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Home My WebLink AboutAGENDA REPORT 2006 0301 CC REG ITEM 10DMOORPARK CITY COUNCIL AGENDA REPORT TO: The Honorable City Council IYM ro. "Z. FROM: Yugal K. Lail, City Engineer / Public Works Director BY: Ken Gilbert, Public Works Consultant 141— DATE: February 15, 2006 (Council Meeting 3 -1 -06) 0 SUBJECT: Consider Notice of Completion and Resolution Amending the FY 2005/06 Budget for the Construction of the Los Angeles Avenue Widening Project at Beltramo Ranch Road BACKGROUND • In May of 1999, the City Council approved the Mitigated Negative Declaration for the project. • In March 2001, Boyle Engineering was selected to prepare the design for the project. • In September of 2001, the City Council approved the conceptual design for the project. • In October 2003, the City completed efforts necessary to acquire all of the street rights -of -way required for the project. • In January 2004, the City received the approved Caltrans Street Encroachment Permit for the project. • In February 2004, the City Council approved the project plans and specifications and authorized staff to advertise for receipt of bids upon approval of the grant funding for the project. • In November 2004, the Federal funding for the project was approved and the project was advertised. • In January of 2005, the City Council approved the Caltrans' Supplemental Agreement pertaining to the Federal funding for the project. • In February 2005, the City Council awarded the construction contract for the subject project. Beltramo_cmp_0602 Los Angeles Avenue Widening: Beltramo Ranch Road to Maureen Lane Notice of Completion March 1, 2006 Page 2 DISCUSSION A. Project Description Attached as Exhibit 1 are diagrams showing the project location and design cross - section. That design called for widening the south side of the street to provide for the ultimate street width within the project area. A summary of the project scope is as follows: • Location: The project is located on the south side of Los Angeles Avenue and funs from Beltramo Ranch Road easterly to a point east of Maureen Lane. • Prior Right-of-Way [half- street]: As shown on Exhibit 2, prior to the construction of the project, the right -of -way widths were as follows: - at Maureen Lane: fifty feet (50'); and - at and east of Beltramo Ranch Road: thirty feet (30'). • Current Right -of -Way [half- street]: The project now provides the ultimate fifty -nine feet (59') wide half- street. • Landscape Easements: Landscape easements were acquired in certain areas as generally shown on Exhibit 3. • Proposed Street Improvements: Project improvements included.. - additional pavement width; - curb & gutter; and - a six feet (6') wide sidewalk. - [Note: The south right -of -way line is eight feet (8') from the new curb face. The future landscaped parkway (see below) includes the two feet (2') wide area between the back of the sidewalk and the new south right -of -way line.] • Street Lighting: The project included the installation of conduits and pull boxes for the installation of new street lights. • Striping: Full improvements included re- striping to provide six (6) lanes of traffic in the vicinity of Maureen Lane. • Traffic Signal: The project included construction of a traffic signal at the Maureen Lane intersection. • Storm Drain: The project included the construction of a storm drain to convey drainage from Los Angeles Avenue to the south end of Maureen Lane. • Future Parkway Landscaping: A project now in design calls for the installation of parkway landscaping in the vicinity of Los Angeles Avenue and Tierra Rejada Road. That project will include the installation of landscaping within the landscaped easements mentioned above. • Block Wall: An eight feet (8') high block wall was constructed immediately south of the landscape easements.; and • Block Wrought Iron Wall: Consistent with the wishes of the property owner, the wall just east of Beltramo utilizes wrought iron to improve visibility. Beltramo_cmp_0602 000086 Los Angeles Avenue Notice of Completion March 1, 2006 Page 3 B. Changes Widening: Beltramo Ranch Road to Maureen Lane 1. Quantity Adjustments: As is typical with public works construction projects, the actual quantities required for the job differed from the engineer's estimate. This project required more quantities of certain bid items resulting in an increase to the contract price of $14,351.64. 2. Change Orders: A number of Contract Change Orders were required by the project. The total cost for all Change Orders was $100,216.03 [8.7 %]. A breakdown / summary of the Change Orders is attached as Exhibit 4. C. Fiscal Impact Contract Construction Cost Summary: The total project construction cost is summarized as follows: 2. Total Project Cost Summary. The total project cost is summarized as follows: Description Grant L. A. AOC Total ($) Description Eligible ($) Fund ($) Total ($) Bid Amount 671,650.00 454,903.35 1,126,553.35 Quantity Adjustments 24,895.34 (10,543.70) 14,351.64 Change Orders 90,662.59 9,553.44 100,216.03 Local Share Adjustmnet (257,207.93) 257,207.93 0.00 Total 530,000.00 711,121.02 1,241,121.02 2. Total Project Cost Summary. The total project cost is summarized as follows: Description Prior Years ($) FY 05106 ($) Total ($) Design 176,171 3,655 179,826 Right -of -Way 129,780 0 129,780 Construction ** 73,759 1,172,290 1,246,049 Inspection 14,093 120,000 134,093 Total 393,803 1,295,945 1,689,748 ** Includes non - contract construction costs. 3. Budget Re -Cap Sheet. A re -cap of the project budget, including the proposed Budget amendment discussed below, is set forth in the Budget Re -cap sheet attached as Exhibit 5. 4. Federal Grant Funding: The maximum grant funding authorized by the Supplemental Agreement approved by the City Council on January 19, 2005, is $442,789. However, in that the bids came in higher than the estimate used to calculate that figure has been increased to the amount previously set forth in the STIP (State Transportation Improvement Program) — $ 530,000. Grant eligible vs. actual costs are noted in Section C -1 above. Beltramo_cmp_0602 000087 Los Angeles Avenue Widening: Beltramo Ranch Road to Maureen Lane Notice of Completion March 1, 2006 Page 4 5. Budget Amendment. Based on the above analysis, it will be necessary to amend the Budget as set forth in the attached Resolution (Exhibit 5) and summarized as follows: D. Final Inspection and Acceptance The City has completed a final inspection of the project and has found the work to be acceptable. At this time it would be appropriate for the City Council to accept the project as complete so that the City Clerk may record the Notice of Completion to start the final lien period. Absent the receipt of any Stop Notices from subcontractors or suppliers, the ten percent retention will be released thirty -five (35) days after the date of the recordation of that notice. STAFF RECOMMENDATION (Roll Call Vote) 1. Accept the work as complete. 2. Adopt the attached Resolution amending the Budget for the project. Attachments: Exhibit 1: Project Plan Exhibit 2: Right -of -Way Exhibit 3: Landscape Easements Exhibit 4: Change Order Summary Exhibit 5: Budget Re -cap Exhibit 6: Resolution Beltramo_cmp_0602 Current Propsed Revised Description Budget ($) Change ($) Budget ($) Fund 2501: L A AOC Design 13,806 (10,151) 3,655 Right -of -Way 4,920 (4,920) 0 Construction 698,964 6,351 705,315 Constr. Mgmnt. / Insp. 85,907 34,093 120,000 Sub -Total 803,597 25,373 828,970 Fund 2604: Federal CMAQ Grant Construction 466,975 0 466,975 Total FY 04/05 Budget 1,270,572 25,373 1,295,945 Plus Prior Years Expenditures 393,803 Total Project Appropriations 1,689,748 D. Final Inspection and Acceptance The City has completed a final inspection of the project and has found the work to be acceptable. At this time it would be appropriate for the City Council to accept the project as complete so that the City Clerk may record the Notice of Completion to start the final lien period. Absent the receipt of any Stop Notices from subcontractors or suppliers, the ten percent retention will be released thirty -five (35) days after the date of the recordation of that notice. STAFF RECOMMENDATION (Roll Call Vote) 1. Accept the work as complete. 2. Adopt the attached Resolution amending the Budget for the project. Attachments: Exhibit 1: Project Plan Exhibit 2: Right -of -Way Exhibit 3: Landscape Easements Exhibit 4: Change Order Summary Exhibit 5: Budget Re -cap Exhibit 6: Resolution Beltramo_cmp_0602 F- w m m Q Palo, Q r) Q W x Q s� F EXHIBIT 1 Page 1 of 2 Beltramol Z7 000089 m �o r rt n d 3 O N r SECTION 118' 8, 59 30' 29, 8' CL-- - - - - -- Existing R -O -W 89' 29' I_ Proposed R -O -W Acquisition and Street Widening DETAIL I R -O -W Acquisition and Widening MA �J In Z �m X N _W 54- � M NAXV =,-5--- Beltramol EXHIBIT 2 r 0 a z C) r v J 21 000091 See P� Z ZD- 0 ;I I� a n • a: O CY O 0 a Cr 3 i~ U) S00 w EXHIBIT 3 Landscaped Areas Page 1 of 2 Maureen Lane 000092 S eo Fj 1 lO. 3 Qf v a cn a of w o of i a jS_ l'Z *ZS' l 0 a EXHIBIT 3 Landscaped Areas Page 2 of 2 MN-1(- ;_ Li ti i, 000 093 EXHIBIT 4 Change Order Summary Description Amount ($) Al Street Lighting Conduit 18,307.26 A2 Change Block to slumpstone 35,303.09 A3 Relocate Irrigation / Relocate sign at church 1,150.00 Other Miscelaneous work 3,438.13 Excavate & Expose septic tank 850.00 5,438.13 A4 Removals & grading for driveway 3,919.52 Added removals N/E Maureen: elevation change 4,951.30 Change height of wroght iron 667.71 9,538.53 A5 Delineators for Left Turn Control 5,920.53 Un- planned lane closure (work too close to travel lane) 1,954.98 Remove treated base / add height to Vogel wall 2,158.45 Utility work / replace MH cover 2,497.60 Wood posts / Remove striping 1,171.99 RE- strip: change location of lane add 8,372.03 22, 075.58 Grant Eligible Sub -Total 90,662.59 B1 Ccontroller Costs 7,933.05 B5 R &R Driveway 678.27 Replace mail boxes 942.12 1,620.39 Grant Ineligible Sub -Total 9,553.44 Total 100, 216.03 000094 CITY OF MOORPARK Capital Improvement Project Budget Re -Cap Sheet EXHIBIT 5 Date: February 13, 2006 Fiscal Year: FY 05/06 Department: Public Works 7-Department: 8310 Project Title: L. A. Ave Widening at Beltramo Ranch Road Project Number: 8003 Total Current Appropriations Fund Object Code Account Description Total Prior Years' Expenses Current FY Beginning Year Budget Prior Budget Changes This FY Current FY Total Budget Total Approp. To Date 2501 9601 Design $176,171 $13,806 $0 $13,806 $189,977 2501 9610 R -O -W Acq. $129,780 $4,920 $0 $4,920 $134,700 2501 9640 9640 Construction Construction Total Constr. $10,734 $63,025 $73,759 $698,964 $466,975 $1,165,939 $0 $0 $0 $698,964 $466,975 $1,165,939 $709,698 $530,000 $1,239,698 2604 2501 9650 Inspection $14,093 $85,907 $0 $85,907 $100,000 Project Totals: $393,803 1 $1,270,572 $0 $1,270,572 $1,664,375 Requested Budget Amendment / Revised Total Appropriations Fund Object Code Account Description Current FY Total Budget Proposed Budget Change Proposed Revised Current FY Budget Previous Total Appropr. Proposed Revised Total Approp. 2501 9601 Design $13,806 ($10,151) $3,655 $189,977 $179,826 2501 9610 R -O -W Ac q. $4,920 $4,920 $0 $134,700 $129,780 2501 9640 9640 Construction Construction Total Constr. $698,964 $466,975 $1,165,939 $6,351 $6,351 $705,315 $466,975 $1,172,290 $709,698 $530,000 $1,239,698 $716,049 $530,000 $1,246,049 2604 2501 9650 Inspection $85,907 $34,093 $120,000 $100,000 $134,093 Project Totals: $1,270,572 $25,373 $1,295,945 $1,664,375 $1,689,748 Propossed Revised Funding mmary Fund Fund Name Total Prior Years' Expenses Current FY Beginning Year Budget Previously Approved Appropr. This FY R ropose Additional Appropr. This Time Proposed Revised Total Approp. 2501 LAAOC $330,778 $803,597 $0 $25,373 $1,159,748 2604 ISTEA $63,025 $466,975 $0 $0 $530,000 Pro ect Totals: $393,803 $1,270,572 $0 $25,373 $1,689,748 000095 Exhibit 6 RESOLUTION NO. 2006- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 2005/06 BUDGET TO REVISE THE AMOUNTS OF THE APPROPRIATIONS AND BUDGET FOR PROJECT 8003: LOS ANGELES AVENUE WIDENING BELTRAMO RANCH ROAD TO MAUREEN LANE [L. A. AVE. AOC FUND (FUND 2501) AND ISTEA FEDERAL GRANT FUND (FUND 2604)] WHEREAS, on June 15, 2005, the City Council adopted the Budget for Fiscal Year 2005/06; and WHEREAS, a staff report has been presented to the City Council requesting a budget increase in the aggregate amount of $25,373; and WHEREAS, Exhibit "A ", attached hereto and made a part hereof, describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That a Budget amendment in the aggregate increase of $25,373, as more particularly described in Exhibit "A ", is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 1St day of March, 2006. ATTEST: Deborah S. Traffenstedt, City Clerk Patrick Hunter, Mayor Attachment: Exhibit 'A': Appropriation and Budget Detail 000096 Resolution No. 2006 - Exhibit "A" Revised Appropriations & Budget For Project 8003: Los Angeles Avenue Widening Beltramo Ranch Road to Maureen Lane A. Fund Allocation .................. ........ ......_ - _..._................ ............... .......... ... Fund Account Number Amount . ... .... .......... L A Ave AOC Fund 2501.5500 $ 25,373 B. FY 05106 Budget Re -C 2501.8310.8003.xxxx ......................................................................................... ..1............................ 2604.8310.8003.xxxx C. Distribution of Appropriations to 2501.8310.8003.9650: I nsp. ................ ....... ......... ........ Total Pro Approved as to form: $1,295,945 0000°x7