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Home My WebLink AboutAGENDA REPORT 1995 1206 CC REG ITEM 08GI T E 170 CV AGENDA REPORT - C =TY TO: The Honorable City Council FROM: Kenneth C. Gilbert, Director of Public Works/( DATE: November 20, 1995 (CC Meeting: 12 -6 -95) SUBJECT: Consider Authorization to Advertise for Receipt of Bids for the Construction of the Tierra Rejada Road Subdrainage System BACKGROUND 1. The hardscape and the landscape improvements along the Tierra Rejada Road corridor through the Mountain Meadows Planned Community (PC -3) were constructed by the developer [initially Urban West Communities (UWC) -- now California Community Builders (CCB)]. 2. Bond No. 11127011986, in the amount of $300,000, was deposited with the City to guarantee the proper construction of the Tierra Rejada Road improvements. 3. The construction of those improvements have been completed, inspected by the City Engineer's Office, and deemed complete. 4. CCB has requested that these improvements be accepted by the City and that the related bond be exonerated. 5. CCB has also asked that the City drop the requirement that CCB fund that portion of the subject Subdrain project within PC -3. Staff is presently working with CCB to resolve these questions. DISCUSSION A. STP Grant The City is about to receive approval of its application for a Surface Transportation Program (STP) grant in the amount of $480,000, under the Federal Intermodal Surface Transportation Efficiency Act (ISTEA). That grant will partially fund the City's 1995 Asphalt Overlay Project, estimated to have a construction cost of $1.3 million. It is anticipated that authorization to advertise for receipt of bids for that project tr_%ub2.&d Tierra Rejada Road Subdrain December 1995 Page 2 will be presented to the City Council within sixty days. The scope of the design for that project includes the following streets: • Magnolia Street south of Charles Street • Flory Street • Goldman Avenue • [Old] Los Angeles Avenue east of Collins Drive • Spring Road south of Peach Hill Road • Tierra Rejada Rd from Southhampton westerly and northerly to Los Angeles Avenue Should it become necessary to delete that portion of Tierra Rejada Road within PC -3 from the scope of the grant funded project, a future separate project to construct an asphalt overlay on this street segment would not have the benefit of federal funding. A summary comparison of the percentage of grant funding under these different scenarios is as follows: Construction Grant Grant Cost ($) Amount ($) Share Exiting Scope of Work 1,300,000 480,000 36% Reduced project 1,000,000 480,000 48% PC -3 Only 300,000 0 0% B. Subject Subdrain Project It is necessary to proceed with the construction of the subject subdrain project prior to the construction of the Asphalt Overlay on Tierra Rejada Road. C. Project Location The subject project calls for the installation of a subdrainage system along the north and south side of Tierra Rejada Road, at the locations shown on the map attached as Exhibit 1. D. Project Design The City retained the firm of Westland Civil Engineers, Inc. to prepare the civil engineering design for the subject project. That design effort has been completed. The project design calls for the installation of stacked, interconnected, corrugated polypropylene tubes in a narrow trench at the lip of gutter, as described in the diagram attached as Exhibit 2. E. Plans and Specifications A copy of the Plans and Specifications for the project have been placed in the City Council office for your review. tr_sub2.ad Tierra Rejada Road Subdrain December 1995 Page 3 F. Schedule It is anticipated that bids for the subject project will be opened and presented to the City Council in January. Construction of the project should be completed by mid February. G. Fiscal Impact 1. Cost Estimate: A preliminary estimate of project costs is as follows: Estimated Element Cost ($) • Design 2,490 • Printing, Advertising, etc. 500 • Construction 200,000 • Construction Contingency (10 %) 5,010 • Admin & Inspection 10,000 Total 218,000 2. Project Funding Summary: The funding for this project is summarized as follows: Funding Source Amount ($- • CCB Share 109,000 • City Share [11- 142 - 903 -0028] 109,000 Total 218,000 3. Budget: The subject project is considered to be work necessary to prepare Tierra Rejada Road for the upcoming Asphalt Overlay Project. It is recommended, therefore, that the budget for the Asphalt Overlay Project be amended to show revenues anticipated to be received from CCB for that portion of the work to be performed within PC -3. The recommended amendments to the appropriations and budgeted amounts for the Asphalt Overlay Project are summarized as follows: tr_sub2.ed Current Revised Account No. Notes Bud et Change Bud et 01- 142-903 -0028 a 0 109,000 109,000 14- 142-903 -0028 b 480,000 0 480,000 11- 142 - 903 -0028 c 1,020,00 0 1.020,000 Total 1,500,000 109,000 1,609,000 Notes: a: Estimate amount of CCB share of project costs b: Federal STP Grant for A/C Overlay Project c: Local Share Costs for A/C Overlay Project tr_sub2.ed Tierra Rejada Road Subdrain December 1995 Page 4 It is recommended that the actual revisions to the appropriations and budget for this project be deferred until consideration of an award of a construction contract. 4. Discussions Regarding CCB Funding: As discussed above, CCB has requested that the they not be required to fund that part of the subject project within PC -3. Should this requirement be rescinded, the entire cost of the project would have to be funded by the City's Asphalt Overlay project. RECOMMENDED ACTIONS Staff recommends that the City Council approve the plans and specifications for the subject Subsurface Drainage System and authorize staff to advertise for receipt of bids for the construction of the subject project. tr_sub2.ed rx 1,:b:h 1 _, LLJ I i r ), / / bds.5 _PARK 8 I / o:c2Vs o Q; i --o ).., �� µl1.L 1� . s� 1 a; >,,, -----44.,,,s_____, ,,,,,,::, . . ,3.3.t.::,,,.,, ,5 iii„. ,.s imp , z N'. .< • I 1 a o ma- Q~,p, ne w i t s ( ^ a 1 �`,,-' 'f 8 1 _ 9 ''tall b HON 101 y G \ +/ON 'T' 1., g n ..1 I, • m OM 9NRidS = \� ft, 124'ala 'r." � "/ ,#� elIN � lilt ~��a i IL. . pl ° �{! Id7- � s alai `iiN ,; y' J �' a 1' � , 1Nl'111,••• [1a '. :Tii';'1{'j1RTil ' t I .. 1� nQ�Nr'il1N :I� � 11NL AV ANOId `�G v7 Q7 1.Vd2100WCOT J::AV MNdN00N i¢,7: .,� ' 3; -, i �,,, i c ®< y 'lou .'' 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(eG - �/2 CNOKEFZ SAI./D� EXISTING TKAFF /C A41 A/ 1&4 UM FALL OF D/ZA /A/ SYSTEM TO 6E S/GMAL COMOU /T CNURTH 5 10E 7_1E1229A e&JA OA /' 0 C r /ON T�E'NCr4l 90AO MAY 1 Ac; Y //V OROEW-P TO Ce—E -A 2 EXIST //�/G U T/L / T/C.S. 7-REACH DE TAA /L NOT TD SCALE PREPARED BY: v WESTLAND CIVIL, INC. CONSULTING CIVIL ENGINEERS 100 NORTH RANCHO ROAD, SUITE 5, THOUSAND OAKS, CALIF. 91362 (605) 495 -1330 FAX: (805) 446 -9125 SH T. 6 OF 6