HomeMy WebLinkAboutAGENDA REPORT 2006 0719 CC REG ITEM 10IMOORPARK CITY COUNCIL
AGENDA REPORT
ITEM I o • s,
City Council Meeting
-)r 7 If aoo 6
ACTION:
TO: The Honorable City Council
FROM: Mary Lindley, Parks, Recreation & Community Services Director f�
Prepared by: Shaun Kroes, Management Analyst --*,
DATE: July 6, 2006 (CC meeting of July 19, 2006)
SUBJECT: Consider Metrolink Security Camera System Design Options
SUMMARY
The City Council is being asked to approve Schirmer Engineering Corporation's (SEC)
proposed design plan, Option A, for the Metrolink Station security camera system. If
approved, SEC will proceed with designing specifications and drawings for the City's
request for proposal for installation of the security camera system.
BACKGROUND
The City Council expressed a desire for a security camera system in the Metrolink Station
(Goals and Objectives for FY 2005/06, B -10). To meet that goal, on March 1, 2006, the City
Council awarded an agreement to SEC to design a digital security camera system. On May
11, 2006 City staff, along with Moorpark Police and Metrolink representatives, met with
David Gallegos, Senior Security Consultant for SEC to discuss the security needs of the
City, availability of current hardware at the Metrolink Station, and coordination needs with
Metrolink. SEC also performed site visits to the Metrolink Station and Police Facility. On
June 14, 2006, City staff again met with SEC to review the proposed design budget options
(Attachment A). Staff is now presenting those proposed design budget options to the City
Council.
The City has obtained $250,000 in funding for the security camera system project
($200,000 FTA; $50,000 Local TDA). This funding may vary a bit, as a portion of the
funding ($32,500) is part of the FY 2006/07 Federal Transit Program of Projects, which
could be adjusted later this year, depending on actual Federal funding. A portion of the
total funding will be used to pay for SEC ($23,400). All three design options are within the
project budget of $250,000, including the consultant's costs.
000185
Honorable City Council
July 19, 2006
Page 2
DISCUSSION
SEC created three design options with associated cost estimates. Products listed are
intended to meet the performance requirements of the City, and do not specifically indicate
the product brands that could be used on the project. Products proposed will be open to
the bidder, so long as all products meet specification requirements created by SEC. Below
is a brief description of all three options.
Option A: $195,637.34
• Four, 30 -foot monopoles would be installed in the South Parking Lot for cameras
and motion detectors. Two, 30 -foot monopoles would be installed in the North
Parking Lot for cameras and motion detectors.
• A 1,000 foot trench in the South Parking Lot and a 200 foot trench in the North
Parking Lot would be used for power supply to the cameras and image feed to the
Metrolink communications room, located in the northeast corner of the South
Parking Lot.
• There would be six cameras, four in the South Parking Lot and two in the North
Parking Lot. The cameras would be able to function in both the day and night, and
would be capable of facial imaging.
• The cameras would record both parking lots and the Metrolink platform.
• All images would be recorded in the Metrolink communications room using a digital
video recorder (DVR).
• The DVR would store two weeks of footage before re- recording. This would provide
enough time to review scenes when vandalism is reported.
• The DVR would be connected to the Moorpark Police Services Station via radio
frequency (RF) technology.
• Although the cameras would not be monitored at the station, personnel would be
able to control the cameras if an on -going incident were reported. Recorded images
at the DVR would be downloaded to the computer at the police station.
• Option A will provide the best image quality and will be the most reliable security
system.
Option B: $188,011.92
• This option includes the same six camera poles noted in Option A, but power would
be provided from different connections, requiring less trenching for wiring.
• The cameras would not be hard -wired to the Metrolink communications room, but
would send recorded footage directly to the police station via RF transmitter.
• RF transmitters, though reliable, can be interrupted due to bad weather (fog, rain,
F:\Community Services\ADMINISTRATIVE \CC Reports \2006 \7 -19 -2006 (Metrolink Security System
Design Approval).doc 000186
Honorable City Council
July 19, 2006
Page 3
etc.). Some images might not be recorded, or might be recorded poorly, depending
on the weather.
Option C: $134,531.92
• Only two monopoles would be installed in the North Parking Lot. The remaining four
cameras would be mounted on existing light poles located on the Metrolink platform.
• The cameras would send footage directly to the police station, as noted in Option B.
• Images may be difficult to record at night, due to the high amount of light produced
on the platform.
SEC recommends Option A. Video signal recording is dependent upon connection integrity
from camera to hard - drive. The best method to use is direct cable connectivity. The other
two methods rely on radio frequency and although reliable, are susceptible to inclement
weather conditions. Although Option A does include radio frequency from the
communications room to the police station, the recorded images from the cameras will be
on the DVR in the communications room. This means the clearest image possible will be
available through the DVR. In the case of Options B or C, if the cameras record an incident
and there is signal interruption between the camera and the police station due to heavy
moisture in the air, the image recorded at the police station will likely be grainy, unlike a
clear image that could be recorded through a direct connection between the cameras and
a DVR in the communications room. Option C includes installing cameras on existing light
poles on the Metrolink Platform. The high illumination will degrade the images recorded. It
will also reduce the distance that the cameras can see into the parking lots. This would be
similar to turning on all the lights in a house, and then trying to see what is outside by
looking through the window.
The typical warranty on security camera systems is one year. Thereafter, staff intends to
secure a maintenance service agreement. Based on the Option selected by the City
Council, the cost of an annual maintenance agreement is estimated to be $6,000. The
costs will vary depending on the terms negotiated. Typical maintenance agreements
include materials, time, and labor for repairs attributable to equipment malfunction,
excluding vandalism.
Once the City Council has selected a design option, SEC will proceed with plan drawings
and design specifications. Staff will return to Council for approval of the plans and
specifications and authorization to bid the project construction.
FACommunity Services\ADMINISTRATIVE \CC Reports \2006 \7 -19 -2006 (Metrolink Security System
Design Approval).doc
00018'7
Honorable City Council
July 19, 2006
Page 4
STAFF RECOMMENDATION
Approve the Metrolink security system design Option A and direct staff to proceed with
construction plans and specifications.
Attachment A: Project Budget
F: \Community Services\ADMINISTRATIVE \CC Reports \2006 \7 -19 -2006 (Metrolink Security System
Design Approval).doc
000188
PROJECT BUDGET
MOORPARK METROLINK STATION
DIGITAL SECURITY CAMERA SYSTEM
PREPARED FOR THE
CITY OF MOORPARK
Looll
ENGINEERING
MR. DAVID GALLEGOS
JUNE 14, 2006
Attachment A
000189
11 INTRODUCTION
Overview In May of 2006, the city of Moorpark (MPK) awarded a contract to Schirmer
Engineering Corporation (SEC) to participate in the consulting and design of a
"Digital Security Camera System" to be located at the city of Moorpark Metrdink
Station for the protection of private vehicle assets and the protection of users of
the facility in compliance with the Request for Qualifications (RFQ), dated
January 6, 2006.
To accomplish this goal, SEC has visited the site, the monitoring locatim, and
observed environmental conditions during daylight and at night to ascertain
light conditions for evaluation purposes.
SEC has memorialized these conditions and others to render a budget that
demonstrates three (3) types of systems with associated probable installed costs.
A labor figure was used as a basis for the entire budget, which represents the
industry standard for the type and scope of work shown herein. Shipping and
tax is included to better demonstrate the overall project expense.
Specification sheets have been included in this document to demonstrate the type
of product that may be used. The equipment ultimately chosen will meet or
exceed the performance of the equipment noted in this document.
Actual location of devices, alone with a full design is intended to be shown on
contract documents, to be provided by SEC in the future.
2 1 BUDGET
Components The budget shown herein is divided into three (3) separate options, which
identifies separate system design alternatives Each option may contain
components identified in any other option, although the quantity may have
changed. In other cases, components may only be shown in only a singleoption.
Data sheets for components are assembled as Options A, B, and C. Option B &C
are combined as those components are similar for both scenarios.
Tax on individual equipment is shown to be @ 7.50 %. Shipping is included and is
shown @ 3 %. Handling is included in each labor figure associated with
component, with some assumption; products may not be necessarily carried to
City. of Moorpark Metroink Station -1
Digital Security Camera System
000190
approximately 1000' feet. Within the trench will reside a low and high voltage
conduit. The high voltage conduit will contain a 120vac circuit from the city
meter to the communications structure to provide city power within the structure
for equipment.
The low voltage conduit will be routed from the communications structure to
four (4) steel galvanized camera poles (monopoles), 30' feet in height from their
supporting foundations where the cameras will be mounted along with motion
detectors. The poles will be spaced evenly along an 800' foot length of the south
parking lot.
Foundation construction is included in the budget by the excavation contractor.
However, the design will be accomplished by a structural engineer, procured by
the city of Moorpark.
Each camera will be powered locally by a power supply located within the
communications structure.
The north parking lot will also have a trench extending approximately 200' feet
parallel to the tracks, but within the parking lot to two (2) more poles with
cameras and motion detectors.
Signals from those cameras will be routed through the trench to an exisling
telephone box and extend through an existing conduit to the communications
structure. Power will be provided from a landscape circuit located on the
opposite side of the lot.
The total analog cameras in this scenario are six (6). Video signals from cameras
will have direct connection to a digital video recorder (DVR) located in the
communications structure, supported by an uninterruptible power supply (UPS).
Software is included with the DVR and will be loaded onto a city supplied
computer for use at the police station, approximately 100 yards from the site.
Transmission for the control and upload of video signals from the DVR to the
police station will be accomplished with the use of radio frequency (RF)
technology with antennas mounted atop the police station and at the
communications structure.
The overall design is intended to allow cameras to begin recording through
programming during peak hours of unwanted activity by optical video and
City. of Moorpark Metrolink Station -3
Digital Security Camera System
000191
the site by the contractor, but rather may be shipped to the site (FOB).
Components pricing is list with equipment markup& 1.35 %. Some component
pricing is MSRP and therefore is reduced by 45% prior to the markup noted
Labor for installed equipment is shown as $95.00 per hour, and is included for
the entire project. It is assumed the contractor may elect to utilize various skilled
labor based upon the scope of work for any portion of the project.
Estimate SEC invited a local subcontractor to provide installed costs for the excavation of
parking lot and landscape material for the purpose of gaining budgetary figurEs
for inclusion into the probable project budget. The single lineentitled
"Excavation Contractor - Analog ", per Option "A" includes the following tasks:
• Mobilization
• Sawcut, break and remove off -site 1,1001 f A/C as per job walk (all removal to
be no greater than 4" inches).
• Machine and hand excavate 1,1001 f x 18" x 3' of new underground conduits.
• Backfill and compaction for above work using 1 sac slurry.
The work for Option "A" also includes the following:
• Commercial Liability Limits- $1,000,000 per occurrence.
• General Aggregate - $2,000,000
• Products $ completed Operations - $2,000,000
• Personal Injury & advertising - $1,000,000
• Fire Damage - $50,000
• Additional Insured Endorsement- CGL 1038 1103
• Auto Liability - $1,000,000 limited to hared autos of the private passenger or
light truck type only.
Options "B and C" (Excavation Contractor) are based upon the work noted above
and adjusted for the scope of work within thoseoptions. No actual quotation
was received for those conclusions.
3 1 OPTIONS
Option A An infrastructure will be provided below grade through the longest dimension of
the south parking lot, within 18" inches of the north bus curb and extending from
the current communications structure to the site power meters - a distance of
City. of Moorpark Metrolink Station -2
Di-rtal Security Camera System
000192
approximately 1000' feet. Within the trench will reside a low and high voltage
conduit. The high voltage conduit will contain a 120vac circuit from the city
meter to the communications structure to provide city power within the structure
for equipment.
The low voltage conduit will be routed from the communications structure to
four (4) steel galvanized camera poles (monopoles), 30' feet in height from their
supporting foundations where the cameras will be mounted along with motion
detectors. The poles will be spaced evenly along an 800' foot length of the south
parking lot.
Foundation construction is included in the budget by the excavation contractor.
However, the design will be accomplished by a structural engineer, procured by
the city of Moorpark..
Each camera will be powered locally by a power supply located within the
communications structure.
The north parking lot will also have a trench extending approximately 200' feet
parallel to the tracks, but within the parking lot to two (2) more poles with
cameras and motion detectors.
Signals from those cameras will be routed through the trench to an existing
telephone box and extend through an existing conduit to the communications
structure. Power will be provided from a landscape circuit located on the
opposite side of the lot.
The total analog cameras in this scenario are six (6). Video signals from cameras
will have direct connection to a digital video recorder (DVR) located in the
communications structure, supported by an uninterruptible power supply (UPS).
Software is included with the DVR and will be loaded onto a city supplied
computer for use at the police station, approximately 100 yards from the site.
Transmission for the control and upload of video signals from the DVR to the
police station will be accomplished with the use of radio frequency (RF)
technology with antennas mounted atop thepolice station and at the
communications structure.
The overall design is intended to allow cameras to begin recording through
programming during peak hours of unwanted activity by optical video and
City. of Moorpark
Dilgrtal Security Camera System
Metrolink Station -3
000193
external motion detection via motion detectors. In thismanner, selective
recording will take place thereby limiting video on the hard-drive of the
recording equipment. This will reduce the amount of required hard-drive and
thereby reduce the impact to the project budget. The intention of the system is to
have a maximum of two (2) weeks of recording capacity. The city will not
monitor the system, but would rather view previously recorded information
upon an alarm condition, or when further investigation is necessary. The system
therefore will operate in automatic mode for this and the other options as well.
Option B This option involves the same six (6) camera poles noted in option "A ", but
120vac power will be routed from other locations on the site. Like option "A ",
motion detectors will be located atop the poles.
Unlike the analog cameras noted in option "A ", these cameras will be IP
addressable or sometimes referred to as "digital." Atop each camera location will
be an RF transmitter sending signals from individual cameras directly to the
police station and will be received as noted above.
This method will allow video signals to be recorded on a network video recorder
(NVR) located at the police station and supported again by an UPS. No
equipment will be required within the communications structure.
Option C This option involves the installation of only two (2) poles located as noted above
in the north parking lot. The remaining four (4) cameras will be mounted upon
existing light standards located on the pedestrian kiosk platform for a total
camera count of six (6).
These cameras will also be IP addressable and will also communicate tothe
police station as noted in option "B."
Like option "B ", the signals will be recorded and supported as noted, and again
no equipment will reside within. the communications structure.
4 1 SUMMARY
It is this writer's opinion; option "A" is the best method to embark upon. Video
signal recording is dependent upon connection integrity from camera to hard
drive. The best method to use is direct cable connectivity. 'Ihe other two
methods rely upon radio frequency and although reliablq are susceptible to
inclement weather conditions.
City of Moorpark
Digital Security Camera System
Metrolink Station -4
000134
The station and the city receive costal onshore moisture in the form of rain and
fog. This will obstruct video signal transmission on occasions. Certain RF
channels and their respective frequencies have overcome this dilemma to a
degree, but all will agree the problem of inclement weather obstruction is not
surmountable.
In option "A ", the signals are recorded through cable connectionto the hard -
drive. The weakest link is the viewing of recorded information. The information
may be requested during non - inclement weather conditions at anytime.
With the other two options, if signals are interrupted during recording of an
unwanted activity, the signals will be lost if weather conditions are severe.
As for the installation methods and related costs, option "A" is by far the most
expensive. Option "B" is less as the amount of trenching is reduced, with Option
"C" the least expensive with the majority of the cameras mounted upon existing
light standards.
The systems and installation methods noted within this document should be
regarded as flexible until the full design is accomplished. The information herein
should be regarded as a probable project scheme. Further investigation through
design will provide reduced cost impact and better focus attention upon issues to
be recognized at a later date.
City of Moorpark Metrolink Station -5
Digital Security Camera System
000195
C
G
Schirmer Engineering Corporation
City of Moorpark
Digital Security Camera System
Quantityl Model I Description
Number
6/13/2006
Labor I Equipment Equipment I Equipment Final
$Cost I Unit $Cost $Total I $Total +Labor Markup $-
2,280.00
3,794.00
OPTION A .
27,434.22
37,036.20
Surveillance Pole System - Analog
6
SD53CBW -HCPE1
Pelco - Environmental Pan -Tilt -Zoom Camera Dome
6
IWM -GY
Pelco - Camera Dome Mount
1
R24323000LCB
Alarmsaf - Rack Mount Camera Power Supply
1
DX8008- 1000DVD
Pelco - Digital Video Recorder - 8 Position
1
LOT
Pelco - Client Workstation Software (included)
6
SDI- 77XL2 -D
Protech - Outdoor Motion Detector, Long Range
1
SUA2200RM2U
APC - Uninterruptable Power Supply
2
NV -652R
NVT - UTP Receiver
1
3600 -2400
FireTide - Transmitter
1
3600 -2400
FireTide - Receiver
1
WS- C2950 -12 -E1
Cisco Systems - Switch
1
ACRL -191 B
Atlasoundolier - AC Distribution Unit
6
Monopole
Western Towers - 30 Foot Camera Pole
190.00
2,295.00
Excavation Contractor - Analog
1
LOT
Trenching, Pole Foundations, Conduit - Backhoe
119.00
131.50
OPTION 8
305.77
9,120.00
Surveillance Pole System - IP
6
232D
AXIS - Network Dome Pan -Tilt -Zoom IF Camera
6
25734
AXIS - Vandal Dome
6
25736
AXIS - Goosneck Pole Mount
1
NVR1000
JVC - Network Video Recorder - 2TB of Storage
1
LOT
JVC - Client Workstation Software (included)
6
SDI - 77XL2 -D
Protech - Outdoor Motion Detector, Long Range
1
SUA2200RM2U
APC - Uninterruptable Power Supply
6
3600 -2400
FireTide - Transmitter
2
3600 -2400
FireTide - Receiver
1
WS- C2950 -12 -E1
Cisco Systems - Switch
1
ACRL -191 B
Atlasoundolier - AC Distribution Unit
6
Monopole
Western Towers - 30 Foot Camera Pole
Excavation Contractor - Pole, IP
1
LOT
Trenching, Pole Foundations, Conduit - Backhoe
6/13/2006
Labor I Equipment Equipment I Equipment Final
$Cost I Unit $Cost $Total I $Total +Labor Markup $-
2,280.00
3,794.00
25,154.22
27,434.22
37,036.20
570.00
98.00
649.74
1,219.74
1,646.65
190.00
600.00
663.00
853.00
1,151.55
570.00
7,795.00
8,613.48
9,183.48
12,397.69
1,140.00
500.00
3,315.00
4,455.00
6,014.25
380.00
1,050.00
1,160.25
1,540.25
2,079.34
380.00
200.00
442.00
822.00
1,109.70
190.00
2,295.00
2,535.98
2,725.98
3,680.07
190.00
2,295.00
2,535.98
2,725.98
3,680.07
190.00
2,295.00
2,535.98
2,725.98
3,680.07
95.00
119.00
131.50
226.50
305.77
9,120.00
5,600.00
33,600.00
42,720.00
42,720.00
15,295.00
26,641.00
81,337.11
96,632.11
115,501.34
80,136.00 80,136.00
195,637.34
4,560.00
2,299.00
15,242.37
19,802.37
26,733.20
2,280.00
849.00
5,628.87
7,908.87
10,676.97
2,280.00
99.00
656.37
2,936.37
3,964.10
570.00
7,795.00
8,613.48
9,183.48
12,397.69
1,140.00
500.00
3,315.00
4,455.00
6,014.25
380.00
1,050.00
1,160.25
1,540.25
2,079.34
1,140.00
2,295.00
15,215.85
16,355.85
22,080.40
380.00
2,295.00
5,071.95
5,451.95
7,360.13
190.00
2,295.00
2,535.98
2,725.98
3,680.07
95.00
119.00
131.50
226.50
305.77
9,120.00
5,600.00
33,600.00
42,720.00
42,720.00
22,135.00
25,196.00
91,171.61
113,306.61
138,011.92
50,000.00 50,000.00
188,011.92
Schirmer Engineering Corporation
City of Moorpark
Digital Security Camera System
Quantityl Model Description Labor Equipment I Equipment I Equipment Final
Number $Cost Unit $Cost $Total I $Total +Labor I Markup $Total
C
0
C
N
6/13/2006
4,560.00
OPTION C
15,242.37
Surveillance Platform System - IP
6 232D
AXIS - Network Dome Pan -Tilt -Zoom IP Camera
6 25734
AXIS - Vandal Dome
6 25736
AXIS - Goosneck Pole Mount
1 NVR1000
JVC - Network Video Recorder - 2TB of Storage
1 LOT
JVC - Client Workstation Software (included)
6 SDI- 77XL2 -D
Protech - Outdoor Motion Detector, Long Range
1 SUA2200RM2U
APC - Uninterruptable Power Supply
6 3600 -2400
FireTide - Transmitter
2 3600 -2400
FireTide - Receiver
1 WS- C2950 -12 -E1
Cisco Systems - Switch
1 ACRL -191 B
Atlasoundolier - AC Distribution Unit
2 Monopole
Western Towers - 30 Foot Camera Pole
1,540.25
Excavation Contractor - Plateform, IP
1 LOT
Trenching, Pole Foundations, Conduit - Backhoe
C
0
C
N
6/13/2006
4,560.00
2,299.00
15,242.37
19,802.37
26,733.20
2,280.00
849.00
5,628.87
7,908.87
10,676.97
2,280.00
99.00
656.37
2,936.37
3,964.10
570.00
7,795.00
8,613.48
9,183.48
12,397.69
1,140.00
500.00 •
3,315.00
4,455.00
6,014.25
380.00
1,050.00
1,160.25
1,540.25
2,079.34
1,140.00
2,295.00
15,215.85
16,355.85
22,080.40
380.00
2,295.00
5,071.95
5,451.95
7,360.13
190.00
2,295.00
2,535.98
2,725.98
3,680.07
95.00
119.00
131.50
226.50
305.77
3,040.00
5,600.00
11,200.00
14,240.00
14,240.00
16,055.00
25,196.00
68,771.61
84,826.61
109,531.92
25,000.00
25,000.00
134,531.92