilities and Amending Police Facilities Fees for Single Family,
Multi Family, Mobile homes and Non - Residential Construction
updated 3/17/95 pdfacfee.ipt
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ORDINANCE NO.9
AN ORDINANCE OF THE CITY OF MOORPARK REGARDING THE IMPOSITION OF
BUILDING PERMIT FEES TO PROVIDE POLICE FACILITIES
The City Council of the City of Moorpark does ordain as follows:
SECTION _ Definitions - For the purposes of this
ordinance, the following words and phrases shall have the
meanings respectively ascribed to them below.
(a) Building Official — ':;;:'Building Official" means
Community Development Director.
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.�i%<7•:���'?:IN ..i£-A4... Ina �c• rae.... 3" Ji 's:�'•�r:.;tiJMr::�.::::.�::::
(d) Floor Space, "Floor Space" means "floor area" as the
latter term is defined in Section 407 of the Uniform
Building Code;;;
(e) New Construction "New Construction," when applied to
the construction of residential buildings or the
installation of mobilehomes, means construction or
installation which increases the number of dwelling
units on a given lot. "New construction," when applied
to the construction or installation of nonresidential
buildings, means construction or installation which
increases the amount of floor space for nonresidential
building purposes on a given lot.
(f) Overextended
as determined
of SUperV,--*LS1U.L
the station's
Population of
the following
people which.
A police station is "overextended" when,
by resolution of the
3 i3Uncdj, the estimated population of
service area exceeds, or the projected
the service area will at any time within
five years exceed, the maximum number of
she stat ior: c a ri adequately serve.
(g) Servi° -P A Pa. The "Service Area" for a given
shex station is that geographical area
within the iourrty ,
and 'th
is located and to which the stationnishthe primaration
provider of police services.. The precise boundaries of
a given service area shall be determined by resolution
of the Vent,t, =�-�� �,,,,a �. ,, —r I, . ..................._
(h) Sher itt±g k Q!Ui Station.L3�-rer f r�poi�C Station"
means a building (incl.ud i nq fi..irr, i shings, fixtures and
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appurtenances)
and used to pr
services N.
and site which is designed, developed
ovide the full spectrum of police
C -z
(ex epti! g entra-I
M Standard Sheriff f NAIIA Station. "Standard
sher if E
Sher' Station means a
station designed to the Sheriffe
....... ------
specifications containing 28,400 square ' l' feet of floor
space, of which 6,450 square feet are used solely for
custodial purposes.
SECTION 2,
service area for
is overextended
pursuant to this
precedent to the
construction.
Facilities Fee - Within any
which the existing sheriff station
a sher if
§' f4-s
. to facilities fee computed
Ordinance shall be paid as a condition
issuance of any building permit for new
SECTIDIL-3, Computation of Fee for Residential Construction
d '- facilities fee to be paid
The amount of the sheriff!
pursuant to Section 2 with respect to the construction of
residential buildings or the installation of mobilehomes
shall be the dollar amount equal to IIXII in the following
formula:
where:
"All equals the estimated cost of acquiring a standard
Sher if f station, excluding the cost of
acquiring that portion to be used solely for custodial
purposes, but including land acquisition, site
preparation and landscaping costs;
IIBII equals the maximum number of people who can be
served adequately by a standard f
station;
"CII equals the estimated average number of people who
will reside in each dwelling unit in the buildings or
mobilehomes for which the permit is issued multiplied
by a number equal to the number of dwelling units which
will be contained in such buildings or mobilehomes
after construction minus, in cases where the
construction is the replacement or modification of
existing buildings or mobilehomes, the number of
dwelling units contained in suclw buildings or
mobilehomes immediately pricr to construction; and
"DII equals the estimated portion, expressed as decimal
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of the standard
aheriff'so"O station needed to
provide service to residential buildings and
mobilehomes, as opposed to nonresidential buildings.
The specific number values to be assigned to "A", "B," and
"D" in the foregoing formula, and the estimated average
number of people per dwelling unit for the purposes of
computing the value "c" in the foregoing formula, shall be
determined by resolution of the
.''? ".'F from time to time on the basis of
evidence submitted to it.
With respect to residential buildings or mobilehomes
constructed or installed within a subdivision for which the
tentative map was approved subject to the condition that the
subdivider donate M sheriff s facilities and /or land
for such facilities, a credit shall be given against the fee
on account of such donated facilities
are accepted by° land which
Lt -a e :.::::::.:..::::.:C . r
the purposes of this Section, unfinished facilities and the
land tiT ere for#± shall be deemed to have been
:..:.
"accepted" by Ventura die: €p if such
facilities are to be completed . . . ....:..
p pursuant to a secured
improvement agreement made in accordance with Section 66462
of the Government Code. The amount of the credit shall be
determined as follows:
(a) The fair market value of the donated and accepted
facilities and /or land as of the date on which the
final or parcel map was recorded shall be determined by
written agreement of the 9lrerifgpc and the
subdivider or applicant or, if they should fail to
agree, by an independent appraiser selected by the
slier iff —p� and paid for by the subdivider or
applicant.
(b) The estimated number of people who will reside in the
entire subdivision when it is fully developed will be
determined by multiplying the number of dwelling units
proposed for the subdivision by the estimated average
number of people who will reside in each unit and then
adding the products. The estimated average number of
people who will reside in each dwelling unit shall be
the same as that used to calculate the value of "C" in
the foregoing formula,,
(c) A fair market value as determined pursuant to (a) above
shall then be divided by the estimated number of people
who will reside in the entire subdivision as determined
pursuant to (b) above.
(d) The estimated number of people who will reside in the
unit to be constructed or installed shall be multiplied
by the quotient determined pursuant to (c.) above. The
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credit for that unit shall be the dollar amount equal
to the product; provided, however, that the amount of
the credit shall not exceed the amount of the fee.
SECTION 4 Computation of Fee for Nonresidential
Cons ruction - The amount of the sheriff f acilities
fee to be aid ................
p pursuant to Section 2 with r . espect to the
construction of a nonresidential building shall be the
dollar amount equal to "Y" in the following formula
where:
Y = AFG
E
"A" equals the number value assigned to
"A" for the purpose of Section 3;
"E" equals the maximum square footage of nonresidential
building floor space which can be served adequately by
a standard sheriff station;
"F" equals the number of square feet of floor space in
the buildings for which the permit is issued minus, in
cases where the construction is the replacement of
modification of existing buildings, the number of
square feet of floor .space in such existing buildings
immediately prior to such replacement or modification;
and
"G" equals the number one minus the number value
assigned to "'D" for the purposes of Section 3.
The specific number values to be assigned to "E" in the
foregoing formula shall be determined by resolution of the
t t and from time to
time on the basis of evidence submitted to it.
SECTION 5 use of -- -' rr
i oueL�- rr —c17n7 En�ti Fee - A11
She p ce facilities fees collected pursuant to
Section 2 shall be deposited in a restricted account within
the City Treasury and all moneys deposited in such account,
together with any interest earned thereon, shall be used
only for the purposes of acquiring or improving
.61ce stations serving the service area, or
...............
portions thereof, from which the fees were collected.
SECUON 6 Administ atinnX-Qg - In addition to the
c facilities fee imposed by Section 2, an
administration fee shall also be paid as a condition
precedent to the issuance of any building permit for new
construction within any service area for which the existing
station or group of alive stations
is overextended. The administx-ation fee shall be in an
amount equal to the estimated vf�-agE cost, as determined by
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resolution of the City Council from time to time, of
processing such permit in accordance with the provisions of
this ordinance.
SECTION 7. Refund of Fee - Any fee erroneously collected
under color of this ordinance shall be refunded without
interest to the payor if, within one year after the date on
which such fee was deposited in the City treasury the payor
files a written application therefor with the Building
Official and provides proof of such error satisfactory to
the Building Official. Any sheriff a ; facilities fee
collected pursuant to Section 2 shall be refunded without
interest to the payor if the building permit to which it
relates is cancelled or expires prior to commencement of
construction pursuant thereto and if the payor files a
written application for the refund with the Building
Official within 180 calendar days after such cancellation or
expiration.
SECTION ., The City Clerk shall, within 15 days after the
passage of this ordinance, cause it to be posted in at least
the three public places designated by resolution of the City
Council; shall certify to the adoption and posting of this
ordinance; and shall cause this ordinance and its
certification together with proof of posting, to be entered
in the book of ordinances of this City.
APPROVED AND ADOPTED this — day of
1994.
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ATTEST:
Lillian Hare, City Clerk
Paul W. Lawrason, Jr., Mayor
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