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HomeMy WebLinkAboutAGENDA REPORT 1995 1115 CC REG ITEM 08D 'w I i 2 CITY OF MOORPARK ITEM t/' AGENDA REPORT �• c'' cundl Mewl.:,j TO: The Honorable City Council r- / 1996— FROM: Christine Adams, Director of Community Service } ' %I 4 , DATE: November 7, 1995 (Meeting of November 15, 1995)040-4" , , • j 1 Li SUBJECT: Consider Award of Contract for Grading, Landscaping and Structural Improvements for Poindexter Park and Construction of Restroom / Concession Building at Arroyo Vista Community Park. SUMMARY Staff is recommending that the City Council award a contract to Terra- Cal Construction for the construction of park improvements for Poindexter Park, and to construct the restroom / concession building at Arroyo Vista Community Park. BACKGROUND The City Council appropriated $1, 100 , 000 of funding to make park improvements at Poindexter Park. Funding sources are from the Park Improvement Fund (Fund 5) ($875, 000) and from the Redevelopment Agency (MRA) ( $225, 000 ) . These improvements are to include two baseball diamonds with backstop fencing, bleachers, dugouts and grass infields; a tot lot; a large picnic shelter with tables ; benches; barbeques; drinking fountain (s) ; two restrooms (one with a concession facility which is proposed to be constructed by Moorpark Little League, at their expense) ; a Veteran ' s Memorial Grove with two gazebos; off street parking; and an entry monument sign. (See attached itemized cost breakdown) . The City retained the services of a landscape architect, T. I . Maloney, to prepare plans and specifications for the improvements at Poindexter Park. T.I . Maloney had previously been contracted with the City and was the architect on the Phase I landscape improvements at Arroyo Vista Community Park. The City further retained the services of Picon to serve as the Project Coordinator. The park plans and specifications were plan checked by the Building and Safety Department . At the City Council meeting of August 2 , 1995, the Council directed staff to advertise for receipt of bids for the construction of improvements for Poindexter Park. The planned restroom / concession building at Arroyo Vista Community Park was included as part of the bid for Poindexter Park, as a bid option. Bids were opened on Tuesday, November 7 . There were seven qualified bidders, and Terra Cal Construction was the apparent low bidder, with a $952, 000 bid for the Poindexter Park project and $124, 000 for the Arroyo 1 95- 93 Vista Community Park restroom / concession building, for a total of $1, 076, 000 . The construction bid for the restroom / concession building at Arroyo Vista Community Park is higher than the original estimate of $85, 000 . However, in two previous bid advertisements, bid prices have been around $120, 000 . There has been significant savings in other improvements at Arroyo Vista Community Park, resulting in a currently projected $41, 255 surplus / contingency. Staff would recommend that those savings be applied to this building project . DESIGN FEATURES The conceptual design of Poindexter Park, which was designed by Harris & Associates Landscape Architects , attempted to capture the early agricultural history of Moorpark, and to accomodate the desire of Moorpark Little League to have two baseball fields . The picnic shelter will resemble an old barn, and the restroom facility will have a rustic appearance. Trellises will cover the entry ways into the play areas, and the landscaping will include split-rail fencing. Behind the entry monument sign, there is a planned apricot grove of nine Moorpark Apricot trees . The playground will include standard swings and climbers, and will include an area for manipulative water and sand play for small children. The spring toys will resemble farm animals . As part of the design there will be an open passive area for picnicking and for the establishment of a Veteran' s Memorial Monument . Two large Victorian Gazebos, similar in design to that which is on High Street, will provide areas in the Memorial Grove for picnicking and relaxing. The scope of work for the park includes excavating and over-excavation of the access road, a 10" crushed aggregate base, a curb break and entry way from Poindexter Road, temporary drainage swale, and grading 26 ° of the 40 ' wide road at the approximate elevations for the future housing project Off street parking which will accommodate 65 vehicles, is located along the southwest end of the park, and will be of benefit when the two baseball fields in the south end of the park are used during the spring season. Both fields have bleachers, dug outs, backstops, and fencing. Moorpark Little League has committed to constructing their own restroom and concession stand near the southeast end of the park. Staff will be coordinating Little League ' s construction schedule so that it will coincide with the rest of the park improvement construction. There will be picnic tables located near this restroom / concession facility for game spectators . DISCUSSION ON FINANCIAL OVERVIEW The construction cost estimate for the park, as prepared by T. I . Maloney, indicates that park construction costs , as well as the architect ' s fee, and the project administration fee will exceed the budgeted amount by approximately $6, 835 . 00 . This estimate did not included additional permit fee costs . Staff has determined that the project will have a total cost of $1, 114, 341 . This can occur by including only a 5% contingency on the 2 VUOCY project, requesting Little League to contribute $5, 580 to install grass in the two ball diamond infields and to extend the water, sewer and electric to the southeast corner of the park for their restroom and concession building, and funding an additional $40, 000 in permit fees for Callegus Water District and other inspection fees that were not included in the original cost estimate. The project cost is $14, 341 over the budgeted amount of $1, 100, 000 . Staff would recommend that the City Council fund the difference, if necessary, through the Redevelopment Agency, because the construction of the gravel access road from Poindexter Road, which is included in the park project, will benefit the construction of the future housing project . In the event that the City Council should reject the construction for the restroom / concession building at Arroyo Vista Community Park, the apparent low bid would become Advanced Construction, with a base bid of $949, 300 for the Poindexter Park. The alternate costs identified by Advanced Construction for the installation of grass in the two ball diamond infields and the extension of the water, sewer and electric to the southeast corner of the park for the Little League restroom and concession building, would be $14 , 700 , which includes a 20% administrative cost to the City. The average bid for these alternates, from all bids received after eliminating the high and low bidder on the alternates, is $6, 100 . Moorpark Little League has made a commitment to construction a restroom/concession building at a value of over $50 , 000 . The facility would become City property, which Little League would utilize and maintain during their season. Representatives from Little League have indicated that the additional $5, 580 for the related site work was not included in their budget when planning the building construction, and they are not able to provide these funds to the City. If the City Council decides not to access Moorpark Little League for the cost of the utility extensions and the grass infields, the Council would need to requestan appropriation of $20, 000 from MRA to fund the balance of the park construction costs . The park design as approved was intended to help meet the expansion needs of Moorpark Little League by providing a second ball diamond and a larger parking lot . Without this desire to install a concession facility, including a second restroom facility, there would be no need to extned the utilities (water, sewer and electrical) to the east end of the park. It is unlikely the City would use this facility since the park design already includes a restroom more suitably located for general use of the park. The City standard for ball diamonds has been to install a multi-use, skinned infield. TENTATIVE CONSTRUCTION SCHEDULE Staff is anticipating an accelerated construction schedule, and is hopeful that the park construction be completed within three (3 ) months . The delay in advertising for receipt of bids due to the unforeseen time involved with the plan checking process, will not allow, even with good weather, for a park opening to occur in conjunction with Moorpark Little League opening day, which is April 5, 1996 . Staff estimates that the park should be open for use by the middle of May, 1996, at the earliest . 3 OUUWAL RECOMMENDATION 1) Award contract for construction of grading, landscaping and structural improvements for Poindexter Park to Terra-Cal Construction of Baldwin Park, for the amount of $952 , 000, plus 5% contingency for both projects, and construction of Arroyo Vista Community Park restroom and concession facility for the amount of $124, 000; 2) Request appropriation of $15 , 000 from the Redevelopment Agency to fund the balance of Poindexter Park construction, which is inclusive of a 5% contingency, and 3 ) Require Moorpark Little League to fund %5, 580 for extension of utilities, grass infields and 20% for inspection and administration; and 4) Authorize Mayor to sign all appropriate contractual agreements . Attachments Cost Estimate Summary Tentative Construction Schedule Bid Summary Bid Analysis 4 LANDSCAPE ARCHITECT'S COST ESTIMATE SUMMARY, DESCRIPTION QTY. UNIT UNIT COST TOTAL COST ADMINISTRATION/DESIGN FEES Landscape Architect Contract Fee (T.I. Maloney, Inc.) $60,000 Conceptual Design (Harris &Associates) $ 5,400 PICON, Inc. (Project Administration) $15,200 SUBTOTAL ADMINISTRATION/DESIGN FEES $80,600 CONSTRUCTION COSTS Demolition and Clearing 335,500 s.f. $ 0.03 $10,065 Grading/Drainage Grading allow $32,000.00 $32,000 Catch Basin 14 each $1,200.00 $16,800 6" Drainline (CMP) 590 1.f. $ 12.00 $ 7,080 8" Drainline (CMP) 260 1.f. $ 15.00 $ 3,900 10" Drainline (CMP) 625 l.f. $ 20.00 $12,500 12" Drainline (CMP) 240 l.f. $ 25.00 $ 6,000 Erosion Control allow $2,000.00 $ 2,000 Temp Chainlink Fence 1650 l.f. $ 1.00 $ 1,650 Mobilization allow $3,000.00 $ 3,000 Concrete Collar allow $ 500.00 $ 500 Total Estimate Grading and Drainage $85,430 Playground Play Equipment allow $45,000.00 $45,000 Play Area Concrete Curb 505 l.f. $ 22.50 $11,363 Play Area Sand 6 c.y. $ 20.00 $ 120 Fibar 6980 s.f. $ 3.00 $20,940 Total Estimate Playground $77,423 Baseball Players Benches 8 each $ 275.00 $ 2,200 Backstop 2 each $ 4,500.00 $ 9,000 Sideline Fence (10') 300 1.f. $ 18.00 $ 5,400 Dug Out Fence (6°) 160 1.f. $ 13.50 $ 2,160 Brick Dust 25,810 s.f. $ 1.10 $28,391 Bleachers 4 each $ 3,000.00 $12,000 Total Estimate Baseball $59,151 5 000 . Site Features Picnic Tables 24 each $ 850.00 $20,400 Picnic Table Pad - D.G. 4.5 c.y. $ 42.00 $ 189 Gazebo -Hex 20' 2 each $14,000.00 $28,000 Picnic Shelter 40' x 60' 1 each $23,000.00 $23,000 Barbeque - Standard 3 each $ 300.00 $ 900 Barbeque- Double 4 each $ 470.00 $ 1,880 Trash Receptacle 18 each $ 400.00 $ 7,200 Drinking Fountain 3 each $ 2,000.00 $ 6,000 Monument Sign 1 each $ 5,000.00 $ 5,000 Bike Rack 1 each $ 485.00 $ 485 Flag Pole 30' 1 each $ 2,500.00 $ 2,500 Entry Way Trellis 2 each $ 2,700.00 $ 5,400 Total Estimate Site Features $100,954 Walls/Fences Seat Wall 18" SFB 370 l.f. $ 38.00 $14,060 Chainlink Fence 6' 380 l.f. $ 13.50 $ 5,130 Split Rail Fence - Concrete 230 l.f. $ 15.00 $ 3,450 Remove and Replace Fence allow $ 1,500.00 $ 1,500 Total Estimate Walls/Fences $24,140 Hardscape Mowstrip 6" 1,150 l.f. $ 6.00 $ 6,900 Mowstrip 12" 320 l.f, $ 9.00 $ 2,880 Curb and Gutter 1,200 l.f. $ 10.00 $12,000 Wheelchair Ramp 1 each $ 200.00 $ 200 Concrete Paving 4" 5,500 s.f. $ 2.00 $11,100 Concrete Paving 6" 1,200 s.f. $ 3.00 $ 3,600 Asphalt Paving 2.5" w/seal coat and 6" base 25,200 s.f. $ 1.75 $44,100 10" aggregate base (road) 17,420 s.f. $ 1.25 $21,775 Decomposed Granite 550 c.y. $ 42.00 $23,100 3°Cross Gutter 400 1.f. $ 12.00 $ 4,800 16' Commercial Drive 1,600 s.f. $ 3.00 $ 4,800 Concrete Wheel Stop 32 each $ 35.00 $ 1,120 Turfstone Paving 2,485 s.f. $ 3.00 $ 7,455 Total Estimate Hardscape $143,830 Landscaping Soil Prep/Fine Grading 227,500 s.f. $ .15 $34,125 Weed Abatement 227,500 s.f. $ .03 $ 6,825 90 Day Maintenance Period 227,500 s.f. $ .06 $13,650 Trees (36" Box) 10 each $ 575.00 $ 5,750 Trees (15 gal) 140 each $ 85.00 $11,900 Shrubs (5 gal) 452 each $ 14.00 $ 6,328 Shrubs (1 gal) 500 each $ 5.00 $ 2,500 Ground Cover (12" OC) 66,300 s.f. $ .25 $16,575 Turf Hydroseed 161,200 s.f. $ .05 $ 8,060 Redwood Header 1,900 1.f. $ 3.50 $ 6,650 6 0t)e'' ti, Total Estimate Landscaping $112,363 Irrigation/Water/Sewer Water Meter 2" 1 each $ 7,000.00 $ 7,000 Backflow Preventer 1 each $ 2,000.00 $ 2,000 Automatic Irrigation System Large Area 145,905 s.f. $ .35 $51,067 Small Area 72,308 s.f. $ .75 $54,231 1" Domestic Meter 1 each $ 3,000.00 $ 3,000 Domestic Backflow 1 each $ 1,000.00 $ 1,000 Controller/CCU 3 each $ 3,000.00 $ 9,000 4" VCP Sewer 1050 1.f. $ 15.00 $15,750 Sewer Hook-Up Fees allow $ 2,900.00 $ 2,900 2" Domestic Line 1400 1.f. $ 2.00 $ 2,800 Sewer Clean Out 10 each $ 200.00 $ 2,000 Total Estimate Irrigation/Water/Sewer $150,748 Architecture Restroom Facility 625 s.f. $ 115.00 $71,875 Lighting/Electrical Service/Main Switchboard 1 allow $15,000.00 $15,000 Security Walkway Lights 23 each $ 2,000.00 $46,000 Park Sign Lights 1 each $ 500.00 $ 500 Parking Lot Lights 8 each $ 2,500.00 $20,000 1" Telephone Conduit 450 l.f. $ 2.75 $ 1,238 2" Electrical Conduit 450 1.f. $ 3.50 $ 1,575 Telephone Service allow $ 300.00 $ 300 Phone Booth 1 each $ 1,650.00 $ 1,650 Security Light 2 each $ 3,500.00 $ 7,000 Total Estimate Lighting/Electrical $93,263 Miscellaneous Striping 1400 l.f. $ .50 $ 700 Signage 5 each $ 250.00 $ 1,250 Total Estimated Miscellaneous $ 1,950 SUBTOTAL CONSTRUCTION COSTS $932,941 10% Contingency $93,294 SUB TOTAL ADMINISTRATION AND DESIGN FEES $80,600 GRAND TOTAL $1,106,835 000eariS TENTATIVE CONSTRUCTION SCHEDULE August 2, 1995 Council Authorize Staff to Advertise For Bids November 15, 1995 Award Bid to Lowest Responsive Bidder December 1, 1995 Contract is Finalized December 15, 1995 Notice to Proceed December 15, 1995 - March 15, 1996 Construction Period March 15 - April 15, 1996 Maintenance Period May 1, 1996 Park Dedication/Grand Opening POINDEXTER PARK BIDDER TOTAL Alt 1 Alt 2 Alt 3 Alt 5 TOTAL Advanced Const 949,300 -2500 -7750 -2000 +1900 945, 950 Terra-Cal Const 952, 000 -500 -1550 -1000 +1600 950, 550 Thomsen Landscape 1, 028,340 -625 -1860 -316 +1600 1, 027, 139 The Gorham Comp. 1, 644, 000 -2500 -4000 -15000 +3500 1, 626, 000 Tri Build 1,290, 000 -800 -1600 -4000 +1100 1,284,700 Valley Crest 968, 100 -400 -1800 -200 +2200 967,900 Hansons & Sons 1, 056, 000 -1250 -1750 -3000 +1800 1, 051, 800 ARROYO VISTA RESTROOM TOTAL Combined TOTAL Advanced Const 150, 000 1, 095,950 Terra Cal Const 124, 000 1, 074,550 * Thomsen Landscape 126, 200 1, 153,339 The Gorham Comp 155, 000 1,781, 000 Tri Build 170, 000 1, 454,700 Valley Crest 118, 000 1, 085, 900 Hansons & Sons 116, 000 1, 167,800 Bid Analysis Low Bid Terra Cal Construction 952, 000 Less Little League Contribution 5, 580 946, 420 Plus 5% Contingency 47, 321 993, 741 Plus Design and Admin Costs 80, 600 1, 074, 341 Plus Callegus Fees & Other 40, 000 TOTAL 1, 114, 341 Over budget by (14, 341) AVCP Restroom 124, 000 Budgeted 85, 000 Over Budget by 39, 000 There is a $41, 255 projected contingency remaining in budget for AVCP Phase II improvements . OebedliN TERRA-CAL CONSTRUCTION, INC. 14530 JOANBRIDGE STREET • BALDWIN PARK,CA 91706 • (818)960-3694 • FAX(818)338-9089 SITE DEVELOPMENT • LANDSCAPE November 9, 1995 Administrator of Contracts City of Moorpark 799 Moorpark Avenue Moorpark, CA 93201 Attention: Mr. Phil Vein Reference: Arroyo Vista/Pointdexter Park Dear Mr. Vein: Thank you for forwarding the letters from the Center for Contract Compliance and the Local Union 345. As we both know,the Center for Contract Compliance is solely funded by Union Employer Contributions. This organisation prides itself in manufacturing information and twisting it for the benefit of its own Union Membership. Much to the Union's dissatisfaction, Terra-Cal Construction, Inc. is an open shop contractor. Terra-Cal Construction has been in business for over 13 years. We have an extensive list of satisfied customers in the public works market of which we have few or no complaints. Our General Engineering and Landscape Construction is second to none. We take great pride in building long term relationships with our customers as indicated in our bid package and reliable list of bonafide references. As you well know, Terra-Cal is licensed, bonded and insured. Our contractor's license and license bond are in good standing and have absolutely no complaints or disciplinary actions brought against it. We are bonded with a California A+rated admitted Insurance Carrier. Out bonding company is one of the finest and most reputable in California. The same holds true for our Casualty Insurance Carriers. Further proving to the numerous agencies we contract with that they are protected from any unforeseen loss. City of Moorpark Page 2 November 9, 1995 Attn: Phil Vein Ref. Arroyo Vista/Pointdexter Our staff has reviewed the allegations posed by the Local 345 and CCC. We are outraged • by the slanderous and blasphemous remarks put in tabloid form by this self-serving union watchdog committee. Our response to their exaggerations and half truths are as follows: 1. The department of Labor Wage &Hour Benefits Administration investigated our pension plan and did not find any irregularities. Our plan is accepted. 2. Two Irrigation "Apprentices" from pipefitters local 350 walked off our jobsite claiming their work was not pipefitting work, after they had been given the option earlier in the day to do labor work, or to leave for the day. Because two walked off the job, the union took the case to the NLRB, who, infact, did find that since the two walked off the job it was in fact a legal strike, and we had to pay them back pay. That is the only occasion we have had with the NLRB. 3. CalTrans in Orange County has complaints. We have not heard of any, and our most recent projects have been completed over six months ago. 4. Cal Osha filed safety complaints on multiple jobs. They have only been on two of our projects, and that was about one year ago. The unions reported us on two CalTrans jobs. Each site had a full investigation, and we were sited for not having enough portable toilets on one, and for not having hazardous materials data sheets for pipe primer and dope on the other. I do not see that as flagrant. 5. Deputy Labor Commissioner has filed a notice to withhold $66,700.00 for restitution and penalty. That is a fact, however, that case has been closed, the restitution and penalty paid. That was on a job about one year old. In spite of the innuendoes, no other action was taken by the Labor Commissioner. City of Moorpark Page 3 November 9, 1995 Attn: Phil Vein Ref Arroyo Vista/Pointdexter In addition, this letter isn't about CCC and the local Brotherhood of Unions protecting the Awarding Bodies in question, it's simply about a disguised AFL-CIO affiliate, trying to further their member company's revenues. At the expense of the non union contractor. We strongly urge the City of Moorpark to disregard the exaggerated allegations posed by the Local and the CCC. We do not believe the City of Moorpark has legal ground to disallow our firm as the responsive and responsible low bidder. Disregarding our contract would be a slap in the face to the working class in Southern Ca ifomia. Not to mention the several thousands of dollars in increased construction costs that the City of Moorpark taxpayers would have to bear. We are looking forward to this project being awarded on November 15, 1995. A representative from our firm will be at the City Council Meeting to answer any questions. If you have any need for additional documentation or clarification, please do not hesitate to contact me at(818) 960-3694 ext. 21. Respectfully, TERRA-CAL CONSTRUCTION, INC. William L. Tyler President WLT/vc t NOV 15 '95 12:04 CCC EL MONTE P.2/b P . DANA 4 O F 1114 CENTER FOR CONTRACT COMPLIANCE November 15, 1995 Lillian Hare City Clerk City of Moorpark 799 Moorpark Ave. Moorpark, CA 93021 Sent by Fax to (805)- 529-8270 Re: Bid Protest Dear Ms. Hare: Per our phone conversation today, attached please find a copy of our protest letter concerning Terra Cal Construction. I would very much appreciate it if you could see that all the members of the City Council receive a copy of this protest letter before the meeting tonight. Thank you very much for your assistance. Sincerely, 114,04 Alex Mireles .Field Investigator • AM:pi Headquarters•4399 Santa Anita Ave., Suite 205• El Monte, CA 91731 •(818)444-8355• Fax(818)444.8173 Nnu iS 'qc i-:cis 8184448173 PAGE.002 ► P.3/6 ' NOV 15 '95 12:05 CCC EL MONTE P F fre , • 41204) CENTER FOR CONTRACT CO +LIANCE November S. 1995 • Phil Vein VIA FAX Administrator of Contracts City of Moorpark 799 Moorpark Avenue Moorpark, CA 93021 RE: FORMAL 13W PROTEST "QUALIFIED PRIVILEGE" Dear Mr. Vein, • The Center for Contract Compliance would like to formally protest the award of the Poindexter Park project to your apparent low bidder, Terra-Cal Construction, Inc. The Center for Contract Compliance' is a nonprofit organization concerned with eomolianse of those laws that govern and directly affect the overall completion of public projects. • To achieve this objective. the Center for Contract Compliance investigates any irregalarities and by working closely with awarding agencies we hope to promote fairness in contracting. We believe the public interest is best served when public contracts are awarded to responsible and responsive bidders; those employers that comply with the taw. We have documented in the past that emplbvcrs that cheat their workers by falsifying payroll records also use inferior materials, do not pay proper tet. es, .and become a drain on the entire system. The law requires that a bid only be awarded to the lowest responsible and responsive bidder; t bidder that best responds in quality, fitness, :red capacity to the particular requirements of the proposed work as demonstrated by his;her past performance. • Because of Terra-Col's past performance with regard to falsification of records and nonpayment of prevailing wage, we ask that Terra-Cal Construction, Inc. be considered nonresponsible and be removed from consideration as the number one low bidder. • 1leee E. Lt: c..aciona, Suite 202, River$ith. Ca, 92,30:•.1-117 - ;9O ) €85.3328 • rax ; 9 -6'7O i G'3ti �. NnU 15 '95 13:06 8184448173 PAGE.003 . ' NOV 15 '95 12:05 CCC EL MONTE P.426 - m` Phil Vein City of Moorpark • November 8, 1995 • Page Two It is obvious to us that Tcrra•CaI Construction, Inc. cannot be trusted to fulfill its obligations under the law and your contract. • We have found it necess&ry to file wage complaints with the State of California Labor Commissioners office on no less than ten (10) occasions, dating back as far as four years and as recently as March 1995_ • _ Deputy Labor Commissioner Rosa Frazier (310.449i6303) has had to file a notice to withhold payment due against Terra-Cal in the amount of$66,700.60 due to nonpayment of prevailing wage. This current complaint and subsequent others are still pending_ Additionally, our office has had to file numerous complaints against Terra-Cal for simply refusing to maintain and supply certified payroll records. This action shows a blatant disregard for the most basic components of public works contracting. For the aforementioned reasons, we ask that the City of Moorpark send a message to Terra-Cal and any other employer that has a continuing history of labor law violations that the City will not tolerate this kind of poor business practice within your city Iimits. We ask that the City award the contract to the next lowest `resnon is�lr" contractor. If you have any questions regarding this fSSue, please do not hesitate to call. erely, C • L amts C'. 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