Loading...
HomeMy WebLinkAboutAGENDA REPORT 2006 0621 CC REG ITEM 10QTO: FROM: DATE: MOORPARK CITY COUNCIL AGENDA REPORT Honorable City Council rrE-M 10 -Q. CITY OF MOORPARK, CtALlF(.)R'N, ks City Council Meeting ALA Y. Deborah S. Traffenstedt, Administrative Services Director Vii^ June 13, 2006 (CC Regular Meeting of 6/21/06) SUBJECT: Consider Two -Year Memorandum of Understanding (MOU) with Service Employees International Union AFL -CIO, CLC Local 998 BACKGROUND AND DISCUSSION The City's current Memorandum of Agreement (MOA) with Service Employees International Union AFL -CIO, CLC Local 998, expires on June 30, 2006. A new two -year MOU is proposed and a draft is attached to this report. The reason for the name change (MOU versus MOA) is to establish more consistency with the language in State Law. The revisions that vary from the current agreement are shown through the use of legislative format. The compensation related revisions are summarized below: Section 501 — A retirement benefit is proposed to report the value of California Public Employees Retirement System (CaIPERS) Employer Paid Member Contributions (EPMC) as additional compensation (see discussion in separate staff report for June 21, 2006, regular meeting). CaIPERS approval of the City Council's EPMC resolution is required prior to implementation of this retirement enhancement that will be applicable to all City employees and officials that receive the CaIPERS retirement benefit. Section 503 — A retirement medical bonus is proposed to be paid at the time of voluntary separation for retirement from CaIPERS after no less than 15 years of cumulative service with the City of Moorpark into a retirement health savings plan (RHSP). The amount proposed after no less than 15 years is $75.00 for each full month of service and after 20 years is $100.00 for each full month of service. One stated exception to the cumulative service provisions is that for any regular employee with no less than 15 years (180 months) of cumulative service with the City of Moorpark, who retires by June 30, 2007, the City shall pay $100.00 for each full month of service into the Employee's RHSP. Section 601 - A 4.4 percent (4.4 %) cost -of- living raise is proposed beginning with the first full pay period in July 2006, and effective with the first full pay period beginning after July 1, 2007, the cost of living adjustment will be based on the Los Angeles- Riverside - Orange County Index for the month of April compared to the prior April, with a maximum increase of 5 percent (5 %). [1 •✓ �. .:� ty tJ Honorable City Council June 21, 2006, Special Meeting Page 2 • Section 605 — Effective with the first full pay period in July 2006, the Spanish language verbal bilingual pay compensation will increase to $.40 per hour and the Spanish language written bilingual pay compensation will increase to $.50 per hour. Section 701.13 — The City will continue to pay an amount equivalent to the family rate for the lowest -cost CalPERS medical insurance (currently the Blue Cross PERS Choice Plan), and the maximum cash -back provision for employees that select a lesser cost plan or decline to enroll dependents will increase from $275.00 to $300.00 for the time period July 1, 2007 through June 30, 2008. Revised Personnel Rules will be prepared for the July 19 regular meeting for consistency with the revised MOU. The cost -of- living and bilingual pay salary adjustments will be accomplished through an amended Salary Plan, to also be included as a separate agenda item for the July 19 meeting. Other language changes in the MOU include updating the list of current position classification titles, and clarifying overtime and work week adjustment language for specified positions. The MOU also includes agreement for City adoption of additional or amended privacy policy language to give notice to employees of City computer network, telephone system and video surveillance monitoring, and adoption of a new drug free work place policy similar to the California Joint Powers Insurance Authority sample policy. Staff is requesting that the City Council approve the new MOU for the time period from July 1, 2006, through June 30, 2008, and authorize the City Manager to sign the MOU with the final language to be approved by the City Manager and City Attorney. The Local 998 Union letter of support will be provided under separate cover. STAFF RECOMMENDATION Authorize approval of a new two -year MOU for the time period from July 1, 2006, through June 30, 2008, and authorize the City Manager to sign the new MOU following final language approval by the City Manager and City Attorney. Attachment: Draft MOU for July 1, 2006, through June 30, 2008 MEMORANDUM OF AGREEMENTUNDERSTANDING BETWEEN THE CITY OF MOORPARK AND SERVICE EMPLOYEES INTERNATIONAL UNION AFL -CIO, CLC, LOCAL 998 ARTICLE 1 TERM Sec. 101 TERM: This Memorandum of AgFeementUnderstang i M (hereinafter referred to as " g, , ntMOU ") by and between the City of Moorpark and Service Employees International Union AFL -CIO, CLC, Local 998 (hereinafter referred to as Local 998) shall be effective from July 1, 20066, up to and including Midnight, June 30, 20068. Sec. 102 SUCCESSOR AGR€€MENTMOU: In the event Local 998 desires to negotiate a successor AgreementMOU, it shall provide to the City Manager, during period of March 1, 20068, through June 1, 20068, or March 1 through June 1 of any year after 20068, its written request to modify, amend or terminate the AgreenneRtMOU and written proposals for such successor AgreernentMOU. ARTICLE 2 IMPLEMENTATION This AgreerMOU constitutes a mutual recommendation to be jointly submitted to the Moorpark City Council (hereinafter referred to as "City ") and the Local 998. It is agreed that this Agr-eer PAMOU shall not be binding upon the parties, either in whole or in part, unless and until approved by Local 998 and by majority vote by the City. It is understood that the City will not formally amend any affected City Resolution and /or Ordinance until after this Agr e-MMOU is approved by both parties. This Agree tMOU supersedes any and all prior Memorandums of Agreement with Local 998, including addendums. Local 998 shall notify the City in writing of the names of its officers, bargaining unit representatives, and any elected negotiator each time an election is held or new appointments are made. ARTICLE 3 RECOGNITION This Ag, , ernentMOU shall apply only to persons employed in regular full or part-time positions in the following job classifications and bargaining units: 1 )0c I O J its DraLt :....... ........... ........._.. GENERAL UNIT: Account Clerk I and II Account Technician I and II Administrative Assistant Administrative Secretary Administrative Specialist Associate Planner Assistant Planner I and II Clerk Typist Code Compliance Officer I and II Community Development Technician Community Services Technician Deputy City Clerk I Facilities Technician Information Systems Technician Maintenance Worker I, II, and III Planning Tonhnini n Receptionist Records Clerk Recreation Assistant Recreation Coordinator I Recreation Leader IV Secretary I and II Senior Maintenance Worker Teen Coordinator Vector /Animal Control Technician SUPERVISORY /CONFIDENTIAL UNIT: Active Adult Center Coordinator Crossing. Guard Supervisor Deputy City Clerk II Executive Secretary Human Resources Analyst Human Resources Assistant Maintenance Supervisor Recreation Coordinator II Recreation Supervisor Senior Account Technician Senior Planner Vector /Animal Control Specialist ARTICLE 4 STAFFING AND CLASSIFICATIONS CLASSIFICATIONS AND DUTIES: The City shall employ workers within the specific duties of their job descriptions and assign employees to "related duties" only in the 2 010 101-7A J date 6,1 3 06 Draft ........ ..... Pl e . r� absence of employees in full -time or part -time regular budgeted positions or in peak workload or emergency situations. ARTICLE 5 RETIREMENT Sec. 501 PAYMENT OF EMPLOYEE RETIREMENT CONTRIBUTION AND LEVEL OF BENEFITS: The City shall pay the employee contribution, not to exceed seven percent (7 %) of base salary, to the California Public Employees Retirement System (CaIPERS) and maintain the current level of benefits during the term of this °gFeeme nMOU: Section 20938 — Limit prior service to members employed on CaIPERS contract date; Section 21354 - Local Miscellaneous Member 2 percent (2 %) at age 55 CaIPERS retirement benefit; Section 21548 - Optional Pre - Retirement Settlement 2 death benefit; Section 21574 - Fourth Level of 1959 Survivor Benefits; and Section 21623.5 - $5,000 Retired Death Benefit. Effective with CaIPERS Compensation Review Unit approval and beginning no earlier than the first full pay period in July 2006 the City will report the value of Employer Paid Member Contributions (EPMC) to CaIPERS as additional compensation for all City employees that receive PERS retirement, pursuant to Government Code Section 20636(c) and California Code of Regulations Section 571(a)(1) Sec. 502 TWO -TIER RETIREMENT SYSTEM: The City may implement a two -tier retirement system if provided for by CaIPERS. Prior to implementation of the two -tier system, City shall discuss the matter with Local 998 but is not required to meet and confer on said implementation. Sec. 503 RETIREMENT MEDICAL BONUS: This retirement benefit applies to regular full -time employees and any regular part-time employee provided the same medical insurance benefit as a full -time employee for the employee portion of the City's contribution At the time of voluntary separation for retirement from the City's retirement system (CaIPERS) and after no less than 15 years (180 months) of cumulative service with the City of Moorpark the City shall pay $75.00 for each full month of service into the Employee's Retirement Health Savings Plan (RHSP) and after no less than 20 years (240 months) of cumulative service with the City of Moorpark the City shall pay $100.00 for each full month of service into the Employee's RHSP Regular-..part-time..-employees must complete the same number of hours 3 OC I o!7 plate 6/113/06 Draft rry ,� i, .+ , <• required for a full -time employee to be eligible for RHSP contribution at a ratio determined by the actual number of hours worked including paid leave with two thousand eighty (2,080) hours equivalent to one (1) year of service One exception to the cumulative service provisions stated in the preceding paragraph shall be that for any regular employee with no less than 15 years (180 months) of cumulative service with the City of Moorpark who retires June 30, 2007 the City shall pay $100.00 for each full month of service into the Employee's RHSP. ARTICLE 6 SALARY PLAN AND COMPENSATION Sec. 601 SALARY PLAN ADJUSTMENT: Effective with the first full payroll period beginning after July 1, 20056, the City agrees to adjust wages of classes in the bargaining units covered by this AgreementLAOU by a four and twofour- tenths percent (4.24 %) cost -of- living adjustment. Effective with the first full payroll period beginning after July 1 2007 the City agrees to adjust wages of classes in the bargaining units covered by this MOU by an annual cost of living adjustment to be determined by the Los Angeles- Riverside - Orange County index for the month of April compared to the prior April, with a maximum increase of five percent (5 %) Sec. 602 OVERTIME EXEMPT: Those lassif c- afions w4th the "EX" no tation are The Senior Planner Competitive Service classification is exempt from the payment of overtime, except as provided for in Section 902.6 and 902.C. Cfa ,nGGount Clerk -rand 11 GAO Un+ Tonhnini.+Y+ AGtive Adult Administrative Administrative Assistant .J 11 Center Coordinator Assistant SpeGialis Planner 1 and 11 Asseciate Clerk Typist Planner Code GomplianGe Community Officer 1 and 11 SeFViees Tecn+Ei G g Deputy ity upe se Clerk ; R 11 Executive Human RereuFGesT. SeGreta Fy scant -s ?006 HC_n Update 6!13%06 Draft Ma "i iniiP7'f'a'fTG�'�'�'e�-p7�JV i Maintenance VV 7r er 1,,1 1 , and TI 7T Planning TeGhn+Gian — Reeep+r'renist ReGOFds Cie* RnnnFeation Geordina i and 11 ReGFeati9nugenfise --- 8eeretaPj4 --aP4-4 Senior Planner "EX" �t�r/Ar�+r�at - -Ce n t� ©t-�e E+atist Sec. 603 OFF -DUTY PHONE /PAGER CALLS: Employees who receive work related telephone calls, including the time to make related return telephone calls, after having left work at the end of their normal scheduled work hours and /or on weekends or holidays are entitled to pay for the time spent providing service on behalf of the City. Such work for the City shall be compensated at the applicable rate for all time actually worked in increments of one - quarter (1/4) hour each time called or paged and including time workedspew making related return calls. After pre - approval of their supervisor, only employees who are required by the nature of the call to return to work shall be entitled to receive pay for callback, and as described in Section 4.12.1 of the City's Personnel Rules. If required to return to work, the time spent receiving and returning telephone calls pursuant to this paragraph shall count as part of the callback time Sec. 604 DEFERRED COMPENSATION CONTRIBUTION: City shall pay two percent (2.0 %) of a regular employee's base salary, including longevity pay (and excluding bilingual pay, in -lieu insurance payments, uniform cleaning allowance, overtime pay, and deferred compensation payment), into a City approved deferred compensation program, if and when the employee is enrolled in one of the City's participating deferred compensation programs. A regular, competitive service employee on an unpaid leave of absence will not receive a deferred compensation payment. Sec. 605 BILINGUAL PAY: Effective with the first full pay period in July 2006 Tthe City shall continue temcrease the payment for verbal bilingual compensation for.translation skills for regular full -time and part-time employees atto the rate of U*tyforty cents ($40.40) per hour for all hours actually worked, including vacation leave, annual leave, City holidays, and sick leave, but not for disability leave or other unpaid leave, for up to forty (40) hours per week for those regular employees with the demonstrated ability to effectively speak and understand Spanish without any need to call upon another Spanish - speaking employee to assist with translation. )l',u III` ?? U drite 6!13/06 Draft The City shall pay bilingual compensation for combined verbal /written translation skills for those regular employees in City Manager designated positions with the demonstrated ability to effectively speak, read, write, and understand Spanish without any need to call upon another Spanish- speaking employee or the use of a bilingual translation software program to assist with the translation. Effective with the first full pay period in July 2006 Tthe rate for combined verbal /written translation skills for regular full -time employees in designated positions will be increased to f®rtyfifty cents ($:40.50) per hour for all hours actually worked, including vacation leave, annual leave, City holidays, and sick leave, but not for disability leave or other unpaid leave, for up to forty (40) hours per week. The City Manager shall designate positions eligible for combined verbal /written translation skills without any requirement to meet and confer. Qualification for bilingual pay shall be determined by the City at its sole discretion and may include both verbal and written tests. All employees receiving bilingual pay may be tested annually by City. An employee hired prior to July 1, 2001, may decline to take the verbal /written or verbal -only bilingual tests; however, bilingual pay for that employee would cease beginning with the pay period following the annual test date. An employee who declines to take the combined verbal /written bilingual test may still qualify for the verbal -only bilingual pay upon successful completion of the verbal bilingual test. The City is not required to meet and confer on requiring completion of verbal or combined verbal /written bilingual testing for designated positions as a component of an open- competitive examination process, consistent with Section 6.1 of the Personnel Rules. Sec. 606 LONGEVITY PAY: Regular full -time and part-time employees that have completed ten (10) full years of service with the City shall be entitled to longevity pay benefits to be paid each pay period based on the gross base salary for that pay period, so long as the employee's performance evaluation for the current evaluation year is at least at a commendable (one level above satisfactory, 7.0 or higher score) level and the employee is not on unpaid leave.. Eligibility for longevity pay shall be considered annually, in conjunction with an annual performance evaluation. Any longevity pay granted pursuant to this Section, and based upon a completed performance evaluation, shall be effective as of the first day of the pay period in which the anniversary date occurs. Longevity pay shall be discontinued when an employee's overall average rating in an annual performance evaluation is less than a 6.0 score, or if .more than 6.0 but less than a 7.0 score for two consecutive annual performance evaluations. The date the discontinuance of longevity pay shall be effective is the first day of the pay period in which the performance evaluation anniversary falls. Following discontinuance, eligibility for longevity pay may be re- established upon achievement of at least a 7.0 or higher 00 FICA U L r. %1 %05 Graft (l 0, 4, 1 !°, t- score on an annual performance evaluation. After the first discontinuance of longevity pay (whether it's a result of an overall rating of less than a 6.0 score or a 7.0 score), subsequent discontinuance shall occur at any time when an employee's overall average rating in annual performance evaluation is less than an overall average rating of 7.0. Longevity pay shall be calculated as follows: 121 to 180 Months of service — one - percent (1 %) 181 to 240 Months of service — one and one -half percent (1.5 %) 241 to 300 Months of service — two percent (2.0 %) 301 or more Months of service — two and one -half percent (2.5 %) An unpaid leave of absence, which changes an anniversary date, shall not be counted towards eligibility for longevity pay. Regular part-time employees must complete the same number of hours required for a full -time employee to be eligible for longevity pay, at a ratio determined by the actual number of hours worked, including paid leave, with two thousand eighty (2,080) hours equivalent to one (1) year of service. -• �■ ION, .. _ 4! @ a. - - - - •_ empleyee will be PlaGed at a step higher than in the new mange M4 go iq 2 FiO4 their pres b. if th - - - _ ►_ -• �■ ION, .. _ 4! @ a. - - - - •_ empleyee will be PlaGed at a step higher than in the new mange that iq 2 FiO4 their pres b. if th - - - _ ►_ wiii be - -: - - 0% higher than theif present 6tepkafqji—,, G. If the ohange is 15. 10% perGent or higher, the employee will be plaoed at a-step OR the ServiGe higher than their employees not reGeive an M nGrease iR - Study irnplementatkm4n-Jufy-2��. hired after salary june as a 1 7 2005, result shaR gher than Step M (the 7 GCi6 III A Up ,1te 6/13/G6 Draft `ice � ✓ �. .� �... ��..� ARTICLE 7 INSURANCE PROGRAMS Sec. 701 PREMIUM PAYMENT: A. Dental, Life, and Vision Insurance: City shall continue to pay one hundred percent (100 %) of premiums for full - time employee and eligible dependents' coverage for the dental, life, and vision insurance programs. City agrees to maintain generally the same level of dental, life and vision insurance coverage, although the provider and specific benefits may vary to some extent based on the package of benefits offered and approved provider network for dental and vision insurance. City is not required to meet and confer on its decision to change providers for dental, life, and /or vision insurance (including a change in the provider network) during the term of this g�men MOU, so long as the insurance coverage provided has generally the same level of benefits. B. Medical Insurance: July 1, 20056, through June 30, 20068, Medical Insurance Cafeteria Plan: The City shall continue a cafeteria plan (Section 125 Premium -Only Plan for medical insurance. Beginning with the first full pay period of July 20066, through December 31, 2 June 30, 2008, the City's contribution for each employee shall consist of a medical insurance allowance of up to a maximum of an amount equivalent to the family rate for the lowest -cost CalPERS medical insurance Preferred Provider Organization (PPO) plan, and such contribution shall be inclusive of the minimum CalPERS medical insurance payment amount as specified in Section 22892 et seq. of the Government Code. ($48.40 in Galendar yeaf 200p). From January 1, 2006�-threugh june 30, 2006, the City's GontFibutieR fOF ea all-awanGe of up to a max mum of the G rnedmGal wnsuranGe PPQ plan, but in no event less than $908.00, and such payment amount as speGifie SeGtion 22892 et seq. of the GoveMme Code ($64.60 in The medical insurance cafeteria plan contribution wn 2005 and 2006, as specified above, is intended to pay for medical insurance for the employee and eligible dependents. An employee may convert up to a maximum of $275.00 for the time period July 1 2006 2006 P0,A JpdaLe 6.1-1-106 Draft _T_� movi P _ • . _ ARTICLE 7 INSURANCE PROGRAMS Sec. 701 PREMIUM PAYMENT: A. Dental, Life, and Vision Insurance: City shall continue to pay one hundred percent (100 %) of premiums for full - time employee and eligible dependents' coverage for the dental, life, and vision insurance programs. City agrees to maintain generally the same level of dental, life and vision insurance coverage, although the provider and specific benefits may vary to some extent based on the package of benefits offered and approved provider network for dental and vision insurance. City is not required to meet and confer on its decision to change providers for dental, life, and /or vision insurance (including a change in the provider network) during the term of this g�men MOU, so long as the insurance coverage provided has generally the same level of benefits. B. Medical Insurance: July 1, 20056, through June 30, 20068, Medical Insurance Cafeteria Plan: The City shall continue a cafeteria plan (Section 125 Premium -Only Plan for medical insurance. Beginning with the first full pay period of July 20066, through December 31, 2 June 30, 2008, the City's contribution for each employee shall consist of a medical insurance allowance of up to a maximum of an amount equivalent to the family rate for the lowest -cost CalPERS medical insurance Preferred Provider Organization (PPO) plan, and such contribution shall be inclusive of the minimum CalPERS medical insurance payment amount as specified in Section 22892 et seq. of the Government Code. ($48.40 in Galendar yeaf 200p). From January 1, 2006�-threugh june 30, 2006, the City's GontFibutieR fOF ea all-awanGe of up to a max mum of the G rnedmGal wnsuranGe PPQ plan, but in no event less than $908.00, and such payment amount as speGifie SeGtion 22892 et seq. of the GoveMme Code ($64.60 in The medical insurance cafeteria plan contribution wn 2005 and 2006, as specified above, is intended to pay for medical insurance for the employee and eligible dependents. An employee may convert up to a maximum of $275.00 for the time period July 1 2006 2006 P0,A JpdaLe 6.1-1-106 Draft through June 30 2007 and a maximum of $300.00 for the time period of July 1, 2007 through June 30 2008 of the medical insurance cafeteria plan allowance to cash or a deferred compensation payment each month, if not used for payment of CaIPERS medical insurance costs for employee and /or eligible dependents (hereinafter referred to as in -lieu payment), with the exception that an employee who receives payment by the City for the full family rate for the lowest -cost CalPERS medical insurance PPO plan shall not receive any cash -back payment. If the cost of the family rate for the lowest cost CalPERS medical insurance PPO plan decreases durinq the term of this MOU, the minimum amount to be used for the purposes of calculatinq the unused medical insurance cafeteria plan allowance to be converted to cash or a deferred compensation payment shall be $940.00. For employees electing to waive medical insurance coverage for themselves, proof of alternative medical insurance coverage shall be provided at the time of open enrollment each year, and the employee shall .certify he /she will continue such alternative coverage so long as he /she receives an in -lieu payment. City agrees to provide this in -lieu payment option only so long as provider does not object and this action is consistent with applicable federal and state laws. Once the employee has selected an option for insurance coverage and /or in -lieu payment that would begin January 1 of the calendar year, he /she may not change their selected option until the next open enrollment date of the medical insurance plan, except as is permitted by law. All medical insurance costs that exceed the City's maximum allowance for the calendar year shall be paid by the employee through payroll deduction. C. Disability Insurance: City will continue to pay one hundred percent (100 %) of the cost for long -term disability insurance for employees. The City at its sole discretion may elect to provide short-term disability insurance that is supplemental to State short-term disability insurance for regular employees working a minimum of 1,300 hours annually. The City at its sole discretion may elect to cancel such supplemental short-term disability insurance at any time. City is not required to meet and confer on its decision to cancel supplemental short-term disability insurance. ARTICLE 8 HOURS OF WORK Sec. 801 BREAK TIMES: Employees in classifications covered by the °green ;tMOU shall be entitled to one (1) fifteen - minute paid break during each four (4) hour period of work. Insofar as possible, said breaks shall fall approximately midway in the work period. Said breaks shall neither be cumulative nor added to the lunch break. Breaks may be delayed or denied for unusual circumstances or emergencies. %1)C'6 P,IC.T 1 (1aL e r.% i06 Draft Sec. 802 MODIFIED WORK SCHEDULE (9/80): A 9/80 work schedule is defined as a modified work schedule plan, in which employees work eight 9 -hour days and one 8 -hour day in a pay period totaling 80 hours. The City is not required to meet and confer with Local 998 on any decision to continue or discontinue a 9/80 schedule. The City Manager at his /her sole discretion, may issue any additional rules for the 9/80 schedule. The City retains the ability to cancel the 9/80 schedule at any time at the City's sole discretion. City is not required to meet and confer on its decision to cancel the 9/80 schedule or modify any rules pertaining to the 9/80 schedule. The City Manager at his /her sole discretion may exempt any position or group of positions from being placed on a 9/80 schedule in order to fulfill the mission of the City. For each pay period, the City shall determine at its sole discretion the schedule for each employee, including what day is the 8 -hour day and which is the off day, to ensure maintenance of a 40 -hour work week in compliance with the Fair Labor Standards Act. Whenever practical, the off day shall be Monday or Friday. Regular full -time employees will receive 8 hours of holiday leave pay for a full holiday and 4 hours for a half -day holiday. If applicable, regular part-time employees on a 9/80 schedule will receive prorated holiday leave. Any employee scheduled to work other than an 8 -hour day on a designated City holiday must use vacation leave, annual leave, administrative leave, or compensatory time to make up the difference. If a holiday falls on a day that is scheduled as an off day for a regular full -time employee on a 9/80 schedule, the City will credit 8 hours of vacation leave or annual leave for each holiday which occurs on an employee's off day. If applicable, a regular part-time employee on a 9/80 schedule will receive prorated annual leave for each holiday, which occurs on that employee's off day. Employees will be required to charge the amount of paid time off necessary to account for the number of hours in the regular daily work schedule when utilizing vacation leave, annual leave, sick leave, administrative leave, or compensatory time. For example, an employee shall charge 9 hours of leave for a regularly scheduled 9 -hour day. Employees serving jury duty on their off days shall not be compensated by the City. At any time, the City Manager with no less than one -week notice may determine at his /her sole discretion that any position or group of positions shall be returned to the standard 8 -hour day, 40 -hour week schedule. Employees will not be allowed to change from one schedule to another, unless approved by the City Manager. At the time a regular, full -time position is filled., a decision about the work schedule shall be made by the City. 10 006 I4 %? Jx: %iLe r /' jQ6 DraLL ll � -✓ V' 1 J. v Those positions not allowed a 9/80 schedule, as a result of fulfilling the City's mission, may be periodically adjusted to a 9/80 schedule if authorized by the City Manager. The City Manager may, without advance notice,- temporarily return an employee to a standard 8 -hour day, 40 -hour week schedule to ensure adequate staffing exists to accomplish the City's mission The need for this temporary schedule change and the duration will be determined by the City Manager at his /her sole discretion The reasons for the temporary schedule change may include but are not limited to a position vacancy, employee leave of absence or change in workload Employees on the 9/80 schedule assigned to City Hall shall work 7:45 a.m. to 5:45 p.m. on their 9 -hour days and the hours for their 8 -hour day shall be as approved by their Department Head (not to begin earlier than 7:45 a.m. or end earlier than 4:45 p.m.). Employees assigned to the Public Works /Community Services yard facilities shall work 6:45 a.m. to 4:15 p.m. on their 9 -hour days and the hours for their 8 -hour day shall be as approved by their Department Head (not to begin earlier than 6:45 a.m. or end earlier than 3:15 p.m.). Employees assigned to the Arroyo Vista Recreation Center and Active Adult Center and Vector Control /Animal Regulation employees shall work a schedule as determined by the City Manager or his /her designee. Those employees assigned a shift that includes Saturday and /or Sunday may have a shift of up to 10 hours on those days, so long as no other workday is less than 8 hours. An unscheduled absence on a work day preceding or following a scheduled 9/80 day off more than once in a 12 -month period is considered excessive and shall be considered to have an impact on the City's ability to fulfill the mission of the City. An employee who is absent from work the regular work day preceding or following a 9/80 scheduled day off, without prior written authorization from the supervisor or department head, shall not be allowed the use of accumulated leave for such absence. The City Manager may waive this provision if written documentation, such as but not limited to a physician's certificate, is provided to justify the unscheduled absence. The intent of this Rule is that it is the responsibility of the employee to seek the waiver. Sec. 803 MISCELLANEOUS: A. The City shall maintain a one -half hour lunch and its ability to have the work day start as late as 8:00 a.m. for employees in the Maintenance Worker I, II, and III; Senior Maintenance Worker; and Maintenance Supervisor classifications, except for the Maintenance Worker I, II, or III assigned to the Community Center and /or similar facilities. B. The City has discretion to make occasional adjustments of the work week, day or hours for the following list of employees: Active Adult Center 11 006 mcvi Up "rte 6, 113/05 Graft Coordinator; Administrative Specialist; Assistant Planner I and II; Associate Planner; Code Compliance Officer I and ll; Community Development Technician; Community Services Technician; Crossing Guard Supervisor; Deputy City Clerk I and II; Facilities Technician; Human Resources Analyst; Human Resources Assistant; Information Systems Technician: Maintenance Worker I, II, and III; Maintenance Supervisor; ; Recreation Assistant; Recreation Coordinator I and II; Recreation Leader IV: Recreation Supervisor; Senior Maintenance Worker; Senior Planner; Teen Coordinator; Vector /Animal Control Specialist; and Vector /Animal Control Technician. When informed that an occasional adjustment will be scheduled and said adjustment involves two or less shifts within a work week, the employee may request in writing and the Department Head may approve in writing that one or both of the shift adjustments not occur. If as requested, the shift adjustment is not made, and the employee works in excess of forty (40) hours in a work week, then any time worked in excess of forty (40) hours shall be compensated in accordance with Section 4.12 of the Personnel Rules. The City will include a reference in the specified job classifications relating to the occasional need to adjust the work week, work day or hours to serve the interest of the City's operation and mission. The City has discretion to make occasional adjustments of the work week day or hours for all Competitive Service employees for the purpose of attending work - related training C. The City is not precluded from: 1) Assigning a work week and hours with a schedule that is different from Monday to Friday, 8:30 a.m. to 5:30 p.m. or as described in Section 802 of this gFeerneRtMOU; or 2) implementing an occasional adjustment that involves more than one day per week. The City shall provide no less than two (2) weeks notice to the affected employee before altering his /her work schedule, unless as determined by the City Manager less notice is needed to fulfill the mission of the City. D. Sick Leave: Competitive Service employees that remain eligible to accrue sick leave, and have been employed with the City of Moorpark for more than 180 cumulative months of service (unpaid leave of absence time will be deducted), will be eligible to receive in cash payment fifty percent (50 %) of his /her sick leave balance, accumulated as of the effective date of voluntary or involuntary separation from service with the City of Moorpark for any reason other than if separated from service due to conviction of any misdemeanor concerning an act related to his /her official duties or moral turpitude or convicted of any felony. The cash payment shall also be paid to any qualified beneficiaries if the separation is due to the death of the employee. 12 )Cu MCA J1.-,(d; .te r %C5 D r a f L •. r r HIS - - Vol dr.li.10W.% E. Annual Leave: Section 13.5 of the Personnel Rules will be revised to incorporate the following change to the maximum accumulated annual leave balance: Beginning Juiy 1 2006 the maximum accumulated annual leave balance for a full -time employee shall be three hundred and sixty (360) hours and for a regular part-time employee shall be two hundred and seventy (270) hours. ARTICLE 9 OVERTIME Sec. 901 DEFINITION: Overtime is defined as hours worked in excess of 40 hours in a work week. For purposes of calculating overtime, observed holidays, and pre- approved vacation leave and annual leave, but not sick leave or other time off, shall be credited as time worked during the work week. Sec. 902 COMPENSATION FOR OVERTIME HOURS WORKED: A. Employees shall be paid overtime in cash or, with the approval of the City Manager, compensatory time at a rate of one and one -half times all overtime hours worked, consistent with Rule 4, Compensation, in the Personnel Rules, except as otherwise provided for in Sections 902 and 903 herein. B. 1. Senior Planners shall be paid at straight -time rate or shall receive equal compensating time off for all overtime hours worked for which City can charge said hours against deposits of other than City General funds consistent with applicable City and State laws, rules, policies and procedures. If overtime is the result of attendance at a meeting of the City Planning Commission, Parks and Recreation Commission and /or other official meetings commencing after 5:30 p.m. or on weekends or holidays, no one deposit may be charged more than six (6) hours for any one employee nor more than a total of six (6) hours for any one meeting. An employee required to work more than four (4) hours at an official meeting not billable to a project deposit may claim the balance of hours worked as Administrative Leave per paragraph 2., below. Said claim must be approved by the City and shall begin at the commencement of the meeting, the employee's arrival at the meeting or time directed to arrive at the meeting, whichever is later. 13 )Gu MCA Upeate 61 %05 Draft 2. For each of the first forty (40) hours of overtime in each fiscal year of this agre ?men MOU for which compensation is not paid per 1., above, and for any other work including attendance at official meetings commencing after 5:30 p.m. or on weekends or holidays, not billable to a development project deposit, the employee shall receive one hour of Administrative Leave calculated at the straight -time rate. C. An employee who is eligible for Administrative Leave and who is required to work four or more hours beyond the normal work day may request the Department Head to use Administrative Leave or adjust their schedule on the subsequent day so long as the adjusted schedule includes eight (8) hours of actual work, unless Administrative Leave or other leave is used. Sec. 903 POLICY - LIMITATION ON OVERTIME: A. It is the City's policy to avoid the necessity for overtime whenever possible. Overtime work may sometimes be necessary to meet emergency situations affecting public health, safety or welfare, seasonal or peak workload requirements. No employee shall work overtime unless authorized by his /her supervisor /department head. B. Notification of the need for overtime shall generally be provided to affected employees at least one (1) hour prior to the beginning of the overtime, with the exception of an overtime increment of 30 minutes or less that falls at the end of the regular work day schedule. When employees are not noticed in advance, as set forth in this article, the employee shall be paid an additional one -half (Y2) of his /her then regular rate of pay for the first hour of overtime. In addition, overtime worked without such prior notice shall result in no less than one (1) hour overtime pay, unless said overtime is for a time period of 30 minutes or less that falls at the end of the regular work day schedule. This section shall not apply to the Deputy City Clerk I and ll, Human Resources Analyst, and Human Resources Assistant, and Information Systems Technician positions and shall not apply in emergency situations that affect public health, safety or welfare. C. Employees shall not have their regular scheduled work week or work day altered by the City for the avoidance of overtime, except for those classifications specified in Section 602 of ; rtiG;c 6803.13 of this °"rm MOU or for fulfillment of the City's mission. For all affected employees in those specified classifications, the City shall provide no less than one (1) week advance notice of any scheduled weekend, night work, and /or other changes to the regular scheduled work week, except that in City's sole discretion as a result of an urgent need or special circumstance or to ensure that such employee maintains a 40 -hour workweek, the City may give less notice. ARTICLE 10 14 JGG MCA Jpdate 6/13!1) 5 Draft TEXTBOOK AND TUITION REIMBURSEMENT Sec. 1001 PURPOSE AND ELIGIBILITY: To provide a program whereby regular full - time employees of the City are reimbursed for the costs of textbooks, tuition, registration and laboratory fees for occupationally related school courses, workshops, and seminars satisfactorily completed on the employee's own time. Sec. 1002 COURSES ELIGIBLE: The following criteria will be used in determining eligibility for reimbursement: A. Courses must have a reasonable potential for resulting in more effective City service. B. Courses directly related to the employee's occupational field are eligible. C. Courses that are prerequisite to job - related courses are also eligible. D. Job - related courses preparing an employee for promotion in his /her job field, or a job field for which there are promotional opportunities within City service. E. Graduate course work, which is required to receive a job - related Master's Degree, is eligible for reimbursement. F. Courses must be satisfactorily completed. A grade of "C" or its equivalent is required for reimbursement. A grade of "A" or "B" or its equivalent (Pass for Pass /Fail courses) is required for reimbursement for graduate courses. G. Courses must be offered by a school which is accredited by the Western Association of Schools and Colleges, the U. S. Department of Health, Education and Welfare, the Veteran's Administration, or other scholastic /professional accrediting organization approved by the City Manager. H. Seminars and workshops directly job - related are eligible if offered in conjunction with an accredited college, educational institution or professional organization. The course work must be approved in advance by the City Manager. Costs for course materials, including textbooks, will be reimbursable only if such items are a mandatory requirement of the course. At the City's option, said materials may be required to be provided to the City upon completion of a course if it is determined to be of benefit to the City. Sec. 1003 COURSES NOT ELIGIBLE FOR REIMBURSEMENT: A. Those taken to bring unsatisfactory performance up to an acceptable level. 15 )Cu [I0 <A Ur laLe 6.1"-3-106 Draft B. Those which duplicate training provided by the City. C. Those which duplicate training the employee has already received. Sec. 1004 TEXTBOOK AND TUITION REIMBURSEMENT: Tuition Reimbursement: City shall, unless otherwise designated in this gT erne ;tMOU, provide for one hundred percent (100 %) reimbursement of tuition for off -duty, job - related recognized courses up to a maximum of One Thousand, Two Hundred Dollars ($1,200.00) per fiscal year, and a lifetime maximum of Six Thousand Dollars ($6,000.00) in accordance with the provisions of this Article. The available funding for the program shall be subject to the annual fiscal year budget appropriation by the City Council. The amount of reimbursement shall not exceed the then applicable fees and charges used by the California State College and University System. An eligible employee may request a funding advancement to cover the costs associated with one course per fiscal year. Such request shall be made in writing to the City Manager and shall describe the financial hardship or other reasons for necessitating the proposed advancement. Sec. 1005 COSTS NOT COVERED: In terms of both time and money, the following costs are not covered by this program: A. Courses must be taken on the employee's own time, or compensatory time, vacation leave, annual leave, or administrative leave approved in advance by the . Department Head. Department Heads are encouraged to adjust schedules whenever possible to allow employees to attend classes and make up any time lost. The intent of this Section is to not provide for time off with pay. B. Neither transportation nor mileage reimbursement are provided for by this program. C. Parking fees, meals and other costs not specifically covered in this program will not be paid by the City. D. Costs for which reimbursement is received from other sources are not covered. Portions not covered from other sources will be paid by the City up to the maximum as provided by this Article so long as the other provisions of this Article are met. E. Conventions and conferences are not covered by this reimbursement program. F. Courses in preparation for a Juris Doctorate (law) degree are not covered by the program. 10.1 7i: II .A J] ._tLe 6/' %GC DraLt CNper. `' . _.. r- G. Preparation courses for professional certifications, testing for said licenses are not covered by this program. Sec. 1006 TEXTBOOK AND TUITION PROGRAM ADMINISTRATION: Each Department Head is responsible for the administration of this program for employees assigned to his /her department. Only those employees who receive at least a satisfactory performance evaluation during the most recent evaluation period shall be eligible for this program. Employees shall provide their Department Head with notice of intent to participate in the program, including any itemization of costs, four (4) weeks prior to registration for the course(s). The Department Head shall then provide the employee written confirmation of approval or denial of said request within two weeks of receipt of the employee's notice of intent to participate. An employee may file a formal grievance consistent with Section 15.4 of the Personnel Rules upon receipt of a written denial. Failure of an employee to request prior written approval from the Department Head prior to taking an off -duty course will result in ineligibility of costs for reimbursement. If participation is approved, an official record of grades and receipts or, if grades not awarded, record of satisfactory completion, must be received by the Department Head within 90 days after the last class session. Reimbursement will be made to the employee within two weeks after grade cards and receipts have been received by the Department Head. The Personnel Director may develop such forms and additional procedures which he /she deems necessary to accomplish the intent of this textbook and tuition program. Sec. 1007 USE OF TEXTBOOK & TUITION - OUT OF STATE: An employee shall be entitled to reimbursement for classes /courses taken out -of- state, provided that all the above criteria are met and it results in no additional cost to the City. Sec. 1008 TEXTBOOK AND TUITION REIMBURSEMENT TO CITY AT SEPARATION OF CITY EMPLOYMENT: In the event the employee leaves the City service within six months from the date of completion of the course(s), employee shall reimburse the City for the full costs of the course(s). Employees leaving between six (6) months to twelve (12) months shall reimburse the City seventy -five percent (75 %) of the costs. Employees leaving between thirteen (13) months to twenty -four (24) months shall reimburse the City for twenty -five percent (25 %) of the costs. This reimbursement provision shall not apply to an employee who leaves the City service as a result of a service retirement under the City's retirement program or is dismissed from City service. ARTICLE 11 HOLIDAYS 17 OC M(Vd UJpd to r! 06 Graft 'lj Sec. 1101 PAID ASSIGNED HOLIDAYS: 1. New Year's Day, January 1; 2. Martin Luther King's Birthday, the third Monday in January; 3. President's Day, the third Monday in February; 4. Cesar Chavez day, March 31, as follows: a) If March 31 falls on a Sunday, Monday, Tuesday, or Wednesday, then the holiday will be observed on Monday; b) If March 31 falls on a Thursday, Friday, or Saturday, then the holiday will be observed on Friday. 5. Memorial Day, the last Monday in May; 6. July 4 and either July 3 or July 5 as follows: a) July 3 — Eight hours if this date falls on Monday; b) July 5 — Eight hours if this date falls on a Friday; 7. Labor Day, the first Monday in September; 8. Veteran's Day, November 11; 9. Thanksgiving Day, the fourth Thursday in November, 10. The day after Thanksgiving; 11. Christmas Day, December 25; 12. Christmas Eve (December 24) as follows: a) Four hours if this date falls on Tuesday, Wednesday, Thursday or Friday; or b) Eight hours if this date falls on Monday; or C) No hours if this date falls on Saturday or Sunday; or d) Four hours on Thursday, December 23 (due to Friday, December 24, becoming the holiday in accordance with the provisions set forth below) 13. December 31 as follows: Eight hours if this date falls on a Monday. 14. And every day appointed by the President of the United States or Governor of this State for public feast, Thanksgiving or holiday, when specifically authorized by the City Council. Except numbers 6.a. (July 3) and 6.15. (July 5), 12. (December 24), 13. (December 31), or 14., above, if a paid assigned holiday falls on a Saturday, the preceding Friday shall be the holiday in lieu of the day observed. Except numbers 6.a. (July 3) and 6.b. (July 5), 12. (December 24), 13. (December 31), or 14., above, if a paid assigned holiday falls on a Sunday, the following Monday shall be the holiday in lieu of the day observed. For those employees regularly scheduled to work Saturday and /or Sunday, the paid assigned holiday shall be the day on which the holiday actually occurs. All assigned holidays shall be eight hours paid for City employees, with the exception of Christmas Eve as described above. The Cesar Chavez, July 3, July 5 and December 31 holidays are subject to the revised holiday pay language in Sections 1102 and 1103. 18 J06 MOA Jpdate r 13ii,6 DraLL Sec. 1102 WORK ON HOLIDAYS: Full -time employees who are required to work on a paid assigned holiday shall, in addition to receiving straight time, not to exceed eight (8) hours per holiday, be paid in cash at one and one -half their then regular rate of pay for hours actually worked, up to eight (8) hours, not to exceed eight (8) hours per holiday. Any time worked in excess of eight (8) hours on a paid assigned holiday shall be paid in cash at two and one - half (2 %2) times their then regular rate of pay. Any full -time employee, who's regularly scheduled day off falls on a paid assigned holiday and who is not required to work on said holiday, shall be credited with eight (8) vacation leave or annual leave hours for each such holiday. Full -time employees required to work on the Cesar Chavez, July 3, July 5, or December 31 holidays shall receive straight -time pay, not to exceed eight (8) hours, and shall also be credited with one hour of vacation leave or annual leave for each hour worked on the referenced holidays, not to exceed eight (8) hours. Any hours worked in excess of eight (8) hours on the Cesar Chavez, July 3, July 5, and December 31 holidays shall be paid in cash at two and one -half (2 Y2) times the employee's regular rate of pay. At an employee's request, the City Manager may approve a change in regular work schedule to permit an employee to work on, a designated City holiday in exchange for an alternate day off within the same work week, without holiday pay. Sec. 1103 HOLIDAY POLICY FOR REGULAR PART -TIME EMPLOYEES: Employees whose regular schedule is less than full time shall receive holiday credit on a pro -rata basis, receiving pay or annual leave based on their regular scheduled hours for the fiscal year. Regular part-time employees required to work on the Cesar Chavez, July 3, July 5, and December 31 holidays shall receive straight -time pay for hours worked and shall receive pro -rated annual leave as credit for the holiday, consistent with applicable provisions in the Personnel Rules. ARTICLE 12 LOCAL 998 RIGHTS Sec. 1201 ASSOCIATION BUSINESS AND PAID WORK TIME: The City agrees to authorize up to one (1) City employee per bargaining unit who is a member of the Board of Directors of Local 998 up to one (1) hour per month time to attend Local 998 Board meetings on their own time by utilizing compensatory time off, vacation leave, annual leave, or leave without pay, if such time is requested in advance. In addition, Local 998 paid staff are authorized to visit work stations of Board members to obtain signatures on official Local 998 documents. we] OG6 MOA J its r %1�%��5 Draft It is further agreed that officers, executive board members and unit representatives (unit stewards) will conduct all other Local 998 business on their own time, except as authorized by this section for time spent in negotiations, discipline related meetings, formal grievance related meetings with the designated City representative, or City- initiated investigatory interviews., The City will grant up to a maximum of one hour of City -paid leave for representative attendance at a discipline - related meeting per discipline incident. The City will grant up to two hours of City -paid leave for employee and representative attendance at a formal grievance related meeting with the City Manager or hearing officer; for Local 998 unit representative attendance at negotiation meetings with the designated City representative; and for a City- initiated investigatory interview. Local 998 officers, executive board members and unit representatives (unit stewards) may request approval of use of compensatory time, vacation leave, annual leave, or leave without pay for all other time spent in negotiations, discipline related meetings, formal grievance related meetings, and City- initiated investigatory interviews that exceed the City compensatory time agreed to by this section. Sec. 1202 UNIT REPRESENTATIVE: Local 998 may designate a unit representative in each bargaining unit to represent those employees in their respective units. Local 998 shall submit to the City a list of unit representatives within 30 days following the signing of this AgFef entMOU.. The list is to be updated on a semi - annual basis. When requested by a unit employee, a unit representative may represent the aggrieved unit employee under the formal Grievance Procedure, and the City shall grant the representative and the employee up to a maximum of two hours of City -paid time to attend the grievance meeting. All grievance preparation work shall be done on the employee's and representative's own time, but may include using compensatory time, annual leave, vacation leave, or leave without pay (when there is no accumulated compensatory time, annual leave or vacation leave), with prior supervisor approval. Sec. 1203 INTERDEPARTMENTAL MESSENGER SERVICE (BROWN MAIL) AND USE OF CITY FACIMILE (FAX) MACHINE COPIER OR PRINTER: The County's interdepartmental messenger service (brown mail) may be used for individual business - oriented communication between employees who are represented by Local 998 and between the paid staff of Local 998 and such employees, provided that paid staff of Local 998 shall pick up and deliver all messages being communicated outside the City's /County's normal distribution route and provided written concurrence for use of the brown mail is received from the County of Ventura and said service is at no cost to the City. The City's FAX machine may be used for business - oriented communication between employees who are represented by Local 998 and between the paid staff of Local 998 and such employees, provided that the City's we OCu PICA iJP aLe r,; %C6 DrafL established fees for sending a FAX and the standard paper copy charge for receiving a FAX be paid by Local 998 or the employee receiving such communication. Use of the City's copy machines or printers is permitted subject to payment of the City's established fees for copies pursuant to the City Council Miscellaneous Fee Schedule. Sec. 1204 PAYROLL DEDUCTIONS: It is mutually agreed that the City will deduct, from the pay of Local 998 members, dues and monies for benefit programs in the amounts certified to be current and correct by the Executive Director of .Local 998. There shall be no more than one such deduction per employee per pay period. Said deductions shall only be made from those employees who individually request in writing on the forms specified by the City, that such deductions shall be remitted by the City to Local 998. This authorization shall remain in full force and effect until revoked in writing by the employee or until the employee terminates City employment. The City and Local 998 mutually agree that both parties and their respective officers, employees and agents be saved, indemnified and held harmless from any liability due to errors and omissions arising out of the other party's use of the Local 998 - sponsored deduction code. Sec. 1205 UNION SECURITY "AGENCY SHOP ": This article summarizes the arrangement between the City and Local 998 concerning Agency Shop as defined in Section 3502.5 of the Government Code relating to public employment. Upon the execution date of the amendment to the Memorandum of Agreernen MOU which incorporates the Agency Shop provisions of Section 1205, all General Unit employees who choose not to become members of Local 998 shall be required to pay to Local 998 a representation service fee that represents such employee's proportionate share of Local 998 cost of legally authorized representation services, on behalf of the unit employees in their relations with the City. Such representation service fee shall in no event exceed the regular periodic membership dues paid by General Unit employees who are members of Local 998. General Unit employees hired after the effective date of this agreernentMOU shall be subject to its terms immediately after becoming an employee of the City. Any employee who is a member of a bona fide religion, body, or sect that has historically held conscientious objections to joining or financially supporting public employee organizations shall not be required to join or financially support Local 998 as a condition of employment. Upon determination by the City Manager and the Local 998 Executive Director that an employee qualifies as a conscientious objector, the employee shall be required, in lieu of periodic dues or Agency Shop fee to pay sums equal to the Agency Shop representation service fee to one of the following 21 )0v II JI Nate 6 %13/06 Draft nonreligious, nonlabor charitable funds exempt from taxation under Section 501(c)(3) of the Internal Revenue Code: Community Care Services of Moorpark, Moorpark Community Services Center and Food Pantry, Moorpark /Simi Valley Neighborhood for Learning, or United Way of Ventura County. As a condition of continued exemption from the requirement of financial support to Local 998, the employee shall be required to have the charitable fund payments made through payroll deduction. As a condition of the Agency Shop arrangement, Local 998 shall keep an adequate itemized record of its financial transactions and shall make available annually to the City and to the employees who are members of Local 998, within 60 days after the end of its fiscal year, a detailed written financial report thereof in the form of a balance sheet and an operating statement, certified as to accuracy by its president and treasurer or corresponding principal officer, or by a certified public accountant. A copy of such financial report shall be provided annually to the City Manager, City of Moorpark, 799 Moorpark Avenue, Moorpark, CA 93021. Local 998 shall make available to General Unit employees required to pay an Agency Shop representation service fee under this arrangement, at its expense, an escrow and administration appeals procedure for challenging the amount of the fee that complies with the requirements of applicable law. Local 998 herein agrees to fully indemnify the City and its officers, employees, agents and contract staff against any and all claims, proceedings and liability arising directly indirectly, out of any actions taken or not taken by or on behalf of the City under this Agency Shop arrangement and to reimburse the City of its costs in defending against any such claims, proceedings or liability. The Agency Shop provisions of Section 1205 may be rescinded by a majority vote of all the employees in the General Unit represented by Local 998, provided that: (1) a request for such a vote is supported by a petition containing the signatures of at least 30 percent of the employees in the General Unit; (2) the vote is by secret ballot; and (3) the vote may be taken at any time during the term of the Memcrcndum of AgFeemen +MOU but in no event shall there be more than one vote taken more frequently than once every twelve months. Sec. 1206 BULLETIN BOARDS. Local 998 will be permitted a bulletin board area for union postings in the following work locations where its members congregate: employee break room at City Hall Public Works /Parks field office, Arroyo Vista Recreation Center office Public Works /City Engineer office and future City Corporation Yard ARTICLE 13 22 4 '05 Dr Lt MAINTENANCE OF EXISTING CONDITIONS Sec. 1301 Personnel policies and procedures of the City, to the extent that they constitute wages, hours and terms and conditions of employment, shall remain in full force, unchanged and unaffected during the terms of this AgFeemeetMOU unless changed pursuant to the meet and confer process. Moorpark Administrative Procedures (M.A.P.'s) may be established or changed without the need to meet and confer, with the exception that for City Manager approved M.A.P.'s, the City shall provide ten (10) days notice to all affected employees and designated Local 998 Union representatives prior to implementation, except such M.A.P.'s that the City Manager determines to require immediate implementation. ARTICLE 14 MISCELLANEOUS PROVISIONS The following items are to be included in applicable rules, regulations and policies: Sec. 1401 MAINTENANCE OF CALIFORNIA DRIVER'S LICENSE: All classifications requiring possession and maintenance of a valid California Driver's License and /or are required to drive a vehicle for the City, are required to immediately inform the City Manager in writing of any restrictions, suspensions and /or revocations of their Driver's License. Failure to comply will result in disciplinary action, including dismissal. Sec. 1402 UNIFORMS AND SAFETY EQUIPMENT: A. Code Compliance Officer I and II Uniform: City will provide six (6) uniform shirts, three (3) pants and one (1) jacket at the time of hiring. City shall replace the shirts and pants as a result of normal wear, and as mutually agreed upon, but such replacement shall not exceed twelve (12) shirts and nine (9) pairs of washable uniform pants annually, and shall replace the jacket as needed. The employee shall be provided with a uniform cleaning allowance of $7.00 per pay period beginning with the fiFSt­pay-pefkKI_4n-Jtfly 2004 (on oF after july 9, for home laundering of shirts and pants. Any uniform tailoring costs shall be borne by the employee. B. For the Maintenance Supervisor, Senior Maintenance Worker, Vector /Animal Control Specialist, Vector /Animal Control Technician Crossing Guard Supervisor, Facilities Technician,— and Maintenance Worker I, II, and III classifications, City shall provide /replace /repair one (1) or more pairs of City approved safety shoes (boots) for each employee at a combined cost not to exceed $200.00 per employee for each fiscal year. The purchase /replacement/ repair shall be pre- approved by the Department Head and shall be done on a reimbursement basis or paid directly to the vendor as mutually agreed upon. An approved reimbursement shall be made within 23 )C6 I1 » U a.i 6% 3 %OF Gr2i f t thirty (30) days of City's receipt of appropriate documentation including but not limited to a receipt. Sec. 1403 REGULAR PART -TIME EMPLOYEE BENEFITS: Those regular part-time positions with budgeted hours at or above thirteen hundred (1,300) hours, in which only one employee is assigned at any one time as determined by the City Manager at his /her sole discretion, shall be eligible to earn annual leave, holiday pay, jury duty pay, and bereavement leave on a pro -rata basis. The prorated leave and compensation shall be pursuant to the applicable provisions of the Personnel Rules and City Council Salary Plan Resolution. Leave accrual calculation shall be based on the date of appointment to a regular part-time position with the City of Moorpark, and may also include credit for any regular full -time work for the City of Moorpark. In addition to leave benefits described above, regular part-time employees will be eligible for CalPERS retirement as described in Section 501, deferred compensation as described in Section 603, and long -term and short-term disability insurance benefits as described in Section 701. No dental, vision, or life insurance premiums shall be paid for regular part-time employees, with the exception of a regular part-time employee already provided the same benefit as a full -time employee prior to July 3, 1999, in which case the City's contribution for that employee shall be continued at the same level as provided to full -time employees. The maximum premium that will be paid for CalPERS medical insurance for regular part-time employees shall be as established by City Council adopted resolution and as required by State law, with the exception of a regular part-time employee already provided the same benefit as a full -time employee prior to July 3, 1999, in which case the City's contribution for that employee shall be continued at the same level provided to full -time employees. No dependent insurance benefit contribution (or in -lieu payment (pursuant to Section 701) will be provided for regular part-time employees, with the exception of a regular part-time employee already provided a prorated benefit prior to July 3, 1999, in which case the amount the City will continue to pay for dependent insurance or an in -lieu payment will be prorated based on the actual hours budgeted for the fiscal year and the limits included in Section 701. Sec. 1404 PRIVACY POLICY. The City reserves the right to adopt a privacy policy and /or procedures to -give notice to employees of City computer network telephone system and video surveillance monitoring This new language may be incorporated into the City's Personnel Rules The City shall provide ten 00) days notice to all employees including designated Local 998 Union representatives prior to implementation of a new privacy policy. Such policy and /or procedures will include a requirement for each employee to acknowledge that the employee received and read the policy and /or Procedures. The acknowledgment will be kept in the employee's personnel file. 24 0C I,OA J C - p;ait� �; �sj05 Draft Sec. 1405 DRUG FREE WORK PLACE POLICY. The City reserves the right to adopt a Druq Free Workplace Policy and /or procedures similar to the California Joint Powers Insurance Authority sample policy. The City shall provide ten (10) days notice to all employees including designated Local 998 Union representatives prior to implementation of a drug free work place policy. Such policy and /or procedures will include a requirement for each employee to acknowledge that the employee received and read the policy and /or procedures. The acknowledgment will be kept in the employee's personnel file. ARTICLE 15 CITY RIGHTS The City retains, solely and exclusively, all rights, powers and authority it had prior to this AEjieer entMOU except those rights specifically delegated by this AgreementLAOU. The City retains all of its rights, power and authority with respect to general legislative matters and the management of the provision of municipal services and the management of the work force performing those services. The City continues to possess exclusively the rights listed below, plus all other rights to which by law the City is entitled. These rights may not be abridged or modified in any way, except by formal legislative action by the City Council (i.e., resolution or ordinance). The City has the right and may exercise its discretion, including, but not limited to the following areas: 1. To determine the mission of its constituent departments, commissions and boards; 2. To set hours of work; 3. To set standards of service; 4. To direct employees, make assignments and require overtime work; 5. To take disciplinary action; 6. To relieve its employees from duty because of lack of work or other legitimate reasons; 7. To determine the methods, means and personnel by which government operations are to be conducted and whether services required by the City shall be provided by City employees or provided pursuant to contracts between City and independent contractors, with the agreement of the City to advise Local 998 with no less than two (2) weeks written notice of consideration by the City Council of a proposed action to contract for a service with an independent contractor that would result in a layoff of one or more City employees; 8. To determine the procedure and standards for selection for employment, the content of job classifications, and the means and methods of employee performance evaluations; 9. To determine when an emergency exists and to take all necessary actions to carry out the City's mission in emergencies, including recalling and deploying off -duty personnel and requiring that employees work overtime; 25 OCr, h1OA Jpdate 6/13%06 Draft Y, j ..✓ 4. l i.i . y. 10. To exercise control and discretion over its organization and technology of performing its work; 11. To transfer or reassign an employee to a lower -paid classification provided, for regular employees, appropriate due process is afforded the regular employee; and 12. To lay off employees by position as a result of: a material change in duties, change in need, organization, or shortage of work or funds in the Department or the City. ARTICLE 16 EMPLOYEE RIGHTS Employees shall have the right to form, join and participate in the activities of employee organizations of their own choosing for the purpose of representation on all matters of employer - employee relations. Employees shall also have the right to refuse to join or participate in the activities of employee organizations. Neither the City nor Local 998 shall hinder, interfere, intimidate, restrain, discriminate, or coerce an employee for exercising any rights or benefits provided in this AgreementMOU or law. ARTICLE 17 NO STRIKE, WORK STOPPAGE, OR RELATED During the term of the MOA, employees agree there will be no strike, work stoppage, slow- down, picketing including non - disruptive informational picketing, or refusal orfailure to fully and faithfully perform job functions and responsibilities, or other interference with the operations of the City caused or sanctioned by Local 998, including compliance with the request of other labor organizations to engage in such activity, and no lockouts shall be made by the City. 26 2000_ MOA Update 6/_'3106 Draft t', r-. - , r-- IN WITNESS WHEREOF, the parties hereto have caused this gr ern MOU between Local 998 and the City to be executed on August 9, 2000 2006, following ratification by the City Council at a regular meeting on july 6, 2005june 21, 2006. ON BEHALF OF THE CITY: Steven Kueny, City Manager ATTEST: Deborah S. Traffenstedt City Clerk 27 ON BEHALF OF LOCAL 998: rilbeFt — GORzalesDanny Carrillo, Member Representative SEIU Local 998 David- 4erCarole Travis, SEIU Local 998 T"Staff Director John Casillas, ° °r, r �nLocal 998 Unit Representative Teresa Jones, Local 998 UPA Unit Representative Mark no e6telineJavier Maqdaleno, Local 998 Elected Elected Negotiator JI +ate 6/13/06 DrafL LOCAL 998 .. SE1U Stronger Together f RV'C= EMPLOYEE-S 'N7ERNf ",RONA! U�.rON ",F-00 ITEM 10.Q. June 16, 2006 Steven Kueny, City Manager Dear Mr. Kueny: This letter is to formally inform you that the membership of Moorpark SEW has voted to accept the agreement that we negotiated. If you have any questions, please feel free to contact me or Danny Carrillo the Member Representative assigned to Moorpark. We look forward to a productive relationship over the next two years. Yours truly, Carole Travis Staff Director, SEW Local 998 CC: Sandra Stewart, Deputy Trustee SEIU Local 998 Danny Carrillo, Member Representative SEIU Local 998 Deborah S. Traffenstedt, Moorpark, City Clerk John Casillas, SEIU Bargaining Team Teresa Jones, SEIU Bargaining Team Mario Riley, SEIU Bargaining Team Javier Magdaleno, SEIU Bargaining Team