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Home My WebLink AboutAGENDA REPORT 1995 1115 CC REG ITEM 08KTO: FROM: DATE: ITEM CAJ Cily Council Mec`i of _L/ - '4, y y-5 ACTION: ? A G E N D A R E P O R T C I T Y O F M O O R P A R K The Honorable City Council Jaime Aguilera, Director of Community Developmeo____�_ Deborah S. Traffenstedt, Senior Planner 375T November 7, 1995 (CC Meeting of 11- 15 -95) SUBJECT: CONSIDER APPROVAL OF AN ADDENDUM TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MOORPARK AND RRM DESIGN GROUP FOR PREPARATION OF A DOWNTOWN SPECIFIC PLAN Background At the City Council's April 19, 1995 meeting, the Council directed the City Manager to sign a Professional Services Agreement with RRM Design Group for preparation of a Downtown Specific Plan. The Agreement was subsequently executed, and RRM and the market study sub - consultant have been proceeding with the initial work tasks. Although the RRM proposal identified the market study sub - consultant as Crawford, Multari and Starr (CMS) , staff subsequently approved the substitution of Applied Development Economics to complete the market study work tasks. RRM had found that they were unable to hire CMS due to a potential conflict of interest situation. Staff met with staff from RRM and Applied Development Economics on October 20, 1995, and discussed the advantages of surveying existing residents to help determine the local market shopping habits, as well as to clarify understanding of the community's desire for the character of downtown Moorpark. To include a market survey as a work task for RRM requires an amendment to the existing Professional Services Agreement as discussed below. Discussion RRM's cost to prepare a resident survey and tally /summarize the responses is $3,308. The Community Development Department would make arrangements for printing and mailing the survey, which would cost approximately $2,000 (including return postage). It is staff's belief that a market survey of selected residents would be of benefit for Downtown Specific Plan preparation as well as for overall City Economic Development activities. Honorable City Council November 7, 1995 Page 2 Attached to this report is a draft Addendum to the RRM Professional Services Agreement. The proposed Addendum would modify the total compensation amount from $66,600 to $69,908. A subsequent item will be scheduled for the Redevelopment Agency agenda to allocate the appropriate total funds to pay for the Downtown Specific Plan, including resident market survey. Recommendation Authorize the City Manager to approve an Addendum to the Professional Services Agreement between the City of Moorpark and RRM Design Group, for an amount not to exceed $3,308. Attachment: Draft Addendum ADDENDUM TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MOORPARK AND RRM DESIGN GROUP FOR PREPARATION OF A DOWNTOWN SPECIFIC PLAN THIS ADDENDUM, made and entered into this day of , 19_, by and between the City of Moorpark ( "CITY "), a Municipal Corporation, located in the County of Ventura, State of California, and RRM Design Group, a California corporation, which Addendum is entered into with reference to the following recitals. RECITALS WHEREAS, on May 26, 1995, RRM Design Group, hereinafter referred to as "CONSULTANT ", entered into an Professional Services Agreement with the City for preparation of a Downtown Specific Plan; and WHEREAS, a revision to Article II, Compensation, is now required to reflect the intent of both the City and Consultant to have Consultant complete an additional market survey work task for a cost not to exceed $3,308.00; and WHEREAS, Consultant has submitted to City a proposal memorandum dated October 23, 1995, for the additional market survey work task, which is hereby incorporated into Exhibit A of the Professional Services Agreement; NOW, THEREFORE, in consideration of the above recitals, the parties agree as follows: Article I, Scope of Work, is hereby modified in its entirety to read as follows: City does hereby retain Consultant in a contractual capacity to prepare a Downtown Specific Plan and provide related services, as set forth in Exhibit A, Scope of Work for Moorpark Downtown Specific Plan, including Consultant's memorandum dated October 23, 1995; Exhibit A is attached hereto and hereinafter referred to as the "PROPOSAL." Where said Proposal is modified by this Agreement, or in the event there is a conflict between the provisions of said Proposal and this Agreement, the language contained in this Agreement shall take precedence. Article II, Compensation, is hereby modified in its entirety to read as follows: The fees in full compensation to Consultant for the services rendered shall be as set forth in the Proposal, for an amount not to exceed $69,908, without the prior written agreement of the City of Moorpark and the Consultant of the changes in the scope of work, which result in the increase of said cost. Payment by the City to the Consultant shall be in accordance with the provisions of Article V, Paragraph K, of this Agreement. IN WITNESS WHEREOF, the parties have caused this Addendum Agreement to be executed as of the day of , 19 CITY OF MOORPARK: RRM DESIGN GROUP BY Steven Kueny City Manager ATTEST: BY Victor Montgomery President Lillian E. Hare City Clerk Attachment: October 23, 1995, Memorandum to be incorporated into Exhibit A of Professional Services Agreement between City and RRM Design Group 2 001.111) 10/23/95 17:02 $805 543 4609 RRM DESIGN GROUP Post -it* Pax NottA [a 001 7671 10"'* 16► �RNJZUW � R R M D E S I G Architecture • Planning • Engineering a Surveying • lot ors • I4tt4mpe Architecture CREATING ENVIRONMENTS 'r HAT PEOPLE ENJOY MEMORANDUM mate; Monday, October 23,1995 To: Debbie Traffenste Company: City of Moorpark From: T-.eeAnne Hagulai Location: N San T UiS Obispo Office Title: Vice President, P g Division ❑ Modesto Office Job Name: Moorpark Downtown Plan job No. F95% u0 Re: Market /Character Questionnaire Thanks for arranging the meeting on Friday with Steve Kueny and Jim Aguilara. Both gteve and I thought it was extremely informative and necessary, especially before we move too much further along with our work. With respect to the joint workshop, November 27, 1995 would bc.. the best poss4)le date mul for us. Our second choice is November 29,1995. I have a previous coitment that prevents me from making a meeting on November 20th, whit:ln I hope does not present a problem. Also, if we are planning to conduct the resident survey, we will need the extra week to prepare, distribute and tally the results. As we discussed at I'riday's meetutg, distributing a questionnaire to the residents south of T.,A Avenue will greatly help us determine the local market shopping habits as well as clarify (or confirm) our understanding of the community's desire for the character of downtown Moorpark. We feel that this task is needed to accurately project current market leakage, and in turn, the best uses to attract in downtown. Following our meeting, Steve and I reviewed how many hours this effort should take so that we could estimate a budget. As itemized by staff below, we expect the questionnaire to cost $3,303.00 (including question preparation, tallying, and summarizing the responses). We have tried to keep our work estimate to a minimum to keep the cost down, and assumed that the City or local mailing house could handle distribution and bulk mailing costs. • RRM Project Manager 1.6 hours $73 /hr $1,168.00 • RRM Assistant Planner 24 hours $35 /hr. $ 840.00 • ADE Principal 13 hours $100 /hr S1,300.00 $3,308.00 Debbie, please let me know as soon as possible if we intend to pursue this additional task, or if you have any questions about our budget. Tf it's impossible to amend our work scope to cover this additional service.., we can look at doing the questionnaire in lieu of another task. I Iowever, l reviewed the contract, and short of removing something that Ibelieve we need (aka. parking wL lysis or reducing our effort to prepare design guidelines), there appears little "room" remaining in the current contract to complete this task. Again, thanks for arranging Friday's meeting and I'll talk to you soon. 3(f26 y-,uth MgLleea SUOLt • San We Obispo, CA 9340). * ['ho.: 80.;/543.1794 • PAX! 805/543 -.1609 1012 - 11th St-4 *101 • Modl.yto, CA 95354 • phone 209/S6a -171)4 • PAX: 209/544 - 2601 CaLbrnm C�}gICtlM!vidr Man(gN«.y..1Ria'het -1Ja NwMw M7(W /fryAAkW,RCL AK4955- t51R27R 1HIr^*^. tA•Z," 'O P Ld'.+il.l OCT 23 '95 17:05 805 543 4609 PAGF.AA1