HomeMy WebLinkAboutAGENDA REPORT 1995 1115 CC REG ITEM 08EITEM . E.__
CITY OF MOORPARK
CITY COUNCIL AGENDA REPORT
TO: The Honorable City Council
FROM: Donald P. Reynolds Jr., Administrative Services ManagerX,1
DATE: November 8, 1995
SUBJECT: Consider the Purchase of Computers
Council Meeting _
//-/4- 199
ACTION•
The following report will summarize staffs proposal to use the $60,000 budgeted for upgrading
City computers. Staff has received a proposal to standardize City computers at an estimated cost
of $59,577.38.
Background
In June, 1995, staff presented a report to Council to upgrade the City's mini - central computer.
From the discussions at this meeting, staff proposed during budget deliberations to set -aside funds
to up -grade the personal computers ("PC's) this fiscal year. The new computer was installed in
July 31, 1995, and now staff is looking to up -grade the PC's.
Staff has inventoried and assessed the value of each PC used by the staff at City Hall, except for
those who are currently using non -DOS systems, (or Apple Computers), as provided in the
Attachment. Attachment "A" shows the City position, and under "existing" shows the inventory
of systems. There are currently 32 PC's at City Hall using the DOS operating system, and one
staff member without a PC, for a total analysis of 33 systems. There is a wide variety of systems
currently in place, which can be summarized as follows: 2- 286 models; 15- 386 55sx models
with a low capacity for memory; 6- 386 Model 70's with a higher memory capacity; 8- 486
models and one Pentium. Due to the limitations of each, most departments operate with two to
three variations of Word Perfect and Lotus, some in a Windows environment and most without.
Discussion
On October 9, 1995, staff met with the Budget and Finance Committee to receive comment on
how to proceed with the standardization of City computer systems. The Committee reviewed the
inventory and agreed with staffs concept and the specifications described below.
The goal this fiscal year is to standardize each user's software. Staff proposes to link computers
next year. To standardize for future applications, it was determined that a minimum hard drive
00MYS`I
capacity is needed of 400 megabytes (mb), and a random access memory (RAM) of 16 mb. Staff
can accomplish this by a combination of buying new computers, and upgrading some existing
systems. The center column of Attachment "A" shows the computers to be upgraded, (top
portion), and those which will be replaced (bottom portion).
The first eighteen systems listed in Attachment "A," are the 286 and 386 55sx models with a low
memory capacity. If these PC's were upgraded, the cost would exceed that of an entire new
Pentium system, and still lack the speed of the Pentium processor. Staff is proposing to replace
these PC's and purchase one for the position currently without a PC, with the following features:
540 mb hard -drive memory, 16 mb of RAM, five "com" ports for accessories; color monitors and
a mouse, and operate at 75 megahertz on a Pentium processor. These are priced for the City
between $1,600 and $1,800 each. The variation in the bid price is related to the type of PC the
City selects, (three different manufacturers were quoted).
The 386 model 70 has a higher capacity for upgrades for low -end users and still meets the need to
standardize the software. Minor upgrades will be needed for the balance of the PC's listed, except
for the PC375 which is a Pentium.
Staff used this inventory to calculate the needs, and received a cost estimate ranging from
$53,652 to $56,379. The approximate cost breakdown is provided in Attachment "B ". This price
includes software upgrades for Word Perfect, Lotus, Windows for Work Groups, and DOS 6.3.
Windows for Work Groups may allow some network abilities this fiscal year at a minimal
expense. The vendor currently has a contract with the City which was arranged through a
cooperative purchasing effort with the County of Ventura.
The balance of funds anticipated to be $5,000, will be used to buy other small items, including
two color ink jet printers, one notebook computer for the Director of Community Services, one
portable printer for the Maintenance and Operations Supervisor and hardware that allows the PC
to interface with the central computer. Interfacing, or "emulation" cards, cost approximately
$350 each and will be needed for approximately five PC's. The Maintenance and Operations
Supervisor does not currently have a printer. With the addition of two color ink jet printers, staff
will be able to produce much more attractive public information, without relying on commercial
printers, at a cost of between $300 and $400 each. The Director of Community Services is in
need of a notebook computer, and the one being proposed will operate in either Apple or DOS
applications.
The eighteen surplus computers can be used in a classroom environment at both the Senior Center
and Arroyo Vista Community Center. There is a class beginning November 17, 1995, for seniors
which has 24 persons enrolled, and only three or four computers available. At Arroyo Vista
Community Center, students currently use the lobby area for homework and computers will
enhance this use. The computers can also be used for teen classes. Moving the surplus
computers to the classroom environment may require that a few printers be purchased to support
them. This would come from another funding source. However, if funds are available within the
2
0131BU" l
appropriation, new printers will be purchased for high -end users at City Hall, and the old printers
will be transferred to recreation.
Recommendation
That the City Council authorize the expenditure of $60,000 for the upgrade and standardization of
City computers, through the government cooperative agreement with Computerland, and
authorize the re- assignment of the surplus equipment to the Department of Community Services.
Attachment- A) Systems Inventory
B) Cost Estimate and Part Listing
3
000071
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C
CITY:', OF MOOR ARK
COMPUTER SUMMARY INFORMATION
XISTING SYSTEMS
NEW / UPGRAE
PROPOSAL,
DISPOSITION
OF
_
POSITION �T;
!CURRENT _
CPU � MONITOR I
f _ HD
'REPLACING THE
RAM U ENT SYSTEM' CPU '
! +
_
U
YSTEM
t
MONITOR
2 HD ;RAM
I
�-
- - - -- _
- --
-__ ___ --
--- - - - --- -
,-
-- - - - -a+
_
-- - - - - -- -- - - - - --
_
�- -- + ---- - - - --
-2222 �
- - - - - -- -- +
-- -
T
- - - -- - --
-- _
�
czT' MGR
i
N/A !
UPGRADED 386 MDL70
ED
IBM COLOR
574 MB '16MB
NOT APPLICABLE
_
S11'_-ADM. A :)E
j
- 286 IBM BlkWht
2_0
11
1
� 2
I
UPGRADED 386 MDL70
jU - -- -
UUPGRADED 386 MDL70
386 MDL70
IBM COLOR
IBM COLD R
IBM COLOR
424 MB
2444 MB �
MB I16MB
16MB
16MB i
Re-Assign f
Re-Assign f
Re- Assign f
r Recreatio
r Recreatio
r Recreatio
Classes
Classes
Classes
'cier. Fia�_ _
�.
�
' 286 IBM BIkWh
386 55SX I IBM BtkWh
20r
60
cE�!
+
_UPGRADED
;424
_
386 55SX IBM Color
-
�
UPGRADED _ ,486 VECTR_A
UPGRADED
HP COLOR
IBM
X6(4 MB
16MB
16MB �
Re- ign f�r
Re-Assign f
Recreatio
Recreatio
Classes
Classes
PW, MT .,TVN i
- ^;
�- 30
i 2
ASS-. r .
386 55SX NEC Color
i 30
2
486 DX 66
COLOR
604 MB
r
pW _PITERN
386 55SX !IBM Color
i 30i
2
UPGRADED 486 DX 66
NEC COLOR
724 MB
16MB
Re -Assign f
r Recreatio
Classes
--
SE . _
_ _ _
60�
2
NEW NEW ;NEW
COLOR
!;540 MB
--
16MB
Re -Assi n f
r Recreatio
Classes
HP COLOR
604 MB ,16MB
Re -Assn f
— —
r Recreatio
Classes
-
100
4
UPGRADED 486 VECTRA
386 55SX EC Color
_
386 55SX IBM Color
386 55SX iNEC Color
386 55SX IBM BIkWh
60
30,E
30'
2Y
4
21
2
'NEW NEW
;UPGRADED 486 DX 66 _
,UPGRADED _ 3_86MDL70
(UPGRADED 386 _ MDL70 -IBM
NEW COLOR
540 MB
16MB
Re Assi n f
r Recreatio
Classes
ACT. cLER =t
cr,
NEC COLOR 24 MB
IBM COLOR 524 MB ,16MB
COLOR 564 MB__,116MB
16MB
IRe
Re-Assign f
-Assign f
Re- Assign f
Recreatio
r Recreatio
r Recreatio
Classes
Classes
i Classes
sEN -L.
386 55 X ;NEC NE Color
i
NEW NEW
NEW COLOR ,54a MB_116MB
!
Re -Assign fqr
Recreatio
-
Classes
r
B� lMF.A Mc;z
, 386 55SX .IBM Color
-
� 30
22
- -U---
4 j
- -- -
- PC 375
UPGRADED
UPGRADED ___L__ 486 VECTRA
VUSONIC 1540 MB
HP COLOR X604 MB
16MB
16MB
i
iRe- �Assign _f�r
Re-A sis n fx
Recreatio
Recreatio
l
Classes
Classes
p. LE R t�
_
386 55SX IBM Color 30
.
386 55SX NEC Color _60L
1 -- -
4 j
UPGRADED 86 DX 66
-
NEC COLOR 1724 MB
16MB
Re Assign far
- --
Recreati
Classes
Cler.t
cler. Fig
--------- -- - --
386 55SX NEC Color 60
- -- - - - -- -I+- -
3
--
UPGRADED 486 VECTRA
- - - - - -- - - - -- - - -- - -- - - - - - --
HP COLOR 604 MR
_ - - - - --
- - - - --
!
Re -Assi n fbr
- - - -- - - --
Recreatio
-
Classes
_
------ - - - - --
-
fi386 MDL 70 IBM Color 210,
6
NEW 486 PENTIUM
NEW COLOR Q MB
j16MB
i
UPGRADE
L TO CM_
D. Pub. woLks i
386 MDL 70 'IBM Color ! 0
i 1 22
NEW 1486 _PENTIUM
--
NEW COLOR ;540 MB
16MB
UPGRADE
UPGRADE
�r TO SW-AA
:� TO CC
y clef"
386 MDL 70 IBM Color 801
4,
NEW ,486 PENTIUM
NEW COLOR 40 MB
16MB
A ec-
1
386 MDL 70 'IBM Color
386 MDL 70 IBM Color 160
200
6
10
6;
41
i
t -I
'NEW- - - - 486 PENTIUM
NEW - 486 PENTIUM
!NEW ;486 PENTIUM
W _ 486_PENTIUM
(NEW ,486 PENTIUM
'5�
NEW COLOR 540 MB
NEW COLOR 1540 MB
NEW COLOR 540 MB
NEW_COLOR 540 MB�16MB
NEW COLOR ;540 MB
16MB
16MB
16MB
16MB �
I _
UPGRADE
UPGRADE
UPGRADE
UPGRADE
UPGRADE
; TTO_CE0
TO AC
TO CEO/
TO PW -M
� TO AP
RA
`M
`Tech
.�� �e�t/ ci I
386 MDL 70 ,IBM Color
486VECTRA !HP COIOr
-
60
240
�
.Exec Sect. ',
486 DX 66�IBM Color ! 240:
nsM
486 DX 66 ',NEC Colors 33 0
486VECTRA 'HP Color 240
8
8
NEW 486 PENTIUM
NEW 486 PENTIUM
NEW COLOR 540 MB
NEW COLOR 54_0 MB
16MB
6M1 B
iUPGRADE
UPGRADE
� TO PW -I
TO_A_S -I
2w( - �
_
(NEW 486 PENTIUM
486 DX 66 !NEC Color 360
8
NEW COLOR 1540 MB
16MB
I
UPGRADE
TO SEC
I
Dc 11
PC375 60 IBM Color 540 1
16
I
NEW 1486 PENTIUM
NEW COLOR 1540 MB
16MB
UPGRADE
TO EDIMRA
Rec. CI e_ I
- -
Fin. of
486VECTRA !HP Color 2401
X486 DX 66 'IBM Color 340
8
- 8
'NEW _ 486 PENTIUM
NEW 486 PENTIUM
NEW COLOR ;540 MB
NEW COLOR 54Q MB
16MB
16MB
UPGRADE
UPGRADE
TO AC
- TO REC
- -
- --
NEW COLOR 1540 MB
16MB�
UPGRADE
TO CT
2. Sect. /As
486VECT_RA PH Color 240
81
NEW 486 PENTIUM
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ATTACH MEN- T B
_dH
—S
— — -------------
ESTIMATED ---�---T-
--------_------------------ � --_T _
_TIM CTOED
------------ TOTAL
ICO
ST
COMPUTER R A RASE
,
�TPERUN
- - - -I -- -TYPE
UPGRADES
MONITOR COLOR
5.00 ' �79. 0
139-5-.00-t-
HARD DRIVE MEMORY',36-4-MBEXTERNAL
_ "Y
14.00
376.001
5264.00,
6594.
1
RAM :2 MB CARD
65.001
--- ------------------
-
-
SE STANDARD
'MOUSE
.00
45.50
91.001
_SOFT_W_AR _UPGR�,DE_�� —WP/LOT-U S_
_::::::j8=.00
3906.00 ---_- _
+
_
EM IULATIO
CARDS/AS400 CONNECT
W__3
500
50.00
_T_ 4
�P RTABL
1.00,
W-0.0-OT-
300-001
R
,00� _
600.00'
I$M/MAC:
COMPATIBLE
_2_400.0_07
2400,0011
REPLACEMENTS
_
qpp WI - �TH __0USE
LOOKIN� AT IBM,_
US T M'
-TPA _R
19.00
—
1750.00
33250.001
3 Co�
0 1 RE_WLE13A_: C KAR
PORT
P=
OR OTHERFZBRAND
_HERZ_
540 MB; 16 75
--- -
E
--------
_7
---------------------
:SUB-TOTAL
27.38 55550-00
40--
TAX
---
77.3�8
TOTAL COST
'ESTIMATE
--------