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HomeMy WebLinkAboutAGENDA REPORT 1995 1115 CC REG ITEM 08F r\ ) g• I k ft CJ??ARK, CALIFC" , C;iy Council Meeting CITY OF MOORPARK °f i1- 199 CITY COUNCIL REPORT ACTION: By/ TO: The Honorable City Council /4, ' J FROM: Mary K. Lindley, Assistant to the City Manager FI 1 DATE: October 17, 1995 (CC Meeting of November 15) SUBJECT: Consider Operational Area Agreement Background California State Standard Emergency Management System (SEMS) Regulations state that "all local governments within a county geographic area shall be organized into a single operational area by December 1, 1995, and the county board of supervisors shall be responsible for its establishment." The SEMS guidelines established for carrying out the SEMS Regulations suggest the adoption of an agreement among the local governments within the operational area. An operational area's function is to coordinate information, resources, and priorities among the local governments. A lead agency should be identified for the operational area to facilitate its mission and work. Under the Agreement being presented for consideration, the Ventura County Sheriff's Office of Emergency Services is designated as the lead agency. The Agreement you are being asked to consider was developed by a task force comprised of staff representatives from the ten cities and the County. It accomplishes the requirements and the intent of the SEMS Regulations and Guidelines. Ventura County is not the first operational area to consider such an agreement. Similar agreements have been adopted by jurisdictions in the counties of Santa Clara, San Bernardino, San Mateo, Santa Barbara, San Luis Obispo, San Joaquin, San Diego, and Riverside. The Operational Area Agreement states that the parties agree to participate in an operational area organization which shall be a planning partnership limited to the exchange of disaster intelligence, identification of potential resources, facilitation of mutual aid, cooperative training activities, and reciprocal lines of communication. The Agreement also states that the parties agree to use a collective decision making 000074 Operational Area Agreement Page 2 process. Specifically, this means that the impacted parties will participate in planning, setting priorities, and the allocation of mutual aid resources. Under this Agreement, an operational area/multi-agency coordinating council shall be established. Each participating agency shall designate its Director of Disaster Service (City Manager/Sheriff) as its appointee to the Council. The Council shall establish an organizational structure, policies, and procedures for carrying out its mission. In addition, if in the future state or federal funds are made available to operational areas, the Council would be charged with approving the expenditure of such funds for regional purposes. If the cities and the County fail to adopt an agreement by December 1, 1995, the responsibility for formation of the operational area falls to the County with or without input from the cities. It is to the benefit of the cities to work jointly to approve the attached agreement. Recommendation Staff recommends that the City Council approve the attached Operational Area Agreement, and authorize the Mayor to execute the Agreement on behalf of the City. 00'0075 DRAFT 11/6/95 VENTURA COUNTY OPERATIONAL AREA ORGANIZATION AGREEMENT This Agreement is made this day of 1995, by and between the cities of Camarillo, Fillmore, Moorpark, Ojai, Oxnard, Port Hueneme, San Buenaventura, Santa Paula, Simi Valley, Thousand Oaks, and the County of Ventura. RECITALS WHEREAS, the potential for a major catastrophe due to earthquake, flood, or other natural or manmade disaster causes all governmental entities within Ventura County to be prepared to share resources and information among themselves as well as with the State of California in order to protect the public welfare; and WHEREAS, greater efficiency in mitigation, planning, response and recovery can be achieved by joining the efforts of the CITIES and the COUNTY together in pre-disaster agreements; and WHEREAS, California Government Code §§ 8559, 8605, and 8607 define an Operational Area as an intermediate level of the state emergency services organization consisting of a county and all political subdivisions within the county area and establishes the Standardized Emergency Management System (SEMS) to perform disaster response and coordination of recovery operations by providing a focal point and conduit for disaster intelligence information, mutual aid requests and efficient management of resources; and WHEREAS, California Code Regulations, Title 19, Division 2, Office of Emergency Service, §8607 requires local governments within a county geographic area to be organized into a single operational area by December 1, 1995, the parties recognize the need for an operational area agreement; NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS : 1 . RECOGNITION OF AND PARTICIPATION IN THE OPERATIONAL AREA FOR DISASTER RESPONSE AND RECOVERY OPERATIONS The parties to this Agreement recognize an Operational Area, as the term is defined in the California Emergency Services Act (Government Code 8550, et seq. ) which designates an intermediate level of organization for coordination and communication between political subdivisions within Ventura o0OO. E. �S-g� County boundaries . The parties agree to participate in an organizational structure, or Operational Area Organization, which shall be a planning partnership limited to the exchange of disaster intelligence, identification of potential resources, facilitation of mutual aid, cooperative training activities, and reciprocal lines of communication. The primary purpose of the organization shall be to facilitate local emergency response plans and programs which are intended to preserve the life and safety of people and property. In addition, each party agrees that the Operational Area Organizational structure will utilize the Inter-Agency Coordination Group concept defined as a formal decision making process involving the agencies and jurisdictions impacted by a disaster for the prioritization of incidents and the sharing and allocation of critical resources . Each of the parties to this Agreement shall designate individuals to be trained to staff functions in the Operational Area Emergency Operations Center (EOC) and Inter- Agency Coordination responsibilities . Each party to this Agreement shall also designate, in writing, a line of succession of officials who are empowered to speak on behalf of the party at the Operational Area Organization. 2 . OPERATIONAL AREA COUNCIL In accordance with Operational Area/Inter-Agency Coordinating Group structure, an Operational Area Council is hereby established by the parties to consist of one representative of each of the party jurisdictions to the Agreement, to be appointed independently by each respective party. Persons designated to represent the political jurisdictions on the Operational Area Council should be the Director of Disaster Services or their appointed designee. In all cases, the representative of a jurisdiction shall have sufficient authority to speak on behalf of the jurisdiction in matters pertaining to the Operational Area. It shall be the responsibility of the Operational Area Council to establish organizational structure, policies, and procedures for the Council and Operational Area in accordance with SEMS regulations and guidelines . The Operational Area Council shall decide when and where it will hold its meetings . 3 . CONSIDERATION The consideration under this Agreement is the mutual advantage of protection afforded to each of the parties under this 2 0 OU 02 of protection afforded to each of the parties under this Agreement. There shall not be any monetary compensation required from any party to another party as a condition of assistance provided under this Agreement, except for reimbursement of direct costs as designated in mutual aid agreements . Nothing in this Agreement shall be construed as altering coordination of existing mutual aid agreements . In the event that funds are assigned to the Operational Area, they shall be administered by the Operational Area Council in accordance with any accompanying regulations . 4 . LEAD AGENCY The parties of this Agreement hereby designate the Ventura County Sheriff' s Office of Emergency Services as the Lead Agency of the Operational Area Council . The Office of Emergency Service staff shall be responsible for the day-to- day administration of the Operational Area in accordance with the policies and procedures adopted by the Operational Area Council. This includes coordinating the initial planning and development of the Operational Area in concert with the member local governments . The Lead Agency shall : A. Coordinate information, resources and priorities among the local governmental entities situated within the Operational Area, as prescribed by the Operational Area Council . B. Coordinate information, resources and priorities between the regional level and the local government levels . Coordination of fire and law enforcement resources shall be accomplished through their respective mutual aid systems . C. Use inter-agency coordination to facilitate decisions for overall Operational Area level emergency response and mutual aid activities . 5. STANDARDIZED EMERGENCY MANAGEMENT SYSTEM (SEMS) REGULATIONS The Cities and County of Ventura recognize and fully support California' s Standard Emergency Management System (SEMS) . Development of the Ventura Operational Area and its Disaster Response Standard Operating Procedures will be in accordance with the major components of SEMS identified in California Code of Regulations, Title 19, Division 2, Office of Emergency Services which includes : 3 0000Th *THE NATIONAL INCIDENT COMMAND SYSTEMS (ICS Firescope) •INTER-AGENCY SYSTEM COORDINATION GROUP *THE STATE' S MASTER MUTUAL AID AGREEMENT •OPERATIONAL AREA •OPERATIONAL AREA SATELLITE INFORMATION SYSTEM (OASIS) 6. PROVISION OF FACILITIES AND SUPPORT The County shall provide an emergency operations center located at 800 South Victoria Avenue, Ventura, California, as the site for the Operational Area EOC. The County shall also provide EOC support staff for the Operational Area EOC during actual operations and drills . All parties to this Agreement shall provide trained staff, as necessary, for the decision making and operational positions of the Operational Area Council . 7 . TERM OF AGREEMENT This Agreement shall be effective from the date it is executed in writing and shall remain in effect unless and until it is modified or terminated in writing, in accordance with the terms of this Agreement. This Agreement may be terminated at any time by written agreement of a majority of the parties entering into it. 8. WITHDRAWAL OF A PARTY Any party to this Agreement may withdraw as a party to this Agreement prior to the termination of this Agreement upon giving thirty (30) calendar days written notice to the other parties. Notice shall be deemed to have been given three days after such notice is posted by first class U.S . Mail or, alternatively, sent by confirmed facsimile to each existing party to this Agreement. In the event of withdrawal, the withdrawing party' s rights and duties shall terminate. 9. INDEMNIFICATION AND HOLD HARMLESS Each city agrees to indemnify, defend, and hold harmless the County and the other cities party to this agreement and their authorized agents, officers, volunteers, and employees against any and all claims or actions arising from the city' s negligent acts or omissions arising from this Agreement and for any costs or expenses incurred by the County or cities on account of any claim therefore. The County agrees to indemnify, defend, and hold harmless the cities and their authorized agents, officers, volunteers, or 4 00007:3 employees against any and all claims or actions arising from the County' s negligent acts or omissions and or any cost or expenses incurred by the cities or the County on account of any claim therefore. 10. SALARIES, EMPLOYMENT AND WORKER'S COMPENSATION BENEFITS The salaries, employment and worker' s compensation benefits of each employee participating in the Operational Area Council shall be the responsibility of the party that employs the individual, and all persons participating in the Operational Area Council shall remain employees of the party that regularly employs them during the performance of all tasks undertaken pursuant to this Agreement. It is understood that each party' s employees have no rights, benefits, or special employment status conferred by reason this Agreement. 11. EXECUTION OF AGREEMENT This Agreement may be executed in multiple counterparts, each of which shall constitute one and the same instrument, and be accorded the same force and effect as if executed on one and the same instrument. IN WITNESS WHEREOF, THE HAS EXECUTED THIS AGREEMENT AS FOLLOWS: CITY OF MOORPARK Mayor Dated: SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD CITY CLERK By c:\wp51\disastr\sems.agr 5 o ooso