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AGENDA REPORT 2017 0621 CCSA REG ITEM 10R
ITEM 10.R. CITY OFMOORPARK,CA.ii=Or- City Couneii Meeting MOORPARK CITY COUNCIL AGENDA REPORT ACTION: TO: The Honorable City Council FROM: Jeremy Laurentowski, Parks and Recreation Director BY: Chris Ball, Management Analyst Cc" DATE: June 12, 2017 (CC Meeting of 06/21/17) SUBJECT: Consider Agreements with Architerra, Inc. for Landscape Architect Services in Landscape Maintenance Zones 15 and 22. BACKGROUND On July 1, 2015, the City Council approved a Drought Action Plan (DAP) outlining various actions for the City to take to meet the water conservation standard that had been mandated by the State Water Resources Control Board (SWRCB) in response to Governor Brown's Executive Order B-29-15 calling for statewide mandatory water reductions. The DAP included measures to both conserve water within City operations and to promote water conservation City-wide. Some of these measures included; retrofitting parks and facilities with low water use fixtures, installing weather based irrigation controllers and drip irrigation, reducing operating hours of city owned fountains, turf conversion at all City parks, renovation of planters and turf areas in Landscape Maintenance Districts (LMD's), homeowner association outreach, and community-wide outreach and education. Rapid implementation of DAP conservation measures allowed the City to not only meet, but exceed the 32% reduction goal required by the SWRCB. On April 17, 2017 the SWRCB rescinded mandatory water conservation standards, but left in place prohibitions against wasteful water use practices. These prohibitions are incorporated into the rules and regulations implemented by the Ventura County Waterworks District 1, and include activities such as hosing down a sidewalk instead of using a broom or a brush, and overwatering a landscape to where water is running off onto the sidewalk or into the gutter. Action item A.2.b of the DAP called for the renovation of planters and turf areas in LMDs and at City facilities with California native plants or other low water use landscaping. To address this measure, staff developed a phased approach that allowed immediate water savings to be achieved, while allowing time for the design of an appropriate plant palette for the designated renovation areas. In LMD areas, Phase I of this work included killing the turf and allowing the dead turf to remain in place, modifying the irrigation so that 328 Honorable City Council June 21, 2017 Page 2 only the trees are watered, and placing bark mulch around the trees. Removal of the dead turf and associated subgrade was to be completed with Phase II of the work. On August 19, 2015 the City Council approved an Amendment to the landscape maintenance Agreement with Oakridge Landscape, Inc. for the Phase I work in LMD Zone 15 along Championship Drive and Zone 22 in the Moorpark Highlands along Spring Road and Ridgecrest Drive at a total cost of$155,386. DISCUSSION Phase II of the work in LMD areas requires hiring a landscape architect to re-design the designated planter and turf areas with a drought tolerant, low water use plant palette. In Zone 15 the area of work includes the parkways and streetscape areas along the length of Championship Drive. In Zone 22, the area of work includes the parkways and streetscape areas along Spring Road and Ridgecrest Drive. In addition to the provisions of the DAP, in December, 2015, the State of California updated the California Code of Regulations Title 23, Division 2, Chapter 2.7, Model Water Efficient Landscape Ordinance (Ordinance). The updated Ordinance includes a requirement whereby any rehabilitated landscape project with an aggregate landscape area greater than 2,500 square feet would need to meet the provisions of the Ordinance. The Ordinance requires that landscape plans and specification be prepared by a California Registered Landscape Architect and limits the type of plant material and irrigation systems allowed in certain landscape areas. The Ordinance does not allow turf in parkways when adjacent parking is not provided, and in no instance does the Ordinance allow overhead spray irrigation within 2' of hardscape, such as sidewalks or streets. Therefore, landscape plans and specifications will need to be prepared for the parkways in both the Highlands and along Championship Drive in order to meet the requirements of the Ordinance. On May 3, 2017 staff issued separate requests for proposals (RFPs) for landscape architect design services for LMD Zone 15 and for LMD Zone 22. The RFPs were distributed to four landscaping firms with a due date of May 30, 2017. The City received one RFP response for each LMD Zone as follows: Project Contractor Bid Amount LMD Zone 15 Architerra Design Group $80,720 (Championship Drive) LMD Zone 22 Architerra Design Group $63,520 (Spring Road / Ridgecrest Drive) Architerra, Inc. dba Architerra Design Group (Architerra) has provided landscape architect services for a number of City projects in the past, including landscape architecture design of Walnut Acres Park and the landscape redesign of the Tierra Rejada Road corridor. They have extensive experience with drought tolerant 329 Honorable City Council June 21, 2017 Page 3 streetscape design and landscape restoration projects and have provided landscape architectural services for many cities and various water agencies throughout Southern California. Staff feels they are well qualified for the job and is recommending them for services on both projects. FISCAL IMPACT The estimated cost for landscape architectural design services in LMD Zone 15 is $84,756, which includes a five percent project contingency of $4,036. Contingency for this project is limited to five percent, rather than the standard fifteen percent, due to limited funding available for the work. The funding is available as a line item transfer from the trail improvement design project (2315-542-P0004-51000), which was budgeted at $85,000, but has been deferred to FY 17/18. The estimated cost for landscape architectural design services in LMD Zone 22 is $76,048, which includes a fifteen percent project contingency of $13,564. The current budget allocates $38,000 for landscape architect service in this Zone (2322-542-P0004- 51000). The remaining $38,048 is available as a line item transfer from the detention basin de-silting project (2322-542-P0004-53000), which was budgeted at $138,000, but has been deferred to FY 17/18. STAFF RECOMMENDATION 1. Approve Agreement with Architerra Inc., dba Architerra Design Group for landscape architectural design services in Zone 15 (Championship Drive); authorize City Manager to sign Agreement, subject to final language approval of the City Manager. 2. Approve Agreement with Architerra Inc., dba Architerra Design Group for landscape architectural design services in Zone 22 (Spring Road and Ridgecrest Drive); authorize City Manager to sign Agreement, subject to final language approval of the City Manager. Attachments: 1. Agreement with Architerra for landscape architect services for renovation of parkways and streetscape areas on Championship Drive 2. Agreement with Architerra for landscape architect services for renovation of parkways and streetscape areas on Spring Road and Ridgecrest Drive 330 ATTACHMENT ° PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MOORPARK AND ARCHITERRA, INC. DBA ARCHITERRA DESIGN GROUP FOR LANDSCAPE ARCHITECTURAL SERVICES FOR CHAMPIONSHIP DRIVE THIS AGREEMENT, made and effective as of this day of , 2017, between the City of Moorpark, a municipal corporation ("City") and Architerra, Inc. dba Architerra Design Group, a corporation ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: WHEREAS, City has the need for landscape architectural services; and WHEREAS, Consultant specializes in providing such services and has the proper work experience, certifications, and background to carry out the duties involved; and WHEREAS, Consultant has submitted to City a Proposal dated May 30, 2017, which is attached hereto as Exhibit C. NOW, THEREFORE, in consideration of the mutual covenants, benefits, and premises herein stated, the parties hereto agree as follows: 1. TERM The term of this Agreement shall be from the date of execution to completion of the work identified in the Scope of Services and in conformance with Exhibit C and Exhibit D, unless this Agreement is terminated or suspended pursuant to this Agreement. 2. SCOPE OF SERVICES City does hereby retain Consultant, as an independent contractor, in a contractual capacity to provide landscape architectural services, as set forth in Exhibit C and Exhibit D. In the event there is a conflict between the provisions of Exhibit C, Exhibit D, and this Agreement, the language contained in this Agreement shall take precedence. Consultant shall perform the tasks described and set forth in Exhibit C and Exhibit D. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit C. Compensation for the services to be performed by Consultant shall be in accordance with Exhibit C. Compensation shall not exceed the rates or contract value of eighty thousand seven hundred twenty dollars ($80,720.00), as stated in Exhibit C, plus a five percent (5%) contingency in the amount of four thousand thirty-six dollars ($4,036.00), for a total contract value of eighty-four thousand seven hundred fifty-six dollars ($84,756.00), without a written Amendment to the Agreement executed by both 331 parties. Payment by City to Consultant shall be in accordance with the provisions of this Agreement. 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of their ability, experience, standard of care, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. MANAGEMENT The individual directly responsible for Consultant's overall performance of the Agreement provisions herein above set forth and to serve as principal liaison between City and Consultant shall be Richard Krumwiede, and no other individual may be substituted without the prior written approval of the City Manager. The City's contact person in charge of administration of this Agreement, and to serve as principal liaison between Consultant and City, shall be the City Manager or the City Manager's designee. 5. PAYMENT Taxpayer ID or Social Security numbers must be provided by Consultant on an IRS W-9 form before payments may be made by City to Consultant. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit C, based upon actual time spent on the above tasks. This amount shall not exceed eighty thousand seven hundred twenty dollars ($80,720.00), as stated in Exhibit C, plus a five percent (5%) contingency in the amount of four thousand thirty-six dollars ($4,036.00), for a total contract value of eighty-four thousand seven hundred fifty-six dollars ($84,756.00) for the total term of the Agreement unless additional payment is approved as provided in this Agreement. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement, which are in addition to those set forth herein, unless such additional services and compensation are authorized, in advance, in a written amendment to this Agreement executed by both parties. Consultant shall submit invoices monthly for actual services performed. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. Any expense or reimbursable cost appearing on any invoice shall be accompanied by a receipt or other documentation subject to approval of the City Manager or the City Manager's designee. If the City disputes any of Consultant's fees or expenses, City Architerra, Inc. dba Architerra Design Group Page 2 of 16 332 shall give written notice to Consultant within thirty (30) days of receipt of any disputed fees set forth on the invoice. 6. TERMINATION OR SUSPENSION WITHOUT CAUSE The City may at any time, for any reason, with or without cause, suspend, or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement. The Consultant may terminate this Agreement only by providing City with written notice no less than thirty (30) days in advance of such termination. In the event this Agreement is terminated or suspended pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination or suspension, provided that the work performed is of value to the City. Upon termination or suspension of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to this Agreement. 7. DEFAULT OF CONSULTANT The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate or suspend this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. If the City Manager or his/her designee determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have seven (7) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 8. LIQUIDATED DAMAGES If the Consultant fails to complete the work, or any portion thereof, within the time period required by this Agreement, or as duly extended in writing by the City Manager, Consultant shall forfeit and pay to the City, as liquidated damages, the sum of fifty dollars ($50.00) per day for each calendar day the work, or portion thereof, remains Architerra, Inc. dba Architerra Design Group Page 3 of 16 333 uncompleted after the above specified completion date. Liquidated damages shall be deducted from any payments due or to become due to the Consultant under the terms of this Agreement. Progress payments made by the City after the above specified completion date shall not constitute a waiver of liquidated damages by the City. 9. OWNERSHIP OF DOCUMENTS Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or the City's designees at reasonable times to such books and records; shall give the City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Notification of audit shall be provided at least thirty (30) days before any such audit is conducted. Such records, together with supporting documents, shall be maintained for a period of ten (10) years after receipt of final payment. Upon completion of, or in the event of termination or suspension without cause of • this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, at the Consultant's office and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, and printing computer files. 10. INDEMNIFICATION AND HOLD HARMLESS Indemnity for professional liability: When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all losses, liabilities, damages, costs and expenses, including legal counsels' fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any agency or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement. Indemnity for other than professional liability: Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, Architerra, Inc. dba Architerra Design Group Page 4 of 16 334 expenses or costs of any kind, whether actual, alleged or threatened, including legal counsels' fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or agency for which Consultant is legally liable, including but not limited to officers, agents, employees or subcontractors of Consultant. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section from each and every subconsultant, or any other person or entity involved by, for, with, or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this Section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth here is binding on the successors, assigns, or heirs of Consultant and shall survive the termination of this Agreement or this Section. City does not and shall not waive any rights that it may have against Consultant by reason of this Section, because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The hold harmless and indemnification provisions shall apply regardless of whether or not said insurance policies are determined to be applicable to any losses, liabilities, damages, costs, and expenses described in this Section. 11. INSURANCE Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit A attached hereto and incorporated herein by this reference as though set forth in full. 12. INDEPENDENT CONSULTANT Consultant is and shall at all times remain as to the City a wholly independent Contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers or employees, or agents of the City except as set forth in this Agreement. Consultant shall not incur or have the power to incur any debt, obligation, or liability against City, or bind City in any manner. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or Architerra, Inc. dba Architerra Design Group Page 5 of 16 335 indemnification to Consultant for injury or sickness arising out of performing services hereunder. 13. LEGAL RESPONSIBILITIES The Consultant shall keep itself informed of local, state, and federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations, including but not limited to the Americans with Disabilities Act and Occupational Safety and Health Administration laws and regulations. The Consultant shall comply with and sign Exhibit B, the Scope of Work Requirement for Professional Services Agreements Compliance with California Government Code Section 7550, when applicable. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section. 14. ANTI DISCRIMINATION Neither the Consultant, nor any subconsultant under the Consultant, shall discriminate in employment of persons upon the work because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status; or any other basis protected by applicable federal, state, or local law, except as provided in Section 12940 of the Government Code. Consultant shall have responsibility for compliance with this Section. 15. UNDUE INFLUENCE Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the City in connection with the award, terms, or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City will receive compensation, directly or indirectly from Consultant, or any officer, employee, or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity. 16. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES No member, officer, or employee of the City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Services during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, inany agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the Services performed under this Agreement. Architerra, Inc. dba Architerra Design Group Page 6 of 16 336 17. CONFLICT OF INTEREST Consultant covenants that neither they nor any officer or principal of their firm have any interests, nor shall they acquire any interest, directly or indirectly, which will conflict in any manner or degree with the performance of their services hereunder. Consultant further covenants that in the performance of this Agreement, they shall employ no person having such interest as an officer, employee, agent, or subconsultant. Consultant further covenants that Consultant has not contracted with nor is performing any services directly or indirectly, with the developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) and/or public agency(ies) owning property and/or processing an entitlement application for property in the City or its Area of Interest, now or within the past one (1) year, and further covenants and agrees that Consultant and/or its subconsultants shall provide no service or enter into any contract with any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) and/or public agency(ies) owning property and/or processing an entitlement application for property in the City or its Area of Interest, while under contract with the City and for a one (1) year time period following termination of this Agreement. 18. NOTICE Any notice to be given pursuant to this Agreement shall be in writing, and all such notices and any other document to be delivered shall be delivered by personal service or by deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid, and addressed to the party for whom intended as follows: To: City Manager City of Moorpark 799 Moorpark Avenue Moorpark, California 93021 To: Richard Krumwiede Architerra, Inc. 10221-A Trademark Street Rancho Cucamonga, California 91730 Either party may, from time to time, by written notice to the other, designate a different address or contact person, which shall be substituted for the one above specified. Notices, payments and other documents shall be deemed delivered upon receipt by personal service or as of the third (3rd) day after deposit in the United States mail. 19. CHANGE IN NAME Should a change be contemplated in the name or nature of the Consultant's legal entity, the Consultant shall first notify the City in order that proper steps may be taken to have the change reflected in the Agreement documents. Architerra, Inc. dba Architerra Design Group Page 7 of 16 337 20. ASSIGNMENT Consultant shall not assign this Agreement or any of the rights, duties, or obligations hereunder. It is understood and acknowledged by the parties that Consultant is uniquely qualified to perform the services provided for in this Agreement. 21. LICENSES At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services in this Agreement. 22. VENUE AND GOVERNING LAW This Agreement is made, entered into, and executed in Ventura County, California, and any action filed in any court or for arbitration for the interpretation, enforcement or other action of the terms, conditions, or covenants referred to herein shall be filed in the applicable court in Ventura County, California. The City and Consultant understand and agree that the laws of the state of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. 23. COST RECOVERY In the event any action, suit or proceeding is brought for the enforcement of, or the declaration of any right or obligation pursuant to this Agreement or as a result of any alleged breach of any provision of this Agreement, the prevailing party shall be entitled to recover its costs and expenses, including attorneys' fees, from the losing party, and any judgment or decree rendered in such a proceeding shall include an award thereof. 24. ARBITRATION Cases involving a dispute between City and Consultant may be decided by an arbitrator if both sides agree in writing, with costs proportional to the judgment of the arbitrator. 25. ENTIRE AGREEMENT This Agreement and the Exhibits attached hereto contain the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. Architerra, Inc. dba Architerra Design Group Page 8 of 16 338 26. CAPTIONS OR HEADINGS The captions and headings of the various Articles, Paragraphs, and Exhibits of this Agreement are for convenience and identification only and shall not be deemed to limit or define the content of the respective Articles, Paragraphs, and Exhibits hereof. 27. AMENDMENTS Any amendment, modification, or variation from the terms of this Agreement shall be in writing and shall be effective only upon approval by both parties to this Agreement. 28. PRECEDENCE In the event of conflict, the requirements of the City's Request for Proposal, if any, and this Agreement shall take precedence over those contained in the Consultant's Proposal. 29. INTERPRETATION OF AGREEMENT Should interpretation of this Agreement, or any portion thereof, be necessary, it is deemed that this Agreement was prepared by the parties jointly and equally, and shall not be interpreted against either party on the ground that the party prepared the Agreement or caused it to be prepared. 30. WAIVER No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision. No waiver shall be binding unless executed in writing by the party making the waiver. 31. AUTHORITY TO EXECUTE The person or persons executing this Agreement on behalf of the Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of obligations hereunder. Architerra, Inc. dba Architerra Design Group Page 9 of 16 339 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF MOORPARK ARCHITERRA, INC. DBA ARCHITERRA DESIGN GROUP Steven Kueny, City Manager Richard Krumwiede, President Attest: Maureen Benson, City Clerk Architerra, Inc. dba Architerra Design Group Page 10 of 16 340 Exhibit A INSURANCE REQUIREMENTS Prior to the beginning of and throughout the duration of Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet requirements set forth here, Consultant agrees to amend, supplement, or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to the City in excess of the limits and coverage required in this Agreement and which is applicable to a given loss, will be available to the City. Consultant shall provide the following types and amounts of insurance: Commercial General Liability Insurance using Insurance Services Office (ISO) "Commercial General Liability" policy form CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability for each such person. Workers' Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident or disease. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this Agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of' the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this Agreement. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Coverage shall be provided on a "pay on behalf' basis, with defense costs Architerra, Inc. dba Architerra Design Group Page 11 of 16 341 payable in addition to policy limits. Policy shall contain a provision obligating insurer at the time insured's liability is determined, not requiring actual payment by the insured first. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to the City for injury to employees of Consultant, subconsultants, or others involved in the Work. The scope of coverage provided is subject to approval by the City following receipt of proof of insurance as required herein. Limits are subject to review but in no event less than $1,000,000 aggregate. Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the State of California and with an A.M. Bests rating of A- or better and a minimum financial size of VII. General conditions pertaining to provision of insurance coverage by Consultant. Consultant and the City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds the City, its officials, employees, and agents, using standard ISO endorsement CG 2010 with an edition prior to 1992. Consultant also agrees to require all contractors and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right to subrogation prior to a loss. Consultant agrees to waive subrogation rights against the City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operation limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include limiting endorsement of any kind that has not been first submitted to the City and approved in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification, and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect the City's protection without the City's prior written consent. Architerra, Inc. dba Architerra Design Group Page 12 of 16 342 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to city at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled or reduced at any time and no replacement coverage is provided, the City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other Agreement and to pay the premium. Any premium so paid by the City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at the City's option. 8. Certificate(s) are to reflect that the insurer will provide thirty (30) days notice to the City of any cancellation or reduction of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation or reduction of coverage imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this Agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to the City. 10. Consultant agrees to ensure that subcontractors, and any other party involved with the Work who is brought onto or involved in the Work by Consultant, provide the same minimum insurance required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the Work will be submitted to the City for review. 11. Consultant agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer, or other entity or person in any way involved in the performance of Work contemplated by this Agreement to self-insure its obligations to the City. If Consultant's existing coverage includes a deductible or self-insured retention, the deductible or self- insured retention must be declared to the City. At that time, the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. 12. The City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to the City. Architerra, Inc. dba Architerra Design Group Page 13 of 16 343 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with an insurance requirement in no way imposes any additional obligations to the City nor does it waive any rights hereunder in this or any other regard. 15. Consultant will renew the required coverage annually as long as the City, or its employees or agents face an exposure from operations of any type pursuant to this Agreement. This obligation applies whether or not the Agreement is canceled or terminated for any reason. Termination of this obligation is not effective until the City executes a written statement to that effect. 16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to the City within five days of the expiration of coverage. 17. The provisions of any Workers' Compensation or similar act will not limit the obligations of Consultant under this Agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to the City, its employees, officials and agents. 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits, or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all- inclusive. 19. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such. 20. The requirements in this section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts or impairs the provisions of this section. 21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the Work reserves the right to charge the City or Consultant for the cost of additional insurance coverage required by this Architerra, Inc. dba Architerra Design Group Page 14 of 16 344 Agreement. Any such provisions are to be deleted with reference to the City. It is not the intent of the City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against the City for payment of premiums or other amounts with respect thereto. 22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this Agreement. The City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve the City. Architerra, Inc. dba Architerra Design Group Page 15 of 16 345 Exhibit B CITY OF MOORPARK Scope of Work Requirement for Professional Services Agreements Compliance with California Government Code Section 7550 Consultant shall sign and include this page in any document or written reports prepared by Consultant for the City of Moorpark (City) to which California Government Code Section 7550 (Government Code §7550) applies. Government Code §7550 reads: "(a) Any document or written report prepared for or under the direction of a state or local agency, that is prepared in whole or in part by nonemployees of the agency, shall contain the numbers and dollar amounts of all contracts and subcontracts relating to the preparation of the document or written report; if the total cost for the work performed by nonemployees of the agency exceeds five thousand dollars ($5,000). The contract and subcontract numbers and dollar amounts shall be contained in a separate section of the document or written report. (b) When multiple documents or written reports are the subject or product of the contract, the disclosure section may also contain a statement indicating that the total contract amount represents compensation for multiple documents or written reports." For all Professional Services Agreement with a total dollar value in excess of $5,000, a signed and completed copy of this form must be attached to all documents or completed reports submitted to the City pursuant to the Scope of Work. Does the dollar value of this Professional Services Agreement exceed $5,000? Q Yes ❑ No If yes, then the following information must be provided in compliance with Government Code § 7550: 1. Dollar amount of Agreement/Contract: $ 84,756.00 2. Dollar amount of Subcontract: $ 3. Does the total contract amount represent compensation for multiple documents or written reports? 0 Yes ❑ No I have read the foregoing Code section and will comply with Government Code §7550. Architerra, Inc. Richard Krumwiede, President Date Architerra, Inc. dba Architerra Design Group Page 16 of 16 346 EXHIBIT C CITY OF MOORPARK ,. REQUESTFORPROPOSAL1� For Landscape Architect Services for Renovation of Parkways and Streetscape Areas Championship Drive - �: .. f '.:..mar .. --4.- .I !' _ = P P K CAIC'� _111 _ o.il ��s ' _' /0 01114111111 . ''''''' 1 1.* illOrmilit0.0 - __.,__,,__- ...g f9 ___ I - ,...._:, CV ‘'-- - ,„..NtZ '^mo i', _ 0�`� ``v�� .- f` T• La � .-.•, }•Y.. I 4Z - t-il _• _ -Y • • Vie. r `� y f •\ .j14-7,... ._- ,• � -` sa...' 'sem„ �F 1 `tea Respectfully Submitted By: feb_ ARCH ITERRA DESIGN GROUP LANDSCAPE ARCHITECTURE AND PLANN NG May 30, 2017 3 4 7 ARC - 1T-RRA DESlG\ GROUP May 30th, 2017 Mr. Chris Ball, Management Analyst City of Moorpark Parks, Recreation and Community Services Department 799 Moorpark Avenue Moorpark, CA 93021 RE: RFP- LANDSCAPE ARCHITECT SERVICES RENOVATION OF PARKWAYS AND STREETSCAPE AREAS - CHAMPIONSHIP DRIVE Dear Mr. Ball, We are pleased to offer this response to the City of Moorpark's Request for Proposals to provide Landscape Design Services for the Improvement of Championship Drive. We understand the City's primary goal is to redesign the parkways in a water wise, California Friendly manner, that uses drip and low volume irrigation design strategies, along with appropriate native and drought tolerant options to replace existing ornamental high-water use turf and plantings. Our passion, experience, attention to detail and professionalism speak for themselves and we respectfully submit the following proposal for your review. Since 1991, ADG has successfully provided landscape architecture and design services to numerous municipal and public agency clients-collaborating with them to prepare cost effective, and drought tolerant, and water-wise landscape designs for streetscapes and other public spaces. Our proven drought tolerant streetscape retrofit design experience includes our work on the City of Moorpark's Tierra Rejada Streetscape Renovation Master Plan, the Lone Hill Avenue's Median Islands in San Dimas; and various Median Retrofits for the City of Chino Hills. For the City of Duarte, we have provided conceptual planting designs for turf removal, and retrofits of Huntington Drive and Duarte Road Medians. Each of these projects, in addition to being water-wise retrofits, also serve as water saving and low • maintenance demonstration platforms for the community. ADG's principal design team consists of Registered Landscape Architects: President Richard Krumwiede (PLA#2834), Director of Production Jeff Chamlee (PLA#1706), and Director of design Gregg Denson (PLA#4032) - a team with collectively over one hundred years of real world landscape design and planning experience in California. Ryan Skolny will be the project manager assigned to your project. Ryan has a master's degree in landscape architecture, and is extremely familiar with the City's guidelines, BITER ,Gr:o,m 348 10221 A TRADEMARK STREET RANCHO CUCAAtv',ONGA CA 91730 I PHONE(90'=1''8_2800 FA.: 9 CA 4283z! AZ<%D l I 0:1!, R=341 NM 53B since he has been actively involved in assisting Mr. Denson on the Tierra Rejada retrofit project. ADG is celebrating its 26th year in business, and we believe our success comes from our strong commitment to Client service and the timely presentation of project deliverables. We are fully staffed, with eighteen professionals and have the proven ability to respond to our clients needs. We are ready to start work on your project immediately, and look forward to the opportunity for continuing a successful partnership with the City of Moorpark. As Owner and President, I am authorized to submit proposals, negotiate fees, and terms on behalf of Architerra Design Group with the City Moorpark. As the Lead Principal of record, I will be personally available throughout the term of the project, and my California license, physical address, Internet address, telephone, and fax numbers are below. Sin - 111 r : :: I Richard • wiede President CA PLA#2834 349 AMCHITERRA DESIGN GROUP RFP for Landscape Architect Services For Renovation of Parkways and Streetscape Areas CHAMPIONSHIP DRIVE Table of Contents Section Page # • Statement of Qualifications 1 P' Organization and Staffing 4 o Scope of Work 7 > Person Hours by Task 10 o Project Schedule 12 Appendix o City Addendum o Examples of Work 350 City of Moorpark RFP Landscape Architect Services for Renovation of Parkways and Streetscape Areas-Championship Drive Page 1 ST;a TEMENT OF QUALIFICATIONS Firm Qualifications Architerra Design Group (ADG) is a design-driven, client service-oriented, fully insured professional landscape architectural and site-planning firm, licensed in California, Arizona, Oregon, New Mexico, and Nevada. Richard Krumwiede, a licensed Landscape Architect, established the firm 26 years ago and has over 38 years of personal experience in the landscape design and construction industry. Mr. Krumwiede provides design oversight and the office operates under the umbrella of his California Landscape Architect License #2834. One of our main goals is to service our clients' needs by producing cost effective, innovative design solutions. By developing strong design concepts, we are able to achieve this goal and successfully guide each project from the initial design phase to final construction. We constantly strive to exceed or own expectations, as we work closely with all of our clients to produce sustainable projects of lasting value. In our 26-years in business, ADG has developed a solid reputation for creating Streetscape Masterplan design solutions for many municipalities and public agencies in Southern California. Included in our relevant experience is our work for the City of Moorpark on the recent Tierra Rejada Streetscape Phased Masterplan, and three additional examples, which include: the City of San Dimas' San Dimas Avenue and Lone Hill Avenue Medians, the Median Retrofits for the City of Chino Hills, and the Huntington Drive and Duarte Road Median Turf Replacement projects for the City of Duarte. We are not new to California's water realities, and our extensive experience includes being at the forefront of water-wise, drought tolerant and California Friendly landscape architecture planning and design, as well as providing low impact drainage solutions to encourage ground water recharge, thereby reducing water consumption. We are experts in AB 1881 requirements, and are current with all the updates to the MWELO (Model Water Efficient Landscape Ordinance). We are recognized by public agencies and private developers for our expertise, and are called upon by networks and conferences to present landscape design topics relevant to the new California drought reality. Relevant Streetscape Experience Below is just a sample of recent median/streetscape projects completed by ADG over the past 25-years. We have included our recent work within the City, and three additional streetscape public agency projects, as requested in the RFP. Experience with the City of Moorpark Tierra Rejada Streetscape Master Plan, = ,00rpark Project Location: The Tierra Rejada streetscape master plan extends approximately 2.5 miles from Arroyo Simi to Spring Road. 351 City of Moorpark RFP Landscape Architect Services for Renovation of Parkways and Streetscape Areas-Championship Drive Page 2 Project Description: Redesign/Renovation of the aged Tierra Rejada streetscape to reduce water consumption, lower maintenance costs and help maintain the "woodland feel" of the established landscape using California natives and drought adapted plant species. As part of the master plan ADG redefined an entirely new drought tolerant shrub and groundcover understory plant palette. ADG provided site analysis exhibits and detailed planting enlargements of the proposed phased renovation. Features also included: Design of localized storm drainage collection zones for groundwater recharge, boulder and cobble dry streambed enhancements and updated irrigation technologies and design. In addition, ADG designed new landscaping to complement the existing streetscape primary and neighborhood monument entries. , Contact: Jeremy Laurentowski, Park and Recreation Director, City of Moorpark, (805)517-6385, 799 Moorpark Avenue, Moorpark, CA 93021. Three Additional Public Agency Drought Tolerant Streetscape Projects San Dimas Avenue and Lone Hill Avenue Medians Project Location: Lone Hill Avenue center median islands between Arrow Highway to the north, and Cienega Avenue to the south, and San Dimas Avenue between Arrow Highway and Bonita Avenue, in San Dimas, CA. Project Description: Conceptual design and construction documents were prepared for median improvements as part of Lone Hill Avenue's paving repair project commissioned by the City. The design consisted of replacing the turf grass with less maintenance and water intensive plantings that complement the parkway landscape installed previously on the western side of the street. A low volume irrigation system was included to replace the existing overhead spray irrigation system. Contact: Krishna Patel, Director of Public Works, City of San Dimas, (909) 394-6253, 245 E. Bonita Avenue, San Dimas, CA, 91773. Chino Hills Median Turf Replacement, Chino Hills ADG prepared conceptual planting designs for turf removal, and retrofit of medians, and park areas, in the City of Chino Hills. While each area addressed was unique, overall the City desired turf to be removed and replaced with attractive water saving landscape designs. Median Retrofit and Redesign -Rolling Ridge Road We provided the City with a typical plan for the retrofit and redesign of the approximately 1.14-miles of Rolling Ridge Road, traversing between Chino Hills Parkway and Bayberry Drive. Typical design elements included reduction of water meters included the following: 352 City of Moorpark RFP Landscape Architect Services for Renovation of Parkways and Streetscape Areas-Championship Drive Page 3 • Carpet Rose ground cover planting. o Depressed swales between existing pines for water use reduction and retention. o Boulder accents. ® Mulch for areas between planting. • Water meter reduction/consolidation. o Battery and solar powered irrigation controllers and valves. Median Retrofit and Redesign -Glen Ridge Road We provided the City with a typical plan for the retrofit and redesign of the approximately .9-miles of Glen Ridge Road, traversing between Pipeline Avenue and Peyton Drive.Typical design elements included the following: a Planting including Carpet Roses. o Depressed swales between existing pines for water use reduction and retention. ® Boulder accents. o Mulch for areas between planting. • Meter reduction. o Battery and solar powered irrigation controllers and valves. Contact: Luther Martin, Parks & Open Space Supervisor, City of Chino Hills, (909) 364- 2849, 2001 Grand Avenue, Chino Hills, CA 91709. Duarte Median Turf Replacements, Duarte ADG prepared a "typical" conceptual planting design for the two median islands highlighted below. While each area being addressed was unique, overall the City desired turf removal within the specified areas, along with the retrofit and redesign of the medians as outlined, to be replaced with attractive water saving landscape designs. The final planting designs reflected a "typical" median island for each street, and were used by City staff to implement the design within each median island. Typical design elements for both streetscapes/median islands included: reducing water usage, replacing existing turf by integrating native low water use California and adapted Mediterranean climate plants, the addition of colorful and interesting plants, and producing a design that was economical and that could be installed in phases. Median Retrofit and Redesign -Huntington Drive The City required a "typical" planting plan for the retrofit and redesign of the approximately 2.4 miles of Huntington Drive, traversing between Mountain Avenue east to Encanto Parkway. Median Retrofit and Redesign- Duarte Road The City required a "typical" planting plan for the retrofit and redesign of the approximately 1.13-miles of Duarte Road, traversing between Mountain Avenue east to Highland Avenue. Contact: Craig Hensley, Community Development Director, City of Duarte, 1600 Huntington Drive, Duarte, CA 91010, (626) 357-7931. 353 City of Moorpark RFP Landscape Architect Services for Renovation of Parkways and Streetscape Areas-Championship Drive Page 4 ORGANIZATION AND STAFFING Our primary team will consist of Richard Krumwiede as Principal in Charge, overseeing project administration, and contracts. Gregg Denson, our Director of Design will provide the conceptual master plan design along with facilitation of the discovery process with City staff. Jeff Chamlee, our Director of Production, will supervise staff, and provide plan check review of plans. Rounding out the team will be our talented and dedicated Project Manager Ryan Skolny. Ryan has a master's degree in landscape architecture, and has assisted Mr. Denson in managing the City's Tierra Rejada Streetscape Project. We have included an organization chart as well, showing all 18 employees within ADG, including Project Managers, Landscape Designers, Certified Irrigation Designer and Auditor, along with our Support and Administration staff. President: Richard Krumwiede, ASIA, PLA #2834 Mr. Krumwiede is a hands on principal, with over 38-years in the Landscape Architecture and Construction industries. He participates throughout all phases of ADG projects by conducting design development and administration on a wide range of projects including: streetscapes, parks, community master plan design, public schools, model homes, and multi-family projects. Mr. Krumwiede is a proud member of the Association of California Water Agencies (ACWA), American Society of Landscape Architects (ASLA), California Parks and Recreation Society (CPRS) His ability to communicate technical concepts to a broad audiences in addition to his expertise on AB1881, the State Model Water Landscape Ordinance (MWELO) and landscape design and water issues has garnered him invitations to speak at conferences and meetings for both public agencies as well as private commercial groups. Featured Presenter on Water and Irrigation Issues: • ACWA Conferences: 2009, 2010, 2012, 2016 o San Bernardino Water Conference: 2011, 2012, 2015 ® Inland Empire Women in Commercial Real Estate Drought Forum: 2015 His technical presentation at the ACWA San Diego Conference - December 2009, and Monterey Conference - May 2010, titled "Walk the Talk" - Creating a Positive Role Model of Landscape Water Usage, presented a case study of landscape and Xeriscape of the Cucamonga Valley Water District Headquarters. The plan included the retrofit of the existing headquarters to showcase drought tolerant plant material and water irrigation, and focused on sustainability. He was recently President of the Southern California Chapter of the American Society of Landscape Architects (ASLA). Honors and Awards include numerous city beautification awards, as well as commendations for Model Home and Master Planned Community Designs. In 2007, he was awarded an ASLA Honor Award for garden design and his home and gardens were featured in Sunset magazine's July 2007 issue. He was born in Upland, California, and graduated from Cal Poly, Pomona with a Bachelor of Landscape Architecture in 1984. He is currently licensed as a landscape 354 City of Moorpark RFP Landscape Architect Services for Renovation of Parkways and Streetscape Areas-Championship Drive Page 5 architect in California (#2834), Arizona (#29115), Nevada (#446), Oregon (#841), and New Mexico (#538). Director of Design: Gregg Denson, PLA #4302 As Director of Design, Mr. Denson is responsible for overseeing the design aspects for all projects from conception to completion. His duties would include: participation in citizen meetings, client contact, design development, and finalization of all formal design exhibits. His diverse project portfolio includes streetscape master planning, specific plan development for master planned communities, parks, trail planning, and open space preserve enhancement projects. His recent relevant project experience includes: Tierra Rejada Road Streetscape Masterplan for the City of Moorpark, the City of San Dimas Downtown Streetscape Master Plan, Bloomington Avenue Median for the City of Rialto, the Haven Avenue Grade Separation and Bridge Beautification project for the City of Rancho Cucamonga, and the turf removal drought tolerant re-design of Rolling Ridge Road and Glen Ridge Road for the City of Chino Hills. Mr. Denson will work with staff to prepare all of the graphic sketches and sections details. Mr. Denson has considerable experience with local municipalities in streetscapes, park design, and public building development and construction implementation. Mr. Denson has a Bachelor of Science in Landscape Architecture from California State Polytechnic University, Pomona, and has over 15 years of design experience with the firm. He is currently licensed as a landscape architect in California (#4302). He is also a native plant enthusiast who utilizes his own residence to study the growth characteristics and water requirements of California native plants. Director of Production: Jeff R Chamlee, ASIA, PLA#1736 Mr. Chamlee has over forty years' experience in a diverse array of commercial, public, and private projects. He will be the licensed landscape architect responsible for technical review and production oversight. Over the span of his career, Mr. Chamlee has been the Principal Landscape Architect on hundreds of projects involving master planning, facilities planning, site design, construction documents and construction administration for numerous city and county agencies. Mr. Chamlee has taught landscape architecture classes at Cal Poly, Pomona and currently teaches a landscape construction class at UCLA. Mr. Chamlee holds a Bachelor of Science degree in Landscape Architecture from Cal Poly, Pomona, and is currently a licensed Landscape Architect in California. (#1736) • Project Manager: Ryan Skolny Mr. Skolny began with ADG in 2014, and advanced quickly to his current position because of-his ability to manage projects, as well as identify and implement the design 355 City of Moorpark RFP Landscape Architect Services for Renovation of Parkways and Streetscape Areas-Championship Drive Page 6 and planning process. He earned his Master of Science in Landscape Architecture from Cal Poly Pomona, after his undergraduate studies at State University of New York: College of Environmental Science and Forestry (BA Landscape Architecture), and Keystone College in Pennsylvania (AA Landscape Architecture). Mr. Skolny is very familiar with the City of Moorpark, having assisted managing the Tierra Rejada Streetscape Masterplan. Mr. Skolny's additional recent streetscape project experience includes the Archibald Avenue median project in the Ontario Ranch Development, and the turf conversion of the Duarte Road project in the City of Duarte. Although raised in eastern Pennsylvania, he has studied and become knowledgeable in the native and Mediterranean plant choices, as well as the unique climate and design requirements of California landscapes. He resides in Upland, California and spends much of his free time exploring the natural landscapes of the great outdoors. ARCHITERRA DESIGN GROUP MOORPARK STREETSCAPES ORGANIZATIONAL CHART President Richard Krumwiede,PLA#2534 Director of Production Director of Design Director of Marketing Administration Manager Jeff Chamiee,PLA#1735 Gregg Denson PLA#4302 John Huber Kiley Sandoval I I Project Managers Landscape Designers Ryan Skolny Rabin Acosta Allen Pan OD.OJA 60951 Crystal Gutierrez Robert Collings Andrew Krumwiede David Powell Ke ko Murphy Paul Spittle Robert Stelmach Raphael Tumbokon Dawn Rourk Michael Wagner 356 City of Moorpark RFP Landscape Architect Services for Renovation of Parkways and Streetscape Areas-Championship Drive Page 7 SCOPE OF kir•RI( Project Overview The City of Moorpark is currently planning a landscape and irrigation redesign for the renovation/retrofit of Championship Drive, a city maintained streetscape, between Walnut Canyon Road to the east and Grimes Canyon Road to the west, in Moorpark, California. The areas to be redesigned are currently predominately high-water use turf parkways between the curb and the sidewalk, along the entire length of the south side of Championship Drive between Walnut Canyon Road and Grimes Canyon Road. Irrigation to these existing turf parkways have been turned off in response to Governor Brown's water use restrictions for irrigating turf in publicly maintained streetscapes. It is the City's intent to replace these high-water use turf areas with low maintenance, drought tolerant and/or native plants to reduce water use and maintenance costs. Existing trees are to remain. A secondary project goal is to increase public awareness of sustainable, low maintenance landscape design, including highly efficient drip and low volume irrigation systems that save water resources, while still meeting the new plant materials need to thrive in Moorpark's climate zone. It is the intent of the City that the redesigned parkways will be installed with a new drip irrigation system to the new plant material, and separate valves with bubblers to the existing trees. The planting design shall include a simple layout of several native and/or drought tolerant shrubs in large massing's along the length of the streetscape. In addition to the turf parkways described above, the following streetscape areas on the south side of Championship Drive are to be addressed: © Landscaping between the south edge of the sidewalk and the northern edge of the existing decomposed granite trail, extending east from Trevino Drive approximately 1,000 feet to the parkway/trail driveway apron. This area currently has a spray irrigation system that will remain in place. The scope of work for this area will include a planting design only. Existing plant material may need to be removed. Existing trees shall remain in place. Selected landscape areas between the south edge of sidewalk and the northern edge of the existing decomposed granite trail from Nelson Drive east to Nelson Drive west (approximately 35,000 s.f.). This area currently has a spray irrigation system that will remain in place. The scope of work for this area will include a planting design only. Existing plant material may need to be removed. Existing trees shall remain in place. To meet the City's project goals, ADG, will prepare conceptual landscape plans, construction documents and specifications, assist with the public bid process and will provide construction oversight for the full landscaping along the designated parkways and various improvements in the designated streetscape areas. The project design will comply with the State of California Model Water Efficient Landscape Ordinance (MWELO) that was approved by the State on July 15, 2015, as well as the City's Landscape Design Standards and Guidelines (City Standards). Our scope of services to meet the City's project needs are presented below in the order we anticipate they will be completed. A 10-week project schedule reflecting these tasks is included on page 12,which can be modified upon not to proceed. 357 City of Moorpark RFP Landscape Architect Services for Renovation of Parkways and Streetscape Areas-Championship Drive Page 8 Scope of SeMces A. Conceptual Design Phase to Include: 1. Attend Project Kick-off Meeting with City Staff for review project deliverables and schedules. 2. Provide a site visit of the project area with ADG staff to photograph/document existing on-site plant materials, irrigation systems, and relevant off-site conditions. 3. Prepare design enlargement base sheets for 2-3 "typical" parkway/streetscape conditions" from City supplied CAD & GIS files 4. Prepare 2-3 Informal Design Alternatives "typical" conditions at 20-scale. 5. Prepare preliminary photo board with proposed replacement planting palettes, including photos of suggested drought tolerant shrubs and ground covers. 6. Prepare a "typical" Conceptual Irrigation Retrofit Plan for a representative retrofit valve area. 7. Based on the proposed landscape retrofit designs, ADG will prepare estimates of probable construction costs for demolition of existing landscape, and retrofit with new landscape and irrigation of "typical condition" landscape areas. Total costs to be broken into s.f. improvement costs for application to remainder of project areas, in order to estimate overall project improvement budgets 8. Meet with City Staff to review "typical" streetscape area design alternative enlargements, plant palettes, irrigation retrofit strategies, and cost estimates. (1 meeting) 9. Revise and finalize design exhibits as required by final City review. 10. Project Administration (Bi-weekly Status Report and Project Scheduling) 11. Telephone Consultation. B. Construction Document Phase to Include: 1. Base Sheet Development utilizing City Engineering title block, at 20-scale, 24"x36". (14 sheets) City to supply base files in AutoCAD format for project area for ADG's use in developing project base sheets. 2. Soil collection and testing, two tests will be collected to be utilized for final soil amendment recommendations and Soil Management Plan (As required by MWELO). 3. Title Sheet Preparation. 4. Review existing irrigation system in field with City staff to review irrigation retrofit design-strategy (1 meeting) 5. Preparation of landscape and irrigation Demolition Plans identifying removals of existing landscape and irrigation improvements. (14 sheets) 6. Irrigation Plan Preparation at 20-scale. (14 sheets) 7. Irrigation Detail Preparation. 358 City of Moorpark RFP Landscape Architect Services for Renovation of Parkways and Streetscape Areas-Championship Drive Page 9 8. Prepare Water Efficiency Landscape Worksheets. 9. Prepare 2 Irrigation Controller Charts. 10. Planting Plan Preparation at 20-scale. (14 sheets) 11 . Planting Detail Preparation. 12. Prepare Planting/Irrigation Hydro-zone Plan. 13. Irrigation & Planting Specifications. (Book Form) 14. Prepare Annual Irrigation and Planting Maintenance Schedule. 15. Submit plans to the City at 50%, 75%, and 100% completion. 16. Attend three progress review meetings with City staff to clarify and coordinate construction documents and specifications. 1 7. Revise plans per Agency Plan Check redlines. 18. Provide City with AutoCAD files in 2012 file format upon final plan approval. 19. Provide City with one set of stamped and signed plans, both hard copy and PDF format. 20. Provide City with itemized statement of probable construction costs at 100% construction document completion. 21. Project Administration (Preparation of Bi-Weekly Status Report and Project Scheduling). 22. Telephone Consultation. 23. Utility Research (Irrigation Point of Connection, Pressure). 24. Phasing Quantities and miscellaneous coordination. C. Bidding Phase to Include: 1. Assist City with bid Form preparation. 2. Attend Pre-bid Meeting. 3. Answer contractor's requests for information (RFI's). 4. Respond to City with all clarifications and addenda items. D. Construction Observation Phase to Include: 1. Provide reviews of contractor's material submittals and respond to RFI's/substitution submittals. 2. Construction observation site visits; three progress meetings on site with contractors. 3. Provide two final inspections to indicate contractor deficiencies and . compliance, and completion. 4. Preparation of site review reports for submittal to Client for review, and contractor for correction. Five reports total, including punch lists. 5. Project Administration. 359 City of Moorpark RFP Landscape Architect Services for Renovation of Parkways and Streetscape Areas-Championship Drive Page 10 PERSON HOURS BY TASK CONCEPTUAL DESIGN PHASE: PRINCIPAL DIR. OF PROJECT DESIGNER TOTAL HRS. DESIGN MGR. PROJECT KICK-OFF MEETING 4 ! 4 SITE VISIT/FIELD INVENTORY 8 ( 8 DESIGN ENLARGEMENT BASESHEETS 3 5 8 PREPARE 2-3 INFORMAL DESIGN ALTERNATIVE @ 20 SCALE 12 6 18 PREPARE PRELIMINARY PLANT PALETTE 6 4 10 PREPARE'TYPICAL' CONCEPT. IRRG. RETROFIT PLAN 8 2 4 14 COST ANALYSIS FOR RETROFIT BASED ON CONCEPTS 2 4 10 16 MEET W/CITY (1 MTG.) 4 4 REVISE DESIGN ALTERNATIVES BASED ON CITY REVIEW 4 6 10 PROJECT ADMINISTRATION 2 2 TELEPHONE CONSULTATION - 2 2 TOTAL CONCEPTUAL 0 40 21 35 96 CONSTRUCITON DOCUMENT PHASE: PRINCIPAL DIR. OF PROJECT DESIGNER TOTAL HRS. DESIGN MGR. BASE SHEET DEVELOPMENT @ 20 SC. 24X36 (14 SHEETS) 4 6 22 32 PROVIDE SOILS TEST REPORT ($150.00 EACH) ALLOW TITLE SHEET/PROJECT INFO. 1 3 4 REVIEW EXISTING IRRIGATION SYSTEM IN FIELD (1 MTG) 6 6 LANDSCAPE REMOVALS/DEMO PLAN (14 SHEETS) 8 24 32 IRRIGATION PLAN 20 SCALE (14 SHEETS) 12 40 172 224 IRRIGATION DETAILS 0.5 1 1.5 PREPARE WATER EFFICIENT LNDSCP. WKSHT. 1 1 4 6 PREPARE 2 IRRIG. CONTROLLER CHARTS 4 12 16 PLANTING PLAN 20 SCALE (14 SHEETS) 16 40 196 252 PLANTING DETAILS 0.5 1 1.5 PLANTING/IRRIGATION HYDROZONE PLAN 5 10 15 IRRIGATION & PLANTING SPECIFICATIONS (BOOK) 2 2 1 5 360 City of Moorpark RFP Landscape Architect Services for Renovation of Parkways and Streetscape Areas-Championship Drive Page 11 PREPARE ANNUAL IRRIG. & PLNTG. MAINT. SCH. - - -- - - 2 -- { 2 SUBMIT PLANS AT 50%, 75%, AND 100% COMPLETION 8 4 12 MEET W/CITY TO REVIEW PLANS (3 MTGS) 15 15 PLAN CHECKING/AGENCY PLAN CHECK CORRECTIONS 26 43 69 PROVIDE CITY WITH AUTOCAD FILE 2 2 4 PROVIDE CITY WITH SIGNED PLANS AND PDF 2 2 4 PROVIDE CITY ITEMIZED STATEMENT OF PROBABLE COSTS 8 12 20 PROJECT ADMINISTRATION 8 8 TELEPHONE CONSULTATION 4 4 UTILITY RESEARCH 2 2 MISC. COORD _ 4 4 TOTALS 0 35 193 511 I 739 BIDDING PHASE: PRINCIPAL DIR. OF PROJECT DESIGNER TOTAL HRS. DESIGN MGR. ASSIT WITH BID FORM PREPARATION 6 6 ATTEND PRE-BID MEETING 5 5 ANSWER RFI'S 6 6 PREPARE ADDENDUM 6 6 TOTALS 0 0 23 0 23 CONST. OBSERVATION PHASE: PRINCIPAL DIR. OF PROJECT DESIGNER TOTAL HRS. DESIGN MGR. REVIEW CONTRACTOR SUMBITTALS/RFI'S 8 8 PROGRESS SITE INSPECTIONS (3 VISITS) 18 18 FINAL SITE INSPECTIONS (2 VISITS) 12 12 OBSERVATION REPORT/ PUNCH LIST (5 REPORTS) 10 10 ADMINISTRATION 6 6 TOTALS 0 I 0 54 0 54 361 PRELIMINARY SCHEDULE OF WORK - CHAMPIONSHIP DRIVE Activity Name Start Finish ' Aug 17 Sept 17 Oct 17 , Nov 17 Dec 17 Date Date 30 8 . 13 I 20 27 17 24 1 8 15 22 29 5 12 1 191-26 2 3 T 10 I 17 1 CONCEPTUAL DESIGN PHASE 8/18117 9115117 4 T -_ -r---- yz � ._.__ . 2 PROJECT KICK-OFF MEETING 6/16/17 8/16117 . 3 SITE VISIT TO REVIEW EXISTING CONDITIONS/FIELD INVENTORY 8/18/17 8/22/17 + t Y 4 BASE SHEET DEVELOPMENT 8/18/17 9125117 ' Ill • ♦ PROJECT SCHEDULE -- 8 PREPARE 2-3!NORMAL DESIGN ALTERNATIVES i 20 SCALE 8/25/17 9/4/17 • + I. r ARCHITERRA ACTIVITY PREPARE PRELIMINARY PLANT PALETTE 8/28/17 9/4/17 6 L 1] CONSULTANT ACTIVITY 4.7 PREPARE TYPICAL CONCEPT IRRIGATION RETROFIT PLAN 8/28/17 9/4/17 • •• 7,..,________., CITY REVIEW 8 PREPARE PRELIMINARY COST ESTIMATE 8/28/17 9/4/17 C> MEETING 9 MEET WITH CITY TO REVIEW DESIGN 9/6/17 9/6/17 . _ SUBMITTAL 10 FINALIZE DESIGN ALTERNATIVES GRAPHICS 9/8117 9/15/17 — y, ,' 11 PHONE CONSULTATION,ADMINISTRATION 8/17/17 9/15/17 r N 12 CONSTRUCTION DOCUMENT PHASE _ - � 9/18117 11/2/17- 0 13 CAD BASE SHEET DEVELOPMENT @ 20 SCALE 1 9/18/17 9/29/17 VI -- - t. O PROVIDE SOILS TEST REPORT 9/18/17 9/29/17 14 O 4. _4_. ti-ED 1 a 18 PREPARE TITLE SHEET 9/25/17 9/29/17 1 I O t- 4.... __— _.�.--._ _. t- .{. J 1 i. - -1- 'F 16 REVIEW EXISTING IRRIGATION SYSTEM IN FIELD 9/25/17 9/29/17 ' 1 _ I 17 PREPARE FINAL IRRIGATION PLANS 10/2/17 10/20/17' + — ♦ ♦ { i 1 N 18 PREPARE IRRIGATION DETAILS 10/2/17 10/13/17 3 PREPARE WATER USE CALCULATIONS AND CONTROLLER CHARTS 10/16/17 10/20/17, -I 1 I { PREPARE WATER EFFICIENT LANDSCAPE WORKSHEET 10/9/17 10/13/17 19 • 20 w a, — + a a . � } 21 PREPARE FINAL PLANTING PLANS 10/2/17 10/13/17 ♦ —� 0 r- Q 22 PREPARE PLANTING DETAILS — 10/13/17 10/20/17, III t n -I — —♦ • - -I- -1 a 23 PREPARE LANDSCAPE REMOVAL PLAN 10/13/17 10/20/17' ■ t +- _.-- t • • + ��p�p O 24 PREPARE PLANTING/IRRIGATION HYDROZONE PLAN -- .^ i • + i 28 PREPARE FINAL TECHNICAL SPECIFICATIONS 102/17 10/13/17' - I -II i 1 fS1 A PROVIDE ANNUAL IRRIGATION AND PLANTING MAINTENANCE SCHEDULE 10/16/17 10/20/17' H .. ' l -I p (� 4 3 _. SUBMIT PLANS Q 50%,75%AND 100%COMPLETE 10/24/17 10/24/17 I + , 'C 0 -, 26 , 1 27 PROVIDE INTERNAL PLAN CHECKING AND CITY PLAN CHECK CORRECTIONS 10/16/17 10/30/17 + T •� t MEET WITH CITY TO REVIEW PLANS(3) 10/24/17 10/24/17 �® 28 � o �o 29 — -_: 1- .♦4 - ., .{. N_O 1^0 -i- 30 PROVIDE CAD FILE AND SIGNED PLANS — — 11/2/17 11/2/17 i-•1m O is - — — , _1_ -I! _ i 31 PREPARE FINAL COST ESTIMATE AND BID FORM 10/23/17 11/2/17 _. 1 4 32 UTILITY RESEARCH t 10/2/17 10/13/17 +aMINININC).1 ' ' ' -1 . - 33 PROJECT PHASING AND COORDINATION 10/18/17 11/2/17 -1 - + 34 PHONE CONSULTATION.ADMINISTRATION 1 9/25/17 11/2/17 +I 30 8 13 1 20 ! 27 3 ' 10 I 17 124 1 8 15 22 29 5 12 19 I 26 3 10 17 __--__ _ • Ap • endix /t2 ARCH ITERRA DESIGN GROUP 363 - CITy OF �: k OORPARK • • _44 ert„, `V PARKS,RECREATION&COMMUNITY SERVICES DEPT. 799 Moorpark Avenue,Moorpark,CA 93021 Main City Phone Number(805)517 6200 j Fax(805)532 2550 moorpark�moorparkca.gov May 24, 2017 ADDENDUM NO. 1 for Landscape Architect Services for Renovation of Parkways and Streetscape Areas Championship Drive NOTICE IS HEREBY GIVEN to all bidders and plan holders that the plans and specifications for the above described project are hereby amended as follows: 1. Question: The due date in the distribution email is noted as Monday, May 30, 2017. What is the correct due date? Answer: Proposals must be received by 5:00 p.m. on Tuesday, May 30, 2017. City offices will be closed Monday, May 29th in observance of Memorial Day. 2. Question: Confirm that no irrigation improvements are required along Championship Drive between the sidewalk and trail from Nelson Drive to Nelson Drive. What type of irrigation system is in place at this location? Answer: No irrigation improvements are required between the sidewalk and trail from Nelson Drive to Nelson Drive. The scope of work for this area is to include a planting design only. A spray irrigation system with shrub spray heads is installed in this area. This addendum shall be made part of the above referenced project. Full compensation for all work and requirements of this addendum shall be considered as included in the appropriate price bid and no additional compensation will be allowed therefore. Questions regarding this addendum may be directed to the City's Project Representative Chris Ball, cball@moorparkca.gov. PLEASE EMAIL A SIGNED COPY OF ADDENDUM TO CHRIS BALL AT CBALLa@@MOORPARKCA.GOVAND INCLUDE WITH BID. RECEIPT OF THIS ADDENDUM IS HEREBY ACKNOWLEDGED. Company Name: Architerra Design Group Authorized Representative: Richard Krumwi e, Pre 'dent . Signature of Authorized Representative: \![ ► JANICE S.PARVIN ROSEANN MIKOS.Ph.D. DAVID POLLOCK KEN SIMONS MARK VAN DAM Mayor Councilmember Councilmember Councilmember Councilmember 364 ENLARGEMENT 8 TREE CANOPY 41 iq,.1,:k,,,,,1 40 •!•clit;ia;Paaja 11'6•64 1011P'4147a.1.'"'..' -'41'''`k '•'433Q)r•,' '.•)'444:uhi. •,, .„ -Nr,-, •.4'. , , -" • • • cy. • 0'041. ;91:;iwac) 4 4..<430;34411(:46C11-c:s , , LZO TURA REJADA •L`.'..P••' 'II. .4i',.. 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TIERRA REJADA ROAD RETROFIT PROJECT 'll• i...iv -I* DESIGN STRATEGY-TYPICAL ENLARGEMENT 44 . ar_.--, , AN '47.7 — 1– -1 . ... _ _ w cA 00 TYPICAL EXISTING CONDITIONS Sequoia sempervirens Plateaus racemose/acerifolia /7,----(stressed condition_Grade() Eventual Removal over next 3-5 yrs. 1 Plateaus racemose ISequoia sempervirens - _ (in stressed condition-Grade F) ) ( .t [ Targeted for immediate removal - — r.----' r • j ,. i - Liquidambar styreciflue ,,e 1' �' �' Xylosmo congestum 4,,. , ..ik`` ji • ''� —'' V'.. .noculture of Festuca ' � - r * j= cc,-,:._ r---: _- < rubra r 1 r r L._ 1. „, -rr • _-- 1 —.. 1 Vii' f Landscape Sidewalk Tierra Rejada Landscape _ Tem Bajada Sidewalk 2:1 Lendsca d Slope r Pe Planter I + Median t 1 w C 0 N M I 1 uolpet JoWald Y ad°IS PedoxPool LI t IPMBPIS t opolas auk fi ado spuol + Dpotag wall illomsp4Sedoxpual sJepinoq I pillow Aa @plasol9 N I f edols nw to 50010 II JneJDI gum°plod wild suOJal%'4Bn°Jp mom ,,-•,-. .} (` ^"� �� ` � � S DIU U)0 S J8 UOQI *, r Y � '1' ., I i a P )io PPVA.„..:41::—:,:.„,„;(4,;:'.:,-4,:' t / A rt T f ;::,,,,n______, t a0 j� t. •-•:i 4 ` • . 1"4.'1Illi^ F',40-::'', , ./� �, J n'^1,• `-, , , T` r-' I,fir' _J,,, .fr '' J :(' ., r'lro /ry1 '1-1:, ,=/ (sueJlnJoduws 0wnbes I ,4snd -! 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R.r-..• .., _. `7 Q, i , I _ w t'.," t„" 'ate µ 'Se 7 I DUARTE ROAD I I .. . • 0®® ; r r N - _....t.':•-O r;e ,,It&..ICT^ q""\V— Y� c`'1-Y ..�^v/' ;~'i -..._,•• Y J ..,.. rJ F • DUARTE ROAD ' LEGEND: PLANT PALETTE. r� ^ n WfE ;.` • Qi CIABESIWIEPAWE TREES ;i �tij%I 1t ,L , -� ±a .• C - O SMALL FL/*EBRO M6FR1IREES ACCENT TREES �• �. f�, - ' ,yV JO }k 0 ACCENT WARDERS C•RI=Yam,e4 W.Man RaaRO \ +y� "P!I � ® teas:,.- ''0 '. 'R," ' 37. /I F ..�"I t .h ..S,':/i O DECIX133E3 ORM PAYNG 0 e.,,,,,..,,,,r,,,,,,,,,. ARR DRAW T.w FOREGROUND SHRUBS GRASS 8 SUCCULENT ACCENTS 0 EA6DFGTREES _ RF�01.T� - ^Iy� ,h�?• 'i ,s -46.e..._•-• ',' ',I ! , ,ENSTING TREES 4^.,^J• v .l r . '• r G COME SWAU:TO DERBSEDkEOMCIAAE Pa.ona..e. CaMnMM.P. QSWAM NATER SETEA IIOP DEPRESSaA.r,1.401041 SHRUBS I �SIb� Y.M `S O ViFOR.A IRINEPVTNG o BACKGROUND SHRUBS MIOGROUND SHRUEIS 1,, ; lIX. ' A ` 1102..- h p • CF .,i;,,, ♦ ^.O COBBLE PAWIDBREAII FOR RNND MUS AANANuSFWSr.vdMOAaMello kru.MI 7, 1 Ross ewem. RMI.W . ewa.Mid R... J J• 1I , 1' I I. %FtBaesAMa'lR..Mnr CaMam.l Corr SNYk ;.1'' K � �I .O eMoMACH 311..613.:REE: Cae.Olwrm Jam. BhR hero C.Na.ls 1 1C.N P....." DaM Rtluos TY. t { , M, J ` Comps RSaRM. Orn W.CPR. Spaaalew menOnset Motor, .R.. -2. +h 'L ' .1%....•.3.Yyy?I., ; I ,",I MATERIALS FOREGROUND SHRUBS P.M.,en.Max Fr.aakE PenMM.n SOW.Bess B. Boss Wes Sage ei oi .4144a*bm.I.na MeenEr.Yams GRASS S SUCCULENT ACCENTS \., DW.Y.p.A.Wnr. Dar WORM CONCEPTUAL LANDSCAPE MASTER PLAN �����. DUARTE ROAD '� CITY OF DUARTE, CA 91010 e �, ARCHRERRA S•3onddes group I,y-,,..aR,.1R..e and...pionongA ,WF".SII 60•AW 15 �p.��... ADD AWN. , W itik J I T ",.14 -j'.. „,, 1i .140 A.9 . I -•'`.."', �,' ♦;:`J / •��,k'.5 I- { 1 1 •",y '�� �r,.ay7y �� b4 .,,,•.,7„,,,),.,,,,,is LI i I i...,, ., IV , rlti.•i'i� �i "iii y 1� 'k eR .,a •-e.-41".G _ P A VT* yw r ��. .N�,+ FI � lv •j T ✓N V.��, ,: N ,'� 1 r 1F,,, `S + 1 Y 06 -rel' r #" .� ? .. ''*.-.r'. i^6 P Li' .+e uR-. I 011' RI'' Vi„ . TIul gillyr.FmutlivPF• or, • rQk.IY �E—r�� I1tra we„n.a 110 (4 1 _w. HUNTINGTON DRIVE I$ HUNTINGTON DRIVE a i AV :eke ' Alt 1� i a _ `� , ae io� °M' r� '"a?a6�r:_..._ �. C ' r , is-CO:I A J `� N 'i I•-••'.' �;v 1'i `• �w_�'r- '_:'--.I....—_._ �►Qr'� '4 y� ... Ie, " e.... "411111140,11 r 4 ,I(I a „..„ ...e,....„. .,..:. . ... . - L�f .fjVi -y-- - •-i• , A a f'� ' � + T � 1.k 1,', :� : ' i �y4' . �• • � �' � i :-. ' ',.k'4 , (7.',.." - ' a o. q • Tf' .,yt �, ' "' .ir_1 • cJ d t '. lp „ � '� PLANT PALETTE „, „Ili"..,4 • ; trr1 �rf •' , . • t} �y4 {13 • TREES 1 EXISTING TREES al. ,1 �CCameTe eR'feS werrPen.y. Forest Pansy Redwa LEGEND • 0 COBBLESTONE MN23 SCHEME 1:Melaleuca Trees SCHEME 3:Canary Island Pines SCHEME 2:Liquidamber Trees SCHEME 4:Sweetshade Trees Q ACCFJ'I1 BOWERS SHRUBS SHRUBS SHRUBS SHRUBS O DECONPCSEDGRNNE PAN/15 BACKGROUND SHRUBS BACKGROUND SHRUBS BACKGROUND SHRUBS ® AI..Ma. Cape Ake L.xvpg4en l'Gm n Cbud T....W. Cana*. BACKGROUND SHRUBS �J EAu51.TG LFEEB LWbwArnn.AL6E Geer' Nrw Zearnd Tee Tree Lrena.bowman, Lamy 14.7;.;:p �� lam/'y.en Mut T. uq�W FINE. F, 0 OPOUGLN TCLERNII PLANING NOG ROUND SHRUBS MIDGROUNO SHRUBS NBOGROUND SIRUSS MIDGROUND SHRUBS O cGBBLSPANNGBPEN,FOR PRJrtmG AREAS IMO CaN.em.n a tele*OW Dear.C.ril.w„an Conn*en aem Burt Mane Glary U A ,Na.gwEN.. Fina.A.Pee Cones Dude,Bah NgtrW.n FaeNw. EMI W.A.IINTCW.CM I.eH&Grfi a . PWm oo Indexes Ja . m Sp. S.M.Q.211. ANenn Bew. Labeler la oft. L4nean e,,,,,L.b.p. O EASIFIGSTBEEIDIns FOREGROUND SHRUBS FOREGROUND SHRUBS FOREGROUND SHRUBS FOREGROUND SHRUBS O ERSIa14NED.N 5915 Fiq.m prow. Siad.DwP Emend Owes Suob Dan, Santo!.Glean e9.eee. launder Cohn &Gem Woe.. B*.oN.O. ® ENauen AAn.1.gr Unto Wien Om IJrMakumnmerrm4n.m Sumo human kw.Oy.Pren.lwn Taeeeen Rnanmuv Tam T. Nowt Nen Zeeland Flee (� EASTeaGN TUE.. fhonrnw Twn Th.nb deed N.•AaeM Fla. Rone.o,Tem Meath' Dart New Z...nd Fa. GRASS 8 SUCCULENT ACCENTS GRASS B SUCCULENT ACCENTS GRASS 8 SUCCULENT ACCENTS GRASS 8 SUCCULENT PC CENTS - AoWraUsMud,Rance Rod K.c.oa P.. Bekaa M.ere.=Tl.Bn eh p ed Seem a AM. N6laN p ' 1 fro aaCH.E vq..eue 8JdM Abe'ee gime. So.Prem '�//• lk I� S.drn•AvgNm.' SHee Chep Senor.a.rfw,. BAN Chh Backe F.oue.puna BW Fauw F.d.c.Wuu Blw Proem ///\�� CONCEPTUAL LANDSCAPE MASTER PLAN g.kft,f�, HUNTINGTON DRIVErimarA o w /�' 1 i S`e 1 ARCHITERRA design group CITY OF DUARTE, CA 91010 1and�'D� aalE reJ.a• OG.1 11eMee •„,�,�, Lm JBes1LY ea...Far (del N • om...._—•••uadowome•in•pr (....–....• antonaorsio.•mem r -4- — ,._ i . _._ If_ - -,-..-._ ,-.-_:.., .. .---.. i,..._.q.... S 1.0.41 HU WI WC' - 0 0 ,— —,, ® 1, (Ti• 1,. r-––/1.1 6 I , . —3 II1 IRO ...• . ..., I nri-----x--.--, . • J• . II ,1 .. • - • . f: 1 1........,.......,.____,...__........ . ., , . . USW 0 irm no".s•as.em, 127> , ' !. • r 0 Pres•mu., 0 tirommolDrom.rmasarmo,.• ' ...'"•N±''`'- ‘-i:7- 0 ... .w..43*::.--- . 1 .1'.; , !. ''.11 **iv, 4,......r.„.„, .:II =o........... 111 T..........77.7.••••••••••••••••••••• '•- ••– ' '• I,.................... , (5......................... . (1) . 9 0 0 0, .. ,..,;;.•,„,." ; ;: ,..- .....v-delt... ' • • '-'.'41 ' :.'-.-•.: ' ....'',. . ',..' ,kw, Itip,•i ,,,,..,, .• .vetto '' _,•_. •. -.00.* •• „*„... ...1.,14..,..„, },...,,„.,••,. ,,,,„,,.)c„. , . . .• .,.. tvi. ......,„, ?!...ira4.•i''', . .. PARTIAL ENLARGEMENTS • ...,....r.r I Al'.•Q, ..z1.lk . -.. Conceptual Unclasp*Master Plan tags LONE HILL AVENUE- MEDIAN ISLAND . L CITY OF SIMI DIMAS rt•rnol e ,......) ....1 c,..) ___ 46,E - yy '^j n .a.:'r ' 'id r..7 I, ui; 1 q S i � �Ati�6bY C Ash r`:,-. ..+•'i_ 1. .` ,,,,,,i,.$�Y a 4 u dy!.,y� .� { .r ... * ' T i,gO I �' .r f,4. IO' YNDeR exi0,07•16- f yL. . "� ' wpe rsr,N MN!rxeea • ' A ,i AyY r. ky� Y { 7 1 ,0-A14.00 I d 04 Nh ,� 4 :1r ' •�✓.. •A 1 tlI T_�l4R` I�f _ • L r a^f,6pl r�'�•, -.-.11...!' +``' , t`r.-'-1! y iG,r.`,';1:qr.r:A p ',I"'4. �r'�in .:'• A r r. r S a` f fiy " ', ' ' f Otil .0 CITY OF CHINO HILLS TURF REPLACEMENT PROJECT "^ . e ,/..4,$,,..„4„, GLEN RIDGE AND ROLLING RIDGE MEDIAN DESIGNS•SIMPURED VERSION em:mLim "I,,4,01e„.L" W V ►P Creativity. Service. Environment. -- ARCH ITERRA DESIGN GROUP SINCE 1 9 9 1 ARCHITERRADESIGNGROUP COM 10221 A TRADEMARK STREET RANCHO CUCAMONGA CA 91730 I + ML(909)484-2800 (909)484-2802 _A#2534 22 429 15 N.Iv x420 _?a94 NM #5.9 375 � � s 1.: AC - TEA DESIG\ GROUP RFP - LANDSCAPE ARCHTECT SERVICES FOR RENOVATION OF PARYWAYS AND STREETSCAPE AREAS CHAMPIONSHIP DRIVE Our proposal and scope of services is based on the assumption that ADG will perform all services under this agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Items which could initiate additional cost would be additional design services outside those indicated in our scope of services, services needed by sub-consultants, additional meetings, or attendance at City Council/Agency presentations. Our "Not to Exceed" fee is as follows, with our detailed manpower spreadsheet attached. A. Conceptual Design: $9,620.00 B. Construction Documents: $61,335.00 C. Bidding & Negotiation: $2,185.00 D. Construction Observation: $5,130.00 Professional Fee Total: $78,720.00 Estimated Reimbursable Expenses* $2,000.00 ARCHITERRA DESIGN GROUP BILLING RATES: Principal $150.00/Hour Senior Project Manager $125.00/Hour Project Manager $95.00/Hour Landscape Designer $75.00/Hour Clerical $45.00/Hour REIMBURSABLE EXPENSES* The following costs shall be reimbursed at cost, and are not included in the Basic Fee for Services: • Expense of reproductions for generation of original drawings, plan check submittals and construction bidding, including printing, plotting, Xerox copying, photo reproductions. ARCHITERRADESIGNIGROUP.COIv' 376 10221-A TRADEMARK STREET RANCHO CUCAMONGA CA 91730 (909)484-2800=.;r;(909(484-2802 Az 4L2v'i `I' t., cLt ORti8JI • All automobile mileage shall be paid at the standard rate for business automobile use as set forth by the Internal Revenue Service. • Cost of postage and shipping expenses other than first class mail. • Photographic services, film and processing. • Cost of models, special rendered exhibits, promotional photography, special process printing, special equipment, special printed reports or publications maps and documents approved in advance by Client. • Agency Processing and fees paid for securing approval of agencies having jurisdiction over the Project. (Plan check fees, variance applications, etc.). • Fees for additional special consultants retained with the approval of Client. 377 ARCHITERRA DESIGN GROUP, INC. HOUR & COST PROJECTIONS JOB NAME: CHAMPIONSHIP DRIVE CLIENT: CITY OF MOORPARK CONTACT: CHRIS BALL, MANAGEMENT ANALYST DATE: MAY 30, 2017 PREPARED BY: RWK CONCEPTUAL DESIGN PHASE: PRINCIPAL DIR.OF PROJECT DESIGNER CLERICAL TOTAL HRS. COST PER TASK DESIGN MGR. PROJECT KICK-OFF MEETING 4 4 $500.00 SITE VISIT/FIELD INVENTORY 8 8 $760.00 DESIGN ENLARGEMENT BASESHEETS 3 5 8 $660.00 PREPARE 2-3 INFORMAL DESIGN ALTERNATIVE @ 20 SCALE 12 6 18 $1,950.00 PREPARE PRELIMINARY PLANT PALETTE 6 4 10 $1,050.00 PREPARE"TYPICAL"CONCEPT. IRRG. RETROFIT PLAN 8 2 4 14 $1,490.00 COST ANALYSIS FOR RETROFIT BASED ON CONCEPTS 2 4 10 16 $1,380.00 MEET W/CITY (1 MTG.) 4 4 $500.00 REVISE DESIGN ALTERNATIVES BASED ON CITY REVIEW 4 6 10 $950.00 PROJECT ADMINISTRATION 2 2 $190.00 TELEPHONE CONSULTATION 2 2 $190.00 TOTAL CONCEPTUAL 0 40 21 35 0 96 $9,620.00 BILLING RATES $150.00 $125.00 $95.00 $75.00 $45.00 Page 1 w' Architerra J co CONSTRUCITON DOCUMENT PHASE: PRINCIPAL DIR.OF PROJECT DESIGNER CLERICAL TOTAL HRS. COST PER TASK , DESIGN MGR. BASE SHEET DEVELOPMENT @ 20 SC. 24X36 (14 SHEETS) 4 6 22 32 $2,720.00 PROVIDE SOILS TEST REPORT ($150.00 EACH) ALLOW $300.00 TITLE SHEET/PROJECT INFO. 1 3 4 $320.00 REVIEW EXISTING IRRIGATION SYSTEM IN FIELD (1 MTG) 6 6 $570.00 LANDSCAPE REMOVALS/DEMO PLAN (14 SHEETS) 8 24 32 $2,560.00 IRRIGATION PLAN 20 SCALE (14 SHEETS) 12 40 172 224 $18,200.00 IRRIGATION DETAILS 0.5 1 1.5 $122.50 PREPARE WATER EFFICIENT LNDSCP. WKSHT. 1 1 4 6 $520.00 PREPARE 2 IRRIG. CONTROLLER CHARTS 4 12 16 $1,280.00 PLANTING PLAN 20 SCALE (14 SHEETS) 16 40 196 252 $20,500.00 PLANTING DETAILS 0.5 1 1.5 $122.50 PLANTING/IRRIGATION HYDROZONE PLAN 5 10 15 $1,225.00 IRRIGATION & PLANTING SPECIFICATIONS (BOOK) 2 2 1 5 $515.00 PREPARE ANNUAL IRRIG. & PLNTG. MAINT. SCH. 2 2 $190.00 SUBMIT PLANS AT 50%, 75%, AND 100%COMPLETION 8 4 12 $1,060.00 MEET W/CITY TO REVIEW PLANS (3 MTGS) 15 15 $1,425.00 PLAN CHECKING/AGENCY PLAN CHECK CORRECTIONS 26 43 69 $5,695.00 PROVIDE CITY WITH AUTOCAD FILE 2 2 4 $340.00 PROVIDE CITY WITH SIGNED PLANS AND PDF 2 2 4 $340.00 PROVIDE CITY ITEMIZED STATEMENT OF PROBABLE COSTS 8 12 20 $1,660.00 PROJECT ADMINISTRATION 8 8 $760.00 TELEPHONE CONSULTATION 4 4 $380.00 UTILITY RESEARCH 2 2 $150.00 MISC. COORD 4 4 $380.00 TOTALS 0 35 193 511 0 739 $61,335.00 BILLING RATES $150.00 $125.00 $95.00 $75.00 $45.00 Page 2 `.) Architerra BIDDING PHASE: PRINCIPAL DIR.OF PROJECT DESIGNER CLERICAL TOTAL HRS. COST PER TASK DESIGN MGR. ASSIT WITH BID FORM PREPARATION _ 6 6 $570.00 ATTEND PRE-BID MEETING 5 5 $475.00 ANSWER RFI'S _ 6 6 $570.00 PREPARE ADDENDUM 6 6 $570.00 TOTALS 0 0 23 0 0 23 $2,185.00 BILLING RATES $150.00 $125.00 $95.00 $75.00 $45.00 CONST. OBSERVATION PHASE: PRINCIPAL DIR.OF PROJECT DESIGNER CLERICAL TOTAL HRS. COST PER TASK DESIGN MGR. REVIEW CONTRACTOR SUMBITTALS/RFI'S 8 8 $760.00 PROGRESS SITE INSPECTIONS (3 VISITS) . 18 18 $1,710.00 FINAL SITE INSPECTIONS (2 VISITS) 12 12 $1,140.00 OBSERVATION REPORT/ PUNCH LIST (5 REPORTS) 10 10 $950.00 ADMINISTRATION 6 6 $570.00 TOTALS 0 0 54 0 0 54 $5,130.00 BILLING RATES $150.00 $125.00 $95.00 $75.00 $45.00 (GRAND TOTAL PROFESSIONAL SERVICES $78,270.00 (ESTIMATED REIMBURSABLE EXPENSES $2,000.00 I Page 3 c'' Architerra co 0 Exhibit D PPPK cqt '� Atwomorrplimik OA4TED J J�1 CITY OF MOORPARK REQUEST FOR PROPOSAL FOR LANDSCAPE ARCHITECT SERVICES for RENOVATION OF PARKWAYS AND STREETSCAPE AREAS CHAMPIONSHIP DRIVE RFP Submittals Due By: May 30, 2017 AT 5:00 P.M. Parks Recreation and Community Services Department 799 Moorpark Avenue Moorpark, California 93021 Attn: Chris Ball, Management Analyst 381 INTRODUCTION This Request for Proposals (RFP) is for landscape architect services for renovation of parkways and streetscape areas along the south side of Championship Drive in the City of Moorpark. Please note, concurrent with the release of this RFP the City is releasing a separate RFP for landscape architect services for renovation of parkways and streetscape areas on Spring Road and Ridgecrest Drive. Interested parties are invited to submit separate proposals for each of these projects, however the City intends to award the projects independently, and to different landscape architects. AREA DESCRIPTION The areas to be addressed are the parkways between the curb and the sidewalk along the entire length of the south side of Championship Drive. The parkways will be installed with a new drip irrigation system to the new plant material, and separate valves with bubblers to the existing trees. The planting design shall include a simple layout of several native and/or drought tolerant shrubs in large massings along the length of the streetscape. Additionally, the following streetscape areas on the south side of Championship Drive are to be addressed: • Landscaping between sidewalk and trail from Trevino Drive east approximately 1000 feet to driveway apron. This area currently has an irrigation system that will remain in place. The scope of work for this area will include a planting design only. Existing plant material may need to be removed. Existing trees shall remain in place. • Selected landscape areas between sidewalk and trail from Nelson Drive to Nelson Drive (approximately 35,000 s.f.).This area currently has an irrigation system that will remain in place. The scope of work for this area will include a planting design only. Existing plant material may need to be removed. Existing trees shall remain in place. PROJECT DESCRIPTION The goal of the project is to produce a landscape plan for the renovation of the designated parkways and streetscape areas. The plan shall incorporate a drought tolerant and/or native plant palette, to reduce water use and maintenance costs. The plants chosen shall require minimal maintenance. The project will increase public awareness of sustainable landscape design, including water saving irrigation practices. The City is seeking a Landscape Architect to prepare conceptual landscape plans, construction documents and specifications for the full landscaping along the designated parkways and various improvements in the designated streetscape areas. Landscape Architect RFP — Championship Drive 1 382 The project is expected to comply with the State of California Model Water Efficient Landscape Ordinance (MWELO) that was approved by the State on July 15, 2015, as well as the City's Landscape Design Standards and Guidelines (City Standards). The more restrictive document regarding water use shall take precedence. SCOPE OF WORK The Scope of Work at a minimum will include: Conceptual Plans: 1. Site visits of the designated landscaped parkways to document existing conditions, trees, plant, and hardscape materials. 2. Base file in AutoCAD format and controller charts shall be provided by the City. 3. Preparation of two (2) informal design alternatives. Each design alternative shall include a typical streetscape design (enlargement) at a scale of no less than 1"=40'-0" and shall include a plant palette, list of materials if applicable, and document irrigation system renovation. 4. Preliminary cost analysis for demolition and renovation of landscape areas. 5. Meet with City staff to review streetscape design alternatives, plant palette, and irrigation concept. (1 meeting) 6. Finalize selected design alternative with City staff (1 meeting) Working Drawings: 1. Preparation of construction drawings and specifications of the selected design alternative. Plans shall include, but are not limited to, a cover sheet, demolition plan, irrigation plan, planting plan, irrigation and planting details, notes and specifications. 2. Soil Analysis and recommendations for soil improvement. 3. Attendance at three (3) meetings with City staff to clarify and coordinate the preparation of plans and specifications and the progress of work efforts. 4. Attendance at three progress meetings in the field with contractor and/or City to review contractor's work during construction. 5. Attendance at two final inspections, including preparation of punch lists of contractor deficiencies, and completion of letter of substantial compliance. 6. Field meetings with contractor and/or City staff to analyze existing irrigation system and provide for new irrigation system as needed. 7. Respond and make modifications to the plans as required by the City. Progress plans shall be submitted at 50%, 75%, and 100% plan completion. A pdf file shall be submitted to City representative at each project milestone. City shall review and provide comments within seven (7) business days of receipt of plans. 8. AutoCAD files in 2012 file format shall be provided upon final approval of the plans and specifications. • 9. One set of stamped plans shall be provided upon plan approval, both hard copy and digital format. 10. Preparation of probable construction costs for the project at 100% design completion. Landscape Architect RFP — Championship Drive 2 383 11. Assistance during bidding and construction, as needed. Tasks may include but are not limited to attending a pre-bid meeting, responding to pre-bid questions from prospective bidders, assisting in bid analysis, pre-construction meeting, answering contractor requests for information (RFI), issuance of all addenda as required, review of submittals, evaluate all requests for product substitutions and alternative bids, if any, and making recommendations on plan modifications if field conditions do not work with project as designed. 12. All drawings and design features and specification shall be in accordance with all applicable state and federal laws and regulations including, but not limited to, legal requirements for construction contracts, building codes, health and safety codes, the Americans with Disabilities Act (ADA), and the City of Moorpark, etc. 13. 100% completion of plans and specifications shall be obtained no later than ten (10) weeks after notice to proceed. REQUIRED PROPOSAL INFORMATION A. Technical Proposal 1. Cover Letter: This letter should introduce your firm and team and should be limited to two (2) pages. 2. Statement of Qualifications: Include a statement of your firm's qualifications to perform the work associated with this project focusing on projects with native and/or drought tolerant plant palettes. The statement should include information describing three (3) completed projects of a similar size and complexity finished within the past three (3) years featuring native and/or drought tolerant materials only. Projects that do not contain native and/or drought tolerant palettes will not be considered as qualifying for this project. Provide client contact personnel and telephone numbers for each project. Similar material should be provided for each sub-consultant participating in the project. This material should be limited to three (3) pages. 3. Organization and Staffing: Include an organizational chart showing your firm's project management team and their organizational relationship. Provide resumes for the project team including a resume for the Project Manager and for each proposed sub-consultant, if applicable. Each resume should be no more than one (1) page in length. 4. Scope of Work: Provide a scope of work that describes task-by-task how you plan to accomplish the required work. Said scope should include tasks for review of work products by City staff. Effort should be made to keep the length of this section to under three (3) pages. 5. Person Hours by Task: Provide a table which shows your planned person hours by classification and task for all work you plan to perform. Landscape Architect RFP — Championship Drive 3 384 6. Project Schedule: Provide a bar chart that shows the planned starting time and duration of each task in your scope of work. B. Cost Proposal: To be provided in a separate sealed envelope. 1. Cover Letter: This letter should point out any conditions which could affect your firm's costs. 2. Cost of Services: Provide a table that shows your firm's estimated cost for the services, listed by task, and by Phase. For construction administration services, Consultant shall include a fee schedule and description of services and not-to- exceed (NTE) cost, to be billed on a time and material (T&M) basis. 3. Hourly Rates by Classification: Provide a listing of your firm's hourly rates by classification as well as other cost factors which you would need to price extra work. PROPOSAL EVALUATION CRITERIA The City of Moorpark intends to evaluate and rank the technical proposals received utilizing the following criteria: Criteria.. _..._.._._......._.........._....__.__..............._._...........---........_.._._.._............._......................._.__......_.._..........._.. Points_......_..... Qualifications of the Firm: Based on experience and projects 10 similar to this project References: Based on quality of references 25 Staffing: Based on background and experience of proposed staffing 25 on similar projects with the proposing firm ___....—__.__....._.........................._ Schedule: Based on thoroughness and reasonableness 10 of the proposed schedule Scope of Work: Based on the understanding of work, approach, 20 methods, procedures, etc. Reasonableness of Effort: Based on proposed effort _.._........._._.._._...._.._.._............_._._..._._...__..............._10 The proposal submitted by each firm will be ranked using the evaluation method described above. The highest ranked firms may be interviewed if the City feels that clarification of proposals is necessary. The technical ranking may be adjusted subsequent to the completion of any interviews. The final evaluation and ranking of the proposals will consider the scores from the technical review, with the final selection being based upon qualification, experience, resources, understanding of the City's requirements, approach, methods and procedures, and schedule. The highest ranked firm will be selected to negotiate an Agreement utilizing the submitted cost proposal as a starting point. Landscape Architect RFP – Championship Drive 4 385 The City is not bound to select any of the firms submitting proposals, may waive any irregularities in proposals and their submittal which may be advantageous to the City, and is not liable for any costs of preparation and submittal of proposals, including any presentations made to the City. GENERAL INFORMATION • The City reserves the right to reject any and all submittals. • The Consultant shall provide the City with any exceptions, additions, or suggestions that will aide in the selection process. • The proposal and this RFP shall jointly become part of the Agreement for Professional Services for this project when said agreement is fully executed by the Consultant and City. • Consultant is obligated to provide evidence of insurance liability as outlined in Exhibit A to the Agreement, which is Attachment 1 to this RFP. • Consultant will maintain required professional licenses and registration during the life of the contract with the City. • Consultant shall obtain a City of Moorpark Business Registration prior to commencing any work. • Subcontractors/subconsultants (subcontractors): The Proposer may utilize the services of subcontractors on those parts of the work which, under normal contracting practices, are performed by specialty subcontractors. Unless a specific subcontractor is listed by the Proposer, Proposer is representing to City that Proposer has all appropriate licenses, certifications, and registrations to perform the work hereunder. After submission of the proposal, the Proposer shall not award work to any unlisted subcontractor without prior written approval of the City. The proposer shall be fully responsible to the City for the performance of his/her subcontractors, and of persons either directly or indirectly employed by them. Nothing contained herein shall create any contractual relation between any subcontractor and the City. The following is the City's tentative schedule for selection of the Consultant: 1. Issuance of RFP: May 3, 2017 2. Deadline for RFP submittal: May 30, 2017 3. Staff review of qualifications: June 2017 Landscape Architect RFP — Championship Drive 5 386 4. Consultant interviews (if necessary) June 2017 5. Award of Agreement & Notice to Proceed: June 21, 2017 Two (2) copies of each proposal must be received by 5:00 p.m. on May 30, 2017 at: City of Moorpark Parks, Recreation and Community Services Department 799 Moorpark Avenue Moorpark, CA 93021 Attn: Chris Ball, Management Analyst Please clearly mark the envelope as follows: RFP — Landscape Architect Services Renovation of Parkways and Streetscape Areas Championship Drive The consultant's cost proposal shall be submitted in a separate sealed envelope from the submittal documents and clearly marked "COST PROPOSAL". Attachment 1 — Sample Consultant Agreement with Insurance Requirements. Attachment 2 — Location Map Landscape Architect RFP — Championship Drive 6 387 ATTACHMENT 1 SAMPLE PROFESSIONAL SERVICES AGREEMENT PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MOORPARK AND FOR LANDSCAPE ARCHITECT SERVICES THIS AGREEMENT, made and effective as of this day of , 2017, between the City of Moorpark, a municipal corporation ("City") and , a ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: WHEREAS, City has the need for landscape architect services; and WHEREAS, Consultant specializes in providing such services and has the proper work experience, certifications, and background to carry out the duties involved; and WHEREAS, Consultant has submitted to City a Proposal dated which is attached hereto as Exhibit C. NOW, THEREFORE, in consideration of the mutual covenants, benefits, and premises herein stated, the parties hereto agree as follows: 1. TERM The term of this Agreement shall be from the date of execution to completion of the work identified in the Scope of Services and in conformance with Exhibits C and D, unless this Agreement is terminated or suspended pursuant to this Agreement. 2. SCOPE OF SERVICES City does hereby retain Consultant, as an independent contractor, in a contractual capacity to provide landscape architect services, as set forth in Exhibits C and D. In the event there is a conflict between the provisions of Exhibits C and D and this Agreement, the language contained in this Agreement shall take precedence. Consultant shall perform the tasks described and set forth in Exhibits C and D. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibits C and D. Compensation for the services to be performed by Consultant shall be in accordance with Exhibits C and D. Compensation shall not exceed the rates or total contract value dollars ($ ) as stated in Exhibit C, without a written Amendment to the Agreement executed by both parties. Payment by City to Consultant shall be in accordance with the provisions of this Agreement. 388 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of their ability, experience, standard of care, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. MANAGEMENT The individual directly responsible for Consultant's overall performance of the Agreement provisions herein above set forth and to serve as principal liaison between City and Consultant shall be , and no other individual may be substituted without the prior written approval of the City Manager. The City's contact person in charge of administration of this Agreement, and to serve as principal liaison between Consultant and City, shall be the City Manager or the City Manager's designee. 5. PAYMENT Taxpayer ID or Social Security numbers must be provided by Consultant on an IRS W-9 form before payments may be made by City to Consultant. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibits C and D, based upon actual time spent on the above tasks. This amount shall not exceed dollars ($ ) for the total term of the Agreement unless additional payment is approved as provided in this Agreement. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement, which are in addition to those set forth herein, unless such additional services and compensation are authorized, in advance, in a written amendment to this Agreement executed by both parties. The City Manager, if authorized by City Council, may approve additional work not to exceed ten percent (10%) of the amount of the Agreement. Consultant shall submit invoices monthly for actual services performed. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. Any expense or reimbursable cost appearing on any invoice shall be accompanied by a receipt or other documentation subject to approval of the City Manager or the City Manager's designee. If the City disputes any of Consultant's fees or expenses, City shall give written notice to Consultant within thirty (30) days of receipt of any disputed fees set forth on the invoice. 389 6. TERMINATION OR SUSPENSION WITHOUT CAUSE The City may at any time, for any reason, with or without cause, suspend, or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement. The Consultant may terminate this Agreement only by providing City with written notice no less than thirty (30) days in advance of such termination. In the event this Agreement is terminated or suspended pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination or suspension, provided that the work performed is of value to the City. Upon termination or suspension of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to this Agreement. 7. DEFAULT OF CONSULTANT The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate or suspend this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. If the City Manager or his/her designee determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have seven (7) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 8. LIQUIDATED DAMAGES If the Consultant fails to complete the work, or any portion thereof, within the time period required by this Agreement, or as duly extended in writing by the City Manager, Consultant shall forfeit and pay to the City, as liquidated damages, the sum of one hundred twenty-five dollars ($125.00) per day for each calendar day the work, or portion thereof, remains uncompleted after the above specified completion date. Liquidated damages shall be deducted from any payments due or to become due to the Consultant under the terms of this Agreement. Progress payments made by the City after the 390 above specified completion date shall not constitute a waiver of liquidated damages by the City. 9. OWNERSHIP OF DOCUMENTS Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or the City's designees at reasonable times to such books and records; shall give the City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Notification of audit shall be provided at least thirty (30) days before any such audit is conducted. Such records, together with supporting documents, shall be maintained for a period of ten (10) years after receipt of final payment. Upon completion of, or in the event of termination or suspension without cause of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, at the Consultant's office and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, and printing computer files. 10. INDEMNIFICATION AND HOLD HARMLESS Indemnity for professional liability: When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all losses, liabilities, damages, costs and expenses, including legal counsels' fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any agency or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement. Indemnity for other than professional liability: Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including legal counsels' fees and costs, court costs, interest, defense costs, and expert witness fees), 391 where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or agency for which Consultant is legally liable, including but not limited to officers, agents, employees or subcontractors of Consultant. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section from each and every subconsultant, or any other person or entity involved by, for, with, or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this Section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth here is binding on the successors, assigns, or heirs of Consultant and shall survive the termination of this Agreement or this Section. City does not and shall not waive any rights that it may have against Consultant by reason of this Section, because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The hold harmless and indemnification provisions shall apply regardless of whether or not said insurance policies are determined to be applicable to any losses, liabilities, damages, costs, and expenses described in this Section. 11. INSURANCE Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit A, attached hereto and incorporated herein by this reference as though set forth in full. 12. INDEPENDENT CONSULTANT Consultant is and shall at all times remain as to the City a wholly independent Contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers or employees, or agents of the City except as set forth in this Agreement. Consultant shall not incur or have the power to incur any debt, obligation, or liability against City, or bind City in any manner. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 392 13. LEGAL RESPONSIBILITIES The Consultant shall keep itself informed of local, state, and federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations, including but not limited to the Americans with Disabilities Act and Occupational Safety and Health Administration laws and regulations. The Consultant shall comply with and sign Exhibit B, the Scope of Work Requirement for Professional Services Agreements Compliance with California Government Code Section 7550, when applicable. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section. 14. ANTI DISCRIMINATION Neither the Consultant, nor any subconsultant under the Consultant, shall discriminate in employment of persons upon the work because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, or any other basis protected by applicable federal, state, or local law, except as provided in Section 12940 of the Government Code. Consultant shall have responsibility for compliance with this Section. 15. UNDUE INFLUENCE Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the City in connection with the award, terms, or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City will receive compensation, directly or indirectly from Consultant, or any officer, employee, or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity. 16. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES No member, officer, or employee of the City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Services during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the Services performed under this Agreement. 17. CONFLICT OF INTEREST Consultant covenants that neither they nor any officer or principal of their firm have any interests, nor shall they acquire any interest, directly or indirectly, which will 393 conflict in any manner or degree with the performance of their services hereunder. Consultant further covenants that in the performance of this Agreement, they shall employ no person having such interest as an officer, employee, agent, or subconsultant. Consultant further covenants that Consultant has not contracted with nor is performing any services directly or indirectly, with the developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) and/or public agency(ies) owning property and/or processing an entitlement application for property in the City or its Area of Interest, now or within the past one (1) year, and further covenants and agrees that Consultant and/or its subconsultants shall provide no service or enter into any contract with any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) and/or public agency(ies) owning property and/or processing an entitlement application for property in the City or its Area of Interest, while under contract with the City and for a one (1) year time period following termination of this Agreement. 18. NOTICE Any notice to be given pursuant to this Agreement shall be in writing, and all such notices and any other document to be delivered shall be delivered by personal service or by deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid, and addressed to the party for whom intended as follows: To: City Manager City of Moorpark 799 Moorpark Avenue Moorpark, California 93021 To: Either party may, from time to time, by written notice to the other, designate a different address or contact person, which shall be substituted for the one above specified. Notices, payments and other documents shall be deemed delivered upon receipt by personal service or as of the third (3rd) day after deposit in the United States mail. 19. CHANGE IN NAME Should a change be contemplated in the name or nature of the Consultant's legal entity, the Consultant shall first notify the City in order that proper steps may be taken to have the change reflected in the Agreement documents. 20. . ASSIGNMENT Consultant shall not assign this Agreement or any of the rights, duties, or obligations hereunder. It is understood and acknowledged by the parties that Consultant is uniquely qualified to perform the services provided for in this Agreement. 394 21. LICENSES At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services in this Agreement. 22. VENUE AND GOVERNING LAW This Agreement is made, entered into, and executed in Ventura County, California, and any action filed in any court or for arbitration for the interpretation, enforcement or other action of the terms, conditions, or covenants referred to herein shall be filed in the applicable court in Ventura County, California. The City and Consultant understand and agree that the laws of the state of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. 23. COST RECOVERY In the event any action, suit or proceeding is brought for the enforcement of, or the declaration of any right or obligation pursuant to this Agreement or as a result of any alleged breach of any provision of this Agreement, the prevailing party shall be entitled to recover its costs and expenses, including attorneys' fees, from the losing party, and any judgment or decree rendered in such a proceeding shall include an award thereof. 24. ARBITRATION Cases involving a dispute between City and Consultant may be decided by an arbitrator if both sides agree in writing, with costs proportional to the judgment of the arbitrator. 25. ENTIRE AGREEMENT This Agreement and the Exhibits attached hereto contain the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 26. CAPTIONS OR HEADINGS The captions and headings of the various Articles, Paragraphs, and Exhibits of this Agreement are for convenience and identification only and shall not be deemed to limit or define the content of the respective Articles, Paragraphs, and Exhibits hereof. 395 27. AMENDMENTS Any amendment, modification, or variation from the terms of this Agreement shall be in writing and shall be effective only upon approval by both parties to this Agreement. 28. PRECEDENCE In the event of conflict, the requirements of the City's Request for Proposal, if any, and this Agreement shall take precedence over those contained in the Consultant's Proposal. 29. INTERPRETATION OF AGREEMENT Should interpretation of this Agreement, or any portion thereof, be necessary, it is deemed that this Agreement was prepared by the parties jointly and equally, and shall not be interpreted against either party on the ground that the party prepared the Agreement or caused it to be prepared. 30. WAIVER No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision. No waiver shall be binding unless executed in writing by the party making the waiver. 31. AUTHORITY TO EXECUTE The person or persons executing this Agreement on behalf of the Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of obligations hereunder. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF MOORPARK CONSULTANT By: By: Steven Kueny, City Manager NAME, TITLE Attest: Maureen Benson, City Clerk 396 Exhibit A INSURANCE REQUIREMENTS Prior to the beginning of and throughout the duration of Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet requirements set forth here, Consultant agrees to amend, supplement, or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to the City in excess of the limits and coverage required in this Agreement and which is applicable to a given loss, will be available to the City. Consultant shall provide the following types and amounts of insurance: Commercial General Liability Insurance using Insurance Services Office (ISO) "Commercial General Liability" policy form CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability for each such person. Workers' Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident or disease. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this Agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of' the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this Agreement. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Coverage shall be provided on a "pay on behalf' basis, with defense-costs 397 payable in addition to policy limits. Policy shall contain a provision obligating insurer at the time insured's liability is determined, not requiring actual payment by the insured first. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to the City for injury to employees of Consultant, subconsultants, or others involved in the Work. The scope of coverage provided is subject to approval by the City following receipt of proof of insurance as required herein. Limits are subject to review. Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the State of California and with an A.M. Best rating of A- or better and a minimum financial size of VII. General conditions pertaining to provision of insurance coverage by Consultant. Consultant and the City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds the City, its officials, employees, and agents, using standard ISO endorsement CG 2010 with an edition prior to 1992. Consultant also agrees to require all contractors and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right to subrogation prior to a loss. Consultant agrees to waive subrogation rights against the City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operation limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include limiting endorsement of any kind that has not been first submitted to the City and approved in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification, and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect the City's protection without the City's prior written consent. 398 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to city at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled or reduced at any time and no replacement coverage is provided, the City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other Agreement and to pay the premium. Any premium so paid by the City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at the City's option. 8. Certificate(s) are to reflect that the insurer will provide thirty (30) days notice to the City of any cancellation or reduction of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation or reduction of coverage imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this Agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to the City. 10. Consultant agrees to ensure that subcontractors, and any other party involved with the Work who is brought onto or involved in the Work by Consultant, provide the same minimum insurance required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the Work will be submitted to the City for review. 11. Consultant agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer, or other entity or person in any way involved in the performance of Work contemplated by this Agreement to self-insure its obligations to the City. If Consultant's existing coverage includes a deductible or self-insured retention, the deductible or self- insured retention must be declared to the City. At that time, the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. 12. The City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to the City. 399 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with an insurance requirement in no way imposes any additional obligations to the City nor does it waive any rights hereunder in this or any other regard. 15. Consultant will renew the required coverage annually as long as the City, or its employees or agents face an exposure from operations of any type pursuant to this Agreement. This obligation applies whether or not the Agreement is canceled or terminated for any reason. Termination of this obligation is not effective until the City executes a written statement to that effect. 16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to the City within five days of the expiration of coverage. 17. The provisions of any Workers' Compensation or similar act will not limit the obligations of Consultant under this Agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to the City, its employees, officials and agents. 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits, or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all- inclusive. 19. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such. 20. The requirements in this section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts or impairs the provisions of this section. 21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the Work reserves the right to charge the City or Consultant for the cost of additional insurance coverage required by this 400 Agreement. Any such provisions are to be deleted with reference to the City. It is not the intent of the City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against the City for payment of premiums or other amounts with respect thereto. 22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this Agreement. The City assumes no obligation or liability by such notice, but has the right (but not • the duty) to monitor the handling of any such claim or claims if they are likely to involve the City. 401 Exhibit B CITY OF MOORPARK Scope of Work Requirement for Professional Services Agreements Compliance with California Government Code Section 7550 Consultant shall sign and include this page in any document or written reports prepared by Consultant for the City of Moorpark (City) to which California Government Code Section 7550 (Government Code §7550) applies. Government Code §7550 reads: "(a) Any document or written report prepared for or under the direction of a state or local agency, that is prepared in whole or in part by nonemployees of the agency, shall contain the numbers and dollar amounts of all contracts and subcontracts relating to the preparation of the document or written report; if the total cost for the work performed by nonemployees of the agency exceeds five thousand dollars ($5,000). The contract and subcontract numbers and dollar amounts shall be contained in a separate section of the document or written report. (b) When multiple documents or written reports are the subject or product of the contract, the disclosure section may also contain a statement indicating that the total contract amount represents compensation for multiple documents or written reports." For all Professional Services Agreement with a total dollar value in excess of $5,000, a signed and completed copy of this form must be attached to all documents or completed reports submitted to the City pursuant to the Scope of Work. Does the dollar value of this Professional Services Agreement exceed $5,000? ❑ Yes ❑ No If yes, then the following information must be provided in compliance with Government Code § 7550: 1. Dollar amount of Agreement/Contract: $ 2. Dollar amount of Subcontract: $ 3. Does the total contract amount represent compensation for multiple documents or written reports? 0 Yes 0 No I have read the foregoing Code section and will comply with Government Code §7550. Consultant Name Signature, Title Date 402 Attachment 2 Championship Drive Parkway/Streetscape Areas III \ii , .... : , .„.. , A 1 i: . -- ,„, Oil' i .,' ' 1 lot I , II I. ... ..fr ., h , I moo rpeux _:. r r 1 , Country Club ,1 1,, LI,J=Fir:M.:__.4 7"•:1,--... I I _ . ., -.1.- __. 1 • FITIONI .r--' ..-.,..-- , . neoe 7„ -4 -co „, -v ....,: •,,,;,:. ..!4 J•ir.- 4,-L-_,I l' 1 _, .. :74r--,-.7 , .. , , t__,,,,-:,2,i. A, ')., ',.i I ,i,:::\ -,,,:j r-.. . .- L.J:lek,.., -". 'C.,, -%,-LaCi -"Zt '1 -- ----' ...4,... ".....,_,1 %. .."'... i - p.:: ,..-^ fklbop,il - ,--..- .I '. " , IC 454111'..-' ....f: 1 ' ''' '7V I Ul? 1 Yr 0 I \ \ ......._............ __•-?.‘,.,-- , I e.------__""'--, -1 --,-,...,.. _.,--------''''' -, ., .:(n.',.- '--,11‘-.14.'S.,").-. '-- ' 1 1 \ , . ........ ;,..).-...5 -• •,-,- ,..-4..„ ...,..-,,,,i . • .>:,.'"',-,-,-- --*".--2 i.4) - 1, ,.....' L---. •.''''''./,'.'''' E P..a.7!,511,,i 't ''''''l ----• P . h ,CN/ 1..-•• •.\'-'4 -4- '''.. 4-- ;:,-,j,,,,,'4,--V-4-'' • .-1-... ."..-'Y,,,4":-.:'' +I', •T j"...', r. ..ir :,-..:.1'4,tr.,;:e:r:14:::::: , ',..!,2',-;-r_L'jc"2.-J 7.?.."CiF.".,;'fix-'",•-' r.e;Y,I7.LEThigir .-, '," - Az' ,,,, . __ .C.,.,- J- ' oi_...A... , 'ioit, --• ) • ... ot, • rr-- 1, 0.5 km / —•/(1 '4,..- ' -1'1 i y ip/ II A 1111 0.5 mi LI 1 ri ,.... 4Z) Lo zo Pa CITY OF MOORPARK 0,04,0 PARKS,RECREATION&COMMUNITY SERVICES DEPT. 799 Moorpark Avenue,Moorpark,CA 93021 Main CityPhone Number(805)517-6200 Fax(805)532-2550 moo ark@moo arkca. ov `).%1 ^ rP m g May 24, 2017 ADDENDUM NO. 1 for Landscape Architect Services for Renovation of Parkways and Streetscape Areas Championship Drive NOTICE IS HEREBY GIVEN to all bidders and plan holders that the plans and specifications for the above described project are hereby amended as follows: 1. Question: The due date in the distribution email is noted as Monday, May 30, 2017. What is the correct due date? Answer: Proposals must be received by 5:00 p.m. on Tuesday, May 30, 2017. City offices will be closed Monday, May 29th in observance of Memorial Day. 2. Question: Confirm that no irrigation improvements are required along Championship Drive between the sidewalk and trail from Nelson Drive to Nelson Drive. What type of irrigation system is in place at this location? Answer: No irrigation improvements are required between the sidewalk and trail from Nelson Drive to Nelson Drive. The scope of work for this area is to include a planting design only. A spray irrigation system with shrub spray heads is installed in this area. This addendum shall be made part of the above referenced project. Full compensation for all work and requirements of this addendum shall be considered as included in the appropriate price bid and no additional compensation will be allowed therefore. Questions regarding this addendum may be directed to the City's Project Representative Chris Ball, cball@moorparkca.gov. PLEASE EMAIL A SIGNED COPY OF ADDENDUM TO CHRIS BALL AT CBALL@MOORPARKCA.GOV AND INCLUDE WITH BID. RECEIPT OF THIS ADDENDUM IS HEREBY ACKNOWLEDGED. Company Name: Authorized Representative: Signature of Authorized Representative: JANICE S.PARVIN ROSEANN MIKOS,Ph.D. DAVID POLLOCK KEN SIMONS MARK VAN DAM 40 4 Mayor Councilmember Councilmember Councilmember Councilmember ATTACHMENT 2 PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MOORPARK AND ARCHITERRA, INC. DBA ARCHITERRA DESIGN GROUP FOR LANDSCAPE ARCHITECTURAL SERVICES FOR SPRING ROAD AND RIDGECREST DRIVE THIS AGREEMENT, made and effective as of this day of , 2017, between the City of Moorpark, a municipal corporation ("City") and Architerra, Inc. dba Architerra Design Group, a corporation ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: WHEREAS, City has the need for landscape architectural services; and WHEREAS, Consultant specializes in providing such services and has the proper work experience, certifications, and background to carry out the duties involved; and WHEREAS, Consultant has submitted to City a Proposal dated May 30, 2017, which is attached hereto as Exhibit C. NOW, THEREFORE, in consideration of the mutual covenants, benefits, and premises herein stated, the parties hereto agree as follows: 1. TERM The term of this Agreement shall be from the date of execution to completion of the work identified in the Scope of Services and in conformance with Exhibit C and Exhibit D, unless this Agreement is terminated or suspended pursuant to this Agreement. 2. SCOPE OF SERVICES City does hereby retain Consultant, as an independent contractor, in a contractual capacity to provide landscape architectural services, as set forth in Exhibit C and Exhibit D. In the event there is a conflict between the provisions of Exhibit C, Exhibit D, and this Agreement, the language contained in this Agreement shall take precedence. Consultant shall perform the tasks described and set forth in Exhibit C and Exhibit D. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit C. Compensation for the services to be performed by Consultant shall be in accordance with Exhibit C. Compensation shall not exceed the rates or contract value of sixty-three thousand five hundred twenty dollars ($63,520.00), as stated in Exhibit C, plus a fifteen percent (15%) contingency in the amount of nine thousand five hundred twenty-eight dollars ($9,528.00), for a total contract value of seventy-three thousand forty-eight dollars ($73,048.00), without a written Amendment to the Agreement 405 executed by both parties. Payment by City to Consultant shall be in accordance with the provisions of this Agreement. 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of their ability, experience, standard of care, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. MANAGEMENT The individual directly responsible for Consultant's overall performance of the Agreement provisions herein above set forth and to serve as principal liaison between City and Consultant shall be Richard Krumwiede, and no other individual may be substituted without the prior written approval of the City Manager. The City's contact person in charge of administration of this Agreement, and to serve as principal liaison between Consultant and City, shall be the City Manager or the City Manager's designee. 5. PAYMENT Taxpayer ID or Social Security numbers must be provided by Consultant on an IRS W-9 form before payments may be made by City to Consultant. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit C, based upon actual time spent on the above tasks. This amount shall not exceed sixty-three thousand five hundred twenty dollars ($63,520.00), as stated in Exhibit C, plus a fifteen percent (15%) contingency in the amount of nine thousand five hundred twenty-eight dollars ($9,528.00), for a total contract value of seventy-three thousand forty-eight dollars ($73,048.00) for the total term of the Agreement unless additional payment is approved as provided in this Agreement. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement, which are in addition to those set forth herein, unless such additional services and compensation are authorized, in advance, in a written amendment to this Agreement executed by both parties. Consultant shall submit invoices monthly for actual services performed. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. Any expense or reimbursable cost appearing on any invoice shall be accompanied by a receipt or other documentation subject to approval of the City Manager or the City Manager's designee. If the City disputes any of Consultant's fees or expenses, City Architerra, Inc. dba Architerra Design Group Page 2 of 16 406 shall give written notice to Consultant within thirty (30) days of receipt of any disputed fees set forth on the invoice. 6. TERMINATION OR SUSPENSION WITHOUT CAUSE The City may at any time, for any reason, with or without cause, suspend, or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement. The Consultant may terminate this Agreement only by providing City with written notice no less than thirty (30) days in advance of such termination. In the event this Agreement is terminated or suspended pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination or suspension, provided that the work performed is of value to the City. Upon termination or suspension of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to this Agreement. 7. DEFAULT OF CONSULTANT The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate or suspend this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. If the City Manager or his/her designee determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have seven (7) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 8. LIQUIDATED DAMAGES If the Consultant fails to complete the work, or any portion thereof, within the time period required by this Agreement, or as duly extended in writing by the City Manager, Consultant shall forfeit and pay to the City, as liquidated damages, the sum of fifty dollars ($50.00) per day for each calendar day the work, or portion thereof, remains Architerra, Inc. dba Architerra Design Group Page 3 of 16 407 uncompleted after the above specified completion date. Liquidated damages shall be deducted from any payments due or to become due to the Consultant under the terms of this Agreement. Progress payments made by the City after the above specified completion date shall not constitute a waiver of liquidated damages by the City. 9. OWNERSHIP OF DOCUMENTS Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or the City's designees at reasonable times to such books and records; shall give the City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Notification of audit shall be provided at least thirty (30) days before any such audit is conducted. Such records, together with supporting documents, shall be maintained for a period of ten (10) years after receipt of final payment. Upon completion of, or in the event of termination or suspension without cause of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, at the Consultant's office and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, and printing computer files. 10. INDEMNIFICATION AND HOLD HARMLESS Indemnity for professional liability: When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all losses, liabilities, damages, costs and expenses, including legal counsels' fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any agency or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement. Indemnity for other than professional liability: Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, -- Architerra, Architerra, Inc. dba Architerra Design Group Page 4 of 16 408 expenses or costs of any kind, whether actual, alleged or threatened, including legal counsels' fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or agency for which Consultant is legally liable, including but not limited to officers, agents, employees or subcontractors of Consultant. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section from each and every subconsultant, or any other person or entity involved by, for, with, or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this Section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth here is binding on the successors, assigns, or heirs of Consultant and shall survive the termination of this Agreement or this Section. City does not and shall not waive any rights that it may have against Consultant by reason of this Section, because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The hold harmless and indemnification provisions shall apply regardless of whether or not said insurance policies are determined to be applicable to any losses, liabilities, damages, costs, and expenses described in this Section. 11. INSURANCE Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit A attached hereto and incorporated herein by this reference as though set forth in full. 12. INDEPENDENT CONSULTANT Consultant is and shall at all times remain as to the City a wholly independent Contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers or employees, or agents of the City except as set forth in this Agreement. Consultant shall not incur or have the power to incur any debt, obligation, or liability against City, or bind City in any manner. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or Architerra, Inc. dba Architerra Design Group Page 5 of 16 409 indemnification to Consultant for injury or sickness arising out of performing services hereunder. 13. LEGAL RESPONSIBILITIES The Consultant shall keep itself informed of local, state, and federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations, including but not limited to the Americans with Disabilities Act and Occupational Safety and Health Administration laws and regulations. The Consultant shall comply with and sign Exhibit B, the Scope of Work Requirement for Professional Services Agreements Compliance with California Government Code Section 7550, when applicable. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section. 14. ANTI DISCRIMINATION Neither the Consultant, nor any subconsultant under the Consultant, shall discriminate in employment of persons upon the work because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status; or any other basis protected by applicable federal, state, or local law, except as provided in Section 12940 of the Government Code. Consultant shall have responsibility for compliance with this Section. 15. UNDUE INFLUENCE Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the City in connection with the award, terms, or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City will receive compensation, directly or indirectly from Consultant, or any officer, employee, or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity. 16. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES No member, officer, or employee of the City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Services during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the Services performed under this Agreement. Architerra, Inc. dba Architerra Design Group Page 6 of 16 410 17. CONFLICT OF INTEREST Consultant covenants that neither they nor any officer or principal of their firm have any interests, nor shall they acquire any interest, directly or indirectly, which will conflict in any manner or degree with the performance of their services hereunder. Consultant further covenants that in the performance of this Agreement, they shall employ no person having such interest as an officer, employee, agent, or subconsultant. Consultant further covenants that Consultant has not contracted with nor is performing any services directly or indirectly, with the developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) and/or public agency(ies) owning property and/or processing an entitlement application for property in the City or its Area of Interest, now or within the past one (1) year, and further covenants and agrees that Consultant and/or its subconsultants shall provide no service or enter into any contract with any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) and/or public agency(ies) owning property and/or processing an entitlement application for property in the City or its Area of Interest, while under contract with the City and for a one (1) year time period following termination of this Agreement. 18. NOTICE Any notice to be given pursuant to this Agreement shall be in writing, and all such notices and any other document to be delivered shall be delivered by personal service orby deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid, and'addressed to the party for whom intended as follows: To: City Manager City of Moorpark 799 Moorpark Avenue Moorpark, California 93021 To: Richard Krumwiede Architerra, Inc. 10221-A Trademark Street Rancho Cucamonga, California 91730 Either party may, from time to time, by written notice to the other, designate a different address or contact person, which shall be substituted for the one above specified. Notices, payments and other documents shall be deemed delivered upon receipt by personal service or as of the third (3rd) day after deposit in the United States mail. 19. CHANGE IN NAME Should a change be contemplated in the name or nature of the Consultant's legal entity, the Consultant shall first notify the City in order that proper steps may be taken to have the change reflected in the Agreement documents. Architerra, Inc. dba Architerra Design Group Page 7 of 16 411 20. ASSIGNMENT Consultant shall not assign this Agreement or any of the rights, duties, or obligations hereunder. It is understood and acknowledged by the parties that Consultant is uniquely qualified to perform the services provided for in this Agreement. 21. LICENSES At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services in this Agreement. 22. VENUE AND GOVERNING LAW This Agreement is made, entered into, and executed in Ventura County, California, and any action filed in any court or for arbitration for the interpretation, enforcement or other action of the terms, conditions, or covenants referred to herein shall be filed in the applicable court in Ventura County, California. The City and Consultant understand and agree that the laws of the state of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. 23. COST RECOVERY In the event any action, suit or proceeding is brought for the enforcement of, or the declaration of any right or obligation pursuant to this Agreement or as a result of any alleged breach of any provision of this Agreement, the prevailing party shall be entitled to recover its costs and expenses, including attorneys' fees, from the losing party, and any judgment or decree rendered in such a proceeding shall include an award thereof. 24. ARBITRATION Cases involving a dispute between City and Consultant may be decided by an arbitrator if both sides agree in writing, with costs proportional to the judgment of the arbitrator. 25. ENTIRE AGREEMENT This Agreement and the Exhibits attached hereto contain the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. Architerra, Inc. dba Architerra Design Group Page 8 of 16 412 26. CAPTIONS OR HEADINGS The captions and headings of the various Articles, Paragraphs, and Exhibits of this Agreement are for convenience and identification only and shall not be deemed to limit or define the content of the respective Articles, Paragraphs, and Exhibits hereof. 27. AMENDMENTS Any amendment, modification, or variation from the terms of this Agreement shall be in writing and shall be effective only upon approval by both parties to this Agreement. 28. PRECEDENCE In the event of conflict, the requirements of the City's Request for Proposal, if any, and this Agreement shall take precedence over those contained in the Consultant's Proposal. 29. INTERPRETATION OF AGREEMENT Should interpretation of this Agreement, or any portion thereof, be necessary, it is deemed that this Agreement was prepared by the parties jointly and equally, and shall not be interpreted against either party on the ground that the party prepared the Agreement or caused it to be prepared. 30. WAIVER No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision. No waiver shall be binding unless executed in writing by the party making the waiver. 31. AUTHORITY TO EXECUTE The person or persons executing this Agreement on behalf of the Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of obligations hereunder. Architerra, Inc. dba Architerra Design Group Page 9 of 16 413 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF MOORPARK ARCHITERRA, INC. DBA ARCHITERRA DESIGN GROUP Steven Kueny, City Manager Richard Krumwiede, President Attest: Maureen Benson, City Clerk Architerra, Inc. dba Architerra Design Group Page 10 of 16 414 Exhibit A INSURANCE REQUIREMENTS Prior to the beginning of and throughout the duration of Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet requirements set forth here, Consultant agrees to amend, supplement, or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to the City in excess of the limits and coverage required in this Agreement and which is applicable to a given loss, will be available to the City. Consultant shall provide the following types and amounts of insurance: Commercial General Liability Insurance using Insurance Services Office (ISO) "Commercial General Liability" policy form CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability for each such person. Workers' Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident or disease. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this Agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this Agreement. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Coverage shall be provided on a "pay on behalf" basis, with defense costs Architerra, Inc. dba Architerra Design Group Page 11 of 16 415 payable in addition to policy limits. Policy shall contain a provision obligating insurer at the time insured's liability is determined, not requiring actual payment by the insured first. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to the City for injury to employees of Consultant, subconsultants, or others involved in the Work. The scope of coverage provided is subject to approval by the City following receipt of proof of insurance as required herein. Limits are subject to review but in no event less than $1,000,000 aggregate. Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the State of California and with an A.M. Bests rating of A- or better and a minimum financial size of VII. General conditions pertaining to provision of insurance coverage by Consultant. Consultant and the City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds the City, its officials, employees, and agents, using standard ISO endorsement CG 2010 with an edition prior to 1992. Consultant also agrees to require all contractors and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right to subrogation prior to a loss. Consultant agrees to waive subrogation rights against the City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operation limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include limiting endorsement of any kind that has not been first submitted to the City and approved in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification, and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect the City's protection without the City's prior written consent. Architerra, Inc. dba Architerra Design Group Page 12 of 16 416 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to city at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled or reduced at any time and no replacement coverage is provided, the City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other Agreement and to pay the premium. Any premium so paid by the City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at the City's option. 8. Certificate(s) are to reflect that the insurer will provide thirty (30) days notice to the City of any cancellation or reduction of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation or reduction of coverage imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this Agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to the City. 10. Consultant agrees to ensure that subcontractors,'and any other party involved with the Work who is brought onto or involved in the Work by Consultant, provide the same minimum insurance required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the Work will be submitted to the City for review. 11. Consultant agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer, or other entity or person in any way involved in the performance of Work contemplated by this Agreement to self-insure its obligations to the City. If Consultant's existing coverage includes a deductible or self-insured retention, the deductible or self- insured retention must be declared to the City. At that time, the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. 12. The City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to the City. Architerra, Inc. dba Architerra Design Group Page 13 of 16 417 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with an insurance requirement in no way imposes any additional obligations to the City nor does it waive any rights hereunder in this or any other regard. 15. Consultant will renew the required coverage annually as long as the City, or its employees or agents face an exposure from operations of any type pursuant to this Agreement. This obligation applies whether or not the Agreement is canceled or terminated for any reason. Termination of this obligation is not effective until the City executes a written statement to that effect. 16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior. to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to the City within five days of the expiration of coverage. 17. The provisions of any Workers' Compensation or similar act will not limit the obligations of Consultant under this Agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to the City, its employees, officials and agents. 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits, or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all- inclusive. 19. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such. 20. The requirements in this section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts or impairs the provisions of this section. 21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the Work reserves the right to charge the City or Consultant for the cost of additional insurance coverage required by this Architerra, Inc. dba Architerra Design Group Page 14 of 16 418 Agreement. Any such provisions are to be deleted with reference to the City. It is not the intent of the City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against the City for payment of premiums or other amounts with respect thereto. 22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this Agreement. The City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve the City. Architerra, Inc. dba Architerra Design Group Page 15 of 16 419 Exhibit B CITY OF MOORPARK Scope of Work Requirement for Professional Services Agreements Compliance with California Government Code Section 7550 Consultant shall sign and include this page in any document or written reports prepared by Consultant for the City of Moorpark (City) to which California Government Code Section 7550 (Government Code §7550) applies. Government Code §7550 reads: "(a) Any document or written report prepared for or under the direction of a state or local agency, that is prepared in whole or in part by nonemployees of the agency, shall contain the numbers and dollar amounts of all contracts and subcontracts relating to the preparation of the document or written report; if the total cost for the work performed by nonemployees of the agency exceeds five thousand dollars ($5,000). The contract and subcontract numbers and dollar amounts shall be contained in a separate section of the document or written report. (b) When multiple documents or written reports are the subject or product of the contract, the disclosure section may also contain a statement indicating that the total contract amount represents compensation for multiple documents or written reports." For all Professional Services Agreement with a total dollar value in excess of $5,000, a signed and completed copy of this form must be attached to all documents or completed reports submitted to the City pursuant to the Scope of Work. Does the dollar value of this Professional Services Agreement exceed $5,000? 2 Yes ❑ No If yes, then the following information must be provided in compliance with Government Code § 7550: 1. Dollar amount of Agreement/Contract: $ 73,048.00 2. Dollar amount of Subcontract: $ 3. Does the total contract amount represent compensation for multiple documents or written reports? Q Yes El No I have read the foregoing Code section and will comply with Government Code §7550. Architerra, Inc. Richard Krumwiede, President Date Architerra, Inc. dba Architerra Design Group Page 16 of 16 420 Exhibit C CITY OF M REQUEST FOR PROPOSAL For Landscape Architect Services for Renovation of Parkways and Streetscape Areas Spring Road/Ridgecrest Drive --.".a......- rs .,_ :` .'... •c..._-v..- .,. %•.-.� ..•. - - _ �-, _ ,.-ate , `` s _ y ..rte . ., -air_ -4-•„,':----7, --4-.7.__=�n *r ---- ,i. -^ �.. 47*"1- *. T..1i :-..L i "A . o 1 v _ \v ,..:,,,..„,,,..wit.__C �- �� f -.. 011.01110 04 • • 0, • � z _ , z Respectfully Submitted By: ,,e/4 . k -I rtb ARCH 1TERRA DESIGN GROUP LANDSCAPE ARCHITECTURE AND PLANNING 4 21 May 30, 2017 ' MO 11T`RRA DESIG\ GROP May 30th, 2017 Mr. Chris Ball, Management Analyst City of Moorpark Parks, Recreation and Community Services Department 799 Moorpark Avenue Moorpark, CA 93021 RE: RFP-LANDSCAPE ARCHITECT SERVICES RENOVATION OF PARKWAYS AND STREETSCAPE AREAS-SPRING ROAD AND RIDGECREST DRIVE Dear Mr. Ball, We are pleased to offer this response to the City of Moorpark's Request for Proposals to provide Landscape Design Services for the Improvement of Spring Road and Ridgecrest Drive. We understand the City's primary goal is to redesign the parkways in a water wise, California Friendly manner, that uses drip and low volume irrigation design strategies, along with appropriate native and drought tolerant options to replace existing ornamental high-water use turf and plantings. Our passion, experience, attention to detail and professionalism speak for themselves and we respectfully submit the following proposal for your review. Since 1991, ADG has successfully provided landscape architecture and design services to numerous municipal and public agency clients- collaborating with them to prepare cost effective, and drought tolerant, and water-wise landscape designs for streetscapes and other public spaces. Our proven drought tolerant streetscape retrofit design experience includes our work on the City of Moorpark's Tierra Rejada Streetscape Renovation Master Plan, the Lone Hill Avenue's Median Islands in San Dimas; and various Median Retrofits for the City of Chino Hills. For the City of Duarte, we have provided conceptual planting designs for turf removal, and retrofits of Huntington Drive and Duarte Road Medians. Each of these projects, in addition to being water-wise retrofits, also serve as water saving and low maintenance demonstration platforms for the community. ADG's principal design team consists of Registered Landscape Architects: President Richard Krumwiede (PLA#2834), Director of Production Jeff Chamlee (PLA#1706), and Director of design Gregg Denson (PLA#4032) - a team with collectively over one hundred years of real world landscape design and planning experience in California. Ryan Skolny will be the project manager assigned to your project. Ryan has a master's degree in landscape architecture, and is extremely familiar with the City's guidelines, 422 since he has been actively involved in assisting Mr. Denson on the Tierra Rejada retrofit project. ADG is celebrating its 26th year in business, and we believe our success comes from our strong commitment to Client service and the timely presentation of project deliverables. We are fully staffed, with eighteen professionals and have the proven ability to respond to our clients needs. We are ready to start work on your project immediately, and look forward to the opportunity for continuing a successful partnership with the City of Moorpark. As Owner and President, I am authorized to submit proposals, negotiate fees, and terms on behalf of Architerra Design Group with the City Moorpark. As the Lead Principal of record, I will be personally available throughout the term of the project, and my California license, physical address, Internet address, telephone, and fax numbers are below. Sinc-_- RichPft wiede President CA PLA#2834 423 rt> , V)) - ARCHITER A DESIG\ GROUP RFP for Landscape Architect Services For Renovation of Parkways and Streetscape Areas SPRING ROAD AND RIDGECREST DRIVE Table of Contents Section Page # Statement of Qualifications 1 Organization and Staffing 4 Scope of Work 7 2 Person Hours by Task 10 ® Project Schedule 12 Appendix © City Addendum o Examples of Work 424 City of Moorpark RFP Landscape Architect Services for Renovation of Parkways and Streetscape Areas-Spring Road&Ridgecrest Drive Page 1 STATEME,,T rGPF QUALIFICATIONS Firm e ualitic.tions Architerra Design Group (ADG) is a design-driven, client service-oriented, fully insured professional landscape architectural and site-planning firm, licensed in California, Arizona, Oregon, New Mexico, and Nevada. Richard Krumwiede, a licensed Landscape Architect, established the firm 26 years ago and has over 38 years of personal experience in the landscape design and construction industry. Mr. Krumwiede provides design oversight and the office operates under the umbrella of his California Landscape Architect License #2834. One of our main goals is to service our clients' needs by producing cost effective, innovative design solutions. By developing strong design concepts, we are able to achieve this goal and successfully guide each project from the initial design phase to final construction. We constantly strive to exceed or own expectations, as we work closely with all of our clients to produce sustainable projects of lasting value. In our 26-years in business, ADG has developed a solid reputation for creating Streetscape Masterplan design solutions for many municipalities and public agencies in Southern California. Included in our relevant experience is our work for the City of Moorpark on the recent Tierra Rejada Streetscape Phased Masterplan, and three additional examples, which include: the City of San Dimas' San Dimas, Avenue and Lone Hill Avenue Medians, the Median Retrofits for the City of Chino Hills, and the Huntington Drive and Duarte Road Median Turf Replacement projects for the City of Duarte. We are not new to California's water realities, and our extensive experience includes being at the forefront of water-wise, drought tolerant and California Friendly landscape architecture planning and design, as well as providing low impact drainage solutions to encourage ground water recharge, thereby reducing water consumption. We are experts in AB 1881 requirements, and are current with all the updates to the MWELO (Model Water Efficient Landscape Ordinance). We are recognized by public agencies and private developers for our expertise, and are called upon by networks and conferences to present landscape design topics relevant to the new California drought reality. Relevant Streetscape Experience Below is just a sample of recent median/streetscape projects completed by ADG over the past 25-years. We have included our recent work within the City, and three additional streetscape public agency projects, as requested in the RFP. Experience with the City of Moorpark Tierra Rejada Streetscape Master Plan, Moorpark Project Location: The Tierra Rejada streetscape master plan extends approximately 2.5 miles from Arroyo Simi to Spring Road. 425 City of Moorpark RFP Landscape Architect Services for Renovation of Parkways and Streetscape Areas-Spring Road S.Ridgecrest Drive Page 2 Project Description: Redesign/Renovation of the aged Tierra Rejada streetscape to reduce water consumption, lower maintenance costs and help maintain the "woodland feel" of the established landscape using California natives and drought adapted plant species. As part of the master plan ADG redefined an entirely new drought tolerant shrub and groundcover understory plant palette. ADG provided site analysis exhibits and detailed planting enlargements of the proposed phased renovation. Features also included: Design of localized storm drainage collection zones for groundwater recharge, boulder and cobble dry streambed enhancements and updated irrigation technologies and design. In addition, ADG designed new landscaping to complement the existing streetscape primary and neighborhood monument entries. Cont•.ct: Jeremy Laurentowski, Park and Recreation Director, City of Moorpark, (805)517-6385, 799 Moorpark Avenue, Moorpark, CA 93021. Three Additional Public Agency Drought Tolerant Streetscape Projects San Dimas Avenue and Lone Hill Avenue Medians Project Location: Lone Hill Avenue center median islands between Arrow Highway to the north, and Cienega Avenue to the south, and San Dimas Avenue between Arrow Highway and Bonita Avenue, in San Dimas, CA. Project Description: Conceptual design and construction documents were prepared for median improvements as part of Lone Hill Avenue's paving repair project commissioned by the City. The design consisted of replacing the turf grass with less maintenance and water intensive plantings that complement the parkway landscape installed previously on the western side of the street. A low volume irrigation system was included to replace the existing overhead spray irrigation system. Contact: Krishna Patel, Director of Public Works, City of San Dimas, (909) 394-6253, 245 E. Bonita Avenue, San Dimas, CA, 91773. Chino Hills Median Turf Replacement, Chino Hills ADG prepared conceptual planting designs for turf removal, and retrofit of medians, and park areas, in the City of Chino Hills. While each area addressed was unique, overall the City desired turf to be removed and replaced with attractive water saving landscape designs. Median Retrofit and Redesign - Rolling Ridge Road We provided the City with a typical plan for the retrofit and redesign of the approximately 1.14-miles of Rolling Ridge Road, traversing between Chino Hills Parkway and Bayberry Drive. Typical design elements included reduction of water meters included the following: 426 City of Moorpark RFP Landscape Architect Services for Renovation of Parkways and Streetscape Areas-Spring Road&Ridgecrest Drive Page 3 © Carpet Rose ground cover planting. o Depressed swales between existing pines for water use reduction and retention. • Boulder accents. • Mulch for areas between planting. © Water meter reduction/consolidation. o Battery and solar powered irrigation controllers and valves. Median Retrofit and Redesign m Glen Ridge Road We provided the City with a typical plan far the retrofit and redesign of the approximately .9-miles of Glen Ridge Road, traversing between Pipeline Avenue and Peyton Drive. Typical design elements included the following: © Planting including Carpet Roses. o Depressed swales between existing pines for water use reduction and retention. o Boulder accents. ® Mulch for areas between planting. • Meter reduction. o Battery and solar powered irrigation controllers and valves. Contact: Luther Martin, Parks & Open Space Supervisor, City of Chino Hills, (909) 364- 2849, 2001 Grand Avenue, Chino Hills, CA 91709. Duarte Median Turf Replacements, Duarte ADG prepared a "typical" conceptual planting design for the two median islands highlighted below. While each area being addressed was unique, overall the City desired turf removal within the specified areas, along with the retrofit and redesign of the medians as outlined, to be replaced with attractive water saving landscape designs. The final planting designs reflected a "typical" median island for each street, and were used by City staff to implement the design within each median island. Typical design elements for both streetscapes/median islands included: reducing water usage, replacing existing turf by integrating native low water use California and adapted Mediterranean climate plants, the addition of colorful and interesting plants, and producing a design that was economical and that could be installed in phases. Median Retrofit and Redesign m Huntington Drive The City required a "typical" planting plan for the retrofit and redesign of the approximately 2.4 miles of Huntington Drive, traversing between Mountain Avenue east to Encanto Parkway. Median Retrofit and Redesign e Duarte Road The City required a "typical" planting plan for the retrofit and redesign of the approximately 1.13-miles of Duarte Road, traversing between Mountain Avenue east to Highland Avenue. Contact: Craig Hensley, Community Development Director, City of Duarte, 1600 Huntington Drive, Duarte, CA 91010, (626) 357-7931. 427 City of Moorpark RFP Landscape Architect Services for Renovation of Parkways and Streetscape Areas-Spring Road&Ridgecrest Drive Page 4 ORGA, IZATION AND STAFFING Our primary team will consist of Richard Krumwiede as Principal in Charge, overseeing project administration, and contracts. Gregg Denson, our Director of Design will provide the conceptual master plan design along with facilitation of the discovery process with City staff. Jeff Chamlee, our Director of Production, will supervise staff, and provide plan check review of plans. Rounding out the team will be our talented and dedicated Project Manager Ryan Skolny. Ryan has a master's degree in landscape architecture, and has assisted Mr. Denson in managing the City's Tierra Rejada Streetscape Project. We have included an organization chart as well, showing all 18 employees within ADG, including Project Managers, Landscape Designers, Certified Irrigation Designer and Auditor, along with our Support and Administration staff. President: Richard Krumwiede, ASIA, PLA #2834 Mr. Krumwiede is a hands on principal, with over 38-years in the Landscape Architecture and Construction industries. He participates throughout all phases of ADG projects by conducting design development and administration on a wide range of projects including: streetscapes, parks, community master plan design, public schools, model homes, and multi-family projects. Mr. Krumwiede is a proud member of the Association of California Water Agencies (ACWA), American Society of Landscape Architects (ASLA), California Parks and Recreation Society (CPRS) His ability to communicate technical concepts to a broad audiences in addition to his expertise on AB1881, the State Model Water Landscape Ordinance (MWELO) and landscape design and water issues has garnered him invitations to speak at conferences and meetings for both public agencies as well as private commercial groups. Featured Presenter on Water and Irrigation Issues: • ACWA Conferences: 2009, 2010, 2012 , 2016 • San Bernardino Water Conference: 2011, 2012, 2015 o Inland Empire Women in Commercial Real Estate Drought Forum: 2015 His technical presentation at the ACWA San Diego Conference - December 2009, and Monterey Conference - May 2010, titled "Walk the Talk" - Creating a Positive Role Model of Landscape Water Usage, presented a case study of landscape and Xeriscape of the Cucamonga Valley Water District Headquarters. The plan included the retrofit of the existing headquarters to showcase drought tolerant plant material and water irrigation, and focused on sustainability. He was recently President of the Southern California Chapter of the American Society of Landscape Architects (ASLA). Honors and Awards include numerous city beautification awards, as well as commendations for Model Home and Master Planned Community Designs. In 2007, he was awarded an ASLA Honor Award for garden design and his home and gardens were featured in Sunset magazine's July 2007 issue. He was born in Upland, California, and graduated from Cal Poly, Pomona with a Bachelor of Landscape Architecture in 1984. He is currently licensed as a landscape 428 City of Moorpark RFP Landscape Architect Services for Renovation of Parkways and Streetscape Areas-Spring Road&Ridgecrest Drive Page 5 architect in California (#2834), Arizona (#29115), Nevada (#446), Oregon (#841), and New Mexico (#538). Director of Design: Gregg Denson, PLA#4302 As Director of Design, Mr. Denson is responsible for overseeing the design aspects for all projects from conception to completion. His duties would include: participation in citizen meetings, client contact, design development, and finalization of all formal design exhibits. His diverse project portfolio includes streetscape master planning, specific plan development for master planned communities, parks, trail planning, and open space preserve enhancement projects. His recent relevant project experience includes: Tierra Rejada Road Streetscape Masterplan for the City of Moorpark, the City of San Dimas Downtown Streetscape Master Plan, Bloomington Avenue Median for the City of Rialto, the Haven Avenue Grade Separation and Bridge Beautification project for the City of Rancho Cucamonga, and the turf removal drought tolerant re-design of Rolling Ridge Road and Glen Ridge Road for the City of Chino Hills. Mr. Denson will work with staff to prepare all of the graphic sketches and sections details. Mr. Denson has considerable experience with local municipalities in streetscapes, park design, and public building development and construction implementation. Mr. Denson has a Bachelor of Science in Landscape Architecture from California State Polytechnic University, Pomona, and has over 15 years of design experience with the firm. He is currently licensed as a landscape architect in California (#4302). He is also a native plant enthusiast who utilizes his own residence to study the growth characteristics and water requirements of California native plants. Director Of Production: Jeff R Chamlee, ASIA, PLA#1736 Mr. Chamlee has over forty years experience in a diverse array of commercial, public, and private projects. He will be the licensed landscape architect responsible for technical review and production oversight. Over the span of his career, Mr. Chamlee has been the Principal Landscape Architect on hundreds of projects involving master planning, facilities planning, site design, construction documents and construction administration for numerous city and county agencies. Mr. Chamlee has taught landscape architecture classes at Cal Poly, Pomona and currently teaches a landscape construction class at UCLA. Mr. Chamlee holds a Bachelor of Science degree in Landscape Architecture from Cal Poly, Pomona, and is currently a licensed Landscape Architect in California. (#1736) Project Manager: Ryan Skolny Mr. Skolny began with ADG in 2014, and advanced quickly to his current position because of his ability to manage projects, as well as identify and implement the design 429 City of Moorpark RFP Landscape Architect Services for Renovation of Parkways and Streetscape Areas—Spring Road&Ridgecrest Drive Page 6 and planning process. He earned his Master of Science in Landscape Architecture from Cal Poly Pomona, after his undergraduate studies at State University of New York: College of Environmental Science and Forestry (BA Landscape Architecture), and Keystone College in Pennsylvania (AA Landscape Architecture). Mr. Skolny is very familiar with the City of Moorpark, having assisted managing the Tierra Rejada Streetscape Masterplan. Mr. Skolny's additional recent streetscape project experience includes the Archibald Avenue median project in the Ontario Ranch Development, and the turf conversion of the Duarte Road project in the City of Duarte. Although raised in eastern Pennsylvania, he has studied and become knowledgeable in the native and Mediterranean plant choices, as well as the unique climate and design requirements of California landscapes. He resides in Upland, California and spends much of his free time exploring the natural landscapes of the great outdoors. ARCHITERRA DESIGN GROUP MOORPARK STREETSCAPES ORGANIZATIONAL CHART President Richard Krunnwiede,PLA#2834 Director of Production Director of Design Director of Marketing Administration Manager Jeff Chornlee,PLA#1735 Gregg Denson PLA#4302 John Huber Kiley Sondoval Project Managers Landscape Designers Ryon Skolny Fabio Acosta Allen Pon W,QIA O60951 Robert Collings Cr�slal Gulie«eZ Dawd Powell Andrew Krumwiede Keiko Murphy Paul Spillle Roberi Slelmach Raphael Tumbokon Dawn Rourk Michael Wagner 430 City of Moorpark RFP Landscape Architect Services for Renovation of Parkways and Streetscape Areas-spring Road&Ridgecrest Drive Page 7 SCOPE OF '4°.ORK Project Sve Miew The City of Moorpark is currently planning a landscape and irrigation redesign for the renovation/retrofit of City maintained streetscapes on Spring Road and Ridgecrest Drive, in Moorpark, California. The areas to be redesigned are currently predominately high-water use turf parkways between the curb and the sidewalk on the west side of Spring Road between Walnut Canyon Road and Elk Run Loop, and on the east side of Spring Road between Walnut Canyon Road and Charles Street; as well as the parkways on Ridgecrest Drive (north and south sides), east of Spring Road. Irrigation to these existing turf parkways have been turned off in response to Governor Brown's water use restrictions for irrigating turf in publicly maintained streetscapes. It is the City's intent to replace these high-water use turf areas with low maintenance, drought tolerant and/or native plants to reduce water use and maintenance costs. Existing trees are to remain. A secondary project goal is to increase public awareness of sustainable, low maintenance landscape design, including highly efficient drip and low volume irrigation systems that save water resources while still meeting the new plant materials need to thrive in Moorpark's climate zone. It is the intent of the City that the redesigned parkways will be installed with a new drip irrigation system to the new plant material, and separate valves with bubblers to the existing trees. The planting design shall include a simple layout of several native and/or drought tolerant shrubs in large massing's along the length of the streetscape. In addition to the turf parkways described above, the following streetscape areas are to be addressed: • Landscaping between the south edge of the parkway sidewalk and north face of the backyard property wall on the east side of Spring Road, between Ridgecrest Drive and Elk Run Loop. This area currently has a spray irrigation system that will remain in place.The scope of work for this area will include a planting design only. Existing plant material may need to be removed. Existing trees shall remain in place. • The enhanced slope on the north side of Ridgecrest Drive, between Spring Road and the v-ditch approximately 400' to the south (approximately 25,000 sq. ft.) This area currently has a spray irrigation system that will remain in place. The scope of work for this area shall include a planting design only for areas of the slope that have not established. Existing plant material may need to be removed. Existing trees shall remain in place. To meet the City's project goals, ADG will prepare conceptual landscape plans, construction documents and specifications, assist with the public bid process and will provide construction oversight for the full landscaping along the designated parkways and various improvements in the designated streetscape areas. The project design will comply with the State of California Model Water Efficient Landscape Ordinance (MWELO) that was approved by the State on July 15, 2015, as well as the City's Landscape Design Standards and Guidelines (City Standards). Our scope of services to meet the City's project needs are more presented below in the order we anticipate they will be completed. A project schedule reflecting these tasks is included on page 12,which can be modified upon not to proceed. 431 City of Moorpark RFP Landscape Architect Services for Renovation of Parkways and Streetscape Areas-Spring Road&Ridgecrest Drive Page 8 Scope of Services A. Conceptual Design Phase to Include: 1 . Attend Project Kick-off Meeting with City Staff for review project deliverables and schedules. 2. Provide a site visit of the project area with ADG staff to photograph/document existing on-site plant materials, irrigation systems, and relevant off-site conditions. 3. Prepare design enlargement base sheets for 2-3 "typical" parkway/streetscape conditions" from City supplied CAD & GIS files 4. Prepare 2-3 Informal Design Alternatives of "typical" conditions at 20-scale. 5. Prepare preliminary photo board with proposed replacement planting palettes, including photos of suggested drought tolerant shrubs and ground covers. 6. Prepare a "typical" Conceptual Irrigation Retrofit Plan for a representative retrofit valve area. 7. Based on the proposed landscape retrofit designs, ADG will prepare estimates of probable construction costs for demolition of existing landscape, and retrofit with new landscape and irrigation of "typical condition" landscape areas. Total costs to be broken into s.f. improvement costs for application to remainder of project areas, in order to estimate, overall project improvement budgets 8. Meet with City Staff to review "typical" streetscape area design alternative enlargements, plant palettes, irrigation retrofit strategies, and cost estimates. (1 meeting) 9. Revise and finalize design exhibits as required by final City review. 10. Project Administration (Bi-weekly Status Report and Project Scheduling) 11. Telephone Consultation. B. Construction Document Phase to Include: 1. Base Sheet Development utilizing City Engineering title block, at 20-scale, 24"x36". (12 sheets)City to supply base files in AutoCAD format for project area for ADG's use in developing project base sheets. 2. Soil collection and testing, two tests will be collected to be utilized for final soil amendment recommendations and Soil Management Plan (As required by MWELO). 3. Title Sheet Preparation. 4. Review existing irrigation system in field with City staff to review irrigation retrofit design strategy (1 meeting) 5. Preparation of landscape and irrigation Demolition Plans identifying removals of existing landscape and irrigation improvements. (12 sheets) 6. Irrigation Plan Preparation at 20-scale. (12 sheets) 7. Irrigation Detail Preparation. 432 City of Moorpark RFP Landscape Architect Services for Renovation of Parkways and Streetscape Areas-Spring Road&Ridgecrest Drive Page 9 8. Prepare Water Efficiency Landscape Worksheets. 9. Prepare 2 Irrigation Controller Charts. 10. Planting Plan Preparation at 20-scale. (12 sheets) 11. Planting Detail Preparation. 12. Prepare Planting/Irrigation Hydro-zone Plan. 13. Irrigation & Planting Specifications. (Book Form) 14. Prepare Annual Irrigation and Planting Maintenance Schedule. 15. Submit plans to the City at 50%, 75%, and 100% completion. 16. Attend three progress review meetings with City staff to clarify and coordinate construction documents and specifications. 17. Revise plans per Agency Plan Check redlines. 18. Provide City with AutoCAD files in 2012 file format upon final plan approval. 19. Provide City with one set of stamped and signed plans, both hard copy and PDF format. 20. Provide City with itemized statement of probable construction costs at 100% construction document completion. 21. Project Administration (Preparation of Bi-Weekly Status Report and Project Scheduling). 22. Telephone Consultation. 23. Utility Research (Irrigation Point of Connection, Pressure). 24. Phasing Quantities and miscellaneous coordination. C. Bidding Phase to Include: 1. Assist City with bid Form preparation. 2. Attend Pre-bid Meeting. 3. Answer contractor's requests for information (RFI's). 4. Respond to City with all clarifications and addenda items. D. Construction Observation Phase to Include: 1. Provide reviews of contractor's material submittals and respond to RFI's/substitution submittals. 2. Construction observation site visits; three progress meetings on site with contractors. 3. Provide two final inspections to indicate contractor deficiencies and compliance, and completion. 4. Preparation of site review reports for submittal to Client for review, and contractor for correction. Five reports total, including punch lists. 5. Project Administration. 433 City of Moorpark RFP Landscape Architect Services for Renovation of Parkways and Streetscape Areas-Spring Road&Ridgecrest Drive Page 10 PERSON HOURS BY TASK CONCEPTUAL DESIGN PHASE: PRINCIPAL DIR. OF PROJECT DESIGNER TOTAL DESIGN MGR. HRS. PROJECT KICK-OFF MEETING 4 4 SITE VISIT/FIELD INVENTORY 8 8 DESIGN ENLARGEMENT BASESHEETS 3 5 8 PREPARE 2-3 INFORMAL DESIGN ALTERNATIVE @ 20 SCALE 10 4 14 PREPARE PRELIMINARY PLANT PALETTE 5 3 8 PREPARE'TYPICAL'CONCEPT. IRRG. RETROFIT PLAN 8 2 4 14 COST ANALYSIS FOR RETROFIT BASED ON CONCEPTS 2 2 10 14 MEET W/CITY (1 MTG.) 4 4 REVISE DESIGN ALTERNATIVES BASED ON CITY REVIEW 4 6 10 PROJECT ADMINISTRATION 2 2 TELEPHONE CONSULTATION 2 2 TOTAL CONCEPTUAL 0 37 19 32 88 CONSTRUCITON DOCUMENT PHASE: PRINCIPAL DIR. OF PROJECT DESIGNER TOTAL DESIGN MGR. HRS. BASE SHEET DEVELOPMENT @ 20 SC. 24X36 (12 SHEETS) 2 6 19 27 PROVIDE SOILS TEST REPORT ($150.00 EACH) ALLOW TITLE SHEET/PROJECT INFO. 1 3 4 REVIEW EXISTING IRRIGATION SYSTEM IN FIELD (1 MTG) 6 6 LANDSCAPE REMOVALS/DEMO PLAN (12 SHEETS) 6 18 24 IRRIGATION PLAN 20 SCALE (12 SHEETS) 10 28 138 176 IRRIGATION DETAILS 0.5 1 1.5 PREPARE WATER EFFICIENT LNDSCP. WKSHT. 1 1 4 6 PREPARE 2 IRRIG. CONTROLLER CHARTS 3 12 15 PLANTING PLAN 20 SCALE (12 SHEETS) 10 24 98 132 PLANTING DETAILS 0.5 1 1.5 PLANTING/IRRIGATION HYDROZONE PLAN 4 8 12 IRRIGATION & PLANTING SPECIFICATIONS (BOOK) 2 2 1 5 PREPARE ANNUAL IRRIG. & PLNTG. MAINT. SCH. 2 2 SUBMIT PLANS AT 50%, 75%, AND 100% COMPLETION 8 4 12 434 City of Moorpark RFP Landscape Architect Services for Renovation of Parkways and Streetscape Areas-Spring Road&Ridgecrest Drive Page 11 MEET W/CITY TO REVIEW PLANS (3 MTGS) 15 15 PLAN CHECKING/AGENCY PLAN CHECK CORRECTIONS 20 40 60 PROVIDE CITY WITH AUTOCAD FILE 2 2 4 PROVIDE CITY WITH SIGNED PLANS AND PDF 2 2 4 PROVIDE CITY ITEMIZED STATEMENT OF PROBABLE COSTS 8 10 18 PROJECT ADMINISTRATION 8 8 TELEPHONE CONSULTATION 4 4 UTILITY RESEARCH 2 2 MISC. COORD 4 4 TOTALS 0 25 155 393 543 BIDDING PHASE: PRINCIPAL DIR. OF PROJECT DESIGNER TOTAL DESIGN MGR. HRS. ASSIT WITH BID FORM PREPARATION 6 6 ATTEND PRE-BID MEETING 5 5 ANSWER RFI'S 6 6 PREPARE ADDENDUM 6 6 TOTALS 0 0 23 0 23 CONST. OBSERVATION PHASE: PRINCIPAL DIR. OF PROJECT DESIGNER TOTAL DESIGN MGR. HRS. REVIEW CONTRACTOR SUMBITTALS/RFI'S 8 8 PROGRESS SITE INSPECTIONS (3 VISITS) 18 18 FINAL SITE INSPECTIONS (2 VISITS) 12 12 OBSERVATION REPORT/ PUNCH LIST (5 REPORTS) 10 10 ADMINISTRATION 6 6 TOTALS 0 0 54 0 54 435 PRELIMINARY SCHEDULE OF WORK - SPRING ROAD Jun 17 Jul 17 I Aug7 c.17 I Nov 17 Start Finish g Sept 17 Oct 17 _ Activity Name , - ---------- Date Date 18 25 2 9 18 23 ' 30 6 13 20 r 27 10 T 17 24 1 8 15 I 22 T 29 5 1 CONCEPTUAL DESIGN PHASE 715/17 ! 8/4/17 I , 2 PROJECT KICK-OFF MEETING 7/5/17 1 7/5/17 • 3 � PROJECT SCHEDULE Mitt-VISIT TO REVIEW EXISTING CONDITIONS/FIELD INVENTORY ' 717/17 7/11/17t I -; 4 BASE SHEET DEVELOPMENT + 7/7/17 7/14/17 atm> <- > ARCHITERRA ACTIVITY 5 PREPARE 2-3 INORMAL DESIGN ALTERNATIVES 20 SCALE 7114/17 7/24/17 7 CONSULTANT ACTIVITY PREPARE PRELIMINARY PLANT PALETTE 7/17!17 7/24/17 8 + - - ' CITY REVIEW 7 PREPARE TYPICAL CONCEPT IRRIGATION RETROFIT PLAN 7/17/17 7/24/17 -- - - — } ;- - -I 0 MEETING A 8 PREPARE PRELIMINARY COST ESTIMATE 7/17/17 7/24117 ' I 4 ❑ --. I ! a V SUBMITTAL - p 9 MEET WITH CITY TO REVIEW DESIGN 7/26/17 7!26117 ♦ I • Q 10 FINALIZE DESIGN ALTERNATIVES GRAPHICS 7/28/17 8/4/17 11 PHONE CONSULTATION,ADMINISTRATION 7/6/17 8/4/17 O 12 CONSTRUCTION DOCUMENT PHASE 7131117 9/14/17 ' .I--- 4 1- ®1 ' CAD BASE SHEET DEVELOPMENT©20 SCALE 7/31/17 8/11/17 13 1f PROVIDE SOILS TEST REPORT • 7131/17 8/11/17 - ' ❑ 14 15 PREPARE TITLE SHEET 8/7/17 8/11/17 <rrS} i ❑ 1 1 16 MCI I a 17 PREPARE FINAREVIEW L IRRIGATION PLANS G IRRIGATION EM INFIELD 8/14/17 9/18/7/17 1/117 t +ICIJ N .. -_._ • t _ 1 _ i _. , N 18 PREPARE IRRIGATION DETAILS 8/14/17 8/25/17 n 19 PREPARE WATER EFFICIENT LANDSCAPE WORKSHEET 18/21/17 8/25/17 ' �l N 20 PREPARE WATER USE CALCULATIONS AND CONTROLLER CHARTS 8/28/17 1 9!1/17 + 4 jam; 4 i A 21 PREPARE FINAL PLANTING PLANS 8/14!17 8/25/17 ) 1 � r 22 PREPARE PLANTING DETAILS 8125/17 9/1/17 O Q 23 PREPARE LANDSCAPE REMOVAL PLAN 8/25/17 9/1/17 Q --- - — 24 PREPARE PLANTING!IRRIGATION HYDROZONE PLAN O N 0 E FINAL �. IMEI 25 PREPARE FINAL TECHNICAL SPECIFICATIONS 8/14/17-8/25/17 0,n 26 PROVIDE ANNUAL IRRIGATION AND PLANTING MAINTENANCE SCHEDULE 8/28!17 9/1/17 + + A n -I® �' O 27 SUBMIT PLANS 50%,75%AND 100%COMPLETE 915117 9/5117 10 n -j-.8/75/17 8/25/17 __ .i ._ �. j n to 28 MEET WITH CITY TO REVIEW PLANS(3) 9/5/17 9/5/17 1 Q N 9/14/17 9/j4/17 -.. l_a4tur),1 _ -0 . 0 29 PROVIDE INTERNAL PLAN CHECKING AND CITY PLAN CHECK CORRECTIONS 8/28/17 9/11/17 1 4.N O PROVIDE CAD FILE AND SIGNED PLANS 9/14/17 9/14/17 /� 4 1 m P, 30 �- —VV-.4. 4 i N N 7c 31 PREPARE FINAL COST ESTIMATE AND BID FORM 9/4/17 9/14/17 COMM I + 32 UTILITY RESEARCH 8/14/17 825177 33 PROJECT PHASING AND COORDINATION 828/17 9/14/17 , + 34 PHONE CONSULTATION,ADMINISTRATION 8!7/17 9/14/17 4 ,I 1 I18 25 2 ' 9 . 16 I 23 I 30 6 13 20 27 3 ' 10 1 17 ! 24 1 � 8 15 22 ' 29 5 01 Appendix L ARCHITERRA DESIGN GROUP 437 aK oq ,w..� p QTY 0 \ 1SSF !ARK .ar011* PARKS,RECREATION&COMMUNITY SERVICES DEPT. I 799 Moorpark Avenue,Moorpark,CA 93021 s`QqT "'4 Main City Phone Number(805)517-6200 I Fax(805)532-2550 I moorpark@moorparkca.gov EO May 24, 2017 ADDENDUM NO. 1 for Landscape Architect Services for Renovation of Parkways and Streetscape Areas Spring Road/Ridgecrest Drive NOTICE IS HEREBY GIVEN to all bidders and plan holders that the plans and specifications for the above described project are hereby amended as follows: 1. Question: The due date in the distribution email is noted as Monday, May 30, 2017. What is the correct due date? Answer: Proposals must be received by 5:00 p.m. on Tuesday, May 30, 2017. City offices will be closed Monday, May 291in observance of Memorial Day. 2. Question: Confirm that no irrigation improvements are required between the sidewalk and property wall on the east side of Spring Road, between Ridgecrest Drive and Elk Run Loop? What type of irrigation system is in place at this location? Answer: No irrigation improvements are required between the sidewalk and property wall on the east side of Spring Road, between Ridgecrest Drive and Elk Run Loop. The scope of work for this area is to include a planting design only. A spray irrigation system with shrub spray heads is installed in this area. This addendum shall be made part of the above referenced project. Full compensation for all work and requirements of this addendum shall be considered as included in the appropriate price bid and no additional compensation will be allowed therefore. Questions regarding this addendum may be directed to the City's Project Representative Chris Ball, cball@moorparkca.gov. PLEASE EMAIL A SIGNED COPY OF ADDENDUM TO CHRIS BALL AT CBALL(a)MOORPARKCA.GOV AND INCLUDE WITH BID. RECEIPT OF THIS ADDENDUM IS HEREBY ACKNOWLEDGED. Company Name: Architerra Design Group Authorized Representative: Richard Kru iede, 'resident Signature of Authorized Representative: ,!It r JANICE S.PARVIN ROSEANN MIKOS,Ph.D. DAVID POLLOCK KEN SIMONS MARK VAN DAM Mayor Councilmember Councilmember Councilmember Councilmember 438 ENV/GEMENT S-TTIEE CANOPY ' .-,. ,!.,..,. ..,, 0 s o • 4) • oi ''''' 0c;- ; Aiiitgiiii...."1/4146-!' PI lik - 416 „"' l'''' 'I' t 4,11 - _ TIERRA REJADA -r +, 0ESA/101prkiy:It S y ..t� tr r TERRA .. ., -4.-tel �- .r "-.-A":,00:4",- i 19�-',. + -, 1� 1 - 'i` (i tiD _ ` l l J , ",�, f(� �^` ° ` rt^ � ' �r7 ,. � ra., k � '^ j 4;,"gqY,:., • M,.,.r. "ItlJ1d ,.. CJS' ^c.: , d S �.tt ' , W•1 .• *NO fa _4It t .'•r-•r : •—AI r. Ton 41 �. F6 N1 161,5r.9 If •Jn a r'� 11' } '.. ,"'",64� +'JYPJ" I "f4V.rr ��. It 4i 1y' i " , :� ENLARGEMENTS GROUND BANE �«« ..,. . .. ....:«. / ram "ti ODRRA REJADA a rw.- R"- PJ `:"� i4- _ ;�4 ** -�] TIERRA REJADA RIO 4. . tv' . _. (.04somilim,0 Cr0 '-U-- r ► ► 1 ri: gla aZ/ a ,'["i_ i t 1►„�Rrr1 r , }J 4 .7,1,1;.... ! i 1!L.C'`� f n S — ».,e.'c,,,'., r...n• giii r '.%-,,I ,,f } 5- ,.., �'IY.,.t, . 1 `u r JN'1• ' '..r "', _��':'�' f r M f.- I" FIt i ti ". .y ! 4r _ "I , Ji k . , o' ..,PJrJ c `mow � yt 4 ': • .4 ' IL__ '..r.r.aq..,.,". " , i�� •dm, \ •' ,ill«, + .r ' i �L a1'„"". •�c t «.i f�,. A p w., ' ,� . Jh J •WM.' j , i 'T n� CITY OF MOORPARK �)� . TIERRAREJADA ROAD RETROFIT PROJECT' 4 SITE ASSESSMENT " . • _ N 1 rP W .O ENLARGEMENT S TREE CANOPY 44 4 10 -mover lelleelemere ,...‹ Zc4, .,' oil A Ili% /1.,._ • co 0/ cer-r '‘...di to 11 1 Ifi,i'l , • 1 4t4244914141'4 • ‘-‘ u • 4111 1011)11., , ' 754., LI.' .. op VBA IJADA 0%0- -------..---..........1. 4_,1 c=1 § • • A . • • • t t , 414,r, , . cr s4- ••41011k'4-',,, il•aal 0 • rie 44-41- • • '• OB 4 •- ,n, or 5, ,44.me • 6 ., -. u --, 4,.. ,.., ::,...": ... citc:-,..::::= elleirreiellereerle• .--tar..AI ea..... ,,,,...1 ..:'::::i:: r,liii 1, , -r•'',,;,..n-.4 -,r- -1., > A: , .'.P4 •L .!-Tk` " - • V.v.' A 1 r .1 • -5,IA,;,1 ojo . t' ..; r J, , 40 ' ..i,, ' 1.-"' • :?‘-1 au • - ,—.1''.1.0-1',:, _—__L-- ENLAR GEMENT B GROUND PINE IrtCi.4- ))4 . 4444/ ........I.tior .44,.........................:- - Lji ° i- _', ' L-41Cj .33 a'latFi L i C /AMU N•Aui ...780 reasiptrws 1 24111210. ON)* y '4.-Ilike''''Oil 1,..• Aloorliet°.a.. -r$;h 0------1:-.----ili. ,1 i s....,, ., .. ;-rr• . , ti -) -411M001111111°. ;1:C661-- .. '... ) .. 1 . '"" ! f` 'o,-C'r.rs• -' ,(1.41 ;' ,- , . x.r r •- Aft V 'I w 410.140l4/ 1 u eZ,94.0•... . 4•I *1-vv.— .. ,,/- • CITY OF MOORPARK f' ,...3''....:41111f,41. 1 •4 r 't.11.....-., 4:10-PL 14' '• ,••41.4Ni;-..• ill L,4, ./.. IL:. TIERRA REJADA ROAD RETROFIT PROJECT 4 ' DESIGN STRATEGY•TYPICAL ENLARGEMENT 41 0.1=, 04, 0 1 T'gIIIIIIMINIMIIIIIIIMIIIMIME iijI .'11' ENLARGEMENT B TREE CANOPY 1 --, ,A....,_.,-—4 0 • ^- •• ..—,•"-.,„..—0 l',11 I )..E.,' 47'.'‘ ..'1 ' ,u,,Me-,,,l,,,,,,•IZI iwEifrak 1[1;04 , it' 'F'n," .p.{, ‘.:, 4. .,1,)•j41111 141111 M1d,1),,,,,•,..,; ss. (24. CD --... Oadopro -- -- m............ .... ..........""°°' 7 0 - 3P #°' tpe'4711.0061.4 - 09 0 ID 0 er, •- ft - -0 - i m ----miaow :,,_, .,...• t .. ..?.c. .....2.,.. 1 , , . wt.. k- • II' ,-' r:t -, ' -'° n',i, . ." ,- r n"'" ...0•01.-c., tide ' '-'-rall- rinvr e.. :•.4 Tr, ,. s,...a. - -:.„•ir .' ' • e, „4., ., i'T f ., ...4 ., ., ..„_.., ._.-. ....,... ., . ci,,,A • •.... J . ,:.' ....,,. ENLARGEMENT B GROUND PLANE —.- ' LzIRIG4:r i 4 1;c'-!0 igr' ciOPIIIIIPPPa' Ilr! ?WWI. P . 11FAA OJADA ''..---- nem REAM CUR .44N4LL4N ''"'"."BINMIIMV NO ,.., CO z a,g,,,-z...A.,..., . •s e 4.- ' 1, - 0 'log riiiii, ,,,,...-3)....f.,`$,,:" •• __ ,41/11Lc-it. _ 1\_, z "i g ' '''N.!•' • E I I il "`""'"''''''"""'"'"'""'"'' A ., "'„,,' In Nlk 7 ', :70,'. ...:: :... ..::: pun. , \, is :' ‘-;'' .%-4#11.144,611j.^-•.' -.1h -' N',,,,.. :441-S11% '1`' j...t6t6irma j r,,,! "„,:prr,r.: . ., . th'., 1.• 4 ',”-4 r,. ".- —- ,; ;.,,,,,,Tyolv,...,,,.. ''' '',1. L _„i• t.,40 •-, ... '''''.... ,.... .... 0"- I ''' s. L ............................ .4'4 --1>, CITY OF MOORPARK TIERRA RFJADA ROAD RETROFIT PROJECT ,. ..'• DESIGN STRATEGY-TYPICAL ENLARGEMENT 4$3 'R Ln............. 04. 04 ENLARGEMENT B MEE CANOPY 11111!,0 1'I II • li'I .."ealailI.4...,44. - . ' • . "..RWI•Ng.jt...r....:w ' 4 , ,v •, / , --- --(-2 •.1.(akzak;K::::ii CM 1 . ,.,.,,, . .iph 0 cal ia4RA RaDA -%. 1.'"‘ ,-- , , .,.. . feer / ,6 . ..,i1;<2,1 L:•I.,,' ' 3 r• Wo ,:ri- L+)''ll'4' — 4 4P t,r4 0''_ r - '''41 *---', ..'""_.„/)6 itt, ,- ,L,, dirt., e• CA/ '.. rt, .,. -'', ' er 0 elf'' .....' J.,'•9411 Cilo.. 00 is tie . ., ' ire.*OV1" ,., ""f• ::‘• --13'4,- ., - . '''''' 0 eit IN m+19,4.roibm. ••k • \....,, , , 0 • '*.." `-2' ' efgpagilfriliii ,,tt ,,,,,,0 ci, 4,..4„ ,1,..Q.4 .,..,_.....,.,_ C) A 1„..MI1011.40•10,,. , 1 tild.1,^4, ,g, e , '''''17.'"' .4 ‘ Lc. •J • : ''' r . ., AT• I, 1' 'Al . .. I il A. 1 , -' ENLARGEMENT B GROUND PLANE 4.„,,......t............. , - (•) MD 4, .Agayastps,.. "n"'"""""""r""'"°"Ni•44.''F'' 11.......m...444414.—.44.444* ,„ ,-.-,••.1 1,k. •-..,,,,,.. 1 .--v. •-•.-... .••••• • a,!. '1 ... lag • 1 orm, • 4. Ca DEBRA %ADA a r s -IesViiwilvt‘ lt,, Id G13% I:EZP TIERRA WAD* - .- 1::::1llivz— ...:),.. • '... ' 1 .. 173 ._1441110.-r);} ?) . , • ; ' i'-4: .1: _- '1,1#1,7,..-'41 -•."...tit="4.7:41"'"i___I ,aoh.,,,7e ., • - .. , - ;Iv re.l.e..f0061/11 — , • i PV '1,1ro. .,• .... ,.,. ,...AA4A,A. ' 'IL.,''.'._3' • .-..11., --"14...'-- '..c.,:- '" , OpPilk*-Z! s ." • 4:,;17.' r 1. ,t,1 TIERRA RFJADA ROAD RETROFIT PROJECT' * DESIGN STRATEGY-TYPICAL ENLARGEMENT#4 41, N.) TYPICAL EXISTING CONDITIONS Sequoia sempervirens Platonus racemose/acerifolia (stressed condition-Grade() Eventual Removal over next 3.5 yrs. Plateaus racemosa (....--- Sequoia sempervirens y . +, (in stressed condition-Grade F) — 7 f 1 Targeted for immediate removal �I ,y �_.,_ _- _— �1-r . - 1 _ Xylosma congestom Liquidarnbar styradflua _ ,--1 _ �-, ' noculture of Festuca 1 „r -(^ . fir. 1 1,-:, ► ",... ;,1 r rubra 1.:., i �+aiW _ rr V-. . . i I 4 =(Y c� I I 1 landsc y Sidewalk Tierra Range Landscape Tierra Rep' Sidewalk 4- 21 Lendsaipad Slope r Planter + Median : T — I i W Sequoia sempervirens (Removal over next 3-5 yrs.) PROPOSED IMPROVEMENTS 7 Thin out masses and select best conditioned trees to Platanus raasmosa/acerifolia I remain through interim period 1 1 liquidambar styradflua Platanus raccemes° Addition of Pinus canariensis I- - (Replacement species for ��: ,_ � Sequoia Sempervirens) 1 ' _,,..r'- r- . r' + ,/ _ _ .1/6: Addition of Pinus canariertsis ,.-,_'f_r" 1 , addition of Pistada (Replacement spades for Push' Sequoia Sempervirens) ''_ • ,-r r �,," ( r , ,..-- �gyp NtiIa �_ �r Orf. a AO, ,t,:•iL *� l� '�'' s :. Addition of fords occidentals - - I ; 1* Diverse drought tolerant plant palette with larger areas of mulched dope New eloswale WI I boulders Landscape . Sidewalk Tierra Relada landscape item Ralph j Shwa 2:1 Landscaped Slope t Planter T Median T ►P ►P w. ';�'a�r _arra." ,. Mir , INNe��1 ll ' ka ,L t y 1 '� 1�.•�' ' r ;1 � aw.l p`!, i-r� t. t'''''7`, 4 rv I sk �. ...lit Nati. +!1- e r v k ,,,,,:f7' t b. Y ` . gal ''.? I..+pi��m •li 4 /5 i'l�"At''" +I ;� y"�� �il" -�.••• • Y k° I d d ACCENT TREES BACKGROUND SHRUBS r // CN ' 5 � �—terse ��t- � '� ' �' �,,... i.. ` l' ( r s I. ' vN�.4,1w^n ,~t. y �Fi'f'•�14) rf0) ....s-... a f- IEE PIAN ENLARGEMENT DUARTE ROAD •`> y, T .r , z.5 q I MIOGROUND SHRUBS I 1 1. a 7 1 1 x; 4;1I' s U' r 1.004-4/86 ...,• -x .�.. .. .y. )vll\ r 1 'i J • r y J 1 w-, -,.w tier,` 11' DUARTE ROAD 1 1 L ...- .. �. r h , h. Y 4 y 2 .., J s'J 'J ,,,- t,- - 5 w t u a DUARTE ROAD —— LEGEND PLANT PALETTE: . �fir I��Mr t� 46,41",iN $:1:,'•1,��' y x� '• W^ r Oi CURSE SI ONE PAWNS TREES C, '� 7 „ < f I T;. T - ., - ;,vul KI II 0 UAW.ROWEma scrag mag ACCENT TREES +.. ti r'� �'Krl �, - *,,✓'y ,. p3 •CCE'II BOULDERS Caws amOalaaY Wailers ReOeua Y F r,, / , J ' 1 O OECOPOSCS OI'AEIIEPAYM II . ew,.aw,,,..name A,,,tatlg 0,N.,Tm FOREGROUND SHRUBS GRASS B SUCCULENT ACCENTS pa EAGIwG ONES x pr I EXISTING TREES ^"r 1 I4'.'43A. hr"..... ?� ,_ 06 COBE SWALE TO OERREESFA tEGNM awe / "c EK.`fi1thT n .. ` { , � p eay.aw, Canary h_r Q -[r..�.4w.� (`,,,� 0 510&,1 wAIER REIFAI.1 DIM,O,1 YIAED*/ SHRUBS .lp r ,e,./tLrt '•�cw/=y a� O CHIWRMMI AE FLAulilc BACHC*10UNO SHRUBS I4, MIOGROUND SHRUBS 'w_ �jj,��7 fil -,'",k1;',-'4:41,-1,,.. '',k1N }',•1171 M�W'�'G_��+� 0 LOB&£PAYWOSPEMFCA R1uRQ•'u MEM O AwloelaplpYw'Flawed Me/im' McWn MarreWa p ., Row"Manx. CalfamalNW Raw - �• JiT`'''� " ' C LhS ' 1 - 1 ' BaceaNt tantalise' Centemwl Cara.Shrub i.-------1 S,hre ei•wf .. GIeMQti is i L. :„. CwroPwa 9M harm Nut Yen[arta Lite1.....,,.„._. C^Nc ”' /}N: +N `$ E.� - ® BAaA MULGr AI OIBIQM mu:, Cangww"gm. Siam Camawn ~J sph.,,,..wee,. • ..t. ...1',-• `' fir" L I MALE RIALS FOREGROUND SHRUBS P•nnwm uerw F•mtan P.Memal -J S•M,'Mat BVw So�Mu Geta , 111ANs Nnt A .erwh a ••'ahrw Yarrow GRASS 0 SUCCULENT ACCENTS Da,a'e y VnL/arM, Casa Maar ,`�� CONCEPTUAL LANDSCAPE MASTER PLAN s �: "'"�""G"'• a >Q e w 7 h'� DUARTE ROAD CITY OF DUARTE, CA 91010 �� APCHpeagto des rd group acue I..oP k.QHcapa aGFar.and Pbrar+g Gal.MOM! Apa Ae,IWf 1.14•41J1M T^ VI 1:7;12N'•347,—,.. 1, y yt f y ,i,..-1"47,41%.` '''' ,a I - 1 r .4'. If h a(:,, 1 ,.?, 1 . 1.t '1.....+.L. a rI i� 'tej1 � It 1� r I 'A' _kG pf J? c`r p• ',4..,':‘, } �n�1 .SIFC' .-a.Aa1: -.:�i:set f li .1N rT- ' y t� � _ '?? �t1.. 111 "fl. `+4 t r,o 1t` .. y a7d ` • ,: y e:t a y .l%� ,.J t,. fi4.,, *{, ii, I llid', r e •6 � (,i t,� •. � .1 1t '' �V. '44.,,,t, fid '>''? Sim '''..-...i' T`^, .�". .4\:;.. _.J iL'�. �. . •. .. 'f.. � 1 �_ a tel.: �{��, � .}_i' F4 i \--, ,F • 444® 4 i0` -3'4,..$'.4, O1±!°� Alt_ 1��ILLI M7." ', o ,„..wo � o+� +• rl�°'.0%..r p, __.,�-iz ry fir.,(i . _ 0` �q r� i cJ= r we' L r• Q1R d '%i y,Q i?e c _1- HUNTINGTON DRIVE HUNTINGTON DRIVE • e'e`J WI ..dl�\d - ,�_._ ;' Orli. �� rn�W""�.9�V►p-,.tI� ! p+• Ant-11:.. a til li. y Cr..�il�i►....AIt#. —12 VIt;tjI Y '�1 ,,, �1., SII � �°Tt,Y Sfi `{,v7r. N r A yl p y PLANT PALETTE r �.' 5p� TREES � .- r ., , _ _ a ILi.1�., .�. '+}: X� ',� EXISTING TREES ASI ACCENT TREES .,, i.. C.rma•Fa.dPrq' Few PNVy Rialto! LEGEND: ODMILE 810NE AWNS SCHEME 1:Melaleuca Trees SCHEME 3:Canary Island Pines SCHEME 2.Ligwdamber Trees SCHEME 4.Sweetshede Trees Q.ccEN,aouuuh SHRUBS SHRUBS SHRUBS SHRUBS 0 DECDSPOSEDGPAtn1E PAVING BACKGROUND SHRUBS BACKGROUND SHRUBS BACKGROUND SHRUBS BACKGROUND SHRUBS Oa MUMIMES ® ANa Fro. Cap.A.. L.uo1./NM.A I'Gwm C.& lams Rosi Ca.a¢a.P.Men.mma R•4 BA of Paull. C.w.o....',khans. AM SAdol Pr.So Llp(7mm•Ru°°GMM Now Umlaut Tm Tan 413160.1.Imam lona TVLeumM.°FIMa/Sven Cleo! T.an R.npa AM.la . C.R.Mo. O5 pt011BIi 1GE,1Mrt PWFIN5 MICGROUND SHRUBS MIDGROUND SHRUBS MIDGROUND SHRUBS LUOGROUNDSHRUBS 0 COWLS PAWIDBREN,FCFIRMBUBMFAS ® C..bfmnm c•LAIN late' Dnad WIW.man CoewMWu mama Bth Nomap Ger, Rambo..a.ebam Fla meima PN.m Cmnatui,UV Au°.VnF i.,,,,,.i.,,,,,..La a O pySINO51REfiLIGHfS �� GnNee MaMarasMarasoa. Nha .m.e. Londa Swaim NES Jm Sage 6. anoMepe m.NONBO Aul.. n 8.8. LAN,.Yak. MniYak an BOA FOREGROUND SHRUBS FOREGROUND SHRUBS FOREGROUND SHRUBS FOREGROUND SHR UBS O EaSuromEgM151Gr15 Q Enpn°n Bwaa 5..ud.Dray Enporm Alen Samba 0uµ SONln.dtm..arpmwoa L.wau Cep.. Eng.'. m . mSMorvow 8Tau llwb S1.NWwaS ond FY. O D501 TDib6KMBarbara Omar /Maa.nuorrrerin, Sur.. Nu..., Vaasa* T•LemomL'''''''t R0 .n kn.AW.Owp Cvr?Nw 2..'.nd IS. FRmanam Torn Tra' Dyad Noe 2.a4nd FN. GRASS 8 SUCCULENT ACCENTS GRASS 6 SUCCULENT ACCENTS [...RAW 6 SUCCULENT ACCENTS GRASS 8 SUCCULENT ACCENTS ain, Awanrkhaa Bush Raaif Rad Magma PW Buba BN.dea SYBiull OraM.•BIWd BIOM B8Yo Amaa.M TNa..5 ae.,p..°IMIad BMNr. Abe BN 50 Bae EN Ao. ,: u Stat.'Aag.a' Slone Gap Sava mrpa. Bu.OWL 5°elu ;Wu.5S.. BL.Fram "au. Bt Frame F. ea"au. Loma -' CONCEPTUAL LANDSCAPE MASTER PLAN „= ) j„ HUNTINGTON DRIVE .,..„ ,„, ... ® AU Iii t.RRA design group CITY OF DUARTE, CA 91010 KALE I•Lu+• 0..mown "�= `'�"°°"'"`"" ALVKIW.Ka rao.ur.c • t 1T / Ia.......20114.10110,11.13 Yr .0.1.•......1110came61,11V,Ai Kt. _________ ---E.-,--.___ r, _ - — .- - 1 _ ..--- L r........_____ _.., 5 LOME NU.../5,0J5 f ." ' '• 4. i - I , .-- „„, ri J 11 - it = r1=:51e3Eajrlifeki ...... .17-._ . .. --....--.......--,ar.,.... , r.......- __ . _ _ I , tom e.................. . 'I '' . .) ,,,,, I 'h.;...,1•1 • 4 NiN ' 0........... .....--• ........1.,. . •/O.'i - -'"NN=1.110. 1,11111=-.`: - * ' .•toso.p............................_......... if,,,, ................,....,,,..............., i.'.41,1%,- •...r.r-.• ../..:I".•Pn...C. ...'1..'. ....-..... CD 0...............-,• ........ ssussesiodrusre 1-' — ' ' 111Y4;./1,,..............n.....•..r................ 0 .....,......,.....—. . !! 4) •i 0 0 U ;! 4 7:.,, ,,,,10 _, /4----'\,a , ,.' ,--7,--•,-' ...,. •-- ± -" 7 • 1 '41_ ...,....... ( • ,,.i.i.'j1.1•- V!.., ' -- k. -- :;:I.A.,7..-_ -__ •r-- F' '-3:.? JAlialli-''.1' ,,,b,. i. ,,...,..',,... • $0:31' t.1:,,....'",,1 ..7-7•Fr.3..,,,.- 6.1.0.1411.10/1 RAN II' 1±_•.___E..... •' --U PARTIAL ENLARGEMENTS 174.11.1 ...44.i.„.7 COnCepluil Landscape Master Plan Ai 4141,24.' LONE HILL AVENUE- MEDIAN ISLAND e .......... MY OP SAN MIAS 00 Imo a ���� NOISEIA 03$1dWIS'SNOR30 NVIO3W 300W`JM11Ob ONV 3`D018 NTO a _ " • 103fO21d IN3W30V1d321 dMfli S11{H ONIHO d0 A110 • EITEMERESIO Ie. r 1 ,• t r- I Pry''! W` -1•. .I r' _ '' ligi1 r. r' '70 A a Xo'711-a 4111111f4 11+'!4••ithisi•Warm aft,a . • 1 ,1 a t�.,. 11r r f e " 1 IJP , " ,lit,:4«f1 ' 1 .'A 1 r1 ,.,Jl JI VOA•MVOAltI / � .,aA-`- 17 I X ;11, 11 d'+� 'f`..'i .., i:, r-.4714,x9,t )—mr- 'I r_+ Creativity. Service. Environment. ii9404ti NA ARCH (TERRA DESIGN GROUP SINCE 1 9 9 1 ARCHITERRRADESIGNGROUP COM 1022IA TRADEMARK STREET RANCHO CUCAMONGA C.4 91730 (409(484 2800 (909)484 2802 #44.6 _:3d ",i t33. 449 ✓"L=amr, ARC - ITERRA DESIGN COUP RFP - LANDSCAPE ARCHTECT SERVICES FOR RENOVATION OF PARYWAYS AND STREETSCAPE AREAS SPRING ROAD AND RIDGECREST DRIVE Our proposal and scope of services is based on the assumption that ADG will perform all services under this agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Items which could initiate additional cost would be additional design services outside those indicated in our scope of services, services needed by sub-consultants, additional meetings, or attendance at City Council/Agency presentations. Our "Not to Exceed" fee is as follows, with our detailed manpower spreadsheet attached. A. Conceptual Design: $8,830.00 B. Construction Documents: $45,375.00 C. Bidding & Negotiation: $2,185.00 D. Construction Observation: $5,130.00 Professional Fee Total: $61,520.00 Estimated Reimbursable Expenses* $2,000.00 ARCHITERRA DESIGN GROUP BILLING RATES: Principal $150.00/Hour Senior Project Manager $125.00/Hour Project Manager $95.00/Hour Landscape Designer $75.00/Hour Clerical $45.00/Hour REIMBURSABLE EXPENSES* The following costs shall be reimbursed at cost, and are not included in the Basic Fee for Services: ® Expense of reproductions for generation of original drawings, plan check submittals and construction bidding, including printing, plotting, Xerox copying, photo reproductions. 450 o All automobile mileage shall be paid at the standard rate for business automobile use as set forth by the Internal Revenue Service. • Cost of postage and shipping expenses other than first class mail. • Photographic services, film and processing. • Cost of models, special rendered exhibits, promotional photography, special process printing, special equipment, special printed reports or publications maps and documents approved in advance by Client. • Agency Processing and fees paid for securing approval of agencies having jurisdiction over the Project. (Plan check fees, variance applications, etc.). ® Fees for additional special consultants retained with the approval of Client. 451 ARCHITERRA DESIGN GROUP, INC. HOUR &COST PROJECTIONS JOB NAME: SPRING ROAD AND RIDGECREST DRIVE CLIENT: CITY OF MOORPARK CONTACT: CHRIS BALL, MANAGEMENT ANALYST DATE: JUNE 6TH,2017 PREPARED BY: RWK CONCEPTUAL DESIGN PHASE: PRINCIPAL DIR.OF PROJECT DESIGNER CLERICAL TOTAL HRS. COST PER TASK DESIGN MGR. PROJECT KICK-OFF MEETING 4 4 $500.00 SITE VISIT/FIELD INVENTORY 8 8 $760.00 DESIGN ENLARGEMENT BASESHEETS 3 5 8 $660.00 PREPARE 2-3 INFORMAL DESIGN ALTERNATIVE @ 20 SCALE 10 4 14 $1,550.00 PREPARE PRELIMINARY PLANT PALETTE 5 3 8 $850.00 PREPARE"TYPICAL"CONCEPT. IRRG. RETROFIT PLAN 8 2 4 14 $1,490.00 COST ANALYSIS FOR RETROFIT BASED ON CONCEPTS 2 2 10 14 $1,190.00 MEET W/CITY (1 MTG.) 4 4 $500.00 REVISE DESIGN ALTERNATIVES BASED ON CITY REVIEW 4 6 10 $950.00 PROJECT ADMINISTRATION 2 2 $190.00 TELEPHONE CONSULTATION 2 2 $190.00 TOTAL CONCEPTUAL 0 37 19 32 0 88 $8,830.00 BILLING RATES $150.00 $125.00 $95.00 $75.00 $45.00 Page 1 A. Architerra U, N CONSTRUCITON DOCUMENT PHASE: PRINCIPAL DIR.OF PROJECT DESIGNER CLERICAL TOTAL HRS. COST PER TASK DESIGN MGR. BASE SHEET DEVELOPMENT @ 20 SC.24X36 (12 SHEETS) 2 6 19 27 $2,245.00 PROVIDE SOILS TEST REPORT($150.00 EACH) ALLOW $300.00 TITLE SHEET/PROJECT INFO. 1 3 4 $320.00 REVIEW EXISTING IRRIGATION SYSTEM IN FIELD (1 MTG) 6 6 $570.00 LANDSCAPE REMOVALS/DEMO PLAN (12 SHEETS) 6 18 24 $1,920.00 IRRIGATION PLAN 20 SCALE (12 SHEETS) l4hrs/sht 10 28 138 176 $14,260.00 IRRIGATION DETAILS 0.5 1 1.5 $122.50 PREPARE WATER EFFICIENT LNDSCP. WKSHT. 1 1 4 6 $520.00 PREPARE 2 IRRIG.CONTROLLER CHARTS 3 12 15 $1,185.00 PLANTING PLAN 20 SCALE (12 SHEETS) 11 hrs/sht 10 24 98 132 $10,880.00 PLANTING DETAILS 0.5 1 1.5 $122.50 PLANTING/IRRIGATION HYDROZONE PLAN 4 8 12 $980.00 IRRIGATION & PLANTING SPECIFICATIONS (BOOK) 2 2 1 5 $515.00 PREPARE ANNUAL IRRIG. & PLNTG. MAINT.SCH. 2 2 $190.00 SUBMIT PLANS AT 50%, 75%, AND 100%COMPLETION 8 4 12 $1,060.00 MEET W/CITY TO REVIEW PLANS (3 MTGS) 15 15 $1,425.00 PLAN CHECKING/AGENCY PLAN CHECK CORRECTIONS 20 40 60 $4,900.00 PROVIDE CITY WITH AUTOCAD FILE 2 2 4 $340.00 .PROVIDE CITY WITH SIGNED PLANS AND PDF 2 2 4 $340.00 PROVIDE CITY ITEMIZED STATEMENT OF PROBABLE COSTS 8 10 18 $1,510.00 PROJECT ADMINISTRATION 8 8 $760.00 TELEPHONE CONSULTATION 4 4 $380.00 UTILITY RESEARCH 2 2 $150.00 MISC. COORD 4 4 $380.00 TOTALS 0 25 155 363 0 543 $45,375.00 BILLING RATES $150.00 $125.00 $95.00 $75.00 $45.00 Page 2 .1. Architerra 01 w BIDDING PHASE: PRINCIPAL DIR.OF PROJECT DESIGNER CLERICAL TOTAL HRS. COST PER TASK DESIGN MGR. ASSIT WITH BID FORM PREPARATION 6 _ 6 $570.00 ATTEND PRE-BID MEETING 5 5 $475.00 ANSWER RFI'S 6 6 $570.00 PREPARE ADDENDUM 6 6 $570.00 TOTALS 0 0 23 0 0 23 $2,185.00 BILLING RATES $150.00 $125.00 $95.00 $75.00 $45.00 CONST. OBSERVATION PHASE: PRINCIPAL DIR.OF PROJECT DESIGNER CLERICAL TOTAL HRS. COST PER TASK DESIGN MGR. REVIEW CONTRACTOR SUMBITTALS/RFI'S 8 8 $760.00 PROGRESS SITE INSPECTIONS (3 VISITS) _ 18 18 $1,710.00 FINAL SITE INSPECTIONS (2 VISITS) 12 12 $1,140.00 OBSERVATION REPORT/PUNCH LIST (5 REPORTS) 10 10 $950.00 ADMINISTRATION 6 6 $570.00 TOTALS 0 0 54 0 0 54 $5,130.00 BILLING RATES $150.00 $125.00 $95.00 $75.00 $45.00 (GRAND TOTAL PROFESSIONAL SERVICES $61,520.00 i I ESTIMATED REIMBURSABLE EXPENSES $2,000.00 I Page 3 A. Architerra 01 A. Exhibit D aK C'4( PPP �`O cr r 9 0 flo ogrep ,J`1 CITY OF MOORPARK REQUEST FOR PROPOSAL FOR LANDSCAPE ARCHITECT SERVICES for RENOVATION OF PARKWAYS AND STREETSCAPE AREAS SPRING ROAD/RIDGECREST DRIVE RFP Submittals Due By: May 30, 2017 AT 5:00 P.M. Parks Recreation and Community Services Department 799 Moorpark Avenue Moorpark, California 93021 Attn: Chris Ball, Management Analyst 455 INTRODUCTION This Request for Proposals (RFP) is for landscape architect services for renovation of several parkways and streetscapes within the City of Moorpark. Please note, concurrent with the release of this RFP the City is releasing a separate RFP for landscape architect services for renovation of parkways and streetscape areas on Championship Drive. Interested parties are invited to submit separate proposals for each of these projects, however the City intends to award the projects independently, and to different architects. AREA DESCRIPTION The areas to be addressed are the parkways between the curb and sidewalk on the west side of Spring Road between Walnut Canyon Road and Elk Run Loop, and on the east side of Spring Road between Walnut Canyon Road and Charles Street, as well as the parkways on Ridgecrest Drive (north and south sides), east of Spring Road. The parkways will be installed with a new drip irrigation system to the new plant material, and separate valves with bubblers to the existing trees. The planting design shall include a simple layout of several native and/or drought tolerant shrubs in large massings along the length of the streetscape. Additionally, the following streetscape areas are to be addressed: • Landscaping between sidewalk and property wall on the east side of Spring Road, between Ridgecrest Drive and Elk Run Loop. This area currently has an irrigation system that will remain in place. The scope of work for this area will include a planting design only. Existing plant material may need to be removed. Existing trees shall remain in place. • Enhanced slope on the north side of Ridgecrest Drive, between Spring Road and v-ditch (approximately 25,000 sq. ft.) This area currently has an irrigation system that will remain in place. The scope of work for this area shall include a planting design only for areas of the slope that have not established. Existing plant material may need to be removed. Existing trees shall remain in place. PROJECT DESCRIPTION The goal of the project is to produce a landscape plan for the renovation of the designated parkways and streetscape areas. The plan shall incorporate a drought tolerant and/or native plant palette to reduce water use and maintenance costs. The plants chosen shall require minimal maintenance. The project will increase public awareness of sustainable landscape design, including water saving irrigation practices. The City is seeking a Landscape Architect to prepare conceptual landscape plans, construction documents and specifications for the designated landscaped parkways and streetscape areas. Landscape Architect RFP — Spring Road/Ridgecrest Drive 1456 The project is expected to comply with the State of California Model Water Efficient Landscape Ordinance (MWELO) that was approved by the State on July 15, 2015, as well as the City's Landscape Design Standards and Guidelines (City Standards). The more restrictive document regarding water use shall take precedence. SCOPE OF WORK The Scope of Work at a minimum will include: Conceptual Plans: 1. Site visits of the designated landscaped parkways to document existing conditions, trees, plant, and hardscape materials. 2. Base file in AutoCAD format and controller charts shall be provided by the City. 3. Preparation of two (2) informal design alternatives. Each design alternative shall include a typical streetscape design (enlargement) at a scale of no less than 1"=40'-0" and shall include a plant palette, list of materials if applicable, and document irrigation system renovation. 4. Preliminary cost analysis for demolition and renovation of landscape areas. 5. Meet with City staff to review streetscape design alternatives, plant palette, and irrigation concept. (1 meeting) 6. Finalize selected design alternative with City staff (1 meeting) Working Drawings: 1. Preparation of construction drawings and specifications of the selected design alternative. Plans shall include, but are not limited to, a cover sheet, demolition plan, irrigation plan, planting plan, irrigation and planting details, notes and specifications. 2. Soil Analysis and recommendations for soil improvement. 3. Attendance at three (3) meetings with City staff to clarify and coordinate the preparation of plans and specifications and the progress of work efforts. 4. Attendance at three progress meetings in the field with contractor and/or City to review contractor's work during construction. 5. Attendance at two final inspections, including preparation of punch lists of contractor deficiencies, and completion of letter of substantial compliance. 6. Field meetings with contractor and/or City staff to analyze existing irrigation system and provide for new irrigation system as needed. 7. Respond and make modifications to the plans as required by the City. Progress plans shall be submitted at 50%, 75%, and 100% plan completion. A pdf file shall be submitted to City representative at each project milestone. City shall review and provide comments within seven (7) business days of receipt of plans. 8. AutoCAD files in 2012 file format shall be provided upon final approval of the plans and specifications. 9. One set of stamped plans shall be provided upon plan approval, both hard copy and digital format. Landscape Architect RFP — Spring Road/Ridgecrest Drive 2457 10. Preparation of probable construction costs for the project at 100% design completion. 11. Assistance during bidding and construction, as needed. Tasks may include but are not limited to attending a pre-bid meeting, responding to pre-bid questions from prospective bidders, assisting in bid analysis, pre-construction meeting, answering contractor requests for information (RFI), issuance of all addenda as required, review of submittals, evaluate all requests for product substitutions and alternative bids, if any, and making recommendations on plan modifications if field conditions do not work with project as designed. 12. All drawings and design features and specification shall be in accordance with all applicable state and federal laws and regulations including, but not limited to, legal requirements for construction contracts, building codes, health and safety codes, the Americans with Disabilities Act (ADA), and the City of Moorpark, etc. 13. 100% completion of plans and specifications shall be obtained no later than ten (10) weeks after notice to proceed. REQUIRED PROPOSAL INFORMATION A. Technical Proposal 1. Cover Letter: This letter should introduce your firm and team and should be limited to two (2) pages. 2. Statement of Qualifications: Include a statement of your firm's qualifications to perform the work associated with this project focusing on projects with native and/or drought tolerant plant palettes. The statement should include information describing three (3) completed projects of a similar size and complexity finished within the past three (3) years featuring native and/or drought tolerant materials only. Projects that do not contain native and/or drought tolerant palettes will not be considered as qualifying for this project. Provide client contact personnel and telephone numbers for each project. Similar material should be provided for each sub-consultant participating in the project. This material should be limited to three (3) pages. 3. Organization and Staffing: Include an organizational chart showing your firm's project management team and their organizational relationship. Provide resumes for the project team including a resume for the Project Manager and for each proposed sub-consultant, if applicable. Each resume should be no more than one (1) page in length. 4. Scope of Work: Provide a scope of work that describes task-by-task how you plan to accomplish the required work. Said scope should include tasks for review of work products by City staff. Effort should be made to keep the length of this section to under three (3) pages. 5. Person Hours by Task: Provide a table which shows your planned person hours by classification and task for all work you plan to perform. Landscape Architect RFP — Spring Road/Ridgecrest Drive 3458 6. Project Schedule: Provide a bar chart that shows the planned starting time and duration of each task in your scope of work. B. Cost Proposal: To be provided in a separate sealed envelope. 1. Cover Letter: This letter should point out any conditions which could affect your firm's costs. 2. Cost of Services: Provide a table that shows your firm's estimated cost for the services, listed by task, and by Phase. For construction administration services, Consultant shall include a fee schedule and description of services and not-to- exceed (NTE) cost, to be billed on a time and material (T&M) basis. 3. Hourly Rates by Classification: Provide a listing of your firm's hourly rates by classification as well as other cost factors which you would need to price extra work. PROPOSAL EVALUATION CRITERIA The City of Moorpark intends to evaluate and rank the technical proposals received utilizing the following criteria: Criteria Points Qualifications of the Firm: Based on experience and projects 10 similar to this project ' References: Based on quality of references 25 Staffing: Based on background and experience of proposed staffing 25 on similar projects with the proposing firm.... Schedule: Based on thoroughness and reasonableness 10 of the proposed schedule Scope of Work: Based on the understanding of work, approach, 20 methods, procedures, etc. Reasonableness of Effort: Based on proposed effort 10 The proposal submitted by each firm will be ranked using the evaluation method described above. The highest ranked firms may be interviewed if the City feels that clarification of proposals is necessary. The technical ranking may be adjusted subsequent to the completion of any interviews. The final evaluation and ranking of the proposals will consider the scores from the technical review, with the final selection being based upon qualification, experience, resources, understanding of the City's requirements, approach, methods and procedures, and schedule. The highest ranked firm will be selected to negotiate an Agreement utilizing the submitted cost proposal as a starting point. Landscape Architect RFP — Spring Road/Ridgecrest Drive 4459 The City is not bound to select any of the firms submitting proposals, may waive any irregularities in proposals and their submittal which may be advantageous to the City, and is not liable for any costs of preparation and submittal of proposals, including any presentations made to the City. GENERAL INFORMATION • The City reserves the right to reject any and all submittals. • The Consultant shall provide the City with any exceptions, additions, or suggestions that will aide in the selection process. • The proposal and this RFP shall jointly become part of the Agreement for Professional Services for this project when said agreement is fully executed by the Consultant and City. • Consultant is obligated to provide evidence of insurance liability as outlined in Exhibit A to the Agreement, which is Attachment 1 to this RFP. • Consultant will maintain required professional licenses and registration during the life of the contract with the City. • Consultant shall obtain a City of Moorpark Business Registration prior to commencing any work. • Subcontractors/subconsultants (subcontractors): The Proposer may utilize the services of subcontractors on those parts of the work which, under normal contracting practices, are performed by specialty subcontractors. Unless a specific subcontractor is listed by the Proposer, Proposer is representing to City that Proposer has all appropriate licenses, certifications, and registrations to perform the work hereunder. After submission of the proposal, the Proposer shall not award work to any unlisted subcontractor without prior written approval of the City. The proposer shall be fully responsible to the City for the performance of his/her subcontractors, and of persons either directly or indirectly employed by them. Nothing contained herein shall create any contractual relation between any subcontractor and the City. The following is the City's tentative schedule for selection of the Consultant: 1. Issuance of RFP: May 3, 2017 2. Deadline for RFP submittal: May 30, 2017 3. Staff review of qualifications: June 2017 Landscape Architect RFP — Spring Road/Ridgecrest Drive 5460 4. Consultant interviews (if necessary) June 2017 5. Award of Agreement & Notice to Proceed: June 21, 2017 Two (2) copies of each proposal must be received by 5:00 p.m. on May 30, 2017 at: City of Moorpark Parks, Recreation and Community Services Department 799 Moorpark Avenue Moorpark, CA 93021 Attn: Chris Ball, Management Analyst Please clearly mark the envelope as follows: RFP — Landscape Architect Services Renovation of Parkways and Streetscape Areas Spring Road/Ridgecrest Drive The consultant's cost proposal shall be submitted in a separate sealed envelope from the submittal documents and clearly marked "COST PROPOSAL". Attachment 1 — Sample Consultant Agreement with Insurance Requirements. Attachment 2 — Location Map Landscape Architect RFP — Spring Road/Ridgecrest Drive 6461 ATTACHMENT 1 SAMPLE PROFESSIONAL SERVICES AGREEMENT PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MOORPARK AND FOR LANDSCAPE ARCHITECT SERVICES THIS AGREEMENT, made and effective as of this day of , 2017, between the City of Moorpark, a municipal corporation ("City") and , a ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: WHEREAS, City has the need for landscape architect services; and WHEREAS, Consultant specializes in providing such services and has the proper work experience, certifications, and background to carry out the duties involved; and WHEREAS, Consultant has submitted to City a Proposal dated which is attached hereto as Exhibit C. NOW, THEREFORE, in consideration of the mutual covenants, benefits, and premises herein stated, the parties hereto agree as follows: 1. TERM The term of this Agreement shall be from the date of execution to completion of the work identified in the Scope of Services and in conformance with Exhibits C and D, unless this Agreement is terminated or suspended pursuant to this Agreement. 2. SCOPE OF SERVICES City does hereby retain Consultant, as an independent contractor, in a contractual capacity to provide landscape architect services, as set forth in Exhibits C and D. In the event there is a conflict between the provisions of Exhibits C and D and this Agreement, the language contained in this Agreement shall take precedence. Consultant shall perform the tasks described and set forth in Exhibits C and D. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibits C and D. Compensation for the services to be performed by Consultant shall be in accordance with Exhibits C and D. Compensation shall not exceed the rates or total contract value dollars ($ ) as stated in Exhibit C, without a written Amendment to the Agreement executed by both parties. Payment by City to Consultant shall be in accordance with the provisions of this Agreement. 462 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of their ability, experience, standard of care, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. MANAGEMENT The individual directly responsible for Consultant's overall performance of the Agreement provisions herein above set forth and to serve as principal liaison between City and Consultant shall be , and no other individual may be substituted without the prior written approval of.the City Manager. The City's contact person in charge of administration of this Agreement, and to serve as principal liaison between Consultant and City, shall be the City Manager or the City Manager's designee. 5. PAYMENT Taxpayer ID or Social Security numbers must be provided by Consultant on an IRS W-9 form before payments may be made by City to Consultant. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibits C and D, based upon actual time spent on the above tasks. This amount shall not exceed dollars ($ ) for the total term of the Agreement unless additional payment is approved as provided in this Agreement. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement, which are in addition to those set forth herein, unless such additional services and compensation are authorized, in advance, in a written amendment to this Agreement executed by both parties. The City Manager, if authorized by City Council, may approve additional work not to exceed ten percent (10%) of the amount of the Agreement. Consultant shall submit invoices monthly for actual services performed. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. Any expense or reimbursable cost appearing on any invoice shall be accompanied by a receipt or other documentation subject to approval of the City Manager or the City Manager's designee. If the City disputes any of Consultant's fees or expenses, City shall give written notice to Consultant within thirty (30) days of receipt of any disputed fees set forth on the invoice. 463 6. TERMINATION OR SUSPENSION WITHOUT CAUSE The City may at any time, for any reason, with or without cause, suspend, or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement. The Consultant may terminate this Agreement only by providing City with written notice no less than thirty (30) days in advance of such termination. In the event this Agreement is terminated or suspended pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination or suspension, provided that the work performed is of value to the City. Upon termination or suspension of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to this Agreement. 7. DEFAULT OF CONSULTANT The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate or suspend this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. If the City Manager or his/her designee determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have seven (7) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 8. LIQUIDATED DAMAGES If the Consultant fails to complete the work, or any portion thereof, within the time period required by this Agreement, or as duly extended in writing by the City Manager, Consultant shall forfeit and pay to the City, as liquidated damages, the sum of one hundred twenty-five dollars ($125.00) per day for each calendar day the work, or portion thereof, remains uncompleted after the above specified completion date. Liquidated damages shall be deducted from any payments due or to become due to the Consultant under the terms of this Agreement. Progress payments made by the City after the 464 above specified completion date shall not constitute a waiver of liquidated damages by the City. 9. OWNERSHIP OF DOCUMENTS Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or the City's designees at reasonable times to such books and records; shall give the City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Notification of audit shall be provided at least thirty (30) days before any such audit is conducted. Such records, together with supporting documents, shall be maintained for a period of ten (10) years after receipt of final payment. Upon completion of, or in the event of termination or suspension without cause of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, at the Consultant's office and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, and printing computer files. 10. INDEMNIFICATION AND HOLD HARMLESS Indemnity for professional liability: When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all losses, liabilities, damages, costs and expenses, including legal counsels' fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any agency or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement. Indemnity for other than professional liability: Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including legal counsels' fees and costs, court costs, interest, defense costs, and expert witness fees), 465 where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or agency for which Consultant is legally liable, including but not limited to officers, agents, employees or subcontractors of Consultant. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section from each and every subconsultant, or any other person or entity involved by, for, with, or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this Section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth here is binding on the successors, assigns, or heirs of Consultant and shall survive the termination of this Agreement or this Section. City does not and shall not waive any rights that it may have against Consultant by reason of this Section, because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The hold harmless and indemnification provisions shall apply regardless of whether or not said insurance policies are determined to be applicable to any losses, liabilities, damages, costs, and expenses described in this Section. 11. INSURANCE Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit A, attached hereto and incorporated herein by this reference as though set forth in full. 12. INDEPENDENT CONSULTANT Consultant is and shall at all times remain as to the City a wholly independent Contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers or employees, or agents of the City except as set forth in this Agreement. Consultant shall not incur or have the power to incur any debt, obligation, or liability against City, or bind City in any manner. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 466 13. LEGAL RESPONSIBILITIES The Consultant shall keep itself informed of local, state, and federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations, including but not limited to the Americans with Disabilities Act and Occupational Safety and Health Administration laws and regulations. The Consultant shall comply with and sign Exhibit B, the Scope of Work Requirement for Professional Services Agreements Compliance with California Government Code Section 7550, when applicable. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section. 14. ANTI DISCRIMINATION Neither the Consultant, nor any subconsultant under the Consultant, shall discriminate in employment of persons upon the work because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, or any other basis protected by applicable federal, state, or local law, except as provided in Section 12940 of the Government Code. Consultant shall have responsibility for compliance with this Section. 15. UNDUE INFLUENCE Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the City in connection with the award, terms, or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City will receive compensation, directly or indirectly from Consultant, or any officer, employee, or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity. 16. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES No member, officer, or employee of the City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Services during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the Services performed under this Agreement. 17. CONFLICT OF INTEREST Consultant covenants that neither they nor any officer or principal of their firm have any interests, nor shall they acquire any interest, directly or indirectly, which will 467 conflict in any manner or degree with the performance of their services hereunder. Consultant further covenants that in the performance of this Agreement, they shall employ no person having such interest as an officer, employee, agent, or subconsultant. Consultant further covenants that Consultant has not contracted with nor is performing any services directly or indirectly, with the developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) and/or public agency(ies) owning property and/or processing an entitlement application for property in the City or its Area of Interest, now or within the past one (1) year, and further covenants and agrees that Consultant and/or its subconsultants shall provide no service or enter into any contract with any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) and/or public agency(ies) owning property and/or processing an entitlement application for property in the City or its Area of Interest, while under contract with the City and for a one (1) year time period following termination of this Agreement. 18. NOTICE Any notice to be given pursuant to this Agreement shall be in writing, and all such notices and any other document to be delivered shall be delivered by personal service or by deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid, and addressed to the party for whom intended as follows: To: City Manager City of Moorpark 799 Moorpark Avenue Moorpark, California 93021 To: Either party may, from time to time, by written notice to the other, designate a different address or contact person, which shall be substituted for the one above specified. Notices, payments and other documents shall be deemed delivered upon receipt by personal service or as of the third (3rd) day after deposit in the United States mail. 19. CHANGE IN NAME Should a change be contemplated in the name or nature of the Consultant's legal entity, the Consultant shall first notify the City in order that proper steps may be taken to have the change reflected in the Agreement documents. 20. ASSIGNMENT Consultant shall not assign this Agreement or any of the rights, duties, or obligations hereunder. It is understood and acknowledged by the parties that Consultant is uniquely qualified to perform the services provided for in this Agreement. 468 21. LICENSES At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services in this Agreement. 22. VENUE AND GOVERNING LAW This Agreement is made, entered into, and executed in Ventura County, California, and any action filed in any court or for arbitration for the interpretation, enforcement or other action of the terms, conditions, or covenants referred to herein shall be filed in the applicable court in Ventura County, California. The City and Consultant understand and agree that the laws of the state of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. 23. COST RECOVERY In the event any action, suit or proceeding is brought for the enforcement of, or the declaration of any right or obligation pursuant to this Agreement or as a result of any alleged breach of any provision of this Agreement, the prevailing party shall be entitled to recover its costs and expenses, including attorneys' fees, from the losing party, and any judgment or decree rendered in such a proceeding shall include an award thereof. 24. ARBITRATION Cases involving a dispute between City and Consultant may be decided by an arbitrator if both sides agree in writing, with costs proportional to the judgment of the arbitrator. 25. ENTIRE AGREEMENT This Agreement and the Exhibits attached hereto contain the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 26. CAPTIONS OR HEADINGS The captions and headings of the various Articles, Paragraphs, and Exhibits of this Agreement are for convenience and identification only and shall not be deemed to limit or define the content of the respective Articles, Paragraphs, and Exhibits hereof. 469 27. AMENDMENTS Any amendment, modification, or variation from the terms of this Agreement shall be in writing and shall be effective only upon approval by both parties to this Agreement. 28. PRECEDENCE In the event of conflict, the requirements of the City's Request for Proposal, if any, and this Agreement shall take precedence over those contained in the Consultant's Proposal. 29. INTERPRETATION OF AGREEMENT Should interpretation of this Agreement, or any portion thereof, be necessary, it is deemed that this Agreement was prepared by the parties jointly and equally, and shall not be interpreted against either party on the ground that the party prepared the Agreement or caused it to be prepared. 30. WAIVER No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision. No waiver shall be binding unless executed in writing by the party making the waiver. 31. AUTHORITY TO EXECUTE The person or persons executing this Agreement on behalf of the Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of obligations hereunder. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF MOORPARK CONSULTANT By: By: Steven Kueny, City Manager NAME, TITLE Attest: Maureen Benson, City Clerk 470 Exhibit A INSURANCE REQUIREMENTS Prior to the beginning of and throughout the duration of Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet requirements set forth here, Consultant agrees to amend, supplement, or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to the City in excess of the limits and coverage required in this Agreement and which is applicable to a given loss, will be available to the City. Consultant shall provide the following types and amounts of insurance: Commercial General Liability Insurance using Insurance Services Office (ISO) "Commercial General Liability" policy form CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability for each such person. Workers' Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident or disease. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this Agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of' the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this Agreement. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Coverage shall be provided on a "pay on behalf' basis, with defense costs 471 payable in addition to policy limits. Policy shall contain a provision obligating insurer at the time insured's liability is determined, not requiring actual payment by the insured first. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to the City for injury to employees of Consultant, subconsultants, or others involved in the Work. The scope of coverage provided is subject to approval by the City following receipt of proof of insurance as required herein. Limits are subject to review. Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the State of California and with an A.M. Best rating of A- or better and a minimum financial size of VII. General conditions pertaining to provision of insurance coverage by Consultant. Consultant and the City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds the City, its officials, employees, and agents, using standard ISO endorsement CG 2010 with an edition prior to 1992. Consultant also agrees to require all contractors and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right to subrogation prior to a loss. Consultant agrees to waive subrogation rights against the City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operation limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include limiting endorsement of any kind that has not been first submitted to the City and approved in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification, and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect the City's protection without the City's prior written consent. 472 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to city at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled or reduced at any time and no replacement coverage is provided, the City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other Agreement and to pay the premium. Any premium so paid by the City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at the City's option. 8. Certificate(s) are to reflect that the insurer will provide thirty (30) days notice to the City of any cancellation or reduction of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation or reduction of coverage imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this Agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to the City. 10. Consultant agrees to ensure that subcontractors, and any other party involved with the Work who is brought onto or involved in the Work by Consultant, provide the same minimum insurance required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the Work will be submitted to the City for review. 11. Consultant agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer, or other entity or person in any way involved in the performance of Work contemplated by this Agreement to self-insure its obligations to the City. If Consultant's existing coverage includes a deductible or self-insured retention, the deductible or self- insured retention must be declared to the City. At that time, the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. 12. The City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to the City. 473 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with an insurance requirement in no way imposes any additional obligations to the City nor does it waive any rights hereunder in this or any other regard. 15. Consultant will renew the required coverage annually as long as the City, or its employees or agents face an exposure from operations of any type pursuant to this Agreement. This obligation applies whether or not the Agreement is canceled or terminated for any reason. Termination of this obligation is not effective until the City executes a written statement to that effect. 16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to the City within five days of the expiration of coverage. 17. The provisions of any Workers' Compensation or similar act will not limit the obligations of Consultant under this Agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to the City, its employees, officials and agents. 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits, or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all- inclusive. 19. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such. 20. The requirements in this section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts or impairs the provisions of this section. 21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the Work reserves the right to charge the City or Consultant for the cost of additional insurance coverage required by this 474 Agreement. Any such provisions are to be deleted with reference to the City. It is not the intent of the City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against the City for payment of premiums or other amounts with respect thereto. 22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this Agreement. The City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve the City. 475 Exhibit B CITY OF MOORPARK Scope of Work Requirement for Professional Services Agreements Compliance with California Government Code Section 7550 Consultant shall sign and include this page in any document or written reports prepared by Consultant for the City of Moorpark (City) to which California Government Code Section 7550 (Government Code §7550) applies. Government Code §7550 reads: "(a) Any document or written report prepared for or under the direction of a state or local agency, that is prepared in whole or in part by nonemployees of the agency, shall contain the numbers and dollar amounts of all contracts and subcontracts relating to the preparation of the document or written report; if the total cost for the work performed by nonemployees of the agency exceeds five thousand dollars ($5,000). The contract and subcontract numbers and dollar amounts shall be contained in a separate section of the document or written report. (b) When multiple documents or written reports are the subject or product of the contract, the disclosure section may also contain a statement indicating that the total contract amount represents compensation for multiple documents or written reports." For all Professional Services Agreement with a total dollar value in excess of $5,000, a signed and completed copy of this form must be attached to all documents or completed reports submitted to the City pursuant to the Scope of Work. Does the dollar value of this Professional Services Agreement exceed $5,000? ❑ Yes ❑ No If yes, then the following information must be provided in compliance with Government Code § 7550: 1. Dollar amount of Agreement/Contract: $ 2. Dollar amount of Subcontract: $ 3. Does the total contract amount represent compensation for multiple documents or written reports? El Yes 0 No I have read the foregoing Code section and will comply with Government Code §7550. Consultant Name Signature, Title Date 476 Attachment 2 Spring Road / Ridgecrest Drive Parkway/Streetscape Areas .� { 1?-a t r t i anynn Ili T1 I 11 ,. 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' a.,._ �� _ r_s `1 -i i iiiYiii " I 1Z Ii 1I ti 5�y 4• 477 F OPQoptimi` v -'moi CITY OF MOORPARK o 40��� PARKS,RECREATION&COMMUNITY SERVICES DEPT. I 799 Moorpark Avenue,Moorpark,CA 93021 04, ^ Main City Phone Number(805)517-6200 I Fax(805)532-2550 I moorpark@moorparkca.gov v4j' o �� May 24, 2017 ADDENDUM NO. 1 for Landscape Architect Services for Renovation of Parkways and Streetscape Areas Spring Road /Ridgecrest Drive NOTICE IS HEREBY GIVEN to all bidders and plan holders that the plans and specifications for the above described project are hereby amended as follows: 1. Question: The due date in the distribution email is noted as Monday, May 30, 2017. What is the correct due date? Answer: Proposals must be received by 5:00 p.m. on Tuesday, May 30, 2017. City offices will be closed Monday, May 29th in observance of Memorial Day. 2. Question: Confirm that no irrigation improvements are required between the sidewalk and property wall on the east side of Spring Road, between Ridgecrest Drive and Elk Run Loop? What type of irrigation system is in place at this location? Answer: No irrigation improvements are required between the sidewalk and property wall on the east side of Spring Road, between Ridgecrest Drive and Elk Run Loop. The scope of work for this area is to include a planting design only. A spray irrigation system with shrub spray heads is installed in this area. This addendum shall be made part of the above referenced project. Full compensation for all work and requirements of this addendum shall be considered as included in the appropriate price bid and no additional compensation will be allowed therefore. Questions regarding this addendum may be directed to the City's Project Representative Chris Ball, cball@moorparkca.gov. PLEASE EMAIL A SIGNED COPY OF ADDENDUM TO CHRIS BALL AT CBALL(WOORPARKCA.GOV AND INCLUDE WITH BID. RECEIPT OF THIS ADDENDUM IS HEREBY ACKNOWLEDGED. Company Name: Authorized Representative: Signature of Authorized Representative: 478 JANICE S.PARVIN ROSEANN MIKOS,Ph.D. DAVID POLLOCK KEN SIMONS MARK VAN DAM Mayor Councilmember Councilmember Councilmember Councilmember