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Home My WebLink AboutAGENDA REPORT 2006 0517 CC REG ITEM 10GTO: FROM: Prepared by: DATE: MOORPARK CITY COUNCIL AGENDA REPORT The Honorable City Council ITEM I0.G. cALIFORNIA Meeting LA., - Y `�►-a _ Mary Lindley, Parks, Recreation, and Community Director Shaun Kroes, Administrative Specialist May 4, 2006 (CC meeting of May 17, 2006) Service �D SUBJECT: Consider Resolution Authorizing Submittal of a Two and One - Half Year (Sept. 2006- Apr. 2009) Household Hazardous Waste Grant Application to the California Integrated Waste Management Board, and; Consider Resolution Establishing Waste Reduction and Recycled- Content Procurement Practices SUMMARY The California Integrated Waste Management Board ( CIWMB) administers a program to provide opportunities for the collection and management of household hazardous waste (HHW). As part of this program, the CIWMB issues grants to help local governments establish or expand household hazardous waste collection programs. Grants are awarded on a competitive basis. Pending approval of the California State Budget for FY 2006/07, $4.5 million in grant funds will be available for FY 2006/07 Household Hazardous Waste Grants. Individual jurisdictions may request up to $200,000. An application must be submitted to the CIWMB by May 31, 2006. A resolution (Attachment A) approved by the City Council must be submitted to the CIWMB by June 15, 2006. The anticipated term of the grant is from September 2006 through April 2009. DISCUSSION Grant funds must be used to establish or expand HHW programs; especially those that provide collection opportunities for additional types of waste, innovative or more cost - effective collection methods, and expanded public education opportunities. All proposed activities should complement existing local and regional HHW programs. In light of the recent expiration of the household exemption for universal waste (u- waste) disposal as mixed waste, HHW Grant (15th Cycle) will focus on projects and methods that provide for increased collection of household and small business u- waste. U- wastes include, CC 5 -17 -2006 (HHW Grant Cycle 15) CC Meeting of May 17, 2006 Page 2 fluorescent lamps, cathode ray tubes, instruments that contain mercury, batteries, and other electronic materials. Although the City of Moorpark currently provides recycling options for u- waste, (through the monthly HHW event or a -waste recycling programs) staff is proposing new u -waste programs that would provide a convenient recycling option for materials (batteries, fluorescent lamps, and e- waste) that are more frequently disposed of than regular HHW materials. With the implementation of these new programs, staff also hopes to reduce the costs for recycling u -waste instead of paying the expensive per - vehicle fee charged to the City for the HHW drop -off programs that the City sponsors in cooperation with the cities of Camarillo and Simi Valley under the existing HHW program where the per - vehicle fee ($75 - $95) would be applied to each vehicle disposing of batteries and fluorescent lamps. The proposed programs are briefly detailed as follows: • Establish drop -off centers for fluorescent lamps and household batteries at various businesses and City facilities in Moorpark. • Develop and implement an outreach and advertising campaign to increase awareness and participation in HHW programs, especially by under served residents, particularly Spanish speaking residents. • Conduct bi- annual a -waste collection events (during FY 2006/07). A summary of the projects proposed in this grant application is as follows: • Battery & Lamp Recycling Drop -off Program $ 50,000 • 2, E- Waste /u -waste Collection Programs $ 5,000 • Outreach /Advertising Program $ 10,000 • Administrative Costs 8,062 Total $73,062 The CIWMB may elect to partially fund some or all of these projects; therefore, the above totals may be subject to change. As part of the grant application requirement, the CIWMB requires that the City have an Environmentally Preferable Practices and Recycle Content Purchasing Policy. During the City's 1991 Source Reduction and Recycling Element, the City identified certain policies and practices that the City should follow to help "close the loop" by purchasing recycled - content products. Since that time, the City's purchasing division (through Finance) has set some guidelines. However, to formalize the program and meet CIWMB requirements, staff proposes adopting the guidelines through a Resolution (Attachment B). 00c,016 CC 5 -17 -2006 (HHW Grant Cycle 15) CC Meeting of May 17, 2006 Page 3 STAFF RECOMMENDATION 1. Adopt Resolution 2006- 2. Adopt Resolution 2006 - Procurement Practices) Attachment A — Resolution 2006- (HHW Cycle 15 Grant Application) (Waste Reduction and Recycled- content Product (HHW Cycle 15 Grant Application) Attachment B — Resolution No. 2006- (Waste Reduction and Recycled- content Product Procurement Practices) 0 0(21I2. J_ If ' Attachment A RESOLUTION NO. 2006- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AUTHORIZING SUBMITTAL OF AN APPLICATION FOR LOCAL GOVERNMENT HOUSEHOLD HAZARDOUS WASTE GRANT TO THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD, AND AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AGREEMENTS, CONTRACTS, AND REQUESTS FOR PAYMENT WHEREAS, the City of Moorpark recognizes that it is in the public interest to enact and implement an integrated waste management plan to address the state's diminishing landfill space and the potential adverse environmental impacts from inappropriate disposal of household hazardous waste; and WHEREAS, the people of the State of California have enacted Assembly Bill 1220 (Eastin, Statues of 1993, Chapter 656) which provides grants to local governments to establish and implement waste diversion and separation programs to prevent disposal of hazardous waste, including household hazardous waste, in solid waste landfills; and WHEREAS, the California Integrated Waste Management Board has been delegated the responsibility for the administration of the Local Government Household Hazardous Waste Grant which includes procedures governing the application by and payment to eligible cities and counties; and WHEREAS, if awarded, the City of Moorpark will enter into a Grant Agreement with the California Integrated Waste Management Board for implementation of said grant, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council of the City of Moorpark authorizes the submittal of a grant application to the California Integrated Waste Management Board for a Local Government Household Hazardous Waste Grant — FY 2006/07. () 0CP21.8 HHW Grant Cycle 15 Resolution No. 2006 - Page 2 SECTION 2. The City Manager; Parks, Recreation & Community Services Director; Community Services Administrative Specialist; or a designee named by the City Manager, is hereby authorized and empowered to execute in the name of the City of Moorpark all necessary applications, contracts, payment requests, agreements, and amendments hereto for the purposes of securing grant funds and to implement and carry out the purposes specified in the grant application. SECTION 3. The City Clerk shall certify to the adoption of the resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 17th day of May, 2006. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachment B RESOLUTION NO. 2006- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, ESTABLISHING WASTE REDUCTION AND RECYCLED-CONTENT PRODUCT PROCUREMENT PRACTICES WHEREAS, the City of Moorpark adopted the Source Reduction and Recycling Element in 1991; and WHEREAS, it is the City's goal to promote the use of reusable, recyclable, and recycled products, and to encourage waste reduction activities as part of the City's plan to meet AB 939 goals; and WHEREAS, in support of its vision to serve as a leader in integrated waste management, the City's waste reduction and recycled-content product procurement practices shall be an example for other jurisdictions and businesses to follow; and WHEREAS, in developing a new waste reduction and recycled content product • procurement policy for the City, the City acknowledges that changes to internal business operations have resulted in efficiencies for the City. Therefore, the City's future waste reduction policies and programs shall focus on improvements to business functions to efficiently use resources, time, labor, and materials that will result in waste reduction; and WHEREAS, Executive Staff and managerial support is critical to improving business functional efficiency and achieving waste reduction and recycled content product procurement goals. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY Or MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council of the City of Moorpark establishes the following Waste Reduction and Recycled-content Product Procurement Practices: a. The City of Moorpark shall purchase and use reusable, recyclable, and recycled products whenever possible to the extent that such use does not negatively impact health, safety, economic constraints, performance standards or operational efficiency. b When approved by the City Manager, a not-to-exceed ten (10) percent price preference may be given to qualified products that are reusable, recyclable, or made from recycled material. 000220 Recycle Purchasing Policy Resolution No. 2006- Page 2 • c. Recycled paper shall be used for products that are highly visible to the public, including letterhead, copy paper, and business cards. d. When recycled products are used, reasonable efforts shall be undertaken to label them to indicate that they contain recycled materials. e. All City staff shall practice waste reduction procedures, such as duplex copying, avoiding excess packaging, and minimizing use of disposables (toner cartridges, kitchen supplies, etc.). f. Each City department shall examine purchasing requirements and maximize use of products that are durable, reusable, recyclable, and made from recycled feedstock. Such products could include office supplies, compost, motor oil, paint, tires, and construction materials. g. Contractors and consultants bidding to provide products or services to the City should demonstrate compliance with the City's purchasing and waste reduction practices to the greatest extent possible. h. The City shall develop conditions of approval for new residential and commercial construction that will provide adequate space for recycling activities. Conditions shall also be developed that encourage use of ' recycled building materials and maximize opportunities for the recycling of demolition and construction materials. i. The City shall investigate joint purchasing opportunities with other local governments as a way to maximize economic benefit to all jurisdictions. j. Staff from the Finance Department and Parks, Recreation, and Community Services Department shall meet annually to review purchasing practices and shall propose any identified changes to the City Manager for possible adoption and implementation. 00e2 21 Recycle Purchasing Policy Resolution No. 2006- Page 3 SECTION 2. The City Clerk shall certify to the adoption of the resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 17th day of May 2006. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk