HomeMy WebLinkAboutAGENDA REPORT 2006 0118 CC REG ITEM 09ETO
FROM:
DATE
MOORPARK CITY COUNCIL
AGENDA REPORT
The Honorable City Council
ITEM q - E•
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''41! Council Meeting
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Mary K. Lindley, Director of Parks, Recreation, and Community //
Services
January 9, 2006 (Meeting of January 18, 2006)
SUBJECT: Consider Consultant to Perform Organizational Study for the
Parks, Recreation, and Community Services Department
DISCUSSION
The City Council is being asked to approve hiring a consultant to perform an
organizational study of the Parks, Recreation, and Community Services
Department. The recent resignation of the current Recreation Manager provides
the City with an opportunity to evaluate the existing organizational structure and
consider changes to better facilitate the growing responsibilities and demands on
the Department.
Recreation Division:
The Recreation Manager reports to the Parks, Recreation, and Community
Services Director. The Division operates with six full -time employees and
approximately eight to 18 part-time employees depending on the season. The
Division includes, but is not limited to: the Active Adult Center, youth and adult
classes, special events, teen council and programs, youth and adult sports,
seasonal youth day camps, recreation center and gym operations, park and
recreation center rentals, and serves as the liaison to a number of groups and
organizations including Moorpark youth sports groups and the Moorpark/Simi
Valley Neighborhoods for Learning.
Parks /Facilities Division:
The Parks /Facilities Division is headed by the Park and Facilities Superintendent
who reports to the Parks, Recreation and Community Services Director, and
operates with five full -time employees. The Division includes responsibility for
maintenance, operations, and improvement of: 15 parks, approximately 3.5
million square feet of landscape rights -of -way (medians and parkways), all City
M: \MLindley\Administration \Parks and Recreation Org Study ccagda 1- 18- 06.doc
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Honorable City Council
January 18, 2006
Page 2
buildings (including the High Street Theater and Police Facility), trails, and open
space.
Administration Division:
The staffing in the Administration Division consists of six full -time employees
including the Department Head. The Administration Division includes transit
programs, solid waste and waste reduction programs, animal /vector control, art
in public places, capital projects, and the department budget functions. As you
are aware, the Council has previously approved the transfer of the transit
programs to the City Engineer /Public Works Department. This transfer is
expected to occur within the next few weeks.
Staff proposes hiring a consultant to prepare an organizational study on the
Parks, Recreation, and Community Services Department. There are a number of
issues to consider, including, but not limited to:
1. Increased park acreage facility square footage since the current staff
levels were established.
2. Projected future increases in park, open space, median and parkway
acreage.
3. Potential for the City to assume full responsibility for the operation of a
municipal library. If that were to happen, it is anticipated that the
Department would oversee the library's operation.
4. Potential for expanding the role of the Department to the administration of
the High Street Theater. This is something that is being evaluated at the
staff level.
5. Expansion of recreation services to provide more programming for teens
and active adults.
6. Build out currently approved capital improvement projects and the
subsequent added maintenance and refurbishment of facilities and
landscaping.
7. Potential reassignment of certain functions to other departments in the
City.
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Honorable City Council
January 18, 2006
Page 3
The primary scope of work would include:
• Assessment of the organizational structure of the Department
• Assessment of staffing levels based on existing and future
programs, operations, and maintenance. This takes into account
projected new acreage of parks and landscaped rights -of -way.
• Evaluation of the distribution of responsibilities /workload.
• Review the relationship between the various levels of staff,
reporting structure, and authority.
• Evaluation of the existing job classifications and duties.
While the study is underway, the position of Recreation Manager will remain
vacant and the salary savings generated by the vacancy will be used to fund the
proposed study. It is anticipated the study will not exceed $25,000.
STAFF RECOMMENDATION
Approve the organizational study as generally outlined in the Agenda Report,
subject to final approval of the City Manager, and authorize the City Manager to
sign an agreement not to exceed $25,000.
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