HomeMy WebLinkAboutAGENDA REPORT 2006 0621 CC REG ITEM 10PITEM 10- P.
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MOORPARK CITY COUNCIL
AGENDA REPORT
TO: The Honorable City Council
FROM: Yugal K. Lail, City Engineer /Public Works Director
PREPARED BY: Teddy Okoye, Assistant City Engineer lt�
DATE: June 7, 2006 (Council Meeting 6- 21 -06)
SUBJECT: Consider Approval of Plans and Specifications to Replace and
Cover Over Signs on Routes 23 and 118 Freeways as a Result of
Street Name Changes to Princeton Avenue and Los Angeles
Avenue; Authorization to Solicit for Construction Bids; and
Resolution Amending the Fiscal Year 2005/06 Budget to Fund
Construction
BACKGROUND
In September 2003 the City Council adopted a Resolution changing the name of
then Los Angeles Avenue (between High Street and the Route 118 freeway) to
Princeton Avenue. The effective date of that action was January 1, 2005. Also, in
November 2005 the Council adopted another Resolution changing the name of New
Los Angeles Avenue to Los Angeles Avenue with an effective date of July 1, 2006.
2. The City had previously approached Caltrans with a request that the freeway signs
affected by City action of September 2003 be replaced. The City was advised by
Caltrans that the City would have to undertake a project, at City cost, to have the
affected signs replaced.
3. The City then prepared and submitted a permit application for that work to Caltrans.
That application was denied because the project plans did not meet Caltrans'
criteria.
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Princeton Ave /New LA Ave Name Change
June 21, 2006
Page 2
4. The City then sought proposals from qualified engineering firms to prepare plans
and specifications for this sign replacement project. The firm of Katz, Okitsu &
Associates was retained to prepare plans, specifications and cost estimates (P,S &
E).
5 The replacement of New Los Angeles signs were then incorporated into the Los
Angeles Avenue sign replacement project for cost saving purposes.
6. Plans and specifications for these combined projects have been completed. A
permit application has been submitted to Caltrans. Permit approval is expected in
July 2006. Any additional permit condition or changes will be incorporated into the
plans by addendum.
DISCUSSION
A. Project Plans
As stated above, RS & E have been completed to replace and cover over signs to
show the change in name of street from Los Angeles Avenue to Princeton Avenue on
SR -118, and from New Los Angeles Avenue to Los Angeles Avenue on SR -23.
B. Scope of Work
The scope of work includes:
• fabrication and replacement of eight 20' x 10' overhead sign panels;
• replacement of eleven roadway and traffic signal signs; and
• changing street names on eight overhead sign panels by "covering /patching" on
existing panels at the locations noted on Exhibit 1.
C. Fiscal Impact
1. Project Cost Estimate: A preliminary estimate of project costs is as follows:
Element
Cost
Design
28,000
Construction
115,000
Construction Contingency 10%
11,500
Construction Administration/inspection
6,000
Total
160,500
Princeton Ave /New LA Ave Name Change
June 21, 2006
Page 3
2. Budget: There is no approved appropriation or budget for this project. A
Budget Resolution to fund this project is attached as Exhibit -1.
3. Funding Source: Staff recommends funding from the TDA Article 8A Fund.
D. Plans and Specifications
A copy of the Plans and Specifications for the subject project has been placed on
top of the file cabinets in the City Council Conference Room.
E. Project Approval -- Design Immunity
It is recommended below that the City Council approve the project plans and
specifications in order to document City Council approval of the scope and design
of the project. Such approval is also required for the purpose of establishing
design immunity pursuant to Section 830.6 of the Government Code of the State
of California.
F. Schedule
The anticipated project schedule is as follows:
Date
Action
6/21/06
Authorization to Solicit Bids
7/20/06
Bid Opening
8/2/06
Award of Construction Contract
8/10/06
Notice to Proceed
10/10/06 1
Project Completion
STAFF RECOMMENDATION (ROLL CALL VOTE)
1. Approve the plans and specifications for the subject project and authorize staff to
solicit for construction bids.
2. Adopt Resolution No. 2006-
Attachment:
Exhibit 1: Budget Resolution
RESOLUTION NO. 2006 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE 2005/2006
FISCAL YEAR BUDGET TO APPROPRIATE FUNDS FROM
TDA ARTICLE 8A FUND (2603) FOR STREET NAME SIGN
CHANGES FROM LOS ANGELES AVENUE TO PRINCETON
AVENUE AND FROM NEW LOS ANGELES TO LOS ANGELES
AVENUE ON STATE ROUTES 118 AND 23
WHEREAS, on June 15, 2005, the City Council adopted the Budget for
Fiscal Year 2005/06; and
WHEREAS, a staff report has been presented to the City Council requesting a
budget appropriation in the aggregate amount of $133,000; and
WHEREAS, Exhibit `A', attached hereto and made a part hereof, describes said
Budget amendment and its resultant impacts to the budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a Budget appropriation in the aggregate amount of $133,000
as more particularly described in attached Exhibit A, is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 21 st day of June, 2006.
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment:
Patrick Hunter, Mayor
Princeton New LA Avenue_ Sign Change- out_R.doc s,, "I\ I "
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Exhibit `A': Appropriation and Budget Detail
Exhibit `A'
BUDGET APPROPRIATION FOR PRINCETON AVENUE AND NEW LOS ANGLES
AVENUE STREET NAME CHANGE
FUND
ACCOUNT NUMBER
APPROPRIATION
REVISED
APPROPRIATION
2603.8310.8067.9640
REQUEST
TDA Article 8A
2603 -5500
$133,000
Budget Appropriation
ACCOUNT NUMBER
CURRENT
APPROPRIATION
SUBJECT
APPROPRIATION
REVISED
APPROPRIATION
2603.8310.8067.9640
$0
$133,000
$133,000
Approved as to form: �
Princeton New LA Avenue_ Sign Chan ge- out_R.doc rN ay � "
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