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Home My WebLink AboutAGENDA REPORT 2006 0426 CC SPC ITEM 04EMOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Jeff Matson, Captain �Zk DATE: April 18, 2006 (CC Meeting of 04/26106) EM L4 • E. $C, M00gPARK, CALIFORW, :i['a Council Maating SUBJECT: Consider the Purchase of a Police Motorcycle; and Adoption of a Resolution Amending the Fiscal Year 05/06 Budget to Appropriate $26,545.00 from the Equipment Replacement Fund for the Purchase of a 2006 Harley — Davidson FLHTPI Electra Glide Police Motorcycle SUMMARY The purpose of this report is to request the replacement of one of the 2004 Harley — Davidson FLHTPI Electra Glide Police Motorcycles that has reached the predicted replacement mileage benchmark of 30,000 miles; to request that the 2004 Harley — Davidson FLHTPI Electra Glide Police Motorcycle be retained as a spare motorcycle; and to request an allocation from the Equipment Replacement Fund of $26,545.00 to purchase a 2006 Harley — Davidson FLHTPI Electra Glide Police Motorcycle to replace the 2004 model. BACKGROUND The Police Department has three motorcycle officers assigned to the traffic unit. For traffic enforcement it is widely recognized that the motorcycle is the most versatile and efficient mode of transportation in any city where there is a high volume of traffic circulation. Currently the motorcycles used for traffic enforcement are-. Two Harley — Davidson motorcycles, one BMW motorcycle and a spare Kawasaki motorcycle is maintained to use when one of the three motorcycles used daily is in for any extended maintenance. The replacement mileage benchmark of one of the 2004 Harley — Davidson FLHTPI Electra Glide Police Motorcycle has been reached. This motorcycle has been well maintained by the officer riding the motorcycle and would be retained as a spare motorcycle to be ridden by Senior Deputy Ed Tumbleson during special traffic enforcement periods and as a spare motorcycle when any of the motorcycles are in for extended maintenance. The 2004 Harley — Davidson FLHTPI Electra Glide Police Motorcycle would not be traded in for the purchase of the new motorcycle. The guaranteed replacement value of this Harley — Davidson is $11,000. The current spare motorcycle is a 2001 Kawasaki KZ 1000 -P Police Motorcycle and would either be sold 000017 Honorable City Council April 19, 2006 Regular Meeting Page 2 to the Thousand Oaks Police Department as a training motorcycle, or auctioned by the City of Moorpark as surplus property. There are two other motorcycles currently utilized by law enforcement: the BMW and the Honda. Both the BMW and the Honda can be purchased for approximately $22,000 from vendors located outside of the City of Moorpark and in the City of Thousand Oaks. Servicing either the BMW or the Honda would also be done in the City of Thousand Oaks. The State of California's Motor Vehicle Purchasing Contract will be changing from the BMW to the Harley — Davidson motorcycle and the BMW would only be available through local dealers at a higher price. The BMW is also discontinuing the guaranteed replacement program. The current BMW motorcycle now being utilized has some time left before it reaches its recommended replacement mileage of 60,000, however, as the motorcycle ages it is expected that maintenance costs will increase. DISCUSSION The high volume of traffic within the City of Moorpark places traffic safety and the orderly flow of traffic within and through the City of Moorpark at a high priority for the Police Department. This request was not budgeted for in the FY 2005/2006 budget and it is now requested that the purchase of a motorcycle be funded in order to purchase a 2006 Harley — Davidson FLHTPI Electra Glide Police Motorcycle and move the 2004 Harley — Davidson FLHTPI Electra Glide Police Motorcycle into a spare motorcycle replacing the Kawasaki KZ 1000 -P Police Motorcycle. The remaining 2004 Harley — Davidson motorcycle will also reach replacement mileage in Fiscal Year 2006 -2007 and is in the proposed budget for the police department as a replacement. That motorcycle would be traded in to reduce the purchase price of its replacement. The initial cost of a motorcycle is about $26,545.00. There would be an additional $3,563 in maintenance over the 3 -year, or 30,000 miles benchmark replacement mileage. All maintenance is the responsibility of the City of Moorpark. Breakdown of Costs: 2006 Harley — Davidson FLHTPI Electra Glide Police Motorcycle Purchase Price: $13,470.00 Accessories $3,864.00 Installation $1,148.00 Freight $320.00 Handling $459.00 000018 Honorable City Council April 19, 2006 Regular Meeting Page 3 Total $19,261.00 Sales Tax @ 7.25% $1,400.00 DOC Fees $45.00 Service Contract, Extended Warrantee 36 mos. $739.00 Total $21,445.00 Communications Equipment/installation: $5,100.00 Estimated Total Costs: $26,545.00 Annual Cost for Service: • First Year 0 1,000 mile service $295 0 5,000 mile service $295 0 10,000 mile service $370 o rear tire $231 o brake pads $203 • Second Year 0 15,000 $295 o 20,000 $370 o front and rear tires $405 o brake pads $203 • Third Year 0 25,000 miles $295 0 30,000 miles $370 o rear tire 231 Total for three years 30,000 miles $3,563 It has been our experience since 2003 that purchasing and servicing the law enforcement motorcycle from the Harley — Davidson, located within the City of Moorpark, has been advantageous by keeping the tax dollars within the City of Moorpark and responsive servicing of the motorcycles when brought in for service -- generally, while the officer waits for the motorcycle. In the case of warrantee repairs the turn around has been timely; however, by retaining a spare motorcycle, the officer is never off of the street doing traffic enforcement. STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED) Approve the purchase of one 2006 Harley — Davidson FLHTPI Electra Glide Police Motorcycle and law enforcement motorcycle and communications equipment at a total cost of approximately $26,545.00, and adopt Resolution No. 2006- amending the FY 2005/06 budget. Attachment: Draft Resolution 000019 RESOLUTION NO. 2006- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 2005/06 BUDGET BY APPROPRIATING $26,545.00 FROM THE EQUIPMENT REPLACEMENT FUND (4003 -5500) TO PUBLIC SAFETY VEHICLES (4003- 9200 - 0000 -9505) FOR THE PURCHASE OF A REPLACEMENT POLICE MOTORCYCLE WHEREAS, on June 15, 2005, the City Council adopted the budget for Fiscal Year 2005/06; and WHEREAS, an oversight was made in the projected replacement benchmark of a Harley - Davidson motorcycle that has now reached its replacement mileage and use, and an allocation from the Equipment Replacement Fund is now required; and WHEREAS, Exhibit "A" hereof describes said budget amendment and its resultant impacts to the budget line item (s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment appropriating $26,545.00 from the Equipment Replacement Fund to the line item for purchase of Public Safety vehicles as more particularly described in Exhibit "A" attached hereto is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 26th day of April, 2006. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachment: Exhibit "A "- Budget Revision 004 00 Resolution No. Page 2 EXHIBIT A BUDGET AMENDMENT FOR PUBLIC SAFETY FY 2005 -06 FUND ALLOCATION: Fund Account Number Amount Equipment Re lacement 4003 -5500 $ 26,545.00 $ 26,545.00 $ 26,545.00 Total $ 26,545.00 DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS: Account Number Current Budget Revision Amended Budget 4003 - 9200 - 0000 -9505 $ - $ 26,545.00 $ 26,545.00 Total $ - $ 26,545.00 $ 26,545.00 Approved to Form: 000021L