HomeMy WebLinkAboutAGENDA REPORT 2006 0301 CC REG ITEM 10FnrEM i0 -F-
amity Council Meeting
ACTION:
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: The Honorable City Council
FROM: Mary Lindley, Parks, Recreation, and Community
Director
Prepared by: Shaun Kroes, Administrative Specialist
Service
DATE: February 16, 2006 (CC meeting of March 1, 2006)
SUBJECT: Consider Award of Agreement for Design of Metrolink Security
Camera System and a Resolution Amending the FY 2005/06
Budget
SUMMARY
As part of the City Council's Goals and Objectives for FY 2005/06 (B -10), staff evaluated
the use of a digital camera surveillance system at the Metrolink Station to increase
security. At this time, staff is proposing the installation of a surveillance system and
requesting approval for a contract with Schirmer Engineering Corporation, a consultant that
specializes in security systems, to design a surveillance system for the Metrolink Station.
The consultant will work with the City of Moorpark on the attached Scope of Work
(Attachment A)
DISCUSSION
Staff solicited Requests for Qualifications (RFQ) on January 6, 2006. The City received
cost proposals from three firms by the due date of January 25, 2006. The results are as
follows:
Schirmer Engineering Corporation $23,400
Gage- Babcock & Associates, Inc. $30,000
Glover & Associates, Inc. $43,484
The first two listed were very close in price and were both well qualified. The third firm was
well qualified, however, its price far exceeds the others, and the office is located in
Northern California, whereas the other two are located closer to the City of Moorpark. The
proposals were evaluated on their Technical Qualifications, Proposal Completeness, Ability
to Meet Requirements, and Cost. Staff recommends Schirmer Engineering. Schirmer
Engineering has performed similar parking lot security camera monitoring consulting jobs,
S: \Community Services\John Brand \Transit \Rail - Metrolink\2006 \Security Camera System\Agreement Award\Agenda Report -
Approval of Schirmer Engineering 3- 1- 2006.doc 000107
Metrolink Parking Lot Regulations
CC Meeting of March 1, 2006
Page 2
including a 3 -level parking structure in Santa Barbara. References from Shirmer
Engineering's previous projects gave positive feedback on Shirmer Engineering's
performance and work products.
The Metrolink Digital Security Camera System will be funded using Federal Transit
Administration (FTA) funds awarded to the City of Moorpark specifically for this project and
a 20% local match using Transportation Development Act (TDA) funds. The FTA funds are
on a reimbursement basis. The City of Moorpark will have to spend the money before
receiving the FTA funds. The City anticipates that the project will cost approximately
$250,000 ($200,000 FTA; $50,000 Local TDA). This amount includes the $23,400 for
consultant services, plus $4,600 contingency (allowing for unexpected costs). It is
anticipated that the installation of the approved system will cost approximately $222,000.
To fund the project, the Council is being asked to adopt the attached resolution
(Attachment B) amending the FY 2005/06 budget by approximately $250,000.
STAFF RECOMMENDATION (Roll Call Vote)
Authorize the City Manager to execute an agreement with Schirmer Engineering
Corporation not to exceed $23,400 and adopt Resolution 2006
Attachment A — Scope of Work
Attachment B — Resolution No. 2006-
0001O8
SCOPE OF WORK
Phase I. Conceptual Design
Attachment A
During this Phase the Consultant will meet with staff to determine the security
camera system design that will meet the City's technical and financial
requirements. The Consultant will confirm with City Staff the security design and
system configuration that the Consultant determines to be the best system to
select. The system conceptual design will be approved by City Staff.
Phase II. Design Development
The Consultant will create the security system design and design documents,
which include specifications and drawings.- At least two complete sets of plans,
including necessary specifications and drawings, ready for duplication, will be
supplied.
Phase III. Request for Proposal Development
The Consultant will develop bidder qualifications criteria and the Request for
Proposal (RFP) to allow the most competitive bids for a new security system
installation. The final RFP shall be approved by City Staff.
Phase IV. Request for Proposal Review
The Consultant will assist in the review of the proposals and establishing the
winning bid. Once a digital security camera system installer is selected, Staff will
present the vendor to the City Council for approval.
Phase V. Job Oversight/Sign Off
The Consultant will oversee construction of the security camera system at the
Metrolink Station and prepare a final punch list of outstanding items that the
contractor will be required to complete.
SACommunity Services \John Brand \Transit \Rail - Metrolink\2006 \Security Camera System\Agreement Award\Attachment A Scope
of Services.doc
000109
Attachment B
RESOLUTION NO. 2006 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FY 2005/06
BUDGET BY ALLOCATING $250,000 FROM LOCAL TRANSIT
(FUND 5000) FOR THE METROLINK STATION DIGITAL
SECURITY CAMERA SYSTEM
WHEREAS, on June 15, 2005, the City Council adopted the budget for Fiscal
Year 2005/2006; and
WHEREAS, On March 1, 2006, the City Council approved the Metrolink Station
Digital Security Camera System consultant; and
WHEREAS, a budget amendment is required to fund this project.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a budget amendment in the amount of $250,000, as described
in Exhibit "A" attached hereto, is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original Resolutions.
PASSED AND ADOPTED this day of , 2006.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
S:\Community Services \John Brand \Transit \Rail - Metrolink\2006 \Security Camera System\Agreement Award \CC Resolution 2006 -()
Metrolink Camera Budget Amendment 3- 1- 2006.doc n 4 0 1 i o
EXHIBIT A
BUDGET AMENDMENT FOR
METROLINK STATION
DIGITAL SECURITY CAMERA SYSTEM
FY 2005106
FUND ALLOCATION FROM:
Fund
Account Number
Amount
Local Transit Fund
5000 -5500
$250,000.00
Total
$28,000.00
$250,000.00
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
Account Number
Current Budget
Revision
Amended Budget
5000 - 7310 - 7304 -9601
$0.00
$28,000.00
$28,000.00
5000 - 7310 - 7304 -9632
$65,250.00
$222,000.00
$287,250.00
Total
$65,250.00
$250,000.00 1
$315,250.00
Approved as to Form.
SACommunity Services\John Brand \Transit \Rail - Metrolink\2006 \Security Camera System\Agreement Award\Exhibit A - Metrolink
Station Budget Amendment.doc