HomeMy WebLinkAboutAGENDA REPORT 1995 0621 CC REG ITEM 08J-7 �- �A 1i
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AGENDA REPORT
CITY OF MOORPARK
°OORPARK, CAL9FC,',N'
TO: The Honorable City Council CRy S9,uncilMeetng
0 - / 199�5-
FROM: Baldemar Troche, Public Works Management Analyst
ACTION
DATE: June 14, 1995 (CC Meeting of June 21, 1995)
SUBJECT: Consider Purchase of Radio Equipment -'�'
BACKGROUND
On June 7, 1995, City Council directed staff to identify the
required radio specifications necessary in order to be able to
utilize the County's radio frequency.
DISCUSSION
A. Findings
On June 8, 1995, staff held a telephone conference meeting
with Kenwood sales representative and Ventura County ISD
Network personnel. It was determined that in order to utilize
the County frequency and repeater, radios must be equipped
with a data communication feature (MDC 1200 signaling) which
allows for unit identification, radio check, paging, and
duress calling. Kenwood radio equipment is equipped with an
ANI data communication feature. However, this feature is not
compatible with the County's MDC requirement. The Kenwood
sales representative confirmed that Kenwood radio equipment
does not meet the County's radio system requirements and
withdrew his bid.
County personnel also advised staff that the General Electric
(G.E.) radio equipment does not meet the County's MDC 1200
signaling radio system requirement. The G.E. bid for radio
equipment was not withdrawn since staff was not able to
contact the sales representative to advice him of the
incompatibility.
B. Bid Analysis
A summary of the bid results is presented below and is attached as
Exhibit 'A'.
1. Motorola Radio Equipment
Three bids were received for Motorola equipment. The apparent
low bidder for this brand of equipment is SJM Communication
Company with a bid of $21,172.22.
Radio Bids
Page 2
DISCUSSION (continued)
B. Bid Analysis (continued)
2. G.E. Radio Equipment
Dial Communications submitted two bids for G.E. radio
equipment; $13,846.24 for Monogram radios and $22,318.19 for
PCS radios. As stated in Section A of this report, G.E. radio
equipment is not compatible with the County radio system.
3. Kenwood
As stated in Section A of this report, the bid for Kenwood
radio equipment was withdrawn.
C. Equipment Reliability
1. G.E.
Although the G.E. radio equipment quote was the least
expensive, said equipment does not meet the County's radio
system requirements. In addition, staff has received
unfavorable information regarding the quality and reliability
of this brand of equipment. Ventura County ISD Network
personnel informed staff that the Sheriff's Department
purchased the identical G.E. Monogram radio equipment, as that
quoted to the City, for interdepartmental usage (the County
repeater was not utilized). County records indicate that said
equipment required an inordinate amount of service. County
staff was unable to locate a maintenance service provider, and
as such no longer utilize the radios. As a result of the
problems encountered with G.E. Monogram radios and other G.E.
radio equipment, the County only purchases Motorola radio
equipment.
The City currently has G.E. radio equipment. Said equipment
is frequently out of service and constantly in the shop for
repairs and/or maintenance. In addition, there is a lack of
clarity when receiving transmissions.
2. Motorola
County staff and other sources have stated that Motorola radio
equipment is reliable, outstanding quality, and meets all
County requirements. A number of County agencies utilize
Motorola (including Sheriff's Department). Due to the quality
of the equipment, less maintenance is required when compared
to G.E. equipment.
Radio Bids
Page 3
DISCUSSION (continued)
C. Equipment Reliability (continued)
2. Motorola (continued)
Staff was able to borrow and test Motorola handheld radios
from Ventura County Waterworks. Coverage was possible
throughout the City and transmissions were clear. These two
radio aspects are important during an emergency.
3. Kenwood
Staff did not research the equipment reliability of Kenwood
radio's since the bid was withdrawn.
D. Purchasing Ordinance
Section 3.04.220 of the Moorpark Municipal Code states,
"Except as otherwise provided herein, formal bid contracts
shall be awarded by the city council to the lowest responsible
bidder. The determination of lowest responsible bidder shall
be at the discretion of the city council pursuant to findings
and recommendations presented by the purchasing agent at the
time of award of contract."
Based on the findings as stated in Section C of this report,
staff recommends that City Council declare the bids submitted
for General Electric radio equipment to be unresponsive and to
reject said bids.
E. Recommended Selection
Staff finds the Motorola radio equipment product best meets the
needs of the City and recommends purchase of said equipment.
Radio Bids
Page 4
DISCUSSION (continued)
F. Fiscal
As shown below, the approved budget amount for the subject
equipment is $17,075.
RADIO SYSTEM
FY 1994/95
Account
Amount
Department
Number Handheld
Mounted
Budgeted
MRA
01-170-906 1
1
$ 0
Code Enf.
41-131-906 1
1
$ 3,500
X-Guards
02-136-906 8
O
$ 5,968
Transit
12-151-906 0
1
$ O
Public Works
03-142-906 4•
3
$ 7,607
Parks
01-147-906 5
4
$ 0
Lobby
0
O
$ 0
Total
19
10
$17,075
*Remote Base Unit
to be installed in office.
Base Unit to be
installed at receptionist area.
As shown on Exhibit 'B', if City Council decides to proceed with
staff's recommendation of purchasing Motorola radio equipment
($21,172.22), appropriations for individual departments are
necessary.
RECOMMENDATION
1) Approve request by Kenwood sales representative that their bid
be withdrawn;
2) Declare the bids submitted for General Electric radio
equipment to be unresponsive and reject said bids;
3) Authorize purchase of the Motorola radio equipment described
in this report, for an amount not to exceed $23,289 (includes
10% contingency); and
4) Approve an amendment to the appropriation and budget for said
purchase as defined in Exhibit 'B' of this report.
CITY OF MOORPARK Bidder
Bid Results -------------------
NAME:
MOTOROLA ADDRESS:
Radio Equipment CITY, STATE:
May 25 1995 PHONE NUMBER:
File: \pw\Radio_l.wkl CONTACT PERSON:
--------------------------------------------------
ITEM DESCRIPTION Model # QTY
--------------------------------------------------
1 HT1000 UHF Portables H01KDC9AAN 19
2 Rapid Desk Charger H437 19
3 Extended Warranty H885 19
4 Maxtrac 300 VHF Mobile D43MJA7JA5K 10
5 Delete Mic B71 10
6 Speaker B18 10
7 Full Size Mic HMN1035R 10
8 Maxtrac 300 VHF Radio D43MJA7JA5K 1
9 Xtended Local Controller L1473 1
10 Option (D.C. Supply) E393 1
11 D.C. Supply R1304A 1
12
VENDOR 1
SJM Communications Co.
1212 E. Imperial Avenue
E1 Segundo, CA 90245
(800) 688-1653
Steve
------------------------
UNIT $ TOTAL BID
----------------------
625.00 11,875.00
48.00 912.00
19.00 361.00
511.00 5,110.00
(15.00) (150.00)
34.00 340.00
59.00 590.00
511.00 511.00
167.00 167.00
25.00 25.00
0.00 0.00
-------------------------------------------------------------------------
Sub -Total XXXXXXXXXXX 19,741.00
Tax (7.25%) XXXXXXXXXXX 1,431.22
Total XXXXXXXXXXX 21,172.22
1 4ulz
County of Ventura
ISD Communications
E1 Rio
(805) 642-4181
Mike Glass
------------------------
UNIT $
TOTAL BID
698.10
13,263.90
46.00
874.00
24.00
456.00
552.50
5,525.00
(21.00)
(210.00)
40.00
400.00
62.90
629.00
552.50
552.50
166.00
166.00
0.00
0.00
77.25
77.25
21,733.65
1,575.69
23,309.34
VENDOR 3
Harris Communication
Fax: 526-6062
Dave
-----------------------
UNIT $ TOTAL BID
835.00 15,865.00
64.00 1,216.00
19.00 361.00
683.00 6,830.00
(15.00) (150.00)
46.00 460.00
79.00 790.00
683.00 683.00
Can Submit 0.00
Can Submit 0.00
Can Submit 0.00
26,055.00
1,888.99
27,943.99
VENDOR 4
UNIT $
XXXXXXXXXX
XXXXXXXXXX
XXXXXXXXXX
------------
TOTAL BID
------------
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