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Home My WebLink AboutAGENDA REPORT 2006 0201 CC REG ITEM 10EITEM 10• E. CALIFORNIA cii Meeting O MOORPARK CITY COUNCIL &* `lu -,POP b-_ -a2� AGENDA REPORT TO: Honorable City Council FROM: Johnny Ea, Finance Director DATE: January 20, 2006 (City Council meeting of February 1, 2006) SUBJECT: CONSIDER RESOLUTION AUTHORIZING MID -YEAR AMENDMENTS TO 2005/2006 FISCAL YEAR BUDGET BACKGROUND The City Council adopted a budget for fiscal year 2005/2006 on June 15, 2005 and periodically has amended it by resolution for various projects and programs. After a review of the current budget status, in anticipation of developing a budget recommendation for the new fiscal year, staff has compiled additional recommended budget amendments for the City Council's consideration. DISCUSSION The attached resolution makes several revenue and expenditure adjustments to the currently adopted 2005/2006 fiscal year budget, with an explanation for each item contained in Exhibit "A ". Revenue adjustments are either increases due to unanticipated revenue or receipts higher than budgeted. Expense adjustments are all either cost increases that the Council has previously authorized, omissions, or critical items that were not previously included in the budget. General Fund increases will be covered by additional projected General Fund revenues. Other Fund increases will either be covered by additional projected revenues or come out of available reserves. STAFF RECOMMENDATION (Roll Call Vote Required) 1. Adopt Resolution No. 2006- amending the fiscal year 2005/2006 budget as noted in Exhibit "A" to the attached resolution. 00005,4 RESOLUTION NO. 2006- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2005/2006 ADOPTED OPERATING AND CAPITAL IMPROVEMENTS BUDGET WHEREAS, on June 15, 2005, the City Council adopted the Operating and Capital Improvements Budget for fiscal year 2005/2006; and WHEREAS, certain additions and adjustments to the budget are proposed to allow for effective service delivery for the balance of the fiscal year; and WHEREAS, the City Council now wishes to amend the 2005/2006 fiscal year budget as noted in Exhibit "A ". NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment as described in Exhibit "A" attached hereto is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 1st day of February, 2006. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachment: Exhibit A — Mid Year Budget Amendment 000060 Exhibit "A" Mid Year Budget Amendment for the 2005/2006 Fiscal Year Object Current Current Amended Budget Unit Code Fund Description Budget Actual Revision Budget Explanation REVENUE: 1000 1000 3400 General Fund Investment Earnings $ 398,000 $ 82,616 $ 25,000 $ 423,000 Higher interest rates than anticipated 1000 3750 3752 General Fund General Fund Revs not Elsewhere Clas 10,000 89,207 90,000 100,000 One time vendor donation amount Restitution /Insurance 4,000 27,359 23,000 27,000 Restitution, DUI & property damage from various cases Subtotal 138,000 2002 2100 3750 CityWide Traffic Mitig. Revs not Elsewhere Clas 0 10,260 10,260 10,260 Contractor's retention adjustment not budgeted 2100 3118 3120 Community Wide Community Wide Other Development Fees Fees in 0 50,000 50,000 50,000 North Park Citywide Master Plan not budgeted 2100 3401 Community Wide Lieu of Park Land Rents and Concessions 352,158 629,478 277,320 629,478 Park fees for tract 5133 higher than anticipated 2111 3120 Zone Development Fees in Lieu of Park Land 0 5,000 14,866 37,800 14,866 32,800 14,866 Boething Treeland annual lease not budgeted 2200 3829 Community Develop Other Comm Dev Fees 0 1,064 3,000 37,800 Developer park fees underbudgeted 2201 3118 City Affordable Housing Other Development Fees 0 113,195 113,195 3,000 Other fees not originally budgeted 113,195 Affordable Housing in -leiu fees not budgeted 2201 2320 3741 3102 City Affordable Housing AD 2005 Lyon Homes Other Loan Payoff Landscape Maintenance 0 42,640 62,640 62,640 Villa Campesina loan payments not budgeted 2321 3102 AD 2005 Shea Homes Landscape Maintenance 0 0 5,000 5,000 5,000 5,000 5,000 Landscape assessment fees not budgeted 2323 3102 AD 2005 SunCal Tract Landscape Maintenance 0 5,000 5,000 5,000 Landscape assessment fees not budgeted 2501 2503 3110 Los Angeles AOC Area of Contribution Fees 1,782,192 3,560,618 2,000,000 5,000 Landscape assessment fees not budgeted 3,782,192 Developer payment higher than anticipated 2503 3110 Casey /Gabbert AOC Area of Contribution Fees 0 2,030 2,030 2,030 Developer payment not budgeted 2610 3751 3588 Casey /Gabbert AOC Traffic Congestion Relief Expense Reimbursements Other State Funds 0 40,608 40,608 40,608 Reimbursement for Casey signal project 0 44,523 44,523 44,523 Traffic Congestion Relief not budgeted; state restored funding 2710 3720 So Cal Fires Transfer In 0 3,388 3,388 level 3,388 Transfer to close out fund, no additional reimbursement 2800 3121 Endowment Community Services Fee 0 27,715 27,715 expected from FEMA 27,715 Developer community services fees not budgeted Grand Total 2,835,345 C �r Exhibit "A" Mid Year Budget Amendment for the 2005/2006 Fiscal Year Object Current Current Amended Budget Unit Code Division Description Budget Actual Revision Budget Explanation EXPENDITURES: Subtotal 131,643 0100- 3120 -0000 1000 - 2120 -0000 9102 Public Information Contractual Services $ 57,210 $ 25,292 $ 35,000 $ 92,210 1000- 2120 -0000 9211 Public Information Equipment Rental 1,000 0 3,900 4,900 1000 - 2120 -0000 9240 Public Information Community Promotion 22,050 14,263 5,000 27,050 1000 - 2120 -0000 9503 Public Information Computer Equipment 0 0 3,500 3,500 1000 - 2120 -0000 9504 Public Information Other Equipment 163,877 166,206 5,000 168,877 1000 - 2210 -0000 9255 Emergency Mgmt Gasoline /Diesel 0 1,585 5,585 5,585 1000 - 2210 -0000 9820 Emergency Mgmt Transfer Out 0 3,388 3,388 3,388 1000 - 3110 -0000 9004 Human Resources Overtime 0 0 450 Public Works 1000- 3110 -0000 9122 Human Resources Legal Services Non Ret 15,000 39,472 34,472 450 49,472 1000 - 3120 -0000 9004 Information Systems Overtime 0 317 800 0 1000- 7620 -0000 9103 Community Facilities Special Professional Sery 18,000 6,047 5,000 800 23,000 1000 - 7620 -0000 9272 Community Facilities Park Assessment Transf 0 5,648 5,648 5,648 1000 - 8100 -0000 9004 Public Works Overtime 0 909 1,900 1,900 1000- 8100 -0000 9103 Public Works Special Professional Sery 1,000 6,113 10,000 11,000 1000 - 9200 -0000 9240 Public Safety Community Promotion 7,500 4,187 12,000 19,500 C ^Q N Grand Total 1,733,291 Installation of video production equipment Video equipment rental Mammoth promotion Internet connection between City Hall and Police Services Ctr Video production equipment Diesel fuel for emergency generators at City Hall and Police Transfer to close fund 2710 Overtime for Human Resources Analyst Additional legal services Overtime for Information Systems Technician Unanticipated electrical power outages & carpet/paint for video room Park assessment transfer not budgeted Overtime for Public Works Public works contract services Police Services Center grand opening 58,500 Fax server 24,200 UPS and printer service 4,000 Additional postage expense 78,500 Calhome Rehab program consultant costs 7,700 Replace block wall caps on Tierra Rejada Rd. 63,100 Replace plant material damaged by infestation 1,000 Public Works contract services 1,000 Public Works contract services 1,000 Public Works contract services 1,000 Public Works contract services 483,769 LA Ave Maureen to Beltramo Ranch Rd 1,500 Overtime for Street Maintenance 10,000 Public works contract services 5,000 Potential future litigation 83,681 Police Services Ctr final architectural /legal costs not budgeted 454,550 Police Services Ctr final construction costs not budgeted 715,000 Police Services Ctr final indoor /outdoor furniture costs not budgeted 215,000 Police Services Ctr final construction mgmt costs not budgeted 471 Laser printer 5,076 One additional PC for staff 6,876 One additional PC for staff Subtotal 131,643 0100- 3120 -0000 9103 Information Systems Special Professional Sery 53,500 7,980 5,000 0100 - 3120 -0000 9201 Information Systems Computer Supplies 20,000 10,293 4,200 2200- 6100 -0000 9231 Community Development Postage 1,000 2,320 3,000 2201- 2430 -0000 9283 City - Housing Rehab Loan Costs 7,500 0 71,000 2310 - 7900 -7901 9252 Lighting & Landscaping Property Maintenance 4,000 329 3,700 2312 - 7900 -7901 9331 Lighting & Landscaping Landscape Service 56,100 24,485 7,000 2320- 8100 -0000 9103 Public Works Special Professional Sery 0 263 1,000 2321- 8100 -0000 9103 Public Works Special Professional Sery 0 0 1,000 2322 - 8100 -0000 9103 Public Works Special Professional Sery 0 0 1,000 2323 - 8100 -0000 9103 Public Works Special Professional Sery 0 150 1,000 2604 - 8310 -8003 9640 Street Maintenance Construction of Streets 466,975 483,769 16,794 2605 - 8310 -0000 9004 Street Maintenance Overtime 0 703 1,500 2605- 8900 -0000 9103 Street Lighting Special Professional Sery 0 0 10,000 4002 - 2100 -2005 9123 City Manager (Police) Legal Svcs - Litigation 0 0 5,000 4002 - 2100 -2005 9601 City Manager (Police) Design /Engineering 0 14,877 83,681 4002 - 2100 -2005 9620 City Manager (Police) Construction Buildings 0 454,550 454,550 4002 - 2100 -2005 9631 City Manager (Police) Indoor /Outdoor Furniture 0 50,172 715,000 4002 - 2100 -2005 9650 City Manager (Police) Construction Inspection 0 36,600 215,000 4003 - 2100 -0000 9202 City Manager Office Supplies 0 0 471 4003 - 2100 -0000 9503 City Manager Computer Equipment 4,200 4,298 876 4003 - 7800 -0000 9503 Administrative Services Computer Equipment 6,000 376 876 C ^Q N Grand Total 1,733,291 Installation of video production equipment Video equipment rental Mammoth promotion Internet connection between City Hall and Police Services Ctr Video production equipment Diesel fuel for emergency generators at City Hall and Police Transfer to close fund 2710 Overtime for Human Resources Analyst Additional legal services Overtime for Information Systems Technician Unanticipated electrical power outages & carpet/paint for video room Park assessment transfer not budgeted Overtime for Public Works Public works contract services Police Services Center grand opening 58,500 Fax server 24,200 UPS and printer service 4,000 Additional postage expense 78,500 Calhome Rehab program consultant costs 7,700 Replace block wall caps on Tierra Rejada Rd. 63,100 Replace plant material damaged by infestation 1,000 Public Works contract services 1,000 Public Works contract services 1,000 Public Works contract services 1,000 Public Works contract services 483,769 LA Ave Maureen to Beltramo Ranch Rd 1,500 Overtime for Street Maintenance 10,000 Public works contract services 5,000 Potential future litigation 83,681 Police Services Ctr final architectural /legal costs not budgeted 454,550 Police Services Ctr final construction costs not budgeted 715,000 Police Services Ctr final indoor /outdoor furniture costs not budgeted 215,000 Police Services Ctr final construction mgmt costs not budgeted 471 Laser printer 5,076 One additional PC for staff 6,876 One additional PC for staff