HomeMy WebLinkAboutAGENDA REPORT 1995 1206 CC REG ITEM 08FIT ",,� �.
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TO: The Honorable City Council
FROM: Kenneth C. Gilbert, Director of Public Works
DATE: November 22, 1995 (Council Meeting 12 -6 -95)
SUBJECT: Consider Authorization to Advertise for Receipt of Bids
for the Construction of a Temporary Traffic Signal at
the Intersection of Tierra Rejada Road and Moorpark
Road
BACKGROUND
On July 7, 1995, the City Council approved the subject project and
authorized staff to proceed with the project design. The
development of that design has progressed as follows:
• staff solicited bids and then purchased the traffic signal
controller;
• staff prepared and distributed Requests for Proposals (RFP) to
several civil engineering firms for the preparation of a design
for the subject project;
• staff entered into extensive negotiations with the firm
initially recommended to prepare the design;
• when negotiations with that firm failed to produce contract
terms which were mutually agreeable, staff negotiated and then
retained a second civil engineering firm to prepare the project
design;
• the selected engineer, M' Civil Engineering, has completed the
design for the project.
DISCUSSION
A. Project Description
The purpose of this project is to address traffic congestion on
the south leg of the intersection. It is understood that the
County of Ventura is proceeding with a project for the
reconstruction and realignment of Moorpark Road. If the
ultimate road alignment for this project causes the intersection
with Tierra Rejada Road to be relocated to the west, the subject
traffic signal will be removed. The County has agreed to
acquire the traffic signal controller for this project for an
amount equal to ninety percent (90 %) of the invoiced cost.
The design for the proposed traffic signal calls for traffic
detector loops for north bound traffic and for west -to -south
left turn traffic. There will also be a left turn arrow for
west -to -south left turn traffic.
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Traffic Signal @ Moorpark Rd & Tierra Rejada Rd
December 1995
Page 2
B. Plans and Specifications
A copy of the Plans and Specifications for the project have been
placed in the City Council office for your review.
C. Schedule
It is anticipated that bids for the subject project will be
opened and presented to the City Council in January.
Construction of the project should be completed by March.
D. Fiscal Impact
1. Total Project Cost Estimate: An estimate of the total
project cost is as follows:
Estimated
Element Cost ($)
• Design 4,040
• Printing, Advertising, etc. 500
• Traffic Signal Controller 5,778
• Construction 28,000
• Construction Contingency (10 %) 5,682
• Admin & Inspection 4,000
Total 48,000
2. Participation by the County of Ventura: The County of
Ventura has been asked to contribute one -third ( %) of the
net City cost for the project. Staff is optimistic that,
through the efforts of Supervisor Mikels office, approval
of this participation in the project will be approved by
the County prior to the award of the construction
contract. An estimate of the County's share is as
follows:
Estimated
Element Cost (Sl
• Total Estimated Cost 48,000
• Less controller costs 5,778
sub -total 42,222
• County share (% of 42,222) 14,072 *
• Net cost to City (48,000 - 14,072): 33,928
* Note: As stated earlier, at some point in the future, the County would also
purchase the traffic signal controller from the City for an amount equal to
ninety percent (90 %) of the City's costs (5,778 x 0.9 = $5,200).
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Traffic Signal @ Moorpark Rd & Tierra Rejada Rd
December 1995
Page 3
3. Budget: Last July the City Council approved an
appropriation and budget amendment for the subject
project in the amount of $70,000 (26 -142- 903 - 0413), to be
funded by a loan from the Gas Tax fund to the Tierra
Rejada Road/ Spring Road AOC. That action was based on
an assumption that the amount which would be received in
the future from the County of Ventura for the traffic
signal controller, would be approximately $35,000,
leaving a net cost to the City of $35,000. A summary of
the budget amendment required reflect these revised
assumptions is as follows:
Item Current Change Revised
Current Budget 70,000 (22,000) 48,000
Less County Participation 0 (14,0721
Net City Costs 70,000 (36,072) 33,928
Less future refund from the 35 000 (5,200)
County of Ventura for the signal
controller
Net cost to the City 35,000 (6,272) 28,728
4. Summary: It is recommended that any actual revisions to
the appropriations and budget for this project be
deferred until the receipt of bids.
RECOMMENDED ACTIONS
Staff recommends that the City
specifications for the subject
advertise for receipt of bids.
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Council approve the plans and
project and authorize staff to