HomeMy WebLinkAboutAGENDA REPORT 1995 1101 CC REG ITEM 08C /I 171 626
ITEM 9. .
CITY OF MOORPARK '
AGENDA REPORT
TO: The The Honorable City Council ipp/d ea/
FROM: Christine Adams, Director of Community Servic 40/ ,
DATE: October 16, 1995 (Meeting of November 1, 1995)
SUBJECT: Consider Award of Contract for Water and Sewer
Construction to Restroom / Concession Building.
BACKGROUND
At the August 2 , 1995 City Council meeting, the City Council
directed staff to reject construction bids for the restroom /
concession facility at Arroyo Vista Community Park and to re-
advertise for new bids . Staff also advertised for bids for water
and sewer line construction.
The City Council appropriated $642 , 700 of funding to make park
improvements to the Arroyo Vista Community Park, Phase II . These
improvements are to include two softball diamonds, with lights for
one, with fencing, bleachers, dugouts, and infields ; a roller
hockey rink; a tot lot, and a picnic shelter with tables, benches,
barbecues , drinking fountain and a restroom and concession
facility.
The City retained the services of an architect , Andrew Alan
Czubiak, to prepare plans and specifications for a restroom
facility for Arroyo Vista Community Park. Mr . Czubiak was
contracted with the City in the past and was the architect on the
restroom/concession facility at Peach Hill Park.
The City had also contracted with Dwight French & Associates to
design the sewer and water line extensions . They were previously
contracted with the City and did the on site utility work for
Phase I of Arroyo Vista Community Park.
DISCUSSION ON FINANCIAL OVERVIEW
There is a preliminary cost estimate of $65, 000 for the design and
construction of the sewer and water line, and the possible
installation of a fire hydrant at this location . The City ' s
consultants estimated that sewer and water construction will cost
$68, 300 which is within the budgeted appropriation set by the City
Council .
BID SUMMARY
There were four responsive bidders for the water and sewer line
construction. The apparent low bid was for $58, 530 , which is less
(jUi-i'MAva
than the estimated cost by $6, 470 . However, staff included three
alternates in the bid for water and sewer, which were included to
further reduce the bid, if necessary, and would also change the
apparent low bidder.
The first alternate was to delete the 8" waterline in its entirety
and delete the fire hydrant and water laterals . This was done to
avoid the need to set a new water meter and pay an additional
$6, 500 to Waterworks I and $157 . 00 to Callegus Water District, for
capital improvement charges . Unless future buildings are
constructed beyond the location of the proposed restroom, in
future phases of the park, there is no need to install an 8 "
waterline at this time.
Alternate #2 was to install a "T" and gate valve on the building
side of the existing water meter and to install a 2 " water line
back into the temporary access road and to terminate with the gate
valve where the water lateral termination is shown on the water
plans . This was done in lieu of Alternate #1 and is predicated
upon having enough water pressure. Staff has discussed this with
Ventura County Waterworks, and had the water pressure evaluated by
a hydraulic engineer. The Engineer ' s findings indicate that there
is enough water pressure to connect the water line to the existing
water meter for the Recreation Center.
Alternate #3 was to remove the fire hydrant, which is indicated on
the plans, and to leave the lateral capped and to install a thrust
block at the cap . This was done to save about $800 in fees for
the hydrant .
Based on supporting information from the hydraulic engineer, staff
would recommend the elimination of the 8 " waterline, the
installation of a "T" and gate valve on the building side of the
existing water meter, to install a 2 " waterline back into the
access road, and to eliminate a fire hydrant near the softball
fields . In total, by combining the deducts and additions for these
alternates, the City could save approximately $31, 000 . Including
the three alternates , the apparent low bidder was Ferrie
Construction, with a bid, including alternates, of $35, 350 .
If anything additional that requires plumbing is added to anywhere
out in the park, beyond what was already calculated for future
improvements at the Recreation Center ( such as the kitchen
improvements and the possible expansion of the gymnasium) , a 6" -
8 " line would be required, as well as the capital improvement
charges required by Waterworks I and Callegus Water District . The
recommended 2 " line would remain for the planned restroom near the
new softball fields .
Park Improvement Budget (Phase II)
Approved Revised
Water Well $ 80, 000 $ 80, 000
Well Pump Repair $ 15, 000 $ 15, 000
Ballfields (2 ) $ 73, 777 $ 51, 630
OO4
Ball Lights (1) Installed $ 89, 808 $ 85, 517
Restroom/Concession $ 85, 000 $ 85, 000 *
Play Equipment $ 62, 941 $ 62, 295
Hardscape 0 0
Roller hockey $ 60, 736 $ 73 , 370
Picnic Shelter $ 21, 644 $ 21, 644
Tables, Benches, BBQ' s,
Drinking Fountains, and
Trash Cans $ 31, 082 $ 16, 304
TOPO/ Survey 700 700
Soils Test $ 1, 500 $ 1, 500
Architect for Restroom $ 3, 400 $ 3, 400
Sewer/Water/Hydrant $ 65, 000 $ 38, 885
Blue Prints $ 1, 500 $ 1, 500
Construction Admin. (Picon) $ 15, 100 $ 15, 100
Sod/Irrigation Removal
for improvement areas, plus
brickdust for infields $ 1, 000 $ 32, 000
Road Oil Treatment $ 5, 600 $ 5, 600
Fencing $ 3 , 500 $ 3, 500
Inspection / Permits $ 3, 500 $ 3, 500
TOTAL $620, 788 $596, 445
Contingency $ 21, 912 $ 46, 255
$642, 700 $642, 700
* Estimate Only
Staff has discussed the installation of a backflow and pressure
regulation device with Ferrie Construction. If required, the quote
from Ferrie Construction to install this is $1, 225 . These items
are recommended by the hydraulic engineer.
RECOMMENDATION
1 ) Award contract for construction of water and sewer line
extensions and appurtenant work at Arroyo Vista Community
Park to Ferrie Construction, which includes the elimination
of the 8" waterline, the installation of a "T" and gate valve
on the building side of the existing water meter, to install
a 2 " waterline back into the access road, and to eliminate a
fire hydrant near the softball fields , for the amount of
$35, 350 ; and
2) Authorize City Manager to sign all appropriate contractual
agreements, and to approve up to a 10% contingency for this
project .
Attachment
Bid Summary
Otlii)(3 ,7-
Bid Summary
Water / Sewer
Bidder Bid
TOTAL Alt 1 (-) Alt 2 (+) Alt 3 (-) TOTAL w/Changes
Ferrie $59,850 -25500 +1500 -500 $35,350
Blois $58, 530 -25160 +5300 -800 $37,870
J&H $68, 000 -28000 +5250 -1000 $44,250
Chutuk $69, 500 -25000 +18000 -3000 $59, 500