HomeMy WebLinkAboutAGENDA REPORT 2006 0607 CC REG ITEM 10GTO:
FROM:
DATE:
SUBJECT:
MOORPARK CITY COUNCIL
AGENDA REPORT
Honorable City Council
ITEM % O' G -
City Council Meeting
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ACTION:
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Deborah S. Traffenstedt, Administrative Services Director /City Clerk 'j)!51—
Prepared by: Blanca Garza, Deputy City Clerk
May 24, 2006 (CC Meeting of June 7, 2006)
Consider Resolution Authorizing the Destruction of Certain Records
BACKGROUND AND DISCUSSION
Government Code Section 34090, et. seq., authorizes the destruction of City records that
are no longer required, with the approval of the legislative body by resolution and the
written consent of the City Attorney. The City Attorney's written consent is included with the
attached draft resolution. The records that are intended to be destroyed are shown on the
list attached to the resolution. The proposed destruction of records is consistent with the
City Council's approved Records Retention Schedule and /or state law.
STAFF RECOMMENDATION
Adopt Resolution No. 2006 -
Attachment: Draft Resolution
vvv
ATTACHMENT
RESOLUTION NO. 2006-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CERTAIN RECORDS
WHEREAS, Government Code Section 34090, et. seq., authorizes the
destruction of City records, documents, instruments, books, or papers after the same
are no longer required, with the approval of the legislative body by resolution and the
written consent of the City Attorney.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council finds that the records set forth in Exhibit "A ",
attached hereto, are older than two years; do not affect title to real property or liens
thereon; are not court records or matters of pending or threatened litigation; are not
minutes, ordinances or resolutions of the City Council or any board or commission of
the City; and are not records required to be kept by statute.
SECTION 2. The City Council also finds that the City Attorney and the City Clerk
have given written consent to the destruction of said records, as shown on Exhibit "A ".
SECTION 3. The City Council hereby authorizes the City Clerk to destroy the
City Records listed in Exhibit "A ".
SECTION 4. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this day of , 2006.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibit "A"
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Resolution No. 2006 -
Page 2
EXHIBIT "A"
RECORDS DESTRUCTION CONSENT
Location
Description of Record
Dates
Public Works
Department Director /Division Files
December 31, 2003
Private Vehicle Use Forms
and Prior
Public Works
Department Director /Division Files
December 31, 2003
Southern California Edison Reports of
and Prior
Street Lights Out / Malfunctioning
Public Works
Department Director /Division Files
December 31, 2003
Letters of Parking Citation Hearing Results
and Prior
Public Works
Department Director /Division Files
January 1, 1998, to
Letters of Dismissed
December 31, 2003
Parking Citations Hearing Results
Public Works
Department Director/Departmental Reports
January 1, 1999, to
Parking Citations
December 31, 2003
Public Works
Department Director /Departmental Reports
December 31, 2003
Departmental Closed Purchase Orders
and Prior
Citation: California Government Code, Section
34090
Approved for Destruction: aop�---
"-
Yugai L I
� ate
City Engineer / Public Works Director
Consent to Destruction; l � � i J� 'Z. V I
oseph M. Montes to
City Attorney
Deborah S. Traffenstedt Date
City Clerk
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