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Home My WebLink AboutMIN 2017 0524 CC SA SPC BGT MINUTES OF THE CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK ("SUCCESSOR AGENCY") Moorpark, California May 24, 2017 A Special Meeting of the City Council of the City of Moorpark and the Successor Agency was held on May 24, 2017, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 6:00 p.m. 2. ROLL CALL: Present: Councilmembers Mikos, Pollock, Simons, Van Dam, and Mayor Parvin. Staff Present: Steven Kueny, City Manager; Deborah Traffenstedt, Assistant City Manager; Ron Ahlers, Finance Director; David Bobardt, Community Development Director; Jeremy Laurentowski, Parks and Recreation Director; Irmina Lumbad, Deputy Finance Director; Atanas Beltchev, Information Systems Manager; Shaun Kroes, Program Manager; Jessica Sandifer, Program Manager; Teri Davis, Program Manager; Brian Chong, Administrative Services Manager; Stephanie Anderson, Recreation Services Manager; Angel Sierra, Active Adult Center Supervisor; Chris Ball, Management Analyst; Captain John Reilly, Sheriff's Department; and Maureen Benson, City Clerk. 3. PUBLIC COMMENT: Pat Jacobs, a resident of the Pinnacles in the Moorpark Highlands development, requested information on what they pay in Community Facilities District (CFD) property taxes as a percentage of the budget and how many homes are in the Moorpark Highlands development versus the entire City. Mr. Kueny responded to her questions and asked for her contact information so staff could provide her with the statistics. 4. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. Minutes of the City Council/Successor Agency Moorpark, California Page 2 May 24, 2017 5. PRESENTATION/ACTION/DISCUSSION: A. Consider Amendment No. 2 to Agreement with The Adjul Corporation dba Lee Construction for the Recreational Trail Project at Arroyo Vista Community Park (AVCP) (CIP Project C0018) and Resolution Amending the Fiscal Year 2016/17 Budget. Staff Recommendation: 1) Approve Amendment No. 2 to Agreement in the amount of $60,000 and authorize the City Manager to sign the Amendment, subject to final language approval of the City Manager; and 2) Adopt Resolution No. 2017-3598, amending the FY 2016/17 budget for additional contingency costs. ROLL CALL VOTE REQUIRED Mr. Laurentowski gave the staff report. There were no speakers. MOTION: Councilmember Mikos moved and Councilmember Pollock seconded a motion to: 1) Approve Amendment No. 2 to Agreement with The Adjul Corporation dba Lee Construction for the Recreation Trail Project at Arroyo Vista Community Park in the amount of $60,000 and authorize the City Manager to sign the Amendment, subject to final language approval of the City Manager; and 2) Adopt Resolution No. 2017-3598, amending the Fiscal Year Budget for additional contingency costs. The motion carried by unanimous roll call vote. B. Consider Update on Moorpark Police Services Center Public Art Project. Staff Recommendation: Receive and file report. Mr. Laurentowski gave the staff report. There were no speakers. CONSENSUS: It was the unanimous consensus of the Council to receive and file the report. C. Consider Proposed Operating and Capital Improvements Budget for the Fiscal Year 2017/18. Staff Recommendation: Discuss proposed budget for Fiscal Year 2017/18. Mr. Kueny gave the budget message outlining the General Fund's projected deficit of $357,430, and presented a Supplemental Report outlining additional recommended items to balance the General Fund Budget identified since the distribution of the Budget document, which included: 1. Items that can be funded from the Equipment Replacement Fund in the amount of$236,500. Minutes of the City Council/Successor Agency Moorpark, California Page 3 May 24, 2017 Amount Item Account Number a. $ 10,000 Backup Network Server 1000-134-00000-55000 b. $ 15,000 Local Area Network Switch 1000-134-00000-55000 c. $ 6,500 Scanners 1000-134-00000-55000 d. $105,000 Backup Generator 1000-171-M0023-55500 Community Center e. $100,000 HVAC Replacement AVRC 1000-171-M0024-55500 2. $95,000 funded from the Park Improvement Fund for the Arroyo Vista Recreation Center backup generator(account number 1000-171-M0023-55500). 3. $110,000 funded from the Park Improvement Fund for six (6) of the items listed on page A-52 of the Budget Message. a. $35,000 Skate Park drainage and pod coping (account number 2390-541-R0010- 53000) b. $35,000 Arroyo Vista Community Park slope landscaping (account number 2390- 541-R0030-53000) c. $10,000 ADA sidewalk access at Peach Hill Park (account number 2390-541- R0080-53000) d. $10,000 ADA sidewalk access at Monte Vista Nature Park (account number 2390-541-R0090-53000) e. $10,000 ADA sidewalk access at Mountain Meadows Park (account number 2390-541-R0100-53000) f. $10,000 ADA sidewalk access at Tierra Rejada Park (account number 2390-541- R0111-53000) 4. The General Plan Land Use and Circulation Element in the amount of $75,000 listed on page A-52 of the Budget Message can be funded from the General Fund Reserve (GFR). The item has been carried over from Fiscal Year 2016/17 and was previously funded by the GFR. 5. $15,000 for the elimination of the Arroyo Vista Recreation Center gym floor resurfacing (account number 1000-171-F0007-53000). The gym floor will be resurfaced in Fiscal Year 2016/17 as a result of water damage. 6. $35,000 can be recognized as revenue from the two (2) Community Facilities Districts to offset annual administrative costs. The draft budget included the expenditures but inadvertently did not include the revenue. Mr. Kueny stated Items 1 — 5, above would collectively save $531,500 from the General Fund expenditures and Item 6 would add $35,000 to General Fund revenue. If all six (6) items are approved the projected General Fund deficit of $357,430 would be eliminated and the Fiscal Year 2017/18 General Fund Budget would have a projected surplus of $209,070. This includes $75,000 from the General Fund Reserves to be used to pay for the General Plan Land Use and Circulation Element. Minutes of the City Council/Successor Agency Moorpark, California Page 4 May 24, 2017 There were no speakers. A discussion followed among the Councilmembers and staff focusing on: 1) Making minor editorial corrections to naming conventions; 2) Expanding the Property Tax pie chart on stamped page A-14 to show more detail on the taxes received by the County; 3) Completing the Description for Funds 2331 and 2332 on stamped page 3 of 384 and removing the entry for Fund 2433 Shekel) Fire; 4) Need for Council to develop a long term plan for use of General Fund Reserve as it will not be replenished; 5) Moving forward with planning an Arts Festival for the future, possibly to be combined with another activity; 6) Develop a Slurry Seal Program to present to Council after the summer break; and 7) Whether $30.00 is not too high a fee for cat and dog licenses in light of the No Kill policy with its increased costs to the City. CONSENSUS: It was the unanimous consensus of the Council to determine $30.00 was not too high a fee for cat and dog licenses in light of the No Kill policy with its increased costs to the City. CONSENSUS: It was the unanimous consensus of the Council to accept the City Manager's Recommendation as stated in the Draft Budget and as modified by the Supplemental Report and to schedule the 2017/2018 Budget for adoption at the June 21, 2017, regular meeting. CONSENSUS: It was the unanimous consensus of the Council to direct staff research the cost of a Broadband Gap Study and to then propose an amendment to the Fiscal Year 2017/2018 budget for up to $50,000 to be funded from the General Fund. 6. CLOSED SESSION: Mr. Kueny requested the Council go into closed session for discussion of one case under Item 6.B. and Items 6.G. and 6.H. on the agenda. MOTION: Mayor Parvin moved and Councilmember Van Dam seconded a motion to adjourn to closed session for discussion of one case under Item 6.B. and Items 6.G. and 6.H. on the agenda. The motion carried by unanimous voice vote. The time was 8:36 p.m. B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation (Pursuant to Paragraph (4) of Subdivision (d) of Government Code Section 54956.9: (Number of cases to be discussed — 4) G. CONFERENCE WITH LABOR NEGOTIATOR (Pursuant to Section 54957.6 of the Government Code) Minutes of the City Council/Successor Agency Moorpark, California Page 5 May 24, 2017 Agency Designated Representative: Steven Kueny Unrepresented Management Employees: Active Adult Center Supervisor; Administrative Services Manager; Assistant City Manager; City Clerk; City Engineer/Public Works Director; City Manager; Community Development Director; Community Services Manager; Economic Development and Planning Manager; Deputy Finance Director; Finance Director; Information Systems Manager; Information Systems Administrator; Landscape/Parks Maintenance Superintendent; Management Analyst; Parks and Recreation Director; Program Manager; Public Works Superintendent/Inspector; Recreation Services Manager; Recreation Supervisor; Senior Civil Engineer; and Senior Human Resources Analyst H. CONFERENCE WITH LABOR NEGOTIATOR (Pursuant to Section 54957.6 of the Government Code) Agency Designated Representative: Steven Kueny Represented Employee Organization: Service Employees International Union, AFL-CIO, CLC, Local 721 Present in closed session were Councilmembers Mikos, Pollock, Simons, Van Dam, and Mayor Parvin; Steven Kueny, City Manager; Kevin Ennis, City Attorney (via telephone at 8:47 p.m. and left at 8:53 p.m.); and Deborah Traffenstedt, Assistant City Manager. The Council reconvened into open session at 9:12 p.m. Mr. Kueny stated one case under Item 6.B. and Items 6.G. and 6.H. were discussed and there was no action to report. 7. ADJOURNMENT: Mayor Parvin adjourned the meeting at 9:12 p.m. ,! ate-g Ja "ce S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk I Oro . d