HomeMy WebLinkAboutAGENDA REPORT 2006 0517 CC REG ITEM 10OMOORPARK CITY COUNCIL
AGENDA REPORT
ITEM 10' a
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sQ�OORPARK, CALIFORNIA
^oty Council MQeting
TO: The Honorable City Council
FROM: Mary K. Lindley, Parks, Recreation & Community Services Director L
DATE: May 8, 2006 (CC Meeting of May 17, 2006)
SUBJECT: Consider Contract Extensions for Sunridge Landscape Services and
Venco Western for Landscape Maintenance Services
DISCUSSION
The City Council is being asked to extend its contracts with Sunridge Landscape
Services (Sunridge) and Venco Western ( Venco) for various landscape maintenance
services throughout the City. Both Sunridge and Venco currently serve as the City's two
landscape maintenance contractors. They were both awarded new contracts in June
2003. Their contract terms expired June 30, 2004, but they both have three, one -year
extension provisions that the Council is being asked to exercise. This is the second term
extension.
Additionally, staff is recommending that the Council approve a rate increase for both
contractors in the amount of three percent. This is the amount of the proposed increase
for the City's Parks and Recreation Maintenance and Improvement Assessment District
for FY 2006/2007.
Sunridge
Sunridge Landscape Services, under the ownership of Craig Loft, has provided
landscape maintenance services to the City since before 1988 (prior to 1990, the
company was called Turf Pro). In 1996, the City conducted a formal bid process and
Sunridge was awarded a four -year contract as the lowest qualified bidder. In 2000, the
City approved a new contract with Sunridge that had extension periods through June
2003. Finally, in June 2004, the City entered into a new one -year contract, with three
optional one -year term extensions.
The City's contract with Sunridge covers maintenance of all City landscaped areas in
parks, parkways and medians, and other miscellaneous properties including, but not
limited to, the Civic Center, Metrolink Station, the Buffer Zone, Public Works Office,
Engineering and Building and Safety Office, and some Moorpark Redevelopment
S: \Community Services\ADMINISTRATIVE \CC Reports \2006 \05 -17006 (landscape contract extension).doc
The Honorable City Council
May 17, 2006
Page 2
Agency property (661 Moorpark Avenue and property along High Street). The only
areas excluded from its contract are the landscaped areas in Assessment District Zone
12, which consists of parkways and medians along Miller Parkway and parkways on the
east side of Spring Road, south of Peach Hill Road. These areas are maintained by
Venco Western. Additionally, Sunridge's contract requires them to open, clean, and
stock all park restrooms; open the park gates at the AVCP access road, AVCP tennis
courts, Miller Park tennis courts, Tierra Rejada Park tennis courts, and the Shadyridge
Buffer Zone, Monday through Friday.
Sunridge has carried out its contract obligations in a more than satisfactory manner, and
has demonstrated on numerous occasions a willingness to assist the City by performing
beyond its contractual responsibilities at no additional cost to the City. Where other
landscape maintenance contractors bill for every extra work assignment, Sunridge does
not. As one example, Sunridge goes out of its way to provide extra maintenance and
hardscape cleaning on High Street before Country Days. Additionally, Mr. Loft has
come out on the day of Country Days to ensure that everything looks good, and he has
never billed the City for this effort. Sunridge has been quick to provide the City with
assistance in eliminating hazards, such as downed trees, in inclement weather, again
without cost to the City. Sunridge is quick to respond to irrigation problems at any time
of the day and willingly assists staff with the review of new development landscape
plans (at no cost).
Venco
In 2000, the City awarded a contract to Venco Western as the successful low bidder, for
the maintenance of landscape areas on Miller Parkway, the north side of Tierra Rejada
Road, between Miller Parkway and Spring Road, and a small portion of Spring Road
(southeast parkway). In June 2004, the City entered into a new one -year contract, with
three optional one -year term extensions. To date, Venco's performance has been
satisfactory.
STAFF RECOMMENDATION
Approve one -year contract extensions through June 30, 2007, including a three percent
adjustment, with Sunridge Landscape Services, Inc., and Venco Western, Inc., for
landscape maintenance services as described in this report, and authorize the City
Manager to execute the amendments on behalf of the City.
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