HomeMy WebLinkAboutAGENDA REPORT 1995 0621 CC REG ITEM 11GITEM 0(-
AGENDA REPORT
C =TY OF MC.)ORPARK
TO: The Honorable City Council
The Moorpark Redevelopment. Agency 617—
FROM: Kenneth C. Gilbert Director o
f Public Works
DORPARK, CAUFCP"
DATE: June 9, 1995 ( Council Meeting 6-21-95) City Council Meeting _
f J6-�,._ __ 199J
SUBJECT: Consider Bids for the Installation of Conduits for.e�
Lighting and Other Utilities on High Street
1�ACRGROUND
1. On April 5, 1995, the City Council approved the plans for the
subject project and authorized ste ff to advertise for receipt of
bids for the construction of the c;:)nduits for the subject street
lights.
2. On April 19, 1995, the City Council approved a revision to the
plans and specification to allow for the following:
• the installation of underground telephone conduits in order
to facilitate the removal of certain wooden poles;
• the installation of conduits fcr a decorative lighting system
to feed power to all of the street trees; and,
• the installation of conduits for a public address system for
use at community events helot on this street, such as the
Country Days parade,
3. On April 19, 1995, the City Cou :-icil also approved a revised
project cost estimate and budget appropriation for this project
to fund the acquisition of the street lights.
DISCUSSION
A. Project Description
This project consists of two elements:
• the design and construction of a conduit system, by the
City's contractor, to serve n.,)stalgic street lights to be
placed on High Street (subject contract); and,
• the construction of footings and the placement of said street
lights by the Southern Califor,iia Edison Company (SCE).
As explained in more detail in thi.s report, the City's conduit
installation project also include: conduits for other utilities
and electrical systems. Also, as explained herein, total City
project costs include not only those costs related to the
subject conduit installation project, but also to the cost of
acquiring the street, lights from ;CE,
high7.awd
High Street Street Light
June 1995
Page 2
B. Revised Street Light Procurement Costs
On May 18, 1994, the City Counci l took action to approve the
conceptual design for the subject project. Included in that
action was the selection of Marbelite poles. At that time the
cost estimate provided to the City by SCE for these street
lights was $95,535. As stated abc.ve, on April 19,1995, the City
Council increased the approved budget for street light
procurement from $100,000 to $131,,000, in order to fully fund
this element of the project. This action was in response to a
revised cost estimate received from SCE. Subsequent to that
City Council action, the City rep :eived the actual invoice for
the purchase of these street lights. The amount of that invoice
is $134,257.60. It is recommended below that the FY 1994/95
Budget be revised (Dnce more to allow for the payment of this
invoice.
C. Bid Results
The bids for this project were received and opened on June 6,
1995. Attached as Exhibit 1 is a list of the bid results.
D. Total Cost Breakdown
Attached as Exhibit 2 is a chart stiowing the cost of each of the
systems being installed. Included in the total amounts shown on
this chart is not only the constriction cost based on the bids
submitted by the apparent low bidder, but also a construction
contingency (10 %) and an amount to cover inspection costs. This
total project cost breakdown is s.immarized as follows:
• Electrical
• Telephone
• CATV
• Decorative Lighting
• Public Address System
Total
Amount ($) Notes
73,865.50
20,088.20 a
x.,633.50 b
26,517.70
21.797.60
14:3,902.50
Notes: a. These costs are to be reimbursed by Pacific Bell.
b. These trenching costs, if incurred, Afill be reimbursed by the Cable Company. Actual
installation of the CATV conduits it the joint trench will be performed by the Cable
Company,
high7.evd
High Street Street Liqht
June 1995
Page 3
E. Scope of Work
The plans and specification allow the City to revise the scope
of work by deleting the Public Address System, the Decorative
Lighting System or both of these systems. Listed below is a
cost breakdown for four Alternatives described as follows:
1) the total project;
2) the project without the Public Address System;
3) the project without the Decorative Lighting System; and,
4) the project without the Public Address System and the
Decorative Lighting System.
Alternate 14: No P. A. or
Decorative Lights Total
Less Cost of Decorative Lighting System
Total Alt. 44
F. Qualifications
106,528.00 15,652.80 122,180.80
_43,923.00 4,392.30 48,315.30
62,605.00 11,260.50 73,865.50
The apparent low bidder is Hood Corporation. The proposal
submitted by this bidder is in order and the contractor is
qualified to perform the work. Eaid firm has confirmed their
bid and has confirmed that they arc prepared to proceed with the
project regardless of the Scope of Work authorized and to
complete said work in accordance with the schedule constraints
described below,
high7. awd
Inspection
Description (. or,,�truction
i $)
_ Etc.
Total
Alternate 11: Total Project Total Bid:
126,275,00
17,627.50
143,902.50
Less Amount to be Reimbursed by Pacific Bell
18.262.00
1,826.20
20,088.20
Less Amt. to be Reimbursed by Cable Company
_ 1,485.00
148.50
1,633.50
Net Potal Cost to city
106,528 .00
15 652.80
122 180.80
Alternate 12: No P. A. System: Total
x06,528.00
15,652.80
122,180.80
Less Cost of Public Address System
19,816.00
1,981.60
21,797.60
_
Total Alt. #2
86,712..00
13 671.20
r
100 383.20
,
Alternate 13: No Decorative Lighting: Total
106,528.00
15,652.80
122,180.80
Les Cost of decorative Lighting System
24.,107.00
2,410.70
26,517.70
_
`
Total Alt. #3
82,421.00
13,242.10
95,663.10
Alternate 14: No P. A. or
Decorative Lights Total
Less Cost of Decorative Lighting System
Total Alt. 44
F. Qualifications
106,528.00 15,652.80 122,180.80
_43,923.00 4,392.30 48,315.30
62,605.00 11,260.50 73,865.50
The apparent low bidder is Hood Corporation. The proposal
submitted by this bidder is in order and the contractor is
qualified to perform the work. Eaid firm has confirmed their
bid and has confirmed that they arc prepared to proceed with the
project regardless of the Scope of Work authorized and to
complete said work in accordance with the schedule constraints
described below,
high7. awd
High Street Street Light
June 1995
Page 4
G. Project Schedule
It is important that this project be completed prior to mid —
September so as not to conflict with the Country Days
festivities scheduled for Septembf !r 30. The apparent low bidder
has assured the City that this ,schedule will be met.
H. Fiscal Impact
1.. Total Project Cost Estimate: '"he revised total project cost
estimate for this project. is summarized as follows:
Element _ FY_ 1994!95 FY 1995/96 Total (}
Design I
j 0 0
Printing and ?O0 0 200
Related Costs
Street Light 1. 34, :!.158 0 134,258
Procurement
Conduit wJ 126,275 126,275
Construction
Contingency I,42 12,565 14,107
Contract l) 0 0
Administration
Inspection _ 0 5,160 5 , 160
Total 13 x11O0 144,000 280,000
2. Budget: The recommended amendments to the Budget are
summarized as follows:
Element FY 1994.,,_25 FY 1995/96 Total ($)
Current Budget 200,000 0 200,000
Recommended Change 1 64 ,(.O.j_ _* 144,000 80,000
Revised Budget 13F (00 144,000 280,000
Notes: * This budget amount would be require( to fund all project costs for the construction
of all systems as defined by Alternate #1 in Section E of this report, including those
amounts anticipated to be reimburse( from others. Should the City Council elect to
approve either Alternate #2 or Alternate #3 the funds required would be as follows:
• Alt. #2 (no P. A. System) ....... ...... $122,500
• Alt. #3 (no Decorative Lighting System ) : .............. $117,500
• Alt. #4 (no P. A. System gal E:�cor.ative ,ightinq) $ 97,000
high7.awd
High Street Street Light
June 1995
Page 5
RECD DATION (Roll Call Vote)
Staff recommends that City Council E.nd the Moorpark Redevelopment
Agency (MRA) take the followinq actions:
1. Approve the scope of the prc j ?ct to include the Decorative
Lighting System and the PublA.r Address System.
2. Award a contract for the subject construction to Hood
Corporation for the bid amourit of $126,275.
3. Approve a project contingency in the amount of $12,628 and
authorize the City Manager tc ;ipprove increases in the scope
of work not to exceed said amcunt,.
4. Authorize the Mayor to sign IlEcessary contract documents.
5. Approve an amendment to the appropriations and the budget for
the subject project for FY 1994/95 defined as follows:
• Acc # 001 - 170 - 903 -0319: from $200,000 to $136,000
(net decrease of $64,0001
6. Approve an appropriation arid the budget amount for the
subject project for FY 1995; %fie ,_n the amount of $144,000
[Acc # 001 -170- 903 - 0319].,
7. Authorize payment of the invoice for street light procurement
for the revised amount of $] 4,257.60.
hlgh7. awd
Exhibit 1
25.00
00O.00
?57.n0
1n- 280.00
%20.00 !
100.00
.200.00
143.00
3,146.00 i'
June 6, 1995
- - - -- --------------------------------------------------------------------------------------------------
ii CITY OF MOORPARK
it Bidder
1u.8
it
31,835.00
,160.00 ii
'11VENDOR 1
7,590.00 ii
- - - - -- - --
d VENDOR 2
-
(VENDOR 3
10,800.00 II
(VENDOR 4
I1
BidResults
---------
- - - - -- 11
----------------
- - - - --
I -----------------
- - - - --
I ----------------- - - - - --
-----------------
- - - - --
----------------
- - - - --
NAME:
Hood Corp.
Taft Electric
High Street
ADDRESS:
Engineer's
Estimate
8201 S. Sorensen Ave
1694 Eastman Ave.
I Street Lighting Conduits
CITY, STATE:
Whittier,
CA 90607
Ventura, CA 93003
PHONE NUMBER:
(310) 945 -1411
(805) 642 -0121
1
CONTACT
PERSON:
j Bruce
j Rick Harwood
j
Ij
l
----------------------------------
!ITEM DESCRIPTION
------------- - - - - --
Est Qty
- -- - - - - --
- - - - --
Units1i
- -- -
-----------------
UNIT S
--- - - - - -- -
- - - - --
TOTAL BID
----- - - - - --
„ ----------------------------------------
,j UNIT S
-- - - - - --
TOTAL BID
------ - - - - --
- - - - --
UNIT S TOTAL BID
- - - - - - - ----- - - - - -- -
UNIT S
----------- --
------- - - - -,I
TOTAL BID
- - -- - - - - --
UNIT S
- - --
TOTAL BID
- - - --
j
i j Electrical Sys.
_
II
LS {4,000.00
'
!
�1,U00.00
II I
;;2,344.00
,344.00
II i
27780 ! 27,780.00
j�
l
0.00
jl
'�
II
0.00
2 j Telepnone Sys.
1
LS
500.00
500.00
113,817.00 1
3,817.00
11 18238 j 18,238.00
0.00
0.00
3 ' CATV
1
LS I
0.00
0.00
0.00
0.00
I 0.00 0.00
j
0.00
0.00
4 Dec. Lite Conduits 1
3,020
LF
0.70
2,114.00
I 1. 35
4,077.00
3.85 ! 11,627.00
0.00
0.00 .
F. A. Sys, Conduits;
2,320
LF
0.70
1,624.00
0.80
1,856.00
2.54 5,892.80
j
0.00 j
0.00 it
�nr�n;+ �n��
eF
,:
snr nn
nr
�nr nr
nn n nn
nr
nn
Plastic Vaults 40 EA.n0
x Concrete Vaults 22 EA in on
u Trench `A, or 2,500 st .Uu
to j Trench 'B' 690 SF II 4.00
1111 j Trench 'D'
12 A/C R&R
13 ( P.C.C. R&R
1 14 I Release
I
1,800 SF
5,880 SF
i
400 SF
I 1 LS
i
0.00
4.00
4.00
1.00
200.00 !'
25.00
00O.00
?57.n0
1n- 280.00
%20.00 !
100.00
.200.00
143.00
3,146.00 i'
„
:',SUu.uu
.1.5u
41,25U.00
1u.8
it
31,835.00
,160.00 ii
11.00
7,590.00 ii
8.55
5,899.50
10,800.00 II
1.50
12.13
21,834..00
?3520.
,
3.00 j
,300.00
17640.00
5.54
3257520
1,600.00
1.00
1 10.00
1 1.00
4,000.00
1.00
5.28
1.00
2,112.00
1.00
i�
1:00
0.00 l
!1,00 1
0.00
0.00
0.00
0.00
0.00
ii
ii. 00
0,00
0.00
6. 00
0.00
0.00
0.00
Total 65,439.00 126,275.00 179,860.50 0.00 0.00
---------------------------------------------------------------------------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------------------------------------------------------------------------
Exhibit 2
-------------------------------
-------------------------------
CITY OF MOORPARK
Cost Spread
High Street
Street Lighting Conduits
I
'ITEM DESCRIPTION
I Electrical Sys.
2 Telepnone Sys.
3 CATV
4 Dec. Lite Conduits
5 P. A. Sys. Conduits;
Conduit Ends
Plastic Vaults
�cncrptp
Trench W nr
In Trench 'B'
Additional Depti.
Trench 'D'
12 A/C R &R
13 P.C.C. R&R
14 Release
Unit S
Construction Sub -Total
j Contingency (100)
1 Inspection
I I I I I i I I ! I
Total 143,902.50 73,865.50 20,088.20 « * » 1,633.50 26,517.70 21,797.60
* To be reimbursed by utility.
2,344
.7,817
0.00
1.35
0.80
0.00
25.00
,t, ,W
'10
00
5.00
10.00
1.00
Total Costs 11SCE IITELEPNONE
CATV
June 6, 1995
--------------------------------------------
--------------------------------------------
Decorative Lights iIP. A. System
j 1' 1 !j '! "I
Units Qty Cost Qty Cost Qty Cost Qtv Cost Qty Cost Qty Cost
LS
1
2,344.00
1.00
2,344.00 it
0.00 j;
0.00 1,,
0.00
0.00 ;I
LS
1.00
- .,817.00
0.00
0.00 1.00
3,817 00
12,627.50
0.00
1,826.20
0.00
"
0.00 `I
LS
I1 1
0.00 ill
0 I
0.00
;
0.00
I 1
0.00 II
! 0.00
0.00
0.00
0.00 it
LF
3,020
4,077.00 11
0
0.00
jl
0.00
.00 5,020
4,077.00
I
0.00
LF
2,320
1,856.00 1!
0
0.00
�I j
0.00
0.00 I
0.00
i', 2,320
1,856.00 Ii
3ET
120
200.00
J
J.00
01.00
00 .u0
,000.00
20
200.00
EA
40
1,000.00
U
0.00 ,,
0.00 Irk;
!.00 40
1,000.00 Vii,
0.00 i.
a
inn nn
no
j nn
nn
,nn nn
01, nn
�F n110 4',750.00 OtSp 41,580.00 sill 4,455.00 ill
SF n90 7.590.00 ! n 0.00 0.00 I
;9,000.00)',' 1,80C x,000.00
, I Ml 11 <, sUU. UU
i, duo 53,500.00
U. 00
SE tl,880 Li,640.00
5,460 1 16,380.00
330 i 990.00
SF 400: 4,000.00
i (2,200)i(22,000.00)1
0.00
LS i_ 00
1.00
0.00
it
----- - - - - -I
----- - -
126,275.00
----- - - - - --
62,605.00
18,262.00 I.
12,627.50
6,260.50
1,826.20
1 5,000.00
5,000.00
1 0.00
9U
�15.OU
0.00
U.00
0.00
630 6,930.00 60
660.00
U.UU
0.U0
0.00
270.00 �I
0.00
1
0.00
0.00
1,000 10,000.00
1,600
16,000.00
0.00
0.00
II
0.00
_ii
__
1,485.00 II
_ _
24,107.00
_
19,816.00
148.50
2,410.70
1,981.60
0.00
! 0.00
0.00