HomeMy WebLinkAboutAGENDA REPORT 2006 0719 CC REG ITEM 10OC. -T'f OF MOORPARK, CALIFORNIA
0 tv Council Meeting
of
MOORPARK CITY COUNCIL ACTION: --
AGENDA REPORT I
a� 'nom . o2�e %- a5�.4''L• —.__
To: Honorable City Council
BY: `
_ _.
From: Hugh R. Riley, Assistant City Manager
Date: July 6, 2006 (CC Meeting of 7/19/06)
Subject: Consider Resolution Amending the FY 06/07 Budget for Additional
Video Production Equipment Upgrades
BACKGROUND
On September 1, 2004, the City Council approved a budget amendment for equipment
upgrades to the video production and broadcasting equipment. The equipment was
purchased with a $175,000 grant negotiated as a part of the Adelphia Cable Franchise
Renewal Agreement. The installation of this equipment was recently completed and
Videomax Productions staff continues to make minor adjustments to the system. While
making these minor adjustments, it has come to the attention of staff that the character
generator computer used to run the council meeting playbacks and generate the
graphics for the council meeting is about to fail. We have also discovered that the
source of the audio problems that have been experienced at recent council meetings is
a broken channel mixer.
DISCUSSION
The character generator computer for council meeting playback and graphic generation
was initially part of the first list of items to be replaced as a part of the system upgrade.
However, since the computer was still functional, staff felt that it was more productive to
spend a larger portion of the grant funds on the lighting and audio upgrades and
removed this item from the equipment list. Since the computer is now failing and it is
necessary to update the current Bulletin Board System (BBS) Channel 10 computer
software, and replace the broken channel mixer, a budget amendment is being
requested in the amount of $20,000 to cover the costs to replace these components.
The grant funds have been expended so the required funds would come from the
General Fund Reserve.
STAFF RECOMMENDATION (ROLL CALL VOTE)
Adopt Resolution No. 2006-
Attachments: 1. Azcar Quote
2. Resolution No. 2006-
000266
Equipment Quotation Presented to:
TM City of Moorpark
AZCAR
pigit:al 3'rc�duct
Quote Prepared By: Chris Cuitino
Issue Date: 6!512006
Quote Number: 060506Moorpark
kttl►x
Mhlrrtlf�u tuftir kb stir
cft
t.irt PVW*
list Fact
Sae us ',
$.,I em u8
1
Harristinscriber INST -2U Inscriber Studio CG
1
$19,850.00
$19,850.00
$15,650.001
$15,650.00
2
Harris/Inscriber SP -INCS Inscriber Software Upgrade and Service Pm-gram-1-
$3,940.00
$3,940.00
$2,920.00
$2,920.00
3
Mackie 1604VLZ Pro 16 Channel Compact Mixer
1
$1,099.99
$1,099.99',
$735.0 0
$735.00
_ _ - _ Totals_
$24,889.99
$19,305.00
Tax
Additional
Shipping and delivery charges will be prepaid and added to your final invoice
Freight
Additional
Prices are valid for 30 days from date of this proposal
Total
$19,305.00
Prices are subject to Pa sales tax, if applicable
Net terms available, subject to AZCAR USA, INC. credit department approval terms.
This proposal may require additional components for integration with existing systems.
AZCAR Digital Products is a Division of AZCAR USA, INC.
Prepared by: Chris Coition
Accepted by:
PO Number:
Note: To accept this proposal and place an order, please sign and return a copy to AZCAR Digital Products.
Billing Address:
Shipping Address:
AZCAR Digital Products ATTACHMENT 1 Confidential Pricing
121 Hillpointe Drive Quote Good for: 30 days
Canonsburg, PA. 15317 Terms:Netd .+ O ^ t
Ph: 724-873-0800 F.O.B. Manufactu V 12
Fax:724- 873 -4770 1 060506MoorparkRevA
ATTACHMENT 2
RESOLUTION NO. 2006 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FY 2006/2007
BUDGET BY ALLOCATING $20,000 FROM THE GENERAL
FUND FOR IMPROVEMENTS TO THE VIDEO PRODUCTION
SYSTEM
WHEREAS, on June 21, 2006, the City Council adopted the budget
for Fiscal Year 2006/2007; and
WHEREAS, On July 19, 2006, the City Council authorized the purchase of
equipment upgrades for the video production system; and
WHEREAS, a budget amendment is required to fund this project.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a budget amendment in the amount of $20,000, as described
in Exhibit "A" attached hereto, is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original Resolutions.
PASSED AND ADOPTED this 19th day of July, 2006.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
000268
EXHIBIT A
BUDGET AMENDMENT FOR
EMERGENCY MANAGEMENT
FY 2006 -07
FUND ALLOCATION FROM:
Fund
Account Number
Amount
General Fund
1000 -5500
$ 20,000.00
$ 20,000.00
$ 25,000.00
Total
$ 20,000.00
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
Account Number
Current Budget
Revision
Amended Budget
1000.2120.0000.9504
$ 5,000.00
$ 20,000.00
$ 25,000.00
$ -
$ -
Total
$ 5,000.00
$ 20,000.00
$ 25,000.00
Approved as to Form:
000269