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HomeMy WebLinkAboutAGENDA REPORT 2017 0719 CCSA REG ITEM 09C ITEM 9.C.
CITY OF MOO RPARK,CALIFORNIA
City Council Meeting
MOORPARK CITY COUNCIL —/q-2O/'7
AGENDA REPORT -/
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ev:92,0i
TO: The Honorable City Council ;
FROM: Jeremy Laurentowski, Parks and Recreation Director YC_
PREPARED BY: Chris Ball, Management Analyst c.
DATE: July 10, 2017 (CC Meeting of 07/19/17)
SUBJECT: Consider Update on Tierra Rejada Streetscape Revitalization
Project (Project No. M0031).
BACKGROUND
On February 4, 2015, in recognition of the need to implement significant changes to the
overall streetscape design along portions of Tierra Rejada Road the City Council
approved funding to hire a landscape architect to prepare a landscape master plan for
the complete redesign of the Tierra Rejada Road corridor. Staff solicited the services of
Architerra Inc., dba Architerra Design Group (Architerra) for the project, based on their
extensive experience with streetscape design and use of California native plants in
landscape restoration projects.
The conceptual plans developed by Architerra incorporated a combination of California
native and drought tolerant plant species specifically chosen to complement the original
design intent of the Mountain Meadows Planned Community, as well as increase overall
plant diversity and reduce water consumption. The plans also included water saving
irrigation techniques such as point irrigation and drip irrigation systems.
On March 16, 2016 three variations on Architera's design concept were presented to
the City Council. A modified version of Option "B" was approved by the Council that
balanced design features with costs, and focused renovation activity on the median
islands, the north side of Tierra Rejada Road, and highly visible areas such as street
intersections and monument locations. On March 16, 2016 the City Council also
approved Amendment No. 2 to the Agreement with Architerra for the preparation of
construction drawings and specifications for the approved design concept.
Construction plans were completed for an initial project section along the north side of
Tierra Rejada Road beginning at Mountain Meadow Drive and extending east
approximately 730 feet, includingthe adjacent median island. Bids for construction of
this initial project section, titled Tierra Rejada Streetscape Revitalization — Phase 1
46
Honorable City Council
July 19, 2017
Page 2
(Phase 1), were solicited in September of 2016, and on November 2, 2016, the City
Council awarded the contract for construction of Phase 1 to Oakridge Landscape, Inc.
At that time, Council also authorized Amendment No. 3 to the Agreement with Architerra
for the design of a supplemental irrigation system to support the Coast Redwoods in the
planned renovation areas, as well as areas not targeted for renovation along the south
side of Tierra Rejada Road.
Construction work on Phase 1 commenced in February 2017, with a planned schedule
of fifteen working days. During construction, it was determined that additional sidewalk
replacement was required to repair sections of sidewalk lifted by adjacent trees in the
project area. This work added twelve days to the project schedule. Phase 1 was
completed on March 30, 2017.
DISCUSSION
The Phase 1 renovation was conducted to allow the City Council and the community to
view and evaluate the streetscape design elements prior to full implementation of the
Tierra Rejada Road corridor redesign. Since installation, the plant material has
generally performed well, presenting a varied palate with green groundcover and
grasses filling in areas to maintain the meadow concept, and flowering plant species of
varying heights, colors and textures providing color and interest. Boulders and mulch
enhance the look and long term viability of the streetscape.
The project was highlighted in articles in the 2017 spring and summer editions of the
City Newsletter, and a webpage (moorparkca.gov/tierrarejada) was added to the City
website to provide information, photos and updates about the project and solicit
feedback from the community. The feedback staff has received regarding the project
has been generally positive. To date six written comments have been submitted
through the City website, and two comments emailed directly to staff. Of these
comments, four are positive, two negative, and two requested additional information.
The comments are briefly summarized below:
Date Comment Submitted Via
2/27/17 Request for a list of flowers being planted Webpage
3/31/17 "I think the new landscaping looks beautiful!" Webpage
4/11/17 "they did awesome [sic]job" Email to staff
5/20/17 "disappointed to see how colorless the new landscaping is" Webpage
5/28/17 Request for the rennovation of Tierra Rejada between Spring and Webpage
Southhampton
6/19/17 "just wanted to tell you how wonderful it looks" Webpage
6/22/17 "less than impressed with the demonstration section" Webpage
6/30/17 "pleasantly surprised to see so many beautiful new plants and flowers" Email to staff
47
Honorable City Council
July 19, 2017
Page 3
Staff has also received a number of informal comments in support of the new Tierra
Rejada landscaping over the phone and in person while interacting with the public at
events like the Arbor Day Celebration on April 28, 2017.
Given the largely positive reaction to the initial redesign section from the community,
staff recommends authorizing Architerra to complete the construction documents for the
remaining area of Tierra Rejada Road between Spring Road and Courtney Lane. The
next phase of the Tierra Rejada Road streetscape redesign project (Phase 2) will
consist of installation of the redesigned landscaping along the remaining unimproved
areas of Tierra Rejada Road, primarily the streetscape areas on the north side of the
street, the median islands and corners on both sides of the street. Construction
documents are expected to be completed in the fall, and installation tentatively planned
for early spring of 2018.
Although Phase 2 of the Tierra Rejada streetscape renovation project is expected to
start in early spring of 2018, staff would like to begin work on the center medians this
summer. Staff is requesting authorization to obtain bids to remove the groundcover in
the median islands, with a bid option for the installation of bark mulch. The removal of
the deteriorating ground cover would otherwise be conducted during the Phase 2
construction. Staff would like to conduct this work earlier to improve the aesthetics of
the Tierra Rejada Road corridor, and to demonstrate to the community continued
progress on the Tierra Rejada Road streetscape revitalization project.
The design work that was approved by Council on November 2, 2016 for the
supplemental irrigation system to support the Coast Redwood trees is complete. This
supplemental drip irrigation system will be installed in addition to the traditional spray
irrigation system that currently supports the existing Coast Redwood trees. As
discussed in prior agenda reports, the Coast Redwoods require considerably more
water than the new plant material in the renovation areas. The supplemental irrigation
plans not only address the needs of the trees in the renovation areas, but also include
supplemental irrigation for the Coast Redwoods on the south side of Tierra Rejada
Road. As noted in the March 16, 2016 staff report, the south side of Tierra Rejada
Road was not included in the streetscape renovation project, as the plant material on
that side has sustained relatively well over the last few years. However, staff feels that
it will be beneficial to supplement the irrigation needs of the Coast Redwoods on the
south side of Tierra Rejada Road, as well as those in the renovation areas. Since plans
for the supplemental irrigation system are complete and can be implemented
independent of the streetscape renovation work, staff is requesting authorization to bid
this work in the summer of 2017, with construction to be completed in the fall of 2017.
FISCAL IMPACT
The total value of the Architerra contract for conceptual design and construction
drawings for the Tierra Rejada streetscape redesign, including supplemental irrigation
for the Coast Redwoods, is $121,368, which is included in the adopted Fiscal Year (FY) --
2017/18
2017/18 budget.
48
Honorable City Council
July 19, 2017
Page 4
As detailed in prior staff reports, the projected budget for the entire Tierra Rejada Road
renovation is approximately $2,087,000. A portion of this cost includes removal of
groundcover in the center medians and application of bark mulch, which is estimated at
approximately $350,000. While this work was considered in the projected budget for
the streetscape renovation, conducting this work now may not result in a proportional
cost deduction during Phase 2, as some effort will be required by the contractor to move
the mulch aside to install the new irrigation system and plant material. However, staff
feels that it would still be beneficial to move forward with this work now since a large
portion of the existing groundcover has died and needs to be removed. Staff will obtain
a bid option for the installation of the bark mulch and will seek final approval from the
City Council on this phase of the work once the bids have been received. As a
reminder, staff turned off the irrigation in the median islands during the drought and
retrofitted the irrigation system to provide water only to the trees. This work was
completed in an effort to satisfy the watering restrictions mandated by the State Water
Resources Control Board, which prohibited irrigation runoff onto hardscape areas such
as streets. Staff will return to the City Council to discuss overall project costs once the
Phase 2 construction documents have been completed.
The cost estimates do not include costs for installation of the supplemental irrigation
system for the Coast Redwoods. Due to the complexity of the work, i.e. numerous
existing trees and plant material, existing irrigation system components, etc. staff has
not been able to obtain a cost estimate for this supplemental work, however, staff will
return to the City Council to discuss the overall cost implications once bids for
construction of the supplemental irrigation system have been received.
STAFF RECOMMENDATION
1) Authorize staff to complete the construction documents for the Tierra Rejada
Road streetscape revitalization project consistent with the approved design
concept and Agreement with Architerra.
2) Authorize staff to prepare bid documents and solicit bids for the removal of the
groundcover, with a bid option for the installation of bark mulch, in the center
median islands along Tierra Rejada Road.
3) Approve plans and authorize staff to solicit bids for the construction of a
supplemental irrigation system for the Coast Redwood trees on Tierra Rejada
Road.
Attachment: Supplemental Irrigation Plans
49
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811 PLAN CROSS REFERENCES:
FOR NOTES AND LEGENDS,SEE SHEET 1-1.1 /`
i FOR DETAILS,SEE SHEET L-2.1
Know what's below. FOR SPECIFICATIONS,SEE SHEET L-3.1
ImMilMemll
o L4
Call Debre you d..2- I THIS SYSTEM IS DESIGNED TO USE WATER FROM A POTABLE WATER SOURCE I SCALE t•n Iv ADO JOB 1640.''.2
""""`°E"""A O`N°"""TERNCe CITY OF • PwT.4 TIERRA REJADA STREETSCAPE w.Nr
c �� ATE A �°L°, AND
,ei TEMPORARY DRIP RING SYSTEM 6
— .• �`�) G P ARK >wM EilnaM an IF/4e,,0;� MOORPARK MOORPARK,CA
�', "' oI«m knonEERnc xwENE4 er. — PARKS RECREATION P44,Rer.n
,,,. +Rc' AND IRRIGATION w N.o
A 04.1.0•>E. 11 �A aR l59"::" ec CITY en .cA.MO CAME INE W m IAN COMMUNITY SERVICES PLAN 3 L-1.3
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FLUSH NAIVE NOTE: MIX-30 NOTE:
A Pr A.MIK M11.1.1 DEWE MODED DEEM COWERED.DqpreaTEIE moo....
aBA”=NNNu" a"� , HYDROZONE LEGEND:
811 LOGR0R,NR <YEEL�,coDE NroRazaA1(MD
uaoERAT=ENUSEDIEM ONSURFACEDOB PLAN CROSS REFERENCES:
f{"`i tREm. wnO.
FOR NOTES AND LEGENDS,SEE SHEET L-1.1
' *i __ - FOR DETAILS,SEE SHEET L-2.1
RETROFIT ONLY FOR SPECIFICATIONS,SEE SHEET L-3.1 IMMIIIIIIIIIIMMIIII (110.
jKnow Wars below. - M0 '°°f0.1 ono` mems 141 aim a 1a m 40; Nr
Call betas you a;U, I THIS SYSTEM IS DESIGNED TO USE WATER FROM A POTABLE WATER SOURCE .....1.1e...."5 "°"' SCALE.r-m ADO JOA 910es:EB
-- .. .DNP NA PIM REDNANai MO a.ouNT,SEM. CITY OF NE,
• ARCHIGFkQRA SOD , j� mgr a. TIERRA REJADA STREETSCAPE
6�� DESIGN bUY ON ..41/15- TEMPORARY MOORPARK TEMPORARY DRIP RING SYSTEM a
J �,ke I.1; "� ANN • ExON¢Rxe aExeNEo.r --MO MD KO..MOON ME r1�C J � PARKS RECREATION 1`RFONR MRRIGATIRK, N
RE.R.�=,,.RR ,AR .R R ' / ;� JR.R�aEa R". D AND IRRIGATION oRA.NN
A (" i••• n ENaRER,BM;BOMB Na SOU wx COMMUNITY SERVICES PLAN 4 -L-1.4
•
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SOLIDIyi a _ --_
co
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OAT OF WORKSOUTH xw.sN,�NNNNN.�s _
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FLUSH VALVE NOTE: KEY MAP"q
FLUSWALLYFSIONFMSTALIEDALFURTIEST 0•13,0•Eirr.0 Of E..
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HYDROZONE LEGEND: '''14
811HYDROm5E IND)
I4,}.I LINE TREE NOOERATRINGE E.13USETREES,ONSW6ACEOW PLAN CROSS REFERENCES:
. to
FOR NOTES AND LEGENDS,SEE SHEET L-1.1
��% FOR DETAILS,SEE SHEET L-2.1
REMIND7RNRaaW.wO<E,IONKEPEO.TEWOENMww.R.,IONRrM.W FOR SPECIFICATIONS,SEE SHEET L-3.1
Know see below. 10 2D 10 N0
Call Wee yrou 6g. THIS SYSTEM IS DESIGNED TO USE WATER FROM A POTABLE WATER SOURCE '""'""""°"141pF""" "�" SCALE 1'=20 ADO JOY 01508441
S 010 °P....." nuc°° PNM NC RA RW No=WAIT SERVICES I �„ PROW NO. TIERRA REJADA STREETSCAPE RET
4. ARCHITg�pS CITY OF
,r DESIGN C OUP OANM NT / TEMPORARY DRIP SYSTEM
i.y )� �a RK MR Nu as EITOR ERECTOR OAK — fen, �� MOORPARK MOORPARK,RING «
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`�.}V",«•- me ROMA DAW ROW.RCC 55752 OM COMMUNITY SERVICES PLAN 5 L-1.5 I
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• EAEIIIG COxf ROLLER'NOW
1 CONTROLLER'S., -2. TOTAL STATION.41
S. ays®GUNEwrir _— --- -- J
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— �� xxn HYDROZONE LEGEND:
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811 ` • PLAN CROSS REFERENCES:
FOR NOTES AND LEGENDS,SEE SHEET L-1.1
FOR DETAILS.STENS,SEE SHEET
© I
FOR SPECIFICATIONS,SEE SHEET L-3.1
FmwrANTI below. 0 1v iv tv Iv I
Call bakleyr.* I THIS SYSTEM IS DESIGNED TO USE WATER FROM A POTABLE WATER SOURCE I BCALE.I-lE ADO J011 NIIIIi11 I
— •••.••••� ARt RRA moo e ".A% ""E"ON MO X11"`^4AN°i ` CITY OFMEM
... TIERRA REJADA STREETSCAPE T
•` ,w `') b�5 HIT CI P ARK T Fuw NN R ORAIi S1[M ��*j,/'�;� MOORPARK 4.
TEMPORARY DRIP RING SYSTEM 6 I
iMOORPARK CA
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'' DESIGN�GERR '''AL"'
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W'°`"'" r. .. PARK REN�AMS N `B""""SEBNES CITY A �•*NO. TIERRA REJADA STREETSCAPE a, 1
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• ,._ y /A() D G $7M E
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IA ,1I „;- �= •^•• wdac Euc.EER.c RENEW)en �Cai�w� PARKS RECREATION v..ECA.. IRRIGATION
p .es,..M^.Ia. ..c. A.., a, f• )C A A w°N° CC ENO/NEER. ANe 55.510ACA AND SPECIFICATIONS
BLOT..a COMMUNITY SERVICES "pL-3.1
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