HomeMy WebLinkAboutAGENDA REPORT 2017 0719 CCSA REG ITEM 10K ITEM 10.K.
crrY OF MOORPARK,CALIFORNIA
City Council Meeting
MOORPARK CITY COUNCIL ®t 7,/y_Roit
AGENDA REPORT ACT OW:_ s .
TO: Honorable City Council
BY: L
FROM: Jeremy Laurentowski, Parks and Rer,,eation Director
BY: Jessica Sandifer, Program Manage :1
DATE: July 11, 2017 (CC Meeting of 07/1 .0)
SUBJECT: Consider Authorization for Recordation of the Notice of Completion
for Recreational Trail Project and Release of Bonds in Accordance
with the Contract
BACKGROUND & DISCUSSION
On July 20, 2016, the City Council awarded the Recreational Trail Project to The Adjul
Corporation dba Lee Construction Company for $3,673,581.00, plus a 10% project
contingency of $367,358.00 for a total cost of $4,040,939.00. There were two
amendments to the contract increasing the contingency by $160,000 for a total
contingency amount of $527,358. There were a total of twelve change orders totaling
$523,578.43. The Amendments and Change Orders and their individual costs are
itemized below:
Description Cost
Amendment No. 1 Increase contingency $100,000.00
Amendment No. 2 Increase contingency $60,000.00
Change Order#1 2,108 square feet of additional sidewalk, plus
associated demolition costs $ 20,226.26
Change Order#2 Relocation of 6" irrigation mainline and 2"
water line $ 79,135.18
Additional fence, trail modifications, change
Change Order#3 from redwood header to concrete mow curb,
emergency access driveway additions,
additional trail signing/striping $ 99,564.90
Removal from contract of two planter curbs,
bioretention system per bid set, four oak trees
and underground storage basin, modification
Change Order#4 to pervious AC section, addition to contract of
revised bio retention system, parkway drain,
rip rap swale, 660 square feet of 6 inch
concrete, widening of concrete trail, grading $ (19,381.32)
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Honorable City Council
July 19, 2017
Page 2
and installation of base, export fees and
additional infiltration trench
Removal and replacement of wood fence at
parking lot B, tree removal, concrete sidewalk
removal and replacement, stop sign and
legend; additional drywell, adjusting irrigation
Change Order#5 valve boxes to grade, paver step outs in
parking lot B, removal and replacement of
concrete near restroom, pavement center
striping, bollards, parking lot D modifications,
and landscaping modifications $ 69,067.48
Additional dry wells, soccer storage area, pipe
drains, parking lot C entrance improvements,
Change Order#6 parking lot C modifications, additional sidewalk
near tot lot, procurement of additional wood
fence materials, and conduit replacement $ 200,724.85
Substitution of conventional asphalt concrete
pavement for open grade friction course and
Change Order#7 associated substitutions and deletions, and
removal of a lighting/relay control panel from
the contract $ (22,062.22)
Change Order#8 Removal and relocation of Oak Tree $ N/C
Additional lighting fixtures, removal of tree
Change Order#9 bubblers, and additional a-curb at parking lot
C. $ 22,182.88
Change Order#10 Time Clock and well house installations $ 6,744.88
Additional concrete work, landscaping
revisions, additional electric work, backflow
Change Order#11 relocation, removal of items from contract
work, drinking fountain, revisions to work and
miscellaneous items $ 60,487.59
Repair of existing irrigation in parking lot D,
Change Order#12 additional landscape maintenance period for
change order#11 landscaping and mark-up
adjustment $6,887.95
Staff is recommending that the City Council authorize the recordation of the Notice of
Completion.
With the City Council's authorization to record the Notice of Completion, the City Clerk's
office will be authorized to release the project bonds as follows:
• Payment Bond No. PB 115104 00569 shall be null and void one (1) year after
the recordation of the Notice of Completion.
• Performance Bond No. PB 115104 00569 shall be null and void one (1) year
after the recordation of the Notice of Completion.
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Honorable City Council
July 19, 2017
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FISCAL IMPACT
The final contract cost is $4,197,159.43, as broken down below:
Initial Contract Cost $ 3,673,581 .00
Change Orders 1-12 $ 523,578.43
TOTAL PROJECT COST $ 4,197,159.43
The project was funded in the amounts and with the following funding sources as
follows:
Traffic System Management Fund (2001) $ 1,842,113.43
Community Wide Park Fund (2010) $ 1,789,046.00
Local TDA Article 3 Fund (2411) $ 66,000.00
Land and Water Conservation Fund Grant (2409) $ 500,000.00
$ 4,197,159.43
STAFF RECOMMENDATION
Authorize the City Clerk to file the Notice of Completion, and release of the project
bonds as outlined in the report.
Attachment : Notice of Completion
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ATTACHMENT 1
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
CITY OF MOORPARK
799 Moorpark Avenue
Moorpark, California 93021
Attn: City Clerk
NO FEE REQUIRED PURSUANT TO:
Government Code Sections 6103 and 27383
Space above this line for Recorder's use
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204 must be filed on or within 15 days after the date of completion of a work of
improvement. Civil Code Section 9200 provides that completion of a work of improvement occurs at the earliest of
(a)acceptance of the work of improvement by the public entity or(b) cessation of labor on the work of improvement for a
continuous period of 60 days.
Notice is hereby given that:
The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property
hereinafter described:
The full name of the owner is: City of Moorpark
The full address of the owner is: 799 Moorpark Avenue, Moorpark, California 93021
The nature of the interest or estate of the owner is: owner in fee
The owner retained a contractor to perform a work of improvement as follows:
Recreational Trail Improvements at Arroyo Vista Community Park
The name and address of the contractor, if any,for such work of improvement was:
The AdIuI Corporation dba Lee Construction Company, Inc.
The date of the contract was:August 24,2016
The name and address of the surety, if any,was:
Philadelphia Indemnity Insurance Company
The name and address of the construction lender, if any,for such work of improvement was:
None
The property on which the work of improvement was constructed is in the City of Moorpark, County of Ventura,
State of California, and is described as follows: Arroyo Vista Community Park
The street address of said property is: 4550 Tierra Reiada Road
Date labor ceased on the work of improvement: June 30,2017
The work of improvement was completed on: July 19,2017
Dated: Signed:
Steven Kueny,City Manager,City of Moorpark,799 Moorpark Ave.,Moorpark, California
VERIFICATION
I, the undersigned, say: I am the City Manager of the City of Moorpark. I am authorized to make this
verification for and on behalf of the City of Moorpark and I make this verification for that reason. I have read this
Notice of Completion and the matters stated in this Notice of Completion are true of my own knowledge. I
declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Executed on ,2017,at Moorpark, California.
Signed:
Steven Kueny,City Manager,City of Moorpark,799 Moorpark Avenue, Moorpark,California 93021
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