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HomeMy WebLinkAboutAGENDA REPORT 1995 1101 CC REG ITEM 08F n¢ru '1'4 .67/ 8► AGENDA REPORT —^^CPK, Cr,u'C^N'A city of Moor earl‹ 'C Moon0 /1/i 199-C To: The Honorable City Council t G From: Ken Gilbert, Director of Public Works e Date: October 20, 1995 (Meeting 11-1-95) Subject: Consider Bids for the 1995 Slurry Seal Project BACKGROUND On August 2 , 1995, the City Council authorized staff to advertise for receipt of bids for the application of slurry seal to certain designated streets throughout the City. Bids were opened on September 5 , 1995. Only one of the bids received was complete. The amount of that bid was $244 ,456 . 20. In that only one responsive bid was received, at it meeting of September 20, 1995, the City Council rejected all of the bids received on September 5th and directed staff to readvertise the project for receipt of bids. A Notice to Bidders was advertised and published, soliciting new bids for the subject work. DISCUSSION A. Scope of Work Maps identifying the streets to be slurry sealed, are attached as Exhibit 1 . B. Bid Results New bids for the subject project were received and opened on October 17, 1995. A tabulation of the bid results is attached as Exhibit 2 . A summary is as follows: Vendor Amount 1 . Valley Slurry Seal 238, 213 .85 2 . Asphalt Maintenance 257, 362 . 50 3 . Pavement Coatings 273 ,642 .10 4. Roy Allan Slurry Seal 274 ,557 .80 5. California Pavement Maint. 276,680 . 80 slry95a.awd 000035 1995 Slurry Seal Project November 1995 Page 2 C. Qualifications It has been determined that the apparent low bidder, Valley Slurry Seal Company, is qualified to perform the work. Said bidder has confirmed their bid and desire to proceed with the construction of the project. D. Fiscal Impact The following is an analysis of the Fiscal Impact of the subject project. The cost figures shown below are based on the bid amount submitted by Vendor #2. 1 . Total Project Cost Estimate Est. Element Cost ($) • Design 200 • Construction 238,214 • Construction Contingency (10%) 24,586 • Admin & Inspection 26,000 Total 289,000 2 . Budget: The approved budget for this project (03-142-903- 0210) is $400,000. E. Schedule It is anticipated that construction of the subject project will begin in November and be completed within sixty (60) days. RECOMMENDATION Staff recommends that the City Council take the following actions: 1. Award a contract to Valley Slurry Seal Company in the amount of $238,213 .85. 2 . Approve a ten per cent contingency for the project and authorize the City Manager to approve additional work, if required, for an amount not to exceed ten per cent of the contract; and, 3 . Authorize the Mayor to sign necessary contract documents. slry95a.awd 1995 Slurry Seal Project November 1995 Page 2 C. Qualifications It has been determined that the apparent low bidder, Valley Slurry Seal Company, is qualified to perform the work. Said bidder has confirmed their bid and desire to proceed with the construction of the project. D. Fiscal Impact The following is an analysis of the Fiscal Impact of the subject project. The cost figures shown below are based on the bid amount submitted by Vendor #2. 1. Total Project Cost Estimate Est. Element Cost ($) • Design 200 • Construction 238,214 • Construction Contingency (10%) 24,586 • Admin & Inspection 26,000 Total 289,000 2. Budget: The approved budget for this project (03-142-903- 0210) is $400,000. E. Schedule It is anticipated that construction of the subject project will begin in November and be completed within sixty (60) days. RECOMMENDATION Staff recommends that the City Council take the following actions: 1. Award a contract to Valley Slurry Seal Company in the amount of $238,213.85. 2. 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VENDOR 1 VENDOR 2 VENDOR 3 Bid Results: 10-17-95 Valley Slurry Seal Asphalt Maint. Pavement Coatings 3050 Beacon Blvd #205 1641 Tulare Ave 5312 Cypress St 1995 Slurry Seal Project West Sacramento CA 95 Visalia Ca Cypress, CA 90630 (916) 373-1500 (209) 627-5373 (714) 826-3001 ITEM DESCRIPTION Qty Units Unit $ TOTAL BID Unit $ TOTAL BID Unit $ TOTAL BID Unit $ TOTAL BID 1 Traffic Control 1 LS 4950.00 4,950.00 8000.00 8,000.00 7000.00 7,000.00 6500.00 6,500.00 2 Public Notice 1 LS 550.00 550.00 3000.00 3,000.00 7500.00 7,500.00 4500.00 4,500.00 3 A/C R&R Areas 200 SF 9.46 1,892.00 13.00 2,600.00 13.20 2,640.00 17.40 3,480.00 4 Crack Sealing 1 LS 40,000 40,000.00 44600.00 44,600.00 66385.00 66,385.00 66385.00 66,385.00 5 A/C Leveling Course 5 Tons 363.00 1,815.00 850.00 4,250.00 495.00 2,475.00 1190.00 5,950.00 6 Type I Slurry Seal 1700 ELT 81.40 138,380.00 90.00 153,000.00 88.00 149,600.00 97.24 165,308.00 7 Type II Slurry Seal 140 ELT 83.60 11,704.00 120.00 16,800.00 99.00 13,860.00 97.24 13,613.60 8.1 #8 Limit Bar (12") 2900 LF 0.52 1,508.00 1.05 3,045.00 0.50 1,450.00 0.49 1,421.00 8.2 #9 Crswlk White- 12" 250 LF 0.07 17.50 1.08 270.00 0.55 137.50 0.55 138.50 8.3 #11 Yel Cntr Line 160 LF 0.29 46.40 1.05 168.00 0.30 48.00 0.27 43.20 8.4 #14 Dluble Yellow 3100 LF 0.29 899.00 0.32 992.00 0.40 1,240.00 0.38 1,178.00 8.5 #16 Yel Cross Walk 750 LS 0.55 412.50 1.05 787.50 0.55 412.50 0.55 412.50 8.6 #23 Arrows 3 EA 12.10 36.30 5.25 15.75 16.50 49.50 16.50 49.50 8.7 #23 Words & Sym 652 EA 6.66 4,342.32 1.05 684.60 7.00 4,564.00 7.15 4,661.80 9 Release 1 LS 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Total 206,554.02 238,213.85 257,362.50 273,642.10 OttU F,a CIAW.VA- 2-- October October 17, 1995 Pagel City of Moorpark VENDOR 4 VENDOR 5 Bid Results: 10-17-95 Roy Allan Slurry Seal Calif Pavement Maint 11922 Bloomfield 9390 Elder Creek Rd 1995 Slurry Seal Project Sante Fe Springs Sacramento, CA (310) 864-3363 (619) 268-9884 ITEM DESCRIPTION Qty Units Unit $ TOTAL BID Unit $ TOTAL BID Unit $ TOTAL BID Unit $ TOTAL BID 1 Traffic Control 1 LS 7500.00 7,500.00 7000.00 7,000.00 2 Public Notice 1 LS 5000.00 5,000.00 3000.00 3,000.00 3 A/C R&R Areas 200 SF 10.00 2,000.00 30.00 6,000.00 4 Crack Sealing 1 LS 66,385 66,385.00 55000.00 55,000.00 5 A/C Leveling Course 5 Tons 250.00 1,250.00 2000.00 10,000.00 6 Type I Slurry Seal 1700 ELT 100.00 170,000.00 101.84 173,128.00 7 Type II Slurry Seal 140 ELT 100.00 14,000.00 102.55 14,357.00 8.1 #8 Limit Bar (12") 2900 LF 0.50 1,450.00 0.50 1,450.00 8.2 #9 Crswlk White- 12" 250 LF 0.55 137.50 0.55 137.50 8.3 #11 Yel Cntr Line 160 LF 0.28 44.80 0.28 44.80 8.4 #14 Dluble Yellow 3100 LF 0.39 1,209.00 0.39 1,209.00 8.5 #16 Yel Cross Walk 750 LS 0.42 315.00 0.55 412.50 8.6 #23 Arrows 3 EA 16.50 49.50 17.00 51.00 8.7 #23 Words & Sym 652 EA 8.00 5,216.00 7.50 4,890.00 9 Release 1 LS 1.00 1.00 1.00 1.00 Total 274,557.80 276,680.80 0.00 0.00