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HomeMy WebLinkAboutAGENDA REPORT 2006 0816 CC SPC ITEM 04ACITY OF MOORPARK, CALIFORNIA City Council Meeting MOORPARK CITY COUNCIL AGENDA REPORT ACTION: ��� TO: The Honorable City Council BY, FROM: Mary K. Lindley, Director of Parks, Recreation, and Community (I Services DATE: August 15, 2006 (Special Meeting of August 16, 2006) SUBJECT: Consider Adoption of a Resolution Stating the City Council's Intent to Establish the Moorpark City Library and Request to Join the Metropolitan Cooperative Library Services DISCUSSION In order to join a state library cooperative and to be eligible for state Public Library Funds (PLF) the City's library must be recognized by the State Library Board (Board). The Board meets once a year, in mid September. This year the Board will meet in Sacramento on September 14. According to the state Education Code, establishment of a public library must be done by ordinance. There is not sufficient time between now and the Board's September meeting to consider an ordinance. Therefore, staff is requesting that the Council consider the adoption of the attached resolution (Attachment A) indicating the City's intent to consider an ordinance establishing the Moorpark City Library at its next regularly scheduled meeting on September 20, 2006. Education Code Section 18900 et. seq., which requires the adoption of an ordinance establishing a public library also set forth regulations and maintenance of public libraries including the establishment of a library board (see attachment B). Staff believes that these provisions are consistent with the Council's discussion of a library committee or commission. Some cities have established library boards comprised of its City Council and others have appointed community members. The requirement to adopt a ordinance establishing a public library in order to participate in a state library cooperative and to be eligible for state PLF, along with the need to seek recognition by the State Library Board and its meeting schedule were only made known to staff on August 14, 2006. Staff has spoken to representatives from the State Library Agency and they have stated that due to the time constrains, which prevents the City from considering the adoption of an ordinance by the September Board meeting 0000 l Honorable City Council August 16, 2006 Page 2 date, that the resolution of intent would be acceptable. State Library staff have agreed to include Moorpark's request on the Board's agenda. In addition to recognition of the Moorpark City Library, and Board must also approve the City's membership in a library cooperative. Library cooperatives facilitate book loans between library systems and provide other services to their member agencies. Staff recommends that Moorpark request membership in the Metropolitan Cooperative Library Services (MCLS). This is the same cooperative that the Thousand Oaks, Oxnard, and Los Angeles city libraries belong to, along with most city libraries in Los Angeles County. Membership costs approximately $4,000 annually. The current MCLS membership must approve Moorpark's request. The MCLS board meets next week. Staff has already made contact with the MCLS director who has indicated that she will agendize Moorpark's request. If MCLS accepts Moorpark's membership, they will notify the State Library Board which will have final approval. STAFF RECOMMENDATION Adopt Resolution No. 2006-. Attachment A — Resolution B — Education Code C: \Documents and Settings \MBenson \Local Settings \Temporary Internet Files \OLKA \8 -16 -2006 Special Meeting (Library Ordinance).doc 0000cz Honorable City Council August 16, 2006 Page 3 Attachment A RESOLUTION NO. 2006- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, STATING INTENT TO ESTABLISH THE MOORPARK CITY LIBRARY WHEREAS, effective January 15, 1998 the City of Moorpark entered into a Memorandum of Understanding between the Ventura County Free Library System and the Cities of Camarillo, Fillmore, Ojai, Port Hueneme, San Buenaventura, and Simi Valley relating to the joint operation of library services in Ventura County; WHEREAS, on June 21, 2006, the City Council adopted Resolution No. 2006- 2479 withdrawing from the Ventura County Library effective January 1, 2007; WHEREAS, Resolution No. 2006 -2479 withdrawing from the Ventura County Library System effective January 1, 2007; WHEREAS, Resolution No. 2006 -2479 states the City's intent to undertake provision of public library services; WHEREAS, the City of Moorpark has the authority to establish a public municipal library pursuant to the California Education Code § 18900 et seq.; and WHEREAS, the California State Library Board will conduct its annual meeting on September 14, 2006, and the City wishes the Board to consider recognition of the Moorpark City Library for purposes of Public Library Funds and Cooperative Library Service Act. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. On September 20, 2007, the Moorpark City Council shall consider the adoption of an ordinance establishing the Moorpark City Library as set forth in California Education Code § 18900 et seq., including provisions for regulation and maintenance of a public library system provided therein. With the adoption of said ordinance, the Moorpark City Library shall be established effective January 1, 2007, the same day as it stops being a member of the Ventura County Free Library System. 2. The C: \Documents and Settings \MBenson \Local Settings \Temporary Internet Files \OLKA \8 -16 -2006 Special Meeting (Library Ordinance).doc 0000 a Honorable City Council August 16, 2006 Page 4 City Council intends to request membership in the Metropolitan Cooperative Library System. SECTION 2. The City Council directs its staff to request membership in the Metropolitan Cooperative Library System. SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 16th day of August 2006. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk C: \Documents and Settings \MBenson \Local Settings \Temporary Internet Files \OLKA \8 -16 -2006 Special Meeting (Library Ordinance).doc 0000 "4 Honorable City Council August 16, 2006 Page 5 ATTACHMENT B CALIFORNIA CODES EDUCATION CODE SECTION 18910 -18927 18910. The public library shall be managed by a board of library trustees, consisting of five members, to be appointed by the mayor, president of the board of trustees, or other executive head of the municipality, with the consent of the legislative body of the municipality. 18911. The trustees shall hold office for three years. The members of the first board appointed shall so classify themselves by lot that one of their number shall go out of office at the end of the current fiscal year, two at the end of one year thereafter, and two at the end of two years thereafter. The legislative body of the municipality may, by ordinance, provide for the compensation of such trustees; provided that the respective compensation for such trustees shall not exceed fifty dollars ($50) per month. 18912. Men and women are equally eligible to appointment as trustees. 18913. Vacancies shall be filled by appointment for the unexpired term in the same manner as the original appointments are made. 18914. Boards of library trustees shall meet at least once a month at such times and places as they may fix by resolution. 18915. Special meetings may be called at any time by three trustees, by written notice served upon each member at least three hours before the time specified for the proposed meeting. 18916. A majority of the board shall constitute a quorum for the transaction of business. 18917. The board shall appoint one of its number president, who shall serve for one year and until his successor is appointed, and in his absence shall select a president pro tem. 18918. The board shall cause a proper record of its proceedings to be kept. 18919. The board of library trustees may make and enforce all rules, regulations, and bylaws necessary for the administration, government, and protection of the libraries under its management, and all property belonging thereto. 18920. The board of library trustees may administer any trust declared or created for the library, and receive by gift, devise, or bequest and hold in trust or otherwise, property situated in this CADocuments and Settings \MBenson \Local Settings \Temporary Internet Files \OLKA \8 -16 -2006 Special Meeting (Library Ordinance).doc U000f'S Honorable City Council August 16, 2006 Page 6 state or elsewhere, and where not otherwise provided, dispose of the property for the benefit of the library. 18921. The board of library trustees may prescribe the duties and powers of the librarian, secretary, and other officers and employees of the library; determine the number of and appoint all officers and employees, and fix their compensation. The officers and employees shall hold their offices or positions at the pleasure of the board. 18922. The board of library trustees may purchase necessary books, journals, publications, and other personal property. 18923. The board of library trustees may purchase real property, and erect or rent and equip, such buildings or rooms, as may be necessary, when in its judgment a suitable building, or portion thereof, has not been provided by the legislative body of the municipality for the library. 18924. The board of library trustees may request the appropriate state officials to furnish the library with copies of any and all reports, laws, and other publications of the state not otherwise disposed of by law. 18925. The board of library trustees may borrow books from, lend books to, and exchange books with other libraries, and may allow nonresidents to borrow books upon such conditions as the board may prescribe. 18926. The board of library trustees may do and perform any and all other acts and things necessary or proper to carry out the provisions of this chapter. 18927. The board of library trustees, or if there is no board of trustees, then the administrative head of the library shall, on or before August 31st, in each year, report to the legislative body of the municipality and to the State Librarian on the condition of the library, for the year ending the 30th day of June preceding. The reports shall, in addition to other matters deemed expedient by the board of trustees or administrative head of the library, contain such statistical and other information as is deemed desirable by the State Librarian. For this purpose the State Librarian may send to the several boards of trustees or administrative heads of the library instructions or question blanks so as to obtain the material for a comparative study of library conditions in the state. CADocuments and Settings \MBenson \Local Settings \Temporary Internet Files \OLKA \8 -16 -2006 Special Meeting (Library Ordinance).doc uu00(lb